PHA 5-Year and Annual Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 8/30/2011 1.0 PHA Information PHA Name: _Olmsted County Housing & Redevelopment Authority PHA Code: MN151 PHA Type: Small High Performing Standard HCV (Section 8) PHA Fiscal Year Beginning: (MM/YYYY): 01/2017 2.0 Inventory (based on ACC units at time of FY beginning in 1.0 above) Number of PH units: 110 Number of HCV units: 522 3.0 Submission Type 5-Year and Annual Plan Annual Plan Only 5-Year Plan Only 4.0 5.0 PHA Consortia Participating PHAs PHA Consortia: (Check box if submitting a joint Plan and complete table below.) PHA Code PHA 1: PHA 2: PHA 3: 5-Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update. The five-year plan was submitted in 2014 for 1/2015-12/2019. Program(s) Included in the Consortia Programs Not in the Consortia No. of Units in Each Program PH HCV 5.1 Mission. State the PHA s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA s jurisdiction for the next five years: 5.2 Goals and Objectives. Identify the PHA s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan. PHA Plan Update (a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission: 6.0 The Olmsted County Board authorized an operating levy for the OCHRA beginning January 2016, with a levy amount of $1.35 million approved by the Board in September 2015 to assist in housing development, housing rehabilitation, homeless prevention, housing stability, and administrative and operational costs. Vouchers are being reallocated starting September 2016 for 30 low income families as part of the Gage East project. Families and youth facing homelessness will be housed and connected to on-site supportive services through a partnership with Olmsted County Community Services and Center City Housing Corp. The OCHRA has ramped up recruiting efforts for qualified applicants for the FSS program in 2016. Two FSS participants were added in 2015, and 3 have been added so far in 2016. FSS program awareness mailings are sent to all HCV clients, with notices sent together with annual recertification, and information is provided at initial briefings. (b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan elements, see Section 6.0 of the instructions. The Plan is available at the office 2117 Campus Drive SE, Suite 300, Rochester, MN and will be available on the agency s website. 7.0 8.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership Programs, and Project-based Vouchers. Include statements related to these programs as applicable. Olmsted County HRA has reallocated 30 vouchers to the Gage East project with lease-up beginning in September 2016. OCHRA has provided 30 project based vouchers for low income families who have a history of homelessness. Capital Improvements. Please complete Parts 8.1 through 8.3, as applicable. See HUD form 50075.2 Page 1 of 6 form HUD-50075 (4/2008)
8.1 Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-Year and Annual Plan, annually complete and submit the Capital Fund Program Annual Statement/Performance and Evaluation Report, form HUD-50075.1, for each current and open CFP grant and CFFP financing. Not applicable. HUD decoupled the Capital Fund Program from the PHA Plan. 8.2 Capital Fund Program Five-Year Action Plan. As part of the submission of the Annual Plan, PHAs must complete and submit the Capital Fund Program Five-Year Action Plan, form HUD-50075.2, and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year for a five year period). Large capital items must be included in the Five-Year Action Plan. The Capital Fund Five year action plan is submitted to HUD separately. 8.3 Capital Fund Financing Program (CFFP). Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to finance capital improvements. Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. 9.0 According to the 2015-2019 Five-Year Consolidated Plan and 2015 Action Plan produced by the City of Rochester, there are 16,890 low to moderate income households in Rochester, which is nearly 40% of total households. General occupancy demand is projected from 2013-2030 for an estimated 11,363 owned housing units and 7,074 rental units. Through 2020, 3,075 of the general occupancy demand are for owned housing and 2,602 for rental housing. Of the 2,602 units, 41% are a projected need for market rate units, 29% affordable units and 30% subsidized units. The 2015 Consolidated Plan further indicates that there is an insufficient supply of affordable housing units to meet local demand, as well as a significant need to improve the quality of a number of those affordable units. Applicants on the Public Housing and HCV waiting list have a greater need than the population at large due to housing options limited by income and the City s low vacancy rate, currently a tight 3.55%. The quality of units is also a concern. The four main housing problems in this jurisdiction are: Priority needs in the county include, but are not limited to: Owner-Occupied and Rental Rehabilitation; Emergency Shelter; Special Needs Housing; and Affordable Housing. Target populations for these priorities include Extremely Low, Low, and Moderate Income families; large families; and families with children. The need is not defined or restricted to one area, but is wide-spread throughout the community. There is a high demand in the rental market due to improved economy, low percentage of vacant units, lack of quality units, and the establishment of the Destination Medical Center driving up the cost of affordable housing. Although private development opened or began construction on 1,583 units in 2015, a large majority of these units are priced outside of current payment standards. New unit production, rehabilitation of existing units, and acquisition/preservation will need to be utilized to address this ongoing burden on the local housing market. Waiting List Information Waiting List Public Housing. The agency opened the waiting list from January 19, 2016 to April 1, 2016, accepting a total of 500 applications for 2, 3 and 4 bedroom townhomes and single family homes. Waiting List Vouchers. There are 681 households currently on the active waiting list. The OCHRA stopped taking applications in September 2013. Staff is currently considering options and need to re-open the waiting list in 2017, and a waiting list update is planned due to the outdated addresses and contact information from the current list. The most prominent concern with the HCV program is the difficulty households have locating a unit that can accommodate larger families, which is largely due to low payment standards in contrast to rapidly increasing rental rates. Page 2 of 6 form HUD-50075 (4/2008)
