Policy & Guidelines Manual Of Troop 1000 Boy Scouts of America

Policy & Guidelines Manual Of Troop 1000 Boy Scouts of America Sponsored by; Resurrection Lutherian Church 1919 Independence Parkway Plano, Texas April 14, 1997

1. Overview...8 1.1 Goals of the Boy Scouts...8 1.2 The Methods of the Boy Scouts...8 1.3 Troop 1000... 10 1.4 The Chartering Organization... 10 1.5 Troop Organization... 10 1.5.1 Patrols... 10 1.5.2 Troop Leadership... 12 1.5.3 Patrol Leaders Council (Greenbar)... 14 1.5.4 Greenbar and Troop Committee Policy Input... 15 2. Registration... 16 2.1 New Scout Registration... 16 2.1.1 Registration Process for a New Scout... 16 2.1.2 Registration Fee... 16 2.1.3 Scout Transfers Into Troop 1000... 17 2.1.4 Adult Leader Registration... 17 2.1.5 Youth Protection... 17 2.1.6 Re-chartering the Troop... 18 3. The Scout Uniform... 19 3.1 What is the uniform... 19 3.1.1 Class A and B Uniform Components... 20 3.1.2 Uniform Insignia... 20 3.1.3 Troop 1000 T-shirt... 20 3.1.4 Troop 1000 Bush Hat... 21 3.1.5 Troop 1000 Neckerchief... 21 3.1.6 Troop 1000 Number Patch... 21 3.1.7 Medicine Pouch... 21 2 APRIL 14, 1997

3.1.8 Where to Buy the Uniform... 21 4. Meetings... 23 4.1 Meeting/Event Summary... 23 4.2 Scout Meeting... 23 4.3 Patrol Leader s Council (AKA Greenbar)... 24 4.4 Troop Committee Meetings... 24 4.5 Annual Budget Meeting... 25 4.6 Committee Training Session... 25 4.7 Old Buffalo (Assistant Scoutmaster) Meetings... 25 4.8 Patrol Meeting... 26 4.9 Annual Planning Meeting... 26 4.10 Troop Court Of Honor... 26 4.11 Junior Leader Training (JLT)... 27 4.12 District Roundtable... 27 4.13 Order of the Arrow Meeting... 27 5. Rank Advancement... 28 5.1 Advancement Recognition Process... 28 5.2 Rank Advancement Requirements... 29 5.3 Board Of Review... 30 5.3.1 Board of Review for Tenderfoot through Life Ranks... 30 5.3.2 Board of Review for Eagle Rank... 30 5.4 Advancement Records... 31 5.5 Rank Badges... 31 5.6 Merit Badges... 31 5.6.1 Merit Badge Counselors... 31 5.6.2 Merit Badge (Blue Record) Cards... 31 5.6.3 Merit Badge Patches... 32 3 APRIL 14, 1997

5.6.4 Alternate Eagle Merit Badges... 32 5.7 Eagle Honors... 32 6. Special Awards and Recognition... 33 6.1 The One Grand Scout Award... 33 6.2 The One Grand Leader Award... 34 6.3 The One Grand Patrol Award... 35 6.4 Gold Coin and Gold Bead Awards... 36 6.5 Troop 1000 Bead Program... 36 6.6 Troop 1000 Adult Bead Program... 37 7. Troop Government... 38 7.1 Troop Elections... 38 7.1.1 Election Rules... 38 7.1.2 Eligibility Rules... 38 7.2 Appointed Positions... 39 7.3 Patrol Membership... 40 8. Scouting is ¾Outing... 41 8.1 Monthly Camp Outs... 41 8.1.1 Distances... 41 8.1.2 Frequency... 41 8.1.3 Transportation... 42 8.2 Camping Paperwork... 42 8.2.1 Permission Slips... 42 8.2.2 Medical Treatment Authorization Form... 45 8.2.3 BSA Physicals... 46 8.3 Troop Camping Fees & Dues... 47 8.3.1 Food Charges... 47 8.3.2 Gas Fees... 48 4 APRIL 14, 1997

