Iraq To: All Bidders Subject: ITB-175/16- Establishing Long Term Agreement (LTA) in Two Lots for purchasing various capacities Generators under Funding Facility for Immediate Stabilization (FFIS) Project Dear Sirs, Please find enclose Addendum No. 01 for the subject ITB, which includes the following: 1. Amend the deadline to read 17 January, 2017 at 13:pm (Baghdad time) 2. UNDP responses on Bidders queries and clarifications (Q&A) Please acknowledge receipt of this Addendum. Thank you and best regards. Acknowledged receipt: Signature:. Name:.... Company:.
Q&A Generators Establishing Long Term Agreement (LTA) in Two Lots for purchasing various capacities Generators under Funding Facility for Immediate Stabilization (FFIS) Project Question submitted bidders Please clarify urgently what do you mean by below: Original manufacturer (Local Assembled Not acceptable) 1-In case we are agent or distributor of X manufacturer, are we allowed to offer? 2-What do you mean by Local assembled, do you mean Iraqi or Jordan or Lebanese or else... assembling? 3- Required Generating Sets must be equipped with "Manual Control Panel" or "Automatic Control Panel" (in this case, please specify if with or without ATS). Please clarify. 4- Regarding the Lot 2 - Annex -3, 4 5 e 6, we noticed that the required System Voltage are 415V / 3.3kV / 6.6kV/ 11kV. Please note that 415V in in LOW VOLTAGE, 3.3kV/6.6kV/11kV are in MEDIUM VOLTAGE and only one of them can be the output. Please clarify 5-13.0 Fire detection: Diesel generators housing shall have fire detection system suitable for use in an area containing diesel fuel. The fire detection system shall cut off the fuel supply from the tank in the event of a fire. The fire detection system shall operate an alarm system. The system shall meet the requirements of Iraqi fire regulations. Is it possible to get the regulations relating to this please? Answer by Technical team and procurement 1: YES, manufacturer certification and other documents indicated in the compliance sheets need to be provided. 2: local assembled not acceptable: Locally assembled generators in Iraq are not accepted. The generators should be assembled/made in the manufacturer s factory. 3- Both manual and automatic control provisions are required. ATS should also be provided with the generator. The details of ATS are given below. Standard as per IEC 60947, rated voltage 0.416 kv and current rating shall be 10% more than the full load current. Make, Name of manufacturer and country of origin, detail drawings, brochures and catalogues need to be provided. 4- The output voltage of all generator shall be 415 V. 5-The proposed fire detection system shall meet the requirements of Iraqi fire regulations. The applicable regulations need to be obtained by the bidders. 6- Please specify to whom the "Bid Security" have to be registered (titled). 7- We will send the "Bid Security" along with tender's documents and the original copy via mail as required but, we wonder whether is acceptable to receive the original copy after the stated dead line 6- Please refer to bid data sheet under Bid Security section (B.9.5 C.15.4b) you can find all information; addressed to whom and Attn. in details 7- Copy of the bid security should be included in the electronic submission. Original Bid security should be sent to office before the deadline
8- Would it be possible to have an extension on this tender as we are working hard to pull together prices, but with our holiday period coming up and losing 2 weeks we will not be able to achieve the closing date of the 3/1/17. May we ask for a 2-3 week extension to complete our paper work on this tender 9-For the issue of the demanded Bid Security, our bank is asking for a Legal Name, Tax Identification Number (ID number) and fiscal address to which we should issue the document. As in the Bid document it is only written Resident Representative, UNDP Iraq, can you help with this. Thank you so much. 10- Would you please answer the following: a) Is the bid security (100,000 USD) the same if we want to bid for one or both lots? b) What is the minimum personal required? If we have to offer a team leader, what are the requirement for him? c) We have to sent our bid by email, however on Data Sheet B.9.5. C 15.4 b is indicated that the original bid security must be sent. We want to know the deadline for the original bid security. Can it arrive by courier later that 3rd January if we send a copy by email before that date? d) This is the first time we send a password protected pdf so we would like to clarify if we have to send the pasword by email at 3 pm 3rd January or if we have to wait until you require it us by email. e) Can we send our offer with the signature scanned or it has to be digital signatures? f) To be on the safe side, the time for the submission and opening of bid is GTM+3? g) Can we face the years of experience with our experience and the experience of our manufacturer that holds an interesting track record? h) How many Statement of Satisfactory Performance do you need? 11- C.15.1 says Required documents that must be submitted to establish qualification of bidders (in certified true copy form only). If the bid is electronic why do you want certified true copy form? Does it mean the documents should be 8- Deadline was extended to read 17 th January, 2017, 1:00 PM (Baghdad time) 9- The Legal name is United nation for Development programme (UNDP-Iraq). There is no Tax Identification for international organization. Please refer to bid data sheet under Bid Security section (B.9.5 C.15.4b) you can find all information needed; to whom Security bid shall be addressed and Attn. a) The required bid security is US$100,000/- even for one lot. b) The team Leader must have a knowledge and technical expertise to handle the requests from UNDP and also provide the detailed technical answers to UNDP queries. c) Original Bid security shall arrive before deadline. The bidder is required to submit the copy of the bid security with the technical bid. d) Password must not be provided to UNDP until the date and time of Bid Opening. e) Both are accepted f) Bid will be opened immediately after the deadline date and time. g) The bidder quoting for the LTA must have minimum years of experience as indicated in the solicitation document. h) You can find it in the bid /Bid data sheet/f. section F.34 as follows: Statement of Satisfactory Performance from the Top [three] Clients in terms of Contract Value for the last three years; 11. All the documents mention in C.15.1 should be certified true copy.