Strategy for Addressing Housing Needs. Provide a brief description of the PHA s strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. Note: Small, Section 8 only, and High Performing PHAs complete only for Annual Plan submission with the 5-Year Plan. 9.1 The OCHRA will continue to place emphasis on achieving/maintaining 98% occupancy in the Public Housing program and full utilization of the Section 8 HCV funding. To further assist with housing needs throughout the county, the HRA will continue to work with community partners, non-profits and local governments to ensure that the broad spectrum of housing needs identified in the county are being addressed. The Olmsted County HRA will assist extremely low, very low-income and low-income families in Rochester area to obtain decent and affordable housing by maintaining the waiting list for its tenant-based assistance programs. It will continue to issue vouchers for tenant based assistance in an efficient and effective manner in order to maximize use of all Federal resources. The Olmsted County HRA will apply for additional Section 8 Housing Choice Vouchers if funding is made available by Congress and HUD, and continue to promote landlord participation in the HCV programs. The OCHRA will continue to promote and provide services to VASH, Bridges, and Shelter Plus Care, T-RAP, FUP, FSS, and HOP, as well as home rehabilitation programs. An additional 5 VASH vouchers were received for 2016, and the OCHRA is working with the Minnesota Veterans Administration office to house qualified applicants. T-RAP, a transitional rental assistance program and Bridges, a housing program for those with mental health needs, are both funded from MN Housing Finance Agency and further the goal of addressing low-income housing and homeless needs in the Olmsted County area. OCHRA will continue to promote affordable housing unit development and leverage resources with other agencies to encourage new development. A strategic planning process will be completed to develop a three to five year strategic plan for the agency. Focus of this planning will be to update and affirm the OCHRA s mission and values, establish core commitments and map the agency s strategic direction and focus points in addressing affordable housing issues in Olmsted County. Page 3 of 6 form HUD-50075 (4/2008)
Additional Information. Describe the following, as well as any additional information HUD has requested. (a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA s progress in meeting the mission and goals described in the 5- Year Plan. 10.0 The Olmsted County Housing & Redevelopment Authority (OCHRA) continues to fulfill its mission of assisting low income families to obtain decent, safe and affordable housing to low income households. OCHRA provides over 600 households with rental assistance through public housing and housing choice voucher programs. The five-year plan, submitted for the time period 2015-2019, identified a new set of goals for OCHRA to achieve. A. Provide safe, decent, and affordable housing to low-income and very low income people 1. Continued successful administration of the Housing Choice Voucher and Low Income Public Housing programs. a. The OCHRA defines successful administration as receiving a high performer rating in the Section Eight Management Assessment Program (SEMAP) and the Public Housing Assessment System (PHAS). 2. Working towards a High Performance Section Eight Management Assessment Program rating in the Housing Choice Voucher program. a. The OCHRA continues to work toward high performer rating for 2017, as the OCHRA rated as a standard performer for our assessment for the fiscal year 2016 due to staff training and PIC issues. The OCHRA has had staff attend training and worked with the Minneapolis HUD field office to correct issues. 3. Work to achieve the highest rating possible through the Public Housing Assessment System for public housing. a. The OCHRA continues to improve processes in order to achieve the highest possible rating. Internal monitoring indicates the OCHRA would have been a high performer based on 2014 data. Current to-date tracking indicates that OCHRA is on par to achieve a high performer rating in 2016 as well. 4. Continue to improve the public housing units with administration of the Capital Fund program. Consider using other funding (MN Housing) if/when available. a. OCHRA utilized a third-party company to conduct a thorough physical needs assessment of all OCHRA-owned properties. This information will be the basis of a new Capital Improvement Plan that will allow OCHRA to proactively plan and budget for property rehabilitation. OCHRA plans to leverage capital improvement funds along with levy resources to improve public housing units. OCHRA will also consult other state, federal and private party resources to conduct needed capital improvements. 