8.3.3 Funds Remaining from a Camp Out... 48 8.4 Prohibited Items... 48 9. Equipment... 50 9.1 Patrol Equipment... 50 9.2 Equipment Care... 51 9.3 Quartermaster s Store... 52 9.4 Equipment Repair / Replacement... 52 9.5 Troop Equipment Lending Policy... 52 9.5.1 Scout s Personal Equipment... 53 9.6 Sources for Camping Equipment... 54 10. Troop Finance... 56 10.1 Scout Dues... 56 10.2 Troop 1000 Checking Account... 56 10.3 Reimbursement... 56 10.4 Scoutmaster s Emergency Fund... 56 10.5 Scout Accounts... 57 10.6 Troop 1000 Scholarship Programs... 57 10.6.1 Scout Scholarship Program... 58 10.6.2 Adult Leader Scholarships... 58 11. Adult Leader Responsibilities... 59 11.1 Duties of the Troop Committee Chairman... 59 11.2 Duties of the Troop Vice-Chairman... 60 11.3 Duties of the Troop Secretary... 60 11.4 Duties of the Troop Financial Officer... 60 11.5 Duties of the Troop Fundraising Chairman... 60 11.6 Duties of the Troop Membership Coordinator... 61 11.7 Duties of the Troop WEBELOS Coordinator... 61 5 APRIL 14, 1997

11.8 Duties of the Troop Merit Badge Coordinator... 62 11.9 Duties of the Troop Advancement Chairman... 62 11.10 Duties of the Troop Eagle Advisor... 62 11.11 Duties of the Troop Hospitality Coordinator... 63 11.12 Duties of the Troop Camping Coordinator... 63 11.13 Duties of the Troop Quartermaster... 63 11.14 Duties of the Troop Transportation & Telephone Coordinator... 63 11.15 Duties of the Troop Newsletter Editor... 63 11.16 Duties of the Troop Scouting Coordinator... 64 11.17 Duties of the Troop High Adventure Coordinator... 64 11.18 Duties of the Troop Training Coordinator... 64 11.19 Duties of the Troop Safety Officer... 64 11.20 Duties of the Scoutmaster... 65 11.21 Duties of the Troop Assistant Scoutmasters... 65 6 APRIL 14, 1997

About this document... Further Information For further information on the content of this document, please contact the following individuals: Roger Porter, Scoutmaster Tel: (972) 985-8909 (Home) Scoutmaster (972) 498-1608 (Work) 2306 Glen Forest Lane Email: Roger.Porter@MCI.com Plano, Texas 75023 David Fornadel Committee Chairman Tel: Approval for release This document is approved for use. -------------------------------------- --------------------------------------- David Fornadel Roger Porter Committee Chairman Scoutmaster History Issue Author Date Reason 1A Draft R. Porter 4/14/97 Complete Update of Document 7 APRIL 14, 1997

1. Overview 1.1 Goals of the Boy Scouts Scouting is about building character, fostering citizenship, and developing fitness in young men. These are the corner stones of the aims of Scouting. Character is defined in the Webster s New World Dictionary as an essential quality, or moral strength, self discipline, fortitude; having a good reputation. The Boy Scouts fulfills this goal through the use of guidelines called the Scout Oath and the Scout Law. Through these blueprints for life, Scouting instills the kind of character needed by today s, and tomorrow s leaders. Respect for ones country, flag, and understanding of the rights, privileges and duties that come with being a citizen is the second goal of the BSA.. Citizenship re-enforced through the use of the democratic process used within the troop. Program ideas, competitions, activities and even menus are presented and voted on at various levels of the troop starting at the Patrol level. Individual Scouts express their opinions within the Patrol and are represented by their patrol leader in the Patrol Leaders Council (or Greenbar), the governing body of the troop. Scouts don t just learn about citizenship, they live it. Being a positive part of today s society requires fitness, not only physically to the best of one s ability but mentally and emotionally as well. It means being prepared to take on a challenge and do it to the best that can be done. Being fit means using good judgment and a high level maturity. 1.2 The Methods of the Boy Scouts The BSA teaches the goals described above using eight simple methods: Ideals The Scout Oath: On my honor I will do my best To do my duty to God and my country To obey the Scout Law; To help other people at all times; To keep myself physically strong, mentally awake, and morally straight. And Scout Law: A Scout is: Trustworthy Obedient Loyal Cheerful Helpful Thrifty Friendly Brave Courteous Clean Kind Reverent Scout Motto: Be Prepared, and Scout Slogan: Do a Good Turn Daily 8 APRIL 14, 1997

