RSVP ADVISORY COUNCIL MINUTES APRIL 4, 2013 Members Present: April Meyers, Jim McMahon, Maija Schmelzer, Fran Murtley, Tom Stachowski, John Blackmore, Marge Lesnick, Clara Knettel, Melissa Anderson, Stacy Lund, Kathy Gilbride, Jan Dahl, Therese Haffner, Dana Furman, Alicia Mages Members Excused: Erin Hausauer Staff Members Present: Laura Hood, Lisa Braun, Charlotte Strei, Jennifer Wucherer, Angie Trulson, Jackelyn Bekius, Jeri Clement (intern) - Meeting was called to order by Chair, Tom Stachowski. - Approval of minutes, motion by Fran Murtley, seconded by April Meyers - Adjustments to the agenda - None -Ice Breaker Spring goal ITEMS OF INTEREST: Funding Update Lisa reported the following income since the last meeting. $1,000 St. Joseph Township same as last year $867 Stearns County Emergency Management CERT grant $5,000 City of Waite Park Half of 2013 payment $4,852 Sherburne County Human Services February 2013 payment Banquet donations: Boys and Girls Club - $100 CAER Center - $100 Tri-Cap Transportation Program - $200 Liberty Financial Services - $100 Big Brothers/Big Sisters - $20 Sister of the order of St. Benedict - $200 -Rox Baseball Fundraiser Lisa and Jennifer met with the Rox staff on March 12 th. RSVP has agreed to participate again this year and has committed to recruiting 6 8 volunteers for 20 games (instead of the 10 positions we did per game last season). Fortunately, we no longer have to recruit for the speed pitch position which was our greatest challenge last year. Rox has agreed to pay RSVP a donation of $75 per game. We are still working out the food issue for volunteers and at minimal, RSVP will ensure that a snack is provided to each volunteer during their shift. The Rox Baseball game RSVP volunteers will also be recognized on the field at the June 19 th game. -Brat sales - Jennifer/Charlotte We have confirmed a brat sale at the Coborn s in Elk River and a weekend sale at the Cub store. Cub will be a flat $450 for the entire weekend no matter how many brats are sold. We have not received confirmation of anydates from Coborn s/cashwise yet in St. Cloud but, Harry Rothstein and his family want to take one of the brat sales in memory of their father, Ben. The funds will go the Ben Rothstein Transportation Memorial Fund.
Published articles There was an article published about National Volunteer Week in the Bright Side of 50 magazine. Special Events Committee Report 72 recognition donation requests were sent and all RSVP stations were given the opportunity to make a donation to the recognition events. Invitations will be going out April 15th with the recognition options. Those options are: Ice Cream Social in St. Cloud (Wednesdy, May 22) or Elk River (Thursday, May 23) Rox Baseball game Wednesday, June 19 th Piece of Pie from Perkins Style Show update Jackelyn and Jennifer The Style Show Committee had their first meeting on March 22 nd to discuss initial thoughts and plans. Goals for the 2014 Style Show were set and are: 30 Vendors 10 Runway Hosts 6 Workshops 200 pre-sale tickets $1000 in event sponsorships 1 donated item for a door prize Vendor/Runway/Workshop fees were set and sub-committees formed. The date will be March 27, 2014 at the River s Edge Convention Center. Community Emergency Response Team (CERT) Update - Angie Meetings o Spring training meeting Events/activities Train-the-trainer training planning/coordination (CERT attendees) Program manager training planning/coordination (CERT attendees) o 14 volunteers attended these 40 hour trainings Spring training Started April 2 42 Participants Held at Whitney Recruitment St. Cloud State University Global Disaster Policy class presentation Flood Preparation Underway Projected to arrive mid-april Falls Prevention update Jackelyn March is the federal fiscal year end for the Falls Prevention Program. Quite a bit of time was spent finalizing the budget and expenses for the program. We had a Coalition meeting early in the month and a marketing plan and up-todate budget was prepared and presented to the group. Two locations for the falls prevention banner have been scheduled K&S Pharmacy in Avon and the Albany Apothecary in Albany. I attended the St. Cloud Area Volunteer Coordinator s Volunteer Management Training Retreat. Two presentations on Falls Prevention were given in March one to Senior Dining Site Coordinators and one to the Foster Grandparents in the Princeton area. Change Advisory Council meeting date from August to October Lisa has the opportunity to go on a 10 day vacation starting July 31 st. The August meeting would be August 1 st. In the past, attendance has been low at
