Michigan School Business Officials Annual Conference Section 31a Program Planning for At-risk Populations 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 1
Key Reminders for Section 31a Intent & Purpose Use of Funds Program Monitoring Indicators, Companion Tool, On-Site/Desk Reviews Program Planning Schoolwide Reform MTSS Professional Development Instructional/Behavioral Coaches Annual Program & Fiscal Report Future Technical Assistance 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 2
Section 31a (1): Intent and Purposes Academics MSTEP Grade 3 ELA (subsection 16) MSTEP Grade 8 Math Grade 11, Career & College Readiness Ø(Reading, Mathematics, and Science, M-Step) Attendance Reducing Chronic Absenteeism 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 3
Section 31a (5): Use of Funds Key Points Instructional programs Direct non-instructional services: medical, mental health, counseling services for at-risk pupils School health clinics (i.e. school nurse) School security (not more than 20%) for district/public school academy in which at least 50% of the pupils in membership were determined economically disadvantaged Can be conducted before/after school day; extended school year (i.e. summer) 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 4
Program Planning - What Are We Trying to Achieve? Core Instructional Programming (Full Spectrum -Tier 1) Intervention Programming (Full Spectrum -Tier 2) Intense Programming (Full Spectrum - Tier 3) Social Emotional Programming (Full Spectrum) Supporting the Whole Child High Quality Food Service Programs CNA/School and District Planning Sufficient and Well Maintained, Innovative, and Safe Facilities High Quality and Safe Transportation What s Working What Needs to be Refined What Needs to Stop What Needs to Start Comprehensive Assessment and Analysis, Data-Based Decision Making, TEAM-BASED DECISION-MAKING Funding Streams General Fund, Federal Funds, State Funds, Grants, Donations 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 5
Section 31a (3): Third Grade Reading Law & Multi-Tiered System of Supports (MTSS) Key Points Complies with Third Grade Reading Law (Section 1280F of the Revised School Code, MCL 380.1280F) Use resources to address early literacy in Grades K-3 Implements MTSS 4-8; if not a 4-8 entity, then all grades it operates There are 10 criteria contained within the legislation in a-j. Please see the legislation for details. 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 6
Alignment: Section 31a MTSS Criteria with the MDE MTSS Practice Profile (Version 4.4) Essential Components Team-Based Leadership 31a (3) (j) Comprehensive Screening & Assessment System 31a (3) (d) (f) Selection & Implementation of Instruction, Interventions & Supports 31a (3) (h) Tiered Delivery System 31a (3) (a-d) Continuous Data-Based Decision Making 31a (3) (d-e) Family Engagement 31a (g) Fidelity 31a (i) Professional Development - 31a (12) 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 7
Section 31a (11): Schoolwide Reform Subject to subsections (6), (7) and (8), a district or public school academy may use up to 100% of the funds it receives under this section to implement schoolwide reform in schools with 40% or more of their pupils identified as At-risks pupils by providing instructional or non-instructional services consistent with the school improvement plan. 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 8
Systemic Thinking Root Causes Leverage Big Picture vs. Minutia Examining Boundaries, subsystems functioning MSBO Spring 2018 Section 31a Programming Updates 4/5/18 9
Creating Legacy Memetic Legacy: Are the VABES, values, assumptions, beliefs and expectations that people develop and pass on to others over time. What will your LEA pass on? Reference: Dawkins, R. The Selfish Gene. Oxford: Oxford University Press, 1976. 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 10 This Photo by Unknown Author is licensed under CC BY-NC-SA
Why Confronting Our Legacy Matters In schools there are other curricula besides the one being verbalized. There are the ones in the hallways with snide remarks from the peers, on the playground with put-downs learned from parents and in the celebration of holidays at school that can completely panic a happy family.the third grade was a bad year. Third grade was the year I learned in school that I was poor. From Jeff Sapp, Teaching Tolerance, Spring 2009 https://www.tolerance.org/magazine/spring- 2009/how-school-taught-me-i-was-poor 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 11 m
Trauma & Resilience This Photo by Unknown Author is licensed under CC BY-SA Recovery begins with a new understanding of the problem. ~ Sandra Bloom This Photo by Unknown Author is licensed under CC BY
Solution: Critical Practices Cultural Competency ðempathy v. Sympathy ðappreciation ðbuilding Alliances & Relationships ðspeaking Up ðcommunity Resources ðself-awareness Expectations & Academic Outcomes ðelimination of low expectations. ðperpetuating Achievement ðshared Vision of Equity & Excellence ðsense of Urgency 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 13