provides the standards by which a boy commits himself in Scouting. The Patrol Method - utilizes small groups of boys within the troop that allows them to work as a team. The practice of leadership is begun in the patrol as a Patrol Leader is elected and who is expected to run Patrol meetings, represent his patrol members at the Patrol Leader s Council, and help his fellow Scouts advance. Outdoors - Scouting is ¾Outing or so the saying goes. The reason for this is that the outdoors affords the perfect place to teach young men self confidence, teamwork, skills that help self reliance as well as a healthy respect for the environment. Advancement - is used to allow Scouts to learn an obtainable set of skills and be recognized for his successful effort. This advancement ladder not only teaches the Scout to set goals but as he conquers these challenges he becomes prepared for Scouting s more rugged and exciting outdoor challenges. Personal Growth - All of the Scouting methods help a boy grow as the result of his Scouting experience. But growth, personal growth, is itself a method - and a critical one. The other methods specialize so to speak, in offering one or more particular benefits. All of them contribute, in one way or another, to a Scout s personal growth as an outcome of his experience. Adult Association - Boys learn from the example set by their adult leaders. Troop leadership may be male or female, and association with adults of high character is critical to this stage of a young man s development. Leadership Development - Leadership opportunities can be used at both the Patrol and Troop levels - jobs that are action-oriented can provide built-in motivation for Scouts to lead successfully and move up to higher levels of responsibility. The Uniform - reminds a boy that he is a Scout and that people will expect him to act like one. The uniform is an outward sign that he believes in certain values and is willing to stand up for them. The uniform gives the Scout pride in the way he looks, and in the badges and awards he displays that testify to his achievements in skills and leadership. identity The Scout s uniform gives him a feeling of belonging, no only to his patrol and troop, but to the worldwide organization whose beliefs and program he shares with millions of others. The well uniformed troop builds a sense of troop and spirit which can attract new Scouts and leaders. To the community the uniform presents a welcome image: Here are some local kids. It says, who are doing some good things. A thought that could make anyone s day. 9 APRIL 14, 1997

1.3 Troop 1000 The Troop was chartered for the first time in December 1976 through the auspices of Resurrection Lutheran Church in Plano. During this time, the troop has brought Scouting ideals and skills to approximately 400 youths. Over 40 of those young men have attained the highest Scouting rank of Eagle. Since this beginning, the troop has had seven Scoutmasters, almost forty Assistant Scoutmasters, several Committee Chairman, and numerous Committee Members who have given their time, talent and dedication to teach and instill those qualities of character and leadership that will help guide them for the rest of their lives. This document is the policy and procedure manual of Troop 1000 and is provided for parents and Scouts as guidelines to the general operation of the troop and to help answer questions about the operations of the troop. It is dedicated to Scouts and Scouters, past and present who have shared not only the Scouting experience, but have done so together in Troop 1000, One Grand Troop. 1.4 The Chartering Organization The Boy Scouts of America requires that a Scout troop be sponsored by an organization which meets specific criteria willing to support the Scouting program. This may be a church, synagogue, Men s club (e.g., Rotary Club), school PTO/PTA or similar group. Once approved, the sponsoring organization provides adult leaders and a safe place for the Scouts to meet. Annually, the organization re-applies (or re-charters) with the National Office of the Boy Scouts of America (headquarters in Irving, Texas). This re-chartering allows the BSA to review troop growth, the continued support of the chartering group, and the troop, to continue Scout and Scouter membership in the BSA. Charter is then granted for another year once all is approved. Troop 1000 re-charters in November each year. The BSA and Troop 1000 thank Resurrection Lutheran Church for their continued support of the Scouting program. Resurrection Lutheran Church 1919 Independence Parkway Plano, Texas 75075-6438 Telephone: (214) 867-0460 1.5 Troop Organization 1.5.1 Patrols Troops are structured the same throughout the BSA. It starts with the Scout. When three to eight Scouts get together they form a Patrol. The Patrol gives the Scouts an identity as a team who meet, plan, camp and eat together. This is also the first place 10 APRIL 14, 1997

