1 Sycamore Board of Education AGENDA December 18, 2013 6:15 p.m. Executive Session 7:00 p.m. Regular Meeting Edwin H. Greene Intermediate School ORDER OF BUSINESS: Call to Order Roll Call Executive Session In Accordance with ORC 121.22G1 Appointment of Public Officials/ Personnel-Employment/ Regulated Individual Public Session at 7:00 p.m. Pledge of Allegiance Approval of Agenda Approval of Minutes Presentation Sycamore Junior High School Adult Choir with Students Linda Gartner and Deborah Stein Recognition 2012-2013 Master Teacher Recipients Resident Participation (non agenda items only) SUPERINTENDENT S AGENDA 1. Facilities Update The Board will receive an update on the Maple Dale Elementary School project.
2 2. Change Orders Maple Dale Elementary School Project I recommend approval of the following change orders for Maple Dale Elementary School project. 1. Evans Landscaping CO#12 Additional $1,290 2 Graybach CO#23 Additional $8,537 3. Nor-Com CO#3 Additional $ 397 4. Nor-Com CO#4 Additional $5,684 5. Sidewinder CO#18 Additional $3,045 6. Valcom Enterprises, Inc. CO#10 Additional $1,223 3. Change Orders District Offices Project I recommend approval of the following change orders for district offices project. 1. Graybach CO#22 Additional $ 456 2. Sidewinder CO#17 Additional $4,177 4. Authorization to Advertise for Bids Replacement Buses I recommend the Board authorize the Director of Business Operations to advertise for bids for up to six (6) replacement buses. Estimated cost is $450,000. To be funded from capital improvement funds. 5. Authorization to Advertise for Bids District Paving Projects I recommend the Board authorize the Director of Business Operations to advertise for bids for district paving projects. Estimated cost is $260,000. To be funded from Capital Improvement funds. _
3 6. Authorization to Advertise for Bids Replacement Light Poles at Stadium I recommend the Board authorize the Director of Business Operations to advertise for bids for replacement light poles at stadium. Estimated cost is $85,000. To be funded from Capital Improvement funds. _ 7. Authorization to Advertise for Bids Storage Facility 8. Other I recommend the Board authorize the Director of Business Operations to advertise for bids for a storage facility for snow removal equipment. Estimated cost is $75,000. To be funded from Capital Improvement funds. _ TREASURER S CONSENT AGENDA 1. Acceptance of the following donations: District $40,000.00 300-9006 Sycamore Athletic Boosters Donation for Green Teams Sycamore High School $500.00 019-9631 David and Margaret De Bruine Donation for Gene Donatell s Leadership fund $100.00 007-9067 Paul Taylor, Class of 86 Donation to SHS Memorial Scholarship fund 2. Approval of the following appropriation transfers: General Fund - 001 From: $215.00 001-1100 Regular Instruction From: $250.00 001-1200 Special Instruction From: $1,500.00 001-2700 Operation of Build/ Maint To: $190.00 001-2100 Pupil Support To: $275.00 001-2200 Instructional Support To: $1,500.00 001-2800 Transportation
4 Title III -Bilingual Education - 551 From: $480.00 551-1200 Special Instruction To: $480.00 551-2200 Instructional Support 3. Approval of the following appropriation increases: Public School Support - 018 $3,500.00 018-1100 Regular Instruction $1,609.00 018-2200 Instructional Support Increase for Maple Dale and Symmes Bld Rec funds and student teacher mentor fund Student Managed Activity Funds - 200 $1,400.00 200-4600 Public Service Increase for SHS Interact and NEED Energy clubs Data Communication Fund - 451 $12,600.00 451-2900 Central Support Services Increase due to OneNet grant funding Individuals with Disabilities Education Act- 516 $450.00 516-1200 Special Instruction $1,950.00 516-2200 Instructional Support Increase due to grant revision 4. I recommend approval of the following cash transfers/advances: From: $930,000.00 001-7200 General Fund To: $140,000.00 002-5100-9002 MD Bond for Debt repayment To: $450,000.00 002-5100-9014 Energy Con Tax Exempt Bond Debt To: $143,000.00 002-5100-9015 Energy Con BAB Debt repayment To: $156,000.00 002-5100-9900 District Offices Bond fund for Debt To: $20,000.00 003-5100-9000 PI fund To: $21,000.00 003-5100-9001 PI tech fund Transfers for debt repayment and capital improvement expenses From: $900.00 007-7200-9082 MWC Cultural Services To: $900.00 019-5100-9004 MWC Cultural Services Transfer for MWC activities From: $13,000.00 001-7400 General Fund To: $13,000.00 499-5210-9000 LGIF grant Advance to LGIF grant fund
5 Treasurer s Consent Vote: Approval of Financial Reports I recommend approval of financial reports for November 2013 as presented. TREASURER S AGENDA 1. Resolution Requesting the County Auditor to Make Advance Payment of Taxes Pursuant to Ohio Revised Code 321.34 Whereas, the Ohio Revised Code allows a taxing authority to request payment from the County Auditor funds derived from taxes or other sources to the County Treasurer, which may be held on account of a local subdivision; Therefore, be it resolved by the Sycamore Community Schools Board of Education, Cincinnati, Ohio: Section 1. That the Auditor and the Treasurer of Hamilton County in accordance with Ohio Revised Code 321.34, be requested to draw and pay to the Sycamore Community School District upon the written request of Beth Weber, Treasurer or Carolyn Huber, Assistant Treasurer, to the County Auditor, funds due in any settlement of collection year 2014 derived from taxes or other sources, payable to the County Treasurer to the account of the Sycamore Community School District and lawfully applicable for the purposes of the 2014 or 2015 fiscal year. Section 2. That the Treasurer of the Sycamore Community School District shall forward to the County Auditor a certified copy of this resolution.
6 2. Approval of IRS Mileage Rate I recommend Board approval of the IRS mileage rate of 56 cents effective 1/1/14. This is a decrease of.5 cent from 1/1/13. 3. Approval of Grant Agreement I recommend approval of Hamilton County Department of Environmental Services Solid Waste Management 2014 District Priority Grant program agreement as presented. Information provided in packet. PERSONNEL CONSENT AGENDA 1. Request approval of the following resignations as indicated: a. Carol Bambey, ESOL teacher at Blue Ash Elementary School, retiring effective 6/30/14. b. Betsy Brubaker, kindergarten teacher at Maple Dale Elementary School, retiring effective 6/30/14. c. Donna Cullison, associate to superintendent, retiring effective 5/31/14. d. Karen Mooney, EMIS supervisor, retiring effective 12/31/13. e. Lilly Overbeck, ASL teacher at Sycamore High School, resigning effective 1/20/14. f. Marilyn Ray, social studies teacher at Sycamore High School, retiring effective 6/30/14. g C. Randall Singer, music teacher at Maple Dale Elementary School, retiring effective 6/30/14. h. Sue Willey, custodian at Edwin H. Greene Intermediate School, retiring effective 10/31/13.
7 2. Recommend approval of leave of absence for the following individual as indicated: a. Deanna Mathews, limited hour playground assistant at Montgomery Elementary School, unpaid leave of absence from 1/6/14 through 3/28/14. 3. Recommend approval of change of status for the following individual as indicated: a. Janice Kirschner from secretary/receptionist (212 days) to secretary/treasurer (222 days) at Sycamore Junior High School effective 1/6/14. This is a replacement position. 4. Employment of the following individuals is recommended as indicated: a. Edward Clark as sound controller for Sycamore High School Battle of Bands at rate of $650. To be paid from student council funds. b. Nick Jesus as winter drum line assistant instructor at rate of $1,239. Range is $1,239 - $1,592. c. Ryan Lamb as winter drum line instructor at rate of $1,769. Range is $1,769 - $2,265. d. Taylor Tootle as Sycamore High School Japanese club advisor at rate of $708. Range is $708 - $920. e. Bradley Williams as Sycamore High School freshman wrestling coach (co-position) at rate of $1,649. Range is $2,831 - $3,609. This revision is due to documentation of additional experience. f. Pat Zurlinden as costume coordinator for Sycamore High School winter musical at rate of $600. Funded by Sycamore High School theater account. g. The following certificated employees as FOCUS (Focus on Children Understanding Skills) facilitators at the rate of $24.72 per hour effective 2013-2014 school year on as needed basis. 1. Beth Bruck 2. Erin DiMuzio 3. Maggi Fridman 4. Caroline Mulvaney
8 5. Angie Ryan 6. Suzanne Smith 7. Brigid Young h. The following individual as substitute educational assistant at appropriate rate on an as needed basis effective 12/19/13: 1. Aldridge Brown i. The following individual as substitute custodian at appropriate rate on an as needed basis effective 12/19/13: 1. Anthony Benoit Personnel Consent Agenda Vote: Moved Seconded OTHER BOARD OF EDUCATION BUSINESS 1. Organizational Meeting The organizational meeting will be held on January 8, 2014, at Edwin H. Greene Intermediate School at 7:00 p.m. to be followed by our regular business meeting at 7:30 p.m. The annual tax budget hearing will be held at 6:00 p.m. at Edwin H. Greene Intermediate School. 2. Board of Education Meeting Schedule 2014 The Board will discuss options for the 2014 Board of Education meeting schedule. 3. Retreat Date 4. Legislative Liaison Report 5. Sycamore Advisory Commission Report Adjournment
9 Public Participation at Board Meetings Board meetings provide an opportunity for district residents and staff members to observe discussions relating to the business of the district. If a topic is listed on the meeting agenda, the Board will discuss that topic and then individuals are welcome to comment on that topic. If a topic is not listed on the agenda, employees and residents of the district can address the Board during the Resident Participation portion of each meeting, which occurs near the beginning of the meeting. To comply with privacy laws, the Board does not entertain concerns or comments regarding any individuals during public meetings. When you are invited to the podium to speak, please state your name and home address. Comments will be limited to three minutes per person or a total of 15 minutes for each topic. Occasionally, the Board will respond immediately. However, on most occasions, the Board will instruct the Superintendent or Treasurer to gather more information and report back. Please understand, if a question or comment is not addressed during the meeting, this does not indicate a lack of interest on behalf of the Board, but a desire to gather as much information as possible to respond in the most helpful manner. If you would prefer to share your comments or concerns with the Board of Education but do not wish to speak at a meeting, feel free to email the Board at schoolboard@sycamoreschools.org.