Best Practices in Schoolwide Reform Tier 1 high quality instruction, by highly qualified teachers High quality, job embedded, professional development Coordinating and integrating funding at the State, Federal and local services by prioritizing programming. Strategies to increase parental involvement (non-traditional) methods. Timely and effective intervention supports for all students. Team Based decision making. 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 14
What does Evidence- Based mean? Strong, moderate, promising, or evidence that demonstrates a rationale, based on high quality research findings or positive evaluation that such activity, strategy or intervention is likely to improve student outcome or other relevant outcomes.includes ongoing efforts to examine the effects of such activity, strategy or intervention. Reference: US Department of Education. (2016) Non- Regulatory Guidance: Using Evidence to Strengthen Education Investments (Every Student Succeeds Act of 2015 (ESSA)). Washington, DC: US Government Printing Office. https://researchbasics.education.uconn.edu/types-of-research/ [Link to Types of Research Design] 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 15
Section 31a (13): Instructional or Behavioral Coaches Key Points LEAs or PSAs may use funds it receives support instructional or behavioral coaches Not subject to a cap Implications Coaches should be qualified to help build the capacity of the teaching staff and increase instructional time for both students and teachers Job responsibilities are solely directed to the intent and purposes of the law
Section 31a (12): Use of Funds Professional Development Key Points May use up to 3% of allocation for research-based professional development for district and school leadership and teachers: Aligned to State of Michigan professional learning standards Integrated into district, school, and classroom practices SOLELY related to: MTSS implementation with fidelity and systems data Third Grade Reading Law implementation 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 20
Characteristics of HQ PD Alignment Focus Systemic Active Learning, Engagement Collaboration Follow-up Feedback Loops 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 21
Program Monitoring Indicators (PMI) GENERAL INFORMATION Completed for On-Site or Desk Reviews Evaluated Compliance of Section 31a Legislation Four Indicator Sets with Eighteen Indicators Total 1 Intent and Purpose 2 Allowable Use of Funds 3 Program and Fiscal Report 4 Multi-Tiered Systems of Support 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 22
PMI Companion Resource Tool GENERAL INFORMATION Provided to LEAs to assist them in in completing the Section 31a Program Monitoring Indicators, and preparing for an On-site or Desk compliance review. Aligned to the Section 31a Program Monitoring Indicators, and includes indicator level rubrics that describe LEA level of implementation. 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 23
PMI Companion Resource Tool - Rubrics Serves as an informational resource and reflection tool that leads to improvement in academic achievement. Each rubric describes what the Section 31a intent and purposes look like across the implementation levels. Measures fidelity and level of implementation. Assists with planning for and OSR/Desk Review, create action plans for any Change Required indicators, and/or improving upon the LEA improvement plan. 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 24
On-Site/Desk Reviews On-Site Reviews Purpose Review/Audit of the entire legislation intent and purposes. All Indicators are included. Desk Reviews Purpose Concentrates on a portion of the legislation's intent and purposes. May include multiple indicators, but not all. 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 25
On-Site/Desk Reviews Before the OSR Notification via GEMS - Three Months in Advance Technical Assistance/Set OSR Date LEA Conduct Collaborative Reflection Complete PMI Upload Evidence and Descriptions into GEMS (more is better) Three Weeks Prior to OSR Day of Review Be Prepared Invite Key Program Staff Related to Focus Areas Highlight your Strengths-Points of Pride Be Honest about Where You Struggle Implementing a Continuous Improvement Process Post Visit Via GEMS Receive Formal Summary from MDE w/in 30 Days of OSR/Desk Review Complete Compliance Plan (Action Plan) for Changes Required w/in 30 Days of Formal Summary Compliance Action Plan Approval Monitor and Upload Evidence of Progress Throughout the School Year Compliance Plan Complete one year from date of the OSR Receive Ongoing Technical Assistance 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 26
The Updated Section 31a Annual Program & Fiscal Report Annual Program & Fiscal Report 2018 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 33
Annual Program Report-Updates for 2018 Previous Program & Fiscal Report Section 1 Absent Information A full fiscal summary inclusive of: Total Allocation Allocation Spent in Current Year Carryover Spent in the Following Year Total Allocation Spent over the Course of Two Years Section 1 - UPDATE for 2018 Previous Year Fiscal Summary 1. 2016-17 Final Allocation: $200,000 2. 2016-17 Allocation Spent: $195,000 3. 2016-17 Allocation Unspent (Carryover) into 2017-18: 4. 2016-17 Carryover Spent in 2017-18: $5,000 $4,000 ($1,000 unspent error message) 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 34