a Scout learns and practices leadership skills. Several important positions are made available to Scouts within the patrol. They include Patrol Leader (elected), Assistant Patrol Leader, Patrol Scribe, Patrol Quartermaster, Grubmaster, Cheermaster, and Chief Cook. Each position has specific responsibilities that allow the Patrol to be a team. Some of the responsibilities for the positions include: Patrol Leader (Reports to the Senior Patrol Leader) Appoints the Assistant Patrol Leader Represents the Patrol on the Patrol Leaders Council Plans and steers Patrol meetings Helps Scouts advance Acts as the chief recruiter of new Scouts Keeps the Patrol members informed Knows what his Patrol members and other leaders can do Assistant Patrol Leader (Reports to the Patrol Leader) Helps the Patrol Leader plan and steer Patrol meetings Helps the Patrol Leader keep Patrol members informed Helps the Patrol get ready for all troop activities Represents the Patrol at the Patrol Leader s Council meetings when the Patrol Leader cannot attend. Lends a hand controlling the Patrol and building Patrol Spirit Patrol Scribe (Reports to the Patrol Leader) Keeps track of Patrol attendance at both Troop and Patrol activities Collects Patrol members dues and gives them to the Troop Scribe Keeps track of Patrol members advancement Patrol Quartermaster (Reports to the Patrol Leader) Keeps track of all equipment signed out to the Patrol by the Troop Quartermaster Reports worn or broken equipment is reported to the Troop Quartermaster Makes sure that all equipment is turned in by Patrol members on time 11 APRIL 14, 1997

Makes sure that the Patrol has all the equipment necessary for all activities Grubmaster (Reports to the Patrol Leader) Rotates on a camp out by camp out basis Gathers ideas from Patrol members and plans camping menus Collects money from Patrol members for camp out food Purchases Patrol food for outings Cheermaster (Reports to the Patrol Leader) Makes sure that Scout spirit and Patrol morale stay high Leads songs, skits, yells, stunts and campfire programs 1.5.2 Troop Leadership The Troop, similar to the Patrol, has Scout oriented leadership positions as well. These include the Senior Patrol Leader (elected), Assistant Senior Patrol Leader, Troop Quartermaster and Troop Scribe whose responsibilities are similar to those described for the Patrol but at a Troop level. Other troop positions are: Instructor, Historian, Librarian, Chaplains Aide, and Bugler. Special advisory positions appointed by the Scoutmaster include the Troop Guide who works with new Scouts, and the Junior Assistant Scoutmaster (JASM) who works closely with the adult advisors and the Senior Patrol Leader (SPL). Some responsibilities of these positions are: Senior Patrol Leader (SPL) (reports to the Scoutmaster) Runs all Troop meetings, events, activities, and the annual program planning conference Runs the Patrol Leaders Council (AKA Greenbar) Appoints other Troop junior leaders with the advice and counsel of the Scoutmaster Assigns duties and responsibilities to junior leaders Assists the Scoutmaster with junior leader training Assistant Senior Patrol Leader (ASPL) (reports to the Senior Patrol Leader) Helps the Senior Patrol Leader lead meetings and activities Runs the troop in the absence of the senior patrol leader 12 APRIL 14, 1997

