MGH Research Safety Committee Meeting #2 July 16, 2013

MGH Research Safety Committee Meeting #2 July 16, 2013 Harry W. Orf, PhD, Senior Vice President for Research Robert Castaldo, Safety Director Michael Fisher, Director, RSMG Mary Gervino, Director, MGH Research Compliance

Agenda 1. Upcoming Main Campus Fire Inspection Bob Castaldo 2. Research Safety Organizational Structure Harry Orf 3. Status and Updates from Task Forces Communications Task Force Harry Orf Documentation/Policy Task Force Bob Castaldo Chemical Hygiene Task Force Bob Castaldo/Harry Orf Lab Survey Task Force Michael Fisher Training Task Force Mary Gervino 4. Questions and Open Discussion Page 2

Agenda 1. Upcoming Main Campus Fire Inspection Bob Castaldo 2. Research Safety Organizational Structure Harry Orf 3. Status and Updates from Task Forces Communications Task Force Harry Orf Documentation/Policy Task Force Bob Castaldo Chemical Hygiene Task Force Bob Castaldo/Harry Orf Lab Survey Task Force Michael Fisher Training Task Force Mary Gervino 4. Questions and Open Discussion Page 3

Fire Inspection Boston s Lab Safety Ordinance Annual Registration Annual Inspections Preparing for 2013 Inspection of Main Campus (including Simches)

Fire Inspection Citations from Recent Inspection at CNY signage flammable and corrosive chemical segregation gas cylinders: uncapped; unsecured eyewash station obstruction inadequate high storage clearance from fire sprinklers housekeeping doors wedged open

Fire Inspection Under the Hood Chemical Storage Cabinets

Fire Inspection Corrosives Only Side of Cabinet Hexane

Fire Inspection

Fire Inspection

Agenda 1. Upcoming Main Campus Fire Inspection Bob Castaldo 2. Research Safety Organizational Structure Harry Orf 3. Status and Updates from Task Forces Communications Task Force Harry Orf Documentation/Policy Task Force Bob Castaldo Chemical Hygiene Task Force Bob Castaldo/Harry Orf Lab Survey Task Force Michael Fisher Training Task Force Mary Gervino 4. Questions and Open Discussion Page 10

Organizational Structure Floor Plan Map for Neurology Departmental Safety Coordinator Page 11

Organizational Structure MGH Safety Committee Research Management EH&S Department Research Safety Committee Departmental Safety Coordinators Research Space Management Staff Support Department Staff EH&S Site Safety Coordinators Unit Safety Coordinators Lab Safety Coordinators Radiation Safety Biosafety Compliance PI s and Individual Researchers PI s and Individual Researchers PI s and Individual Researchers Research Management Animal Welfare Occupational Health Police and Security Emergency Services Page 12

Organizational Structure Department Unit Unit Location (Site) Department Safety Coordinator Unit Safety Coordinator Site Safety Coordinator Lab Safety Coordinator Anesthesia Stuart Forman NH Cancer Center Research 149-6 Khaleda Haider Carolyn Gorka NH Cancer Center Research 149-07 Khaleda Haider Laura Libby NH Cancer Center Research 149-08 Khaleda Haider Carolyn Gorka NH Cancer Center Research Simches 4 Khaleda Haider Nicole Smith NH Cancer Center Research Jackson 9 Khaleda Haider Mary Lynch NH CCIB Chris Kelleher MC CCM Jason Fuller JK CHGR Vijaya Ramesh WH CRM David Machon NH CSB Peter Waterman WH Center for Wellman Labs Bobby Redmon MC CIMIT MF CTSA MF Dermatology John Dellorusso MC Emergency Service Blair Perry NH Medicine Cardiology MC Medicine CVRC MC Medicine CIID 149-6 (Mempel) Carol Leary E. Carrizosa WH Medicine CIID 149-6 (Elkhoury) Carol Leary Suzanne Hickman WH Medicine CIID 149-6 (Moon) Carol Leary James Moon) WH Medicine CIID 149-8 (Luster) Carol Leary Carol Leary WH Medicine CIID 149-8 (Means) Carol Leary Terry Means WH Medicine CIID 149-8 (Shreffler) Carol Leary Alex Ma WH Medicine CIID 149-8 (HMC) Carol Leary Vlad Vrbanac WH Medicine CIID 149-8 (Anthony) Carol Leary Robert Anthony WH Medicine CIID 149-8 (Hacohen) Carol Leary Alice Lan WH Medicine CIID 149-8 (Steere) Carol Leary Gail McHugh WH Medicine CIID 149-8 (Tager) Carol Leary Leaya George WH Medicine Diabetes Mary Larkin NH Medicine Diabetes Yen Yi NH Medicine Diabetes 149-3 Faustman NH RSMG Analyst Page 13

Agenda 1. Upcoming Main Campus Fire Inspection Bob Castaldo 2. Research Safety Organizational Structure Harry Orf 3. Status and Updates from Task Forces Communications Task Force Harry Orf Documentation/Policy Task Force Bob Castaldo Chemical Hygiene Task Force Bob Castaldo/Harry Orf Lab Survey Task Force Michael Fisher Training Task Force Mary Gervino 4. Questions and Open Discussion Page 14

Status and Updates from Task Forces MGH Research Safety Committee Communications Task Force Update Harry W. Orf, PhD, Senior Vice President for Research