Annual Program Report-Updates for 2018 Section 1 - UPDATE for 2018 Current Fiscal Year Summary Section 1 - UPDATE for 2018 Current Year Grand Total Spent 1. 2017-18 Estimated Allocation: 2. 2017-18 Allocation Spent: $200,000 $195,000 1. Grand Total Section 31a Spent in 2017-18 (Table 1, Line 4 + Table 2, Line 2): $200,000 3. 2017-18 Carryover to 2018-19 (Monies not spent by August 30, 2018): $5,000 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 35
Annual Program Report-Updates for 2018 Section 1 - UPDATE for 2018 Schoolwide Reform - Indicate Amount Spent & Best Practices Implemented q Recruitment and/or retention of highly qualified, effective teaching staff at Tier One. q Instructional/Behavioral Coaches to provide high quality, job embedded professional development. q Adoption, training of high quality evidence and research based curriculum. q Activities designed to prepare and increase access to students successful transition to post-secondary education: International Baccalaureate, Dual Enrollment, Early College programming, Advanced Placement Courses, SAT Preparation Coursework. q Career and technical education programming to meet career and college readiness standards. q School climate and culture programming and activities with staff, students and stakeholders. q Tier 2, small group, high quality, evidence based interventions in reading and/or mathematics. q Tier 3, intense, individualized, counseling and/or mental health and mentoring services for students. q Other best practices (describe ): 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 36
Annual Program Report-Updates for 2018 Section 2 and 3 - UPDATES for 2018 - Titles Updated Intervention Supports-During the Day Reading Writing Mathematics Science Social Studies English Learners Intervention Supports-Extended School Day/Year Reading Writing Mathematics Science Social Studies English Learners Secondary Program Planning International Baccalaureate Advanced Placement Coursework English Learner Programs Credit Recovery Career & Technical Coursework Dual Enrollment Programs Alternative Education Programs SAT Preparation Coursework General Education Development Coursework (GED) Direct Instructional Supports/MTSS Instructional Coach Behavioral Coach MTSS Coach/Coordinator Content Area Teaching Staff Instructional Materials Paraprofessional Staff Interventionist 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 37
Annual Program Report-Updates for 2018 Section 3 - UPDATE for 2018 - Professional Development Professional Development & Parent Engagement Professional Development-up to 3% CAP MTSS K-8 3rd Grade Reading (MCL 380.1280f) Early Literacy K-3 High School: Career & College Readiness a. Actual Grades Impacted a. Amount of Section 31a Funds Spent (Not general funds) Parent, Family & Community Engagement Total Funds Spent: Formula 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 38
Section 31a (6): Use of Funds School Breakfast Key Points If School Breakfast Program (section 1272a of the revised school code, MCL 380.1272a) MUST use from the funds received under this section an amount, not to exceed $10/pupil Implications Supplement Reduced Price Breakfast Students You have to use some monetary amount toward your Breakfast Program Funds may not be used for administrative costs related to the food service program 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 39
Annual Program Report-Updates for 2018 Section 4 School Breakfast Program School Breakfast Programs A LEA that operates a school breakfast program, shall use an amount, not to exceed $10.00 per eligible pupil, to pay for costs necessary to operate the school breakfast program. The eligible pupil count is based on the preceding school year count for free or reduced-price meals. October 2016 Free or Reduced-price Meals X Example: 250 X Up to $10.00 Per Pupil $ Example: $1.00 Total Amount $ Example: $250.00 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 40
It takes all of us-teachers, parents, community members. Leaders have to have a commitment to the community. We have to be stakeholders in the community. We can t just be a visitor or part-timer, or somebody passing through. You have to have that combination of things, some experience in and knowledge of the community, caring about kids, and then the money. We can t just throw money at the problem if we don t have the commitment and the caring, but when we do, the money sure helps! - Rural School Board Member From Turning High Poverty into High-Performing Schools, William Parrett & Kathleen Budge.. 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 41
Questions & Answers Popular Topics: üschool Breakfast üschoolwide Reform ümtss Implementation ücareer and College Readiness üannual Program & Fiscal Report 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 41
MDE Contact Information Section 31a Legislation Programming and Services Office of Student, School and District Supports Special Populations Unit, 517-373-6066 Consultant, Mrs. Dawn Carmody (carmodyd1@michigan.gov) Consultant, Mrs. Stephanie Holmes-Webster (holmeswebsters@michigan.gov) Consultant, Mrs. Lisa Francisco (franciscol@michigan.gov) 4/5/18 MSBO Spring 2018 Section 31a Programming Updates 43