Helps train and supervise the troop scribe, quartermaster, instructors, librarian, historian, and chaplain aide Serves as a member of the Patrol Leaders Council Troop Scribe (reports to the Assistant Senior Patrol Leader) Attends and keeps a log of the Patrol Leaders Council Records individual Scout attendance and dues payment Records individual Scout advancement progress Works with the troop committee member responsible for records and finance Troop Quartermaster (reports to the Assistant Senior Patrol Leader) Keeps records on patrol and troop equipment Makes sure equipment is in good working condition Issues equipment and makes sure it s returned in good condition Makes suggestions for new or replacement equipment Works with troop committee member responsible for equipment Troop Instructor (reports to the Assistant Senior Patrol Leader) Teaches basic Scouting skills in troop and patrols Chaplain Aide (reports to the Assistant Senior Patrol Leader) Assists the troop chaplain with religious services at troop activities Tells Scouts about the religious emblem program for their faith Makes sure religious holidays are considered during troop program planning Helps plan for religious observance in troop activities Troop Librarian (reports to the Assistant Senior Patrol Leader) Sets up and takes care of a troop library keeps records of books and pamphlets owned by the troop adds new or replacement items as needed keeps books and pamphlets available for borrowing keeps a system for checking books and pamphlets in and out follows up on late returns 13 APRIL 14, 1997

Troop Historian (reports to the Assistant Senior Patrol Leader) Gathers pictures and facts about past troop activities and keeps them in a historical file or scrapbook Takes care of troop trophies, ribbons, and souvenirs of troop activities Keeps information about former members of the troop Junior Assistant Scoutmaster (JASM) (reports to the Scoutmaster) Functions as an Assistant Scoutmaster Performs duties as assigned by the Scoutmaster Sets a good example Troop Guide (reports to the Assistant Scoutmaster in charge of a New Scout Patrol) Introduces new Scouts to troop operations Guides new Scouts through early Scouting activities Helps new Scouts earn First Class rank in their first year Teaches basic Scout skills Coaches the Patrol Leader of the new Scout Patrol on his duties Works with the Patrol Leader at Patrol Leaders Council meetings Attends Patrol Leaders Council meetings with the Patrol Leader of the new Scout Patrol Assists the Assistant Scoutmaster with training Counsels individual Scouts on Scouting challenges A full listing of leadership responsibilities for all of the Troop and Patrol positions mentioned here are described in detail in the Junior Leader s Handbook, BSA # 33500. 1.5.3 Patrol Leaders Council (Greenbar) The Patrol Leaders Council is responsible for the entire operation of the troop. The council plans the annual troop calendar taking activity date inputs from the chartering institution, local school district, Troop Committee, past troop activities, District and National Boy Scout events. The Patrol Leaders Council also plans the monthly troop meeting activities. The council is made up of the troop positions described previously and led by the Senior Patrol Leader. The Scoutmaster and Assistant Scoutmasters normally interface with the troop through the SPL and thus through the Greenbar. 14 APRIL 14, 1997

A Scout Troop is a boy lead organization with the primary tasks of the Scoutmaster being to advise, train and support the boy leaders in the jobs to which they were elected or appointed. The Assistant Scoutmasters task is to fill in for the Scoutmaster and support the troop in the activities of advising and training. The boys have tough jobs considering they lead the troop and its program. It takes a lot of commitment from the members of the Greenbar. Although the Scoutmaster and his assistants stand ready to help them, the most important support they can receive is that of their parents. 1.5.4 Greenbar and Troop Committee Policy Input Throughout the guidelines and policies, footnotes will be seen that indicate TC (Troop Committee) mm/dd/yy, GB (Green Bar) mm/dd/yy, SM (Scoutmaster) mm/dd/yy. These footnotes reference where decisions have been made (e.g., TC 10/21/93). All policy changes from the Green Bar have been voted on within the particular group, and have passed by a simple majority before being passed to the Troop Committee for review and implemented in the Troop and included in this document. 15 APRIL 14, 1997