legalized by public notary? Please indicate what documents on the list you provided should be a true copy certified. 12- Regarding the above tender we would like to know if it is acceptable to present more than one offer in one proposal (i.e present several brands, each brand will has its technical specifications and prices). 13- the date of pre-bid opening for the bid ITB- 175/16 "Establishing Long Term Agreement (LTA) in Two Lots for purchasing various capacities Generators under Funding Facility for Immediate Stabilization (FFIS) Project". 14- We, as Allied Diesel Lebanon, assemble gensets in Lebanon from two principals manufacturer : -John Deere engine built in France & USA up to 500KVA -MTU engine built in Germany from 50KVA up to 3300kVA Kindly advise if we are qualified to bid for this tender since we are finding the wording "Original manufacturer (Local Assembled Not acceptable)" slightly confusing. Do we, as Lebanese assemblers, qualify for the tender 15-Regarding the generators, these are supposed to be Stand by Generators. Nevertheless nothing is said regarding the supply of an ATS/LTS panel. Should we include a Load Transfer Switch in our offer or only the basic generator with an Automatic control unit? Please, confirm. 16- We want to know the standard bid procedure, program of wiring Bid security and, terms of payment LC or TT after contract signing. 12 Alterante bids are not accepted. Please refer to BDS 6 C.20 13 There is no pre bid meeting. If you have any query you can share it by sending email to case officer: hanan.abubaker@undp.org. All Q&A will be posted online and share with potential suppliers/requester as well 14. Generators assembled in Lebanon are not acceptable. The generators should be assembled/made in the manufacturer s factory. However, the bidder can quote the original Gen set from the actual manufacturer from Germany/France or any other country 15- The proposed generators should have Prime Capacities as stated in the technical specifications. In the price schedule Standby Power has been indicated. It should be corrected as Prime Power. Please refer to page 25 of the ITB and compliance sheets. ATS should also be provided with the generator. The details of ATS are given below. Standard as per IEC 60947, rated voltage 0.416 kv and current rating shall be 10% more than the full load current. Make, Name of manufacturer and country of origin, detail drawings, brochures and catalogues need to be provided. 16: Please refer to the following link: http://procurementnotices.undp.org/view_notice.cfm?notice_id=34630 which including invitation to bid with all related support documents. In the ITB you can find UNDP instructions to bidders, bid procedure, delivery terms and payment terms
17- Would you please answer the following: a) Can we send documents such as tax payment certificate, certificate of Registration of the Business, trade name Registration papers in the original language? If a translation is needed, could it be an accurate one? b) What do you mean by Local Government permit to locate and operate in the current location of office or factory? Do you mean we need permits from the Government of Iraq? c) Do we have to prove at this stage who will be our local agent? d) What D&B report do you need at this stage? This is a very extensive report and you would help us if you told us which part of the report you need. e) Can we replace the D&B report by the Auditor s report? f) On paragraph C.15.1 you mention a letter of appointment or joint venture with local authorized dealer or representative if bidder is submitting a bid on behalf of an entity located outside the country. Does it mean a Spanish Company cannot be awarded if it doesn t have an agreement with a local Company? 17) a) Please send both in original language and translated one. Translated documents should be Authenticated by b) This means authorized dealership certificate to operate in Iraq in order to provide maintenance support and warranty coverage. c) yes d) Satisfactory D&B Report. (Financial soundness) e) Both are requested D&B and financial Audit Report f) yes. Local Agent inside Iraq is mandatory to cover maintenance spare parts during warranty period