5. Repair existing housing for homeowners and seniors a. Leverage levy funds to create a housing rehabilitation program for low income homeowners and seniors. B. Expand Affordable Housing Opportunities 1. Consider applying for any available funding opportunity to expand housing programs. a. OCHRA continues to strengthen and nurture relationships with regional non-profits, organizations and state and federal entities that could provide partnership or financial opportunities to expand housing programs. OCHRA intends to apply for and pursue housing financing opportunities that are appropriate for Olmsted County communities and citizens. b. The HRA will continue to partner with private developers to leverage resources to construct new affordable rental units which utilize tax credits to ensure affordability for an extended period of time. 2. Consider expanding project based vouchers to affordable housing projects selected by MN Housing to be developed in Olmsted County. a. The OCHRA converted 30 tenant based vouchers to project based vouchers for use in the Gage East project. The project based vouchers are being used for families with children who have previously experienced homelessness. Gage East is a multi-faceted project partnering with Center City and utilizing tax credits and state bonding authority to also serve homeless youth. 3. Leverage levy resources to improve access to quality housing. a. Create partnerships with private and non-profit developers for workforce, senior, and supportive housing. OCHRA received its first allocation of HRA Levy funds in 2016. A portion of the funding is targeted to housing development. The HRA will use funds to create a financing tool to fill remaining financial gaps in the construction rental developments serving low and moderate income households. The HRA will also focus the use housing development funds to preserve existing affordable units and partner with developers to create additional workforce/affordable, senior and supportive housing units. b. Create a housing production trust fund to provide gap financing for qualified developments. 4. Community Partnership The HRA has been an active partner in a community-based planning process aimed at developing a community framework plan for addressing the pent up demand and expected demand for affordable housing units in Olmsted County, and specifically Rochester. Once complete, the plan will serve as a guide for meeting the challenge of creating affordable housing opportunities within Olmsted County. C. Address the needs of the homeless in Olmsted County 1. Continue successful administration of state funded rental assistance programs i.e. Bridges, Transitional Rental Assistance, and the Housing Options Program. a. These programs continue to be administered and remain near full occupancy. In addition to these programs, OCHRA has participated in a pilot program called Bridges Regional Treatment Center in order to house vulnerable adults released from state hospitals. 2. Increase funding/units to these programs if/when possible. a. These programs have maintained their funding and unit size for 2016, and no increases are expected. OCHRA continues to research and pursue financial resources to assist in the ongoing success of these programs. D. Help move citizens to economic self-sufficiency. 1. Continue to administer the family self sufficiency program. a. OCHRA has ongoing recruiting efforts for qualified applicants for the FSS program in 2016. This includes program awareness notices attached to annual recertifications and at initial briefings for those interested in program participation. E. Violence Against Women Act. The agency will comply fully with all federal, state, and local nondiscrimination laws, and with rules and regulations governing fair housing and equal opportunity in housing and employment, including the Violence Against Women Act of 2005. 1. Both the LIPH ACOP and HCV Admin Plan comply with the Violence Against Women Act of 2013 Page 4 of 6 form HUD-50075 (4/2008)
(b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA s definition of significant amendment and substantial deviation/modification. The OCHRA will consider the following a substantial deviation/modification from its five-year plan: 1. Fundamental changes to rent or admissions policies or organization of the waiting list; 2. Fundamental changes to the Public Housing Admissions and Continued Occupancy Policy; 3. Fundamental changes to the Housing Choice Voucher Program Administrative Plan; 4. Any change with regard to Demolition, Disposition, Designation, Homeownership programs or Conversion activities. The OCHRA will consider the following a significant amendment from the five-year plan: 1. Fundamental changes to the OCHRA s mission statement or goals and/or objectives. A substantial deviation/modification and significant amendment does not include changes in HUD rules or regulations which require or prohibit changes to activities listed herein. 11.0 Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD-50075), PHAs must submit the following documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Note: Faxed copies of these documents will not be accepted by the Field Office. (a) Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which includes all certifications relating to Civil Rights) (b) Form HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only) (c) Form HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only) (d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only) (e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only) (f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations. (g) Challenged Elements (h) Form HUD-50075.1, Capital Fund Program Annual Statement/Performance and Evaluation Report (PHAs receiving CFP grants only) (i) Form HUD-50075.2, Capital Fund Program Five-Year Action Plan (PHAs receiving CFP grants only) Page 5 of 6 form HUD-50075 (4/2008)
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA s mission and strategies for serving the needs of low-income and very low-income families. This form is to be used by all PHA types for submission of the 5-Year and Annual Plans to HUD. Public reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality