AMP Metro Richmond General Information Contact Information Nonprofit AMP Metro Richmond Address 7330 Staples Mill Road, #159 Richmond, VA 23228 Phone 804 601-0639 Fax 804 662-2611 Web Site www.ampmetrorichmond.org Facebook facebook.com/ampmetrorichmond Twitter @AMPMentoring At A Glance Year of Incorporation 2007 Organization's type of tax exempt status Public Supported Charity 1
Statements & Search Criteria Mission AMP! Metro Richmond's mission is to connect students and mentors through school-based mentoring to amplify perspectives on what can be. Our goal is to create self-confidence, stimulate learning and encourage career discovery for middle-school youth in at-risk neighborhoods in the Richmond Region. AMP!'s vision is a Richmond Region where all youth believe they can achieve. Background AMP! opened in 2006 in Highland Park s Chandler Middle School. We moved to Henderson Middle School in 2009 continuing our tradition of providing one-to-one mentoring. AMP! incorporated as a 501 (c) 3 nonprofit organization in 2007 and is operated by both a part time mentor coordinator and an all volunteer board. We have maintained a level of 25-50 mentoring relationships per semester and have continuously operated in Richmond city middle schools every semester since the fall of 2006. AMP! recruits and trains volunteers from Richmond corporations, government, small businesses, and universities to provide support, friendship, reinforcement, and a constructive example to middle school students. AMP! mentors listen, care, and help students bring out their strengths during approximately one hour on the designated mentoring days in a semester -- Tuesdays or Thursdays from 2:30-3:15pm, for the 2017/2018 school year. The designated mentoring days vary each year depending on the students' school schedule. Currently, AMP! collaborates with the administration of Henderson Middle School in Richmond s Northside, Communities in Schools of Richmond and Virginia Mentoring Partnership to fulfill AMP! s mission. AMP! mentoring is a one-to-one relationship between an adult volunteer and a middle-school student. Our organization focuses on a typically under-served middle-school age group at a time-period when students are making life choices that determine whether they live a productive and satisfying life or life marked more by limitations and closed doors. All AMP! mentors complete an application, undergo a background check, receive mentor training provided by Virginia Mentoring Partnership, and attend an AMP! program orientation before being matched. Students apply to AMP! and are chosen by Henderson s Community in Schools site coordinator. Impact Indicators of recent success include some noteworthy accomplishments: 1. AMP! just finished its 22nd continuous semester of mentoring in Richmond Public Middle Schools, with success in recruiting volunteers from Genworth Financial, the Greater Richmond Chamber, Health Diagnostics Laboratories, C&F Bank, University of Richmond, General Electric, small businesses, nonprofits, and government agencies. Both our mentors and mentees often say that "Mentoring Days" are the best part of their week. 2. Virginia Mentoring Partnership recognized AMP! as Richmond's Outstanding Mentoring Program on March 2, 2012. 3. In the Fall of 2015, AMP! completed the Quality Based Membership process through Virginia Mentoring Partnership. Because of this, AMP! s program policies and procedures now align with mentoring best practices. Several Key upcoming goals for 2017/2018 are: 1. Receive funding to continue supporting a part-time program coordinator to help expand the program and reach more people. 2. Add career awareness programming (through career fairs, class speakers, etc.) to the current one-to-one mentoring which will allow the program to touch ~475 students at Henderson Middle School. 3. Grow the program of one-to-one mentoring back to 35-50 mentoring pairs, including 6th graders with the expectation for them to be in the program for 3 years. 4. Add a second mentoring day into the week to allow flexibility for mentors to choose the day that best suits their schedule and to allow makeup days if mentoring is missed on their regular mentoring day. 5. Hold our second annual #LoveforAMP campaign in February 2018 and raise at least as much as the previous year ($5,275). 6.Increase number of board members. 2