the August meeting. Rather than move the August meeting to a different date in the month, it was suggested to permanently change the August meeting to October. John Blackmore motioned and Fran Murtley seconded; the Council approved this change. Kudos Charlotte mentioned that the Elk River Mayor signed the National Day of Service proclamation and five RSVP volunteer attended the City Council meeting with Charlotte. Staff Reports Lisa J. Braun Major Topics/Issues/Activities *Annual Report complete -3-20-13 *Annual Recognition letters sent 3-20-13 *Fourth Quarter Project progress report Lisa only *Sauk Rapids CYC Eggstravaganza *Life Span Taping Simply Good Eating U of M Extension Service *Meeting with Rox baseball regarding fundraiser for 2013 season and RSVP recognition event *Meeting with Janene Riedeman St. Cloud Hospital SCAVC/Chamber/shared position *RSVP Succession Plan completed for Sherburne County Area United Way grant - completed 3-15-13 *United Way Annual Meeting *KNSI Radio Spot Personnel Activities SCAVC Training Intergovernmental Activities Stearns County Human Services Task Force Stearns County Emergency Planning Advisory council Sartell TRIAD Meeting with Angie Trulson about upcoming CERT training Board, Committee, Commission Activities SCAVC Executive Committee Aging Network Association RSVP Special Events Committee RSVP Advisory Council Chamber Connection (3-8-13, 3-15-13, 3-22-13) Falls Prevention Coalition Aging Services Department RSVP Staff (3-13-13, 3-21-13) SCAVC United Way Volunteer Engagement Initiative RSVP Style Show committee Sauk Rapids Chamber Jennifer Wucherer COMMUNITY/AGENCY PARTNERS Partner agreements 7 Meeting (WACOSA Seniors Program, St. Cloud Rox) 2 PR EFFORTS Articles submitted 2 (City Access Channel, Vignette on volunteer drivers for the CNCS)
MISC: Volunteer Recognition: Birthday calls 93 Intergovernmental Activities/Regional Cooperation. Aging Services Department meeting Personnel Issues Volunteer Management Workshops 1 Annual Goals: Progress on Action Steps VOLUNTEER RECRUITMENTS Total enrollments 8 male 4 female 4 Enrollment Referrals: 4 Agency Partners 3 RSVP Volunteers 1 CERT VOLUNTEER PLACMENTS On-going 14 Dist. 742 North Jr. High MN Math Corps (Don O & Linda C), Stearns History Museum (Rose W), Tri-Cap (Lenny T), Whitney Senior Center (Lee L), Whitney Senior Dining (Rosina N, Jim H, Don K), St. Cloud Hospital (Vicky K), Habitat ReStore (Charles Y), Sartell Police Department (Ginger M), Adult Basic Education (Deb J), Country Manor (John & Joyce R) Short Term (Good Shepherd Community Cleaning Assistant 1 One-time events 10 Events (Highlights: American Cancer Society Daffodil Sales, COSC Park & Rec Kinder Olympix) 72 Positions Board, Committee, Meeting Activities 7 meetings attended Expo for Seniors Team Leaders Food Committee Expo for Seniors Food & Volunteer Committee Aging Network Association Executive Committee SCSU Service Learning Advisory Council St. Cloud Area Volunteer Coordinators Chamber of Commerce Meeting RSVP Style Show Meeting Charlotte Strei Happenings in Sherburne County: Elk River Mayor John Dietz made a proclamation that Elk River would celebrate volunteers in National Service on Tues 4/9 as part of Mayors Day of Recognition for National Service. Five volunteers came with staff to the reading of the proclamation during the 4/1/13 Elk River City Council meeting. $1,000 Great River energy grant received. The Volunteer Bridge is gearing up for the 2013 Volunteer Opportunity Expo. This is also a fundraising event from which RSVP benefits each year because of the donation Volunteer Bridge makes to RSVP for promotion, information and referral services provided. March Sherburne County March: Enrollments 3 Ongoing placements 6 New River Medical Center, Dist 728 ABE X2, Elk River Senior Center, Sherburne National Wildlife Refuge, Sherburne Soil and Water Conservation District
One time/short-term events 3 events/ 4 positions Volunteer Bridge referrals 5 Meetings 5 Promo Information submitted for RSVP or Volunteer Bridge 13 Site visits 5 Jackelyn Bekius PR EFFORTS Articles submitted 1 Speaking engagements 2 Display 2 Internet Recruitment Intergovernmental Activities/Regional Cooperation Falls Prevention Coalition Meeting St. Cloud Area Volunteer Coordinators publicity meetings Personnel Issues Workshops/Trainings 3 Annual Goals: Progress on Action Steps Reader s Theater: Reader s Theater had 4 performances in March. I continued to schedule performances for the remainder of the school year and worked to train a new volunteer to assist me with office tasks. Secretarial Duties: Reconciled the books for February, completed the Federal Draw Down, continued to oversee service learning student, Michelle, to enter hours and update the database. I also worked to spend down and close out the federal budget and be sure that all drawdowns for the federal year were correct and reconciled. I attended 2 free webinars on financial management and data tracking during the month. Board, Committee, Meeting Activities 9 meetings attended St. Cloud Area Volunteer Coordinators monthly meeting Falls Prevention Coalition Meeting St. Cloud Area Volunteer Coordinators Publicity and Executive Committee Meetings (3) Foster Grandparent Advisory Council Meeting 2014 Style Show Kick-off Meeting RSVP Advisory Council Meeting Special Events Committee Meeting ANNOUNCEMENTS - Laura Hood announced that the Aging Services Department will begin putting out a quarterly magazine in conjunction with Times Media. This magazine will contain the Whistler as well as articles on vital aging. - Aging Services has been meeting as a department to discuss our programs and develop a strong vision for the department. - April 21 is the Sustainability Expo from 11-3 at the Rivers Edge Convention Center - Next Meeting Thursday, May 2, 2013 - Recognition Events: -Wednesday, May 22 nd 2 4 p.m. Ice Cream Social at Whitney Senior Center -Thursday, May 23 rd 2 4 p.m. Ice Cream Social at Elk River Activities Center -Rox Baseball Game Wednesday, June 19 1:05 p.m.
ADJOURNMENT Jim McMahon motioned, Stacy Lund seconded.