2. Registration 2.1 New Scout Registration Registration in the Boy Scouts can be done at anytime. Joining requires a boy to be eleven years old, or completed the fifth grade, or earned the Arrow of Light (Cubbing s highest rank) and be less than eighteen years old. WEBELOS Scouts who have earned the Arrow of Light normally register in the spring. 2.1.1 Registration Process for a New Scout New Scouts will need to bring at least one parent to a Scout meeting to visit the troop. During this visit, parents will be asked to fill out the Scout s registration form and pay the joining fee for Troop 1000. Parents of Scouts that are crossing over from a WEBELOS are asked to attend a parent orientation meeting. During the meeting, BSA and troop information will be passed out and discussed including; camping information, troop structure, calendar of events and so on. Parent Resource Surveys for each parent, Medical Authorization forms, and Adult Leader forms are filled out at this time. Parents of Scouts that register during any other time of the year will be asked to fill out these forms during their troop visit. Orientation information will be given on an individual basis. 2.1.2 Registration Fee All new Scouts, regardless of when registered, are required to pay a Troop 1000 joining fee of $32.00. This fee includes the following: Boy Scout Registration Boy s Life magazine subscription The Boy Scout Handbook The Troop 1000 bush hat A Troop 1000 number patch The Troop Neckerchief Boy Scout red epaulette loops The Troop 1000 Policy Manual The Troop 1000 Medicine Pouch (this pouch is paid for with the joining fee but is only awarded once the new Scout has helped another Scout earn an advancement requirement). 16 APRIL 14, 1997

The registration fee is non-refundable unless the Scout has not received the merchandise listed and transfers to another troop. Once registered with Troop 1000, the Boy Scout membership registration and Boy s Life subscription cannot be refunded, however, membership fees are transferable to another troop. Troop 1000 also has a troop T-shirt available but it is not included in the registration fee and can be purchased for $7.00. 2.1.3 Scout Transfers Into Troop 1000 Scouts transferring into Troop 1000 must be accompanied by a transfer application sheet from his previous troop. This form is filled out and signed by the previous Troop s Advancement Chairperson or Scoutmaster. The application includes all available records such as dates when Scout ranks, Merit Badges, previous troop leadership positions, Scouting activities (e.g., camp outs, Scout Shows, Summer Camps, etc.), Order of the Arrow membership and any other noteworthy awards or honors. These records are used to verify a Scout has completed all requirements when he advances to the rank of Eagle. The joining fee applies to transferred Scouts. 2.1.4 Adult Leader Registration Adult leader registration is required by the Boy Scouts of America for all of the following situations: All Troop Committee Members Scoutmaster Assistant Scoutmasters Scouting Coordinator Merit Badge Counselors Adults who accompany Scouts on camp outs on a regular basis (registration is not required for parents who attend camp outs as guests of the troop) The registration fee for adult leaders is paid for by Troop 1000 s sponsoring organization, Resurrection Lutheran Church. Registration, but no fee, is required for adults who act as Merit Badge Counselors. 2.1.5 Youth Protection The Boy Scouts of America is extremely careful of the well being of our young men. To that end, a course concerning youth protection against drug and physical abuse has been developed. The BSA requires all Scoutmasters and Assistant Scoutmasters to attend one of these courses every two years. Troop 1000 requires all registered adult leaders (Scoutmaster, Assistant Scoutmasters and Committee Members) who regularly support troop activities to attend this course 17 APRIL 14, 1997

once every two years. When possible, the Troop Committee will arrange for a special class to be taught to Troop 1000 Leaders. There is no charge for this course. 2.1.6 Re-chartering the Troop Troop 1000 begins the re-chartering process in October and completes it by the 15 th of November with actual cutoff occurring the last working day of November. All adult leaders memberships will be paid by the sponsoring organization. Scout memberships are paid for from a special account under the general fund. This special account is financed from the dues paid by the Scouts throughout the year. Scouts whose dues have not been kept current and are delinquent are required to pay in full prior the rechartering or their membership will not be renewed until dues are made current. All boys are automatically signed up to receive Boy s Life magazine, unless there are two brothers who are Scouts at the same residence, and only one subscription is requested. 18 APRIL 14, 1997

3. The Scout Uniform The use of the Scout uniform is one of the eight methods used to teach teamwork and leadership. The BSA Scoutmaster Handbook says it best: Whenever he wears his uniform it reminds a boy that he is a Scout and that people will expect him to act like one. The uniform is an outward sign that he believes in certain values and is willing to stand up for them. His uniform gives him a reason to take pride in the way he looks, and in the badges and awards he displays that testify to his achievements in skills and leadership. His uniform gives him a feeling of belonging, not only to his patrol and troop, but to a worldwide organization whose beliefs and program he shares with millions of others. A well-uniformed troop can build a sense of troop identity and spirit. It can attract new members, leaders, and parents. To the community the uniform presents a welcome image: Here are some local kids, it says, who are doing some good things. A thought that could make anyone s day. 3.1 What is the uniform The components of the uniform are set by the National Office of the Boy Scouts of America. Troop 1000, through the leadership of the Greenbar, has adopted not only the class A or formal uniform but also a class B or less formal outfit. They are not equally appropriate for all occasions. Class A uniforms must be worn: During all Troop Meetings (except during the summer, when the Greenbar may elect to use the Class B uniform) During transport to and from all Scouting events During all boards of review for rank advancement During all Troop flag ceremonies (unless excused by the SPL or Scoutmaster) At all Troop church services During all Scoutmaster conferences During Troop Special events (unless vetoed by the Greenbar) During Circle 10 Council, Great Plains, and National Scouting events The class B uniform may be worn: At troop meetings during the summer if voted on by the Greenbar 19 APRIL 14, 1997

At camp outs during program activities other than flag ceremonies, or church services During troop service projects as determined by the Greenbar 3.1.1 Class A and B Uniform Components The following table shows the make-up of both class A and B uniforms: ITEM Class A Uniform Class B Uniform Troop 1000 Bush Hat YES YES Boy Scout T-shirt 3 YES 1 YES Troop Neckerchief YES no Boy Scout shirt, short-sleeved YES no Boy Scout Shorts YES 1 YES 1 Boy Scout type belt YES YES 1 Boy Scout Knee Socks (required YES 1 YES 1 w/shorts) Boy Scout Long pants 1 YES 1 no Shoes YES YES medicine pouch 2 YES YES 3.1.2 Uniform Insignia Those items that are marked optional are not used during patrol or troop inspections when competing for the One Grand Patrol award. The Boy Scout Handbook shows the placement of the following uniform insignia Council Patch (Circle 10) Troop 1000 number patch RED Shoulder Loop Patrol Emblem Boy Scout Badge of Rank Cub Scouting Arrow Of Light Service Stars from Cub and Boy Scouting Universal Scout Emblem 3.1.3 Troop 1000 T-shirt The Troop 1000 T-shirt bears the Troop 1000 logo and troop unit number. This item can be worm as the T-shirt for the class B uniform. Troop T-shirts may be purchased at any troop meeting for $7.00. 1 Optional, those items that are marked optional are not used during patrol or troop inspections when competing for the One Grand Patrol award. 2 Supplied by Troop 1000 3 Although any Scout T-shirt is acceptable, the Troop 1000 T-shirt is preferred. 20 APRIL 14, 1997