Needs The organization's most pressing needs are: 1) Continued pool of passionate, committed volunteers that can commit one hour on Tuesdays or Thursday for 10-14 sessions each semester. 2) Continued funding for a part-time program coordinator that can help AMP! sustain it's excellent program, beyond what a passionate and commited volunteer board can accomplish while all having separate full-time careers. The funding for this position is estimated at $19,800 (20 hours/week x $22.50/hour x 44 weeks), and the organization is working with several organizations to seek funding for the contractor position that would act as program coordinator. 3) AMP! would also greatly benefit from an individual or group that was willing to implement a standard mentor, faculty and student survey process and outcomes assessment for AMP! ensuring our programs continue to make a positive impact on both Henderson Middle School as well as the rest of the Richmond community. CEO/Executive Director Statement AMP! s successes and challenges are not unlike those of other small nonprofits. We have no shortage of passion and energy around our mission to make a difference in the lives of the students we touch, but we also have the ongoing challenges of volunteer recruiting, sustainable funding, and leadership succession planning. This year we ve also faced additional challenges of changing school administration and new Communities in Schools partners, on top of scheduling challenges as we try to limit interference with instructional time, with the pressure across Richmond Public Schools to improve test scores. Instructional time must be protected, but we also want to continue to stress the importance a consistent adult can have in a child s life. In the past couple of years, we ve grown our Board and instituted a Vice Chair role, to aid in succession planning. We ve also had two new Co-Chairs step up in 2017, and AMP! s leadership, including the former Board Chair who has stayed on as a Director, is incredibly supportive in this transition. Our Program Coordinator is invaluable in our continued success. Starting a Leadership Metro Richmond project which typically have a life of only 9 months, our program now over 11 years strong relies on this part-time paid role to continue. Something we continue to ask ourselves is what is next? We ve had the proud distinction of being awarded Richmond s Outstanding Mentoring program in 2012, and AMP! mentors were named Outstanding Mentor in 2015 and 2016. We completed Quality Based Membership in 2016, and are actively working to transition to National Quality Mentoring System guidelines. How can we extend our reach in a way that continues to support our current matches and also does not stretch our funding? To sustain and grow means continuing to evolve and adapt to changing circumstances. We have our share of challenges ahead of us, but we also have no shortage of dedication, drive, and determination to make success happen. 3
Board Chair Statement Tim and I assumed the roles of Board Co-Chairs in March of 2017. Tim has been an AMP! mentor since 2008 and a Director since 2013 and I mentored from 2011-2013 and served as Treasurer from 2014-2016. We would not have been able to take on this new responsibility without the incredible support from the entire AMP! Board a group of people whom I m truly humbled to work with. To see the passion and energy across the AMP! Board members, who volunteer their time on top of other professional, philanthropic, and personal commitments reignites my own excitement around the change we re able to make and the lives we re able to touch. This spirit and drive among those that lead AMP! is what distinguishes us, and what continues to draw me in each year. Our target population is middle school students in underserved neighborhoods. Richmond Public Schools has the sad distinction of having the second lowest SOL pass rate in the state, and Henderson Middle School where we operate has the third lowest SOL pass rate of the more than 300 middle schools across the state of Virginia (VA Dept. of Education, 2017). If anyone can open possibilities and amplify perspectives for students at Henderson, our mentors can make it happen. Thanks to the hard work and dedication of our wonderful Program Coordinator, we continue to adapt our program to best meet the needs of our mentors, who like our Board volunteer their time to make a difference in the lives of the students we serve. Our mentors bring with them excitement and passion about our mission to change lives through the simple sharing of interests, experiences, and imagination, and we are so thankful for every single one of them past, present, and future for coming with us on this journey. I ve found through my time with AMP! that our mentoring relationships amplify not only the perspectives of the mentees, but the mentors as well. Many AMP! mentors have never been in the neighborhoods where Henderson students live, and many have little or no experience with middle school aged children or Richmond Public Schools. Most gratifying are comments such as, Mentoring Day is the best part of my week! and, I thought I d be the one giving and what I learned was how much I received. Areas Of Service Areas Served Areas Metro Richmond We operate at Henderson Middle School on Richmond's Northside, near Old Brook Road and Chamberlayne Avenue Address: 4319 Old Brook Road Richmond, VA 23227 Service Categories Adult, Child Matching Programs Secondary & High Schools 4
Programs Programs One-to-One Mentoring Description AMP! Metro Richmond (AMP!) is a successful one-to-one school-based mentoring program bringing 25-50 committed professionals into a RPS middle school every week on designated Tuesdays or Thursdays (~10 in Fall semester, ~14 in Spring semester). Each mentor submits an application and is screened by a board member, undergoes a background check, training provided by Virginia Mentoring partnership and an orientation given by AMP! and Henderson Middle School administration. Budget $20,000.00 Strategy Long term Success Short Term Success Yes Longer term, we'd like to see a higher percentage of middle schoolers that have participated in the AMP! program graduate from high school, and ultimately either pursue higher education or career training. Intended outcomes for mentoring: AMP!'s goals are to promote and develop the mentee's self-confidence, stimulate learning, and encourage career discovery. AMP! looks for positive changes in the student, greater engagement in school, and greater future focus on career and life sucess as a result of the AMP! mentoring relationship. Our aim is to have evidence of improved self-confidence, greater interest in school, and/or career exploration/discovery from 95% of the students we serve. 5
Board & Governance Board Chair Board Chair Ms. Christine Jewell Company Affiliation Genworth Financial Term June 2017 to June 2019 Email christine.thrash@genworth.com Board Members Name Affiliation Status Ms. Miriam Davidow Retired Voting Mr. Timothy E. Grimes Liaison for City Councilwoman Kathy Graziano Voting Ms. Kelly Lee Groh Genworth Financial Voting Ms. Christine Jewell Genworth Financial Voting Ms. Alease R. Johnson Richmond Public Schools Voting Mr. Justin Laughter Esq. Threshold Counsel, PC Voting Ms. Angela Lightfoot Virginia Community College System Voting Ms. Courtney Owens Genworth Financial Voting Ms. Allyson Roberts Virginia Community College System Voting Ms. Tonia Sharpe Partnership for the Future Voting Board Demographics - Ethnicity African American/Black 3 Asian American/Pacific Islander 0 Caucasian 7 Hispanic/Latino 0 Native American/American Indian 0 Board Demographics - Gender Male 2 Female 8 Unspecified 0 Governance Board Term Lengths 2 Board Term Limits 3 Board Meeting Attendance % 95 6
Written Board Selection Criteria? Written Conflict of Interest Policy? Under Development No Percentage Making Monetary Contributions 100 Percentage Making In-Kind Contributions 100 Number of Full Board Meetings Annually 6 Comments We currently operate with a ten-member Board of directors, each with special talents (financial; legal; mentor development; and volunteer coordination/former mentor in the program). We're targeting 100% of the Board contributing financially to the program during 2017 and attendance was very strong at all meetings. Overall we're pleased with our governance procedures, and had an external legal review of governance procedures in 2011 to evaluate any gaps or recommended ideas for strengthening governance procedures. This review confirmed the organization is operating with strong governance and oversight, given an organization of our size. 7