Communications Task Force Update Action Items from First Meeting Physical (Lab) Signage Move to Lab Survey Task Force Emergency Communication During Mass Casualty/Major Incidents Research Operations Chief will be added to Command Center Structure Develop a Research Safety Web Site Link to Research Intranet Early Job for New Web Content Manager (just hired!) Documenting and Tracking Safety Training Develop Central Database for all Research Personnel w/reqd Training Pull Data from In-House Training Programs (HealthStream, Citi, etc.) Examine Partners LMS (Lab Mgmt System) as Possible Tracking Prgm Explore Use of Lab Scanners (developed by MGH LCS) Autolog Attendance at In-Person Training

Status and Updates from Task Forces MGH Research Safety Committee Chemical Hygiene Task Force Update Robert Castaldo, Safety Director

Chemical Hygiene Task Force Update Chemical Hygiene Review current hygiene plan materials Policy: Section 3: Safety Manual Organization-wide material: institutional templates Lab-specific documentation and SOPs Draft training modules Hazard Communication Chemical Hygiene Chemical Safety Chemical Health and Safety Risk Categories Standard precautions

Communications Task Force Update Chemical Hazard Classifications The HAZCOM standard recognizes the following hazard classes. Each class also includes categories and sub-categories that indicate relative hazard severity for chemicals within the class. Health Hazard Classes (ref: HAZCOM Standard Appendix A) Acute toxicity Skin corrosion / irritation Serious eye damage/eye irritation Respiratory or skin sensitization Germ cell mutagenicity Carcinogenicity Reproductive toxicity Specific target organ toxicity single exposure Specific target organ toxicity repeated or prolonged exposure Aspiration hazard Physical Hazard Classes (ref: HAZCOM Standard Appendix B) Explosives Flammable gases Flammable aerosols Oxidizing gases Gases under pressure Flammable liquids Flammable solids Self-reactive chemicals Pyrophoric Liquids Pyrophoric solids Self-Heating Chemicals Emit flammable gases on contact with water Oxidizing liquids Oxidizing solids Organic peroxides Corrosive to metals OSHA Defined Hazards: Pyrophoric gas, Simple Asphyxiant, Combustible Dust

Status and Updates from Task Forces MGH Research Safety Committee Safety Documentation Task Force Update Robert Castaldo, Safety Director

Safety Documentation Task Force Update Safety Policies, Procedures and Documentation Research Safety shared drive Location of draft document Current content or links to content Members now reviewing content What really belongs in this manual? How should the sections be organized? What material is ready or almost ready as is? What needs to be rewritten? Is anything missing? Ideas for navigating this large informational repository What are user needs?

Status and Updates from Task Forces MGH Research Safety Committee Lab Survey Task Force Update Michael Fisher, Director, RSMG

Laboratory Safety Surveys We will conduct lab surveys to identify and assist in the mitigation of deficiencies that are not in compliance with applicable codes, standards, policies and regulations and that may present an unsafe research environment. This is a collaborative effort with the Departments and laboratory personnel.

Action Items from First Meeting Look at different types of survey sheets and develop one with explicit components (electrical, waste, fire, etc.) Decide who will comprise inspection teams reps from RSMG, EH&S, B&G, Environmental Services, others? and either a DSC/USC/SSC/LSC rep from the department Look at options for automated (ipad w/photos) documentation of surveys Require surveyed lab to respond in writing re: all items needing corrections

TF TO RECOMMEND ADDITIONAL MEMBERS

NFPA 704 HAZARD IDENTIFICATION SIGNAGE

DEVELOP ESCALATION POLICY FOR ONGOING ISSUES

NEXT STEPS?

Remember, unless we are constantly vigilant, laboratory accidents can happen anytime, anywhere!

Status and Updates from Task Forces MGH Research Safety Committee Safety Training Task Force Update Mary Gervino, Director, Research Compliance

Task Force Members Mary Gervino Harry Orf Bob Castaldo Rachel Ackman Lauren Barsanti Stuart Forman Patricia Frederico Jeanne Kotelly Mary Larkin Mary Lynch Maureen Lynch Karen Montillo Jennifer Mullett Robert Redmond Anne Sallee Rex Woodleigh Stanton Young

Progress To Date Two meetings to date: 6/17 & 7/11 First Meeting Committee s Charge & Workplan Second Meeting - Curriculum

Committee Charge The Research Safety Training Task Force will Partner with other hospital and Partners teams to address the training needs of the MGH Research Community Curriculum: review current and develop proposed Determine the best way to provide the training Program to track compliance LMS Reminder notification System LMS Update program to reflect new regulations as required

First Meeting 6/17/13 Work plan Curriculum: Current and proposed Training Platforms Implementation Tools Notifications and Reminders Tracking

Second Meeting 7/11/13 Addressed the current curriculum Individual Taskforce members assigned to review content of each course & will report back at the July 25 th meeting. We will also touched upon trainings specific to roles i.e. research tech vs. admin sitting in lab environment

Going Forward Some of us will attend a health stream training to better understand it s capabilities Continue to work the plan and address each item on the work plan

Questions If you want to provide any input into the current or future training materials, please e-mail me at mgervino@partners.org

Agenda 1. Upcoming Main Campus Fire Inspection Bob Castaldo 2. Research Safety Organizational Structure Harry Orf 3. Status and Updates from Task Forces Communications Task Force Harry Orf Documentation/Policy Task Force Bob Castaldo Chemical Hygiene Task Force Bob Castaldo/Harry Orf Lab Survey Task Force Michael Fisher Training Task Force Mary Gervino 4. Questions and Open Discussion Page 39

Discussion! Questions? Page 40