Management Executive Director/CEO Executive Director NO CEO Term Start May 2012 Email christine.thrash@genworth.com Experience We currently do not have a CEO or Executive Director, but Christine Jewell and Tim Grimes serve as the Board Co-Chairs of AMP! and participate on a volunteer/non-compensated basis. Ms Jewell is also the Capital Management FP&A Leader of Genworth Financial, a global insurance company headquartered in Richmond, Virginia. Her prior business experience includes leadership roles in all aspects of financial management as well as investment portfolio management at Genworth, as well as previous experience as a CPA with PriceWaterhouseCoopers, LLP. She also has previous non-profit board experience since 1995. Tim Grimes is the Business Deposits Manager for Virginia Community Capital. He has served as a mentor for AMP! for 9 years and brings experience in that area along with business experience into our program. Former CEOs Name Term Kelly Groh 0-0 Ms. Susan Gunn Mar 2006 - May 2012 Staff Full Time Staff 0 Part Time Staff 0 Volunteers 31 Contractors 1 Retention Rate 100 Plans Organization has a Fundraising Plan? Organization has a Strategic Plan? Yes Under Development Years Strategic Plan Considers 2 Date Strategic Plan Adopted Mar 2017 Management Succession Plan? Under Development Organization Policy and Procedures Yes Nondiscrimination Policy No Whistleblower Policy No Document Destruction Policy Yes Directors and Officers Insurance Policy No Collaborations 8
Our key community partners are Communities in Schools, Virginia Mentoring Partnership, University of Richmond Bonner Center, and Henderson Middle School, all of which are necessary to make our mentoring program successful. Our key corporate partners include: Genworth Financial and C&F Bank. We were pleased to be able to say Altria employees were our valued partners in 2011 and 2012 as they helped fund our activities and help pay for program coordination. Our mentors are partners too -- they come from Genworth, Virginia Community College System, C&F, UR, Bon Secours, small business, nonprofits, government, and universities. Affiliations Affiliation Year Virginia Mentoring Partnership 2015 Awards Awards Award/Recognition Organization Year Mentor Program of the Year: Richmond Virginia Mentoring Partnership 2012 Quality-Based Membership Virginia Mentoring Partnership 2015 9
Financials Fiscal Year Jan Fiscal Year 2017 Projected Revenue $8,067.00 Projected Expenses $11,940.00 Endowment Value 0 Spending Policy Income Only Percentage (if selected) 0% Form 990s Detailed Financials Revenue and Expenses Total Revenue $8,445 $10,039 $9,947 Total Expenses $12,110 $11,828 $9,856 Revenue Sources Foundation and Corporation $5,050 $7,750 $5,000 Contributions Government Contributions $0 $0 $0 Federal -- -- -- State -- -- -- Local -- -- -- Unspecified -- -- -- Individual Contributions $1,782 $2,289 $1,197 Indirect Public Support -- -- -- Earned Revenue $1,613 -- -- Investment Income, Net of Losses -- -- -- Membership Dues -- -- -- Special Events -- -- -- Revenue In-Kind -- -- $3,750 Other -- -- -- 10
Expense Allocation Program Expense $11,675 $11,651 $9,680 Administration Expense $435 $177 $176 Fundraising Expense $0 $0 -- Payments to Affiliates -- -- -- Total Revenue/Total Expenses 0.70 0.85 1.01 Program Expense/Total Expenses 96% 99% 98% Fundraising Expense/Contributed Revenue 0% 0% 0% Assets and Liabilities Total Assets $36,356 $40,441 $42,230 Current Assets $36,356 $40,441 $42,230 Long-Term Liabilities $0 $0 -- Current Liabilities $0 $0 -- Total Net Assets $36,356 $40,441 $42,230 Short Term Solvency Current Ratio: Current Assets/Current Liabilities -- -- -- Long Term Solvency Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources Top Funding Source & Dollar Amount -- -- -- Second Highest Funding Source & Dollar -- -- -- Amount Third Highest Funding Source & Dollar Amount -- -- -- Capital Campaign Currently in a Capital Campaign? No Goal 0 Capital Campaign Anticipated in Next 5 Years? No State Charitable Solicitaions Permit Permit? Exempt Nov 2013 Registration Exempt Nov 2013 Comments Organization Comments Financial Management of AMP! Metro Richmond is approached in a very conservative and prudent manner. The focus has been on funding those activities directly benefiting the population served, and ensure that any activities we commit to are prefunded. To monitor expenditures and progress against budgets and fundraising goals, a monthly treasurer's report is presented to the Board of Directors along with copies of the bank statements. The board votes annually on the operating budget for the year, either at its annual retreat or 11
at the last board meeting of the fiscal year. The board has the authority to amend the budget if changes are required due to program changes or funding source differences from the original plan. Foundation Comments If an organization has gross receipts that are normally $50,000 or less, it can choose to file. Financial information provided from year-end treasurer's reports, prepared by the organization. Created 04.27.2018. Copyright 2018 The Community Foundation Serving Richmond & Central Virginia 12