3.1.4 Troop 1000 Bush Hat The bush hat is a tan, brimmed, crushable camp hat that sports the Troop 1000 embroidered patch on the front. These hats are provided as part of the joining fee, however, additional hats can be purchased for $13.50 at any troop meeting. 3.1.5 Troop 1000 Neckerchief The troop neckerchief is a standard BSA stock item. It is dark blue with the BSA emblem embroidered in silver on the back and silver piping around the edges. This item is provided as part of the joining fee but additional neckerchiefs can be purchased through the troop (at any troop meeting), the local council office, or any BSA merchandise outline (e.g., Dad n Lad s on Beltline in Richardson). The cost is $5.00. 3.1.6 Troop 1000 Number Patch The number patch is a single patch with a white number 1000 embroidered on a red background. This item is provided as part of the joining fee but additional patches can be purchased through the troop for $2.00 each. 3.1.7 Medicine Pouch The medicine pouch is an item of the uniform that is unique to Troop 1000. The pouch was designed by the first Scoutmaster of the Troop, Mr. Russ Pierce. The pouch is in kit form and is assembled by the Scout. Although the pouch is paid for through the joining fee, the right to own and make the pouch must be earned. Helping another Scout earn an advancement requirement is the only way to merit the pouch. The pouch is designed to serve two functions. The first, is as a receptacle for a personal First Aid Kit. The kit should be designed by the Scout while working on 1 st Class rank requirements. Some suggested items include a small tube of ointment, band aids, gauze, tape, soap, needle or any other item that is appropriate for First Aid needs on camp outs or other outing. A Sucrets-like box will hold the First Aid items and slip nicely into the pouch. The second job of the pouch is to show off special beads of recognition. These beads are awarded for several different criteria (which are described the Special Recognition section of this document) for personal, patrol and troop level accomplishments. The beads are displayed on leather thongs hanging from the pouch. Additional pouches are available for $5.00 once the first one has been earned. 3.1.8 Where to Buy the Uniform The following are some sources for Scout uniforms. Troop 1000 provides this list as a convenience to parents but makes no endorsement of any of the following merchants: Dad n Lad s 17 Richardson Heights Shopping Center Richardson, Texas 21 APRIL 14, 1997

(972) 231-3497 The Richardson Heights Shopping Center is on the Southwest corner of Beltline and US 75 (Central Expressway). Dad n Lad s carries Scout uniforms, insignia and some standard Scouting equipment. Any item found in the Scout catalog can be ordered through this store. or at the Boy Scout Service Center (Scoutfitter) at: The Scoutfitter at the Circle Ten Council Service Center 8605 Harry Hines Blvd Dallas, Texas (972) 351-1010 The Circle Ten Service Center is the home office for all the professional Scouters in Circle Ten. The Scoutfitter opened in September 1990 and offers the Scout uniform and other Scouting equipment. Troop 1000 also has a clothes closet where uniforms which are in good to excellent shape are donated for Scouts use. Please contact the committee member in charge of the closet, the Committee Chairman or the Scoutmaster if you would like to look in the closet for a shirt of the proper size. 22 APRIL 14, 1997

4. Meetings There are several meetings that are held in Troop 1000 of which parents and Scouts need to be aware. The following table gives a brief summary of the most common meetings. Note that the attendees list only those who must attend, any member of Troop 1000 (or parent) may attend any meeting listed: 4.1 Meeting/Event Summary Meeting Period Day Time (PM) Locale Attendees Scout Meeting Weekly Monday 7:30-9:00 Church Scouts, SM, ASMs, JASMs Greenbar Monthly Every 3 rd Monday 7:00-9:00 Church Library Greenbar Members, SM, ASM Advisors, JASMs Troop Committee Monthly Every 2 nd Tuesday 7:30-9:00 Church Library Committee Members, SM Annual Budget Meeting Annually Typically October 7:30-9:00 Church Library CC, SM, Troop Treasurer, Quartermaster, Fund Raising Annually Typically October Varies Varies Committee Members, SM Committee Training Old Buffalo (ASM) Monthly Every 3 rd Tuesday 7:00-9:00 SMs Home SM, ASMs, JASMs Patrol Meetings Semi- Monthly Varies by Patrol Varies Varies by Patrol Patrol Members Annual Planning Annually Scheduled Event Varies Church Greenbar, SM, ASMs Meeting (typically in August) Court of Honor Quarterly Scheduled Event Varies Church (typically) All Scouts, Scouters & Parents Junior Leader Semi- Annually Scheduled Event 9:00 AM - Plano Recreation Center Training (JLT) 5:00 PM (typically) Newly elected or appointed Troop Officers, outgoing SPL, JASM, SM, ASMs Camp Out Monthly Every 3 rd Weekend 6:00 Church Parking Lot Scouts, Old Buffalo Patrol District Roundtable Order of the Arrow Monthly Every 2 nd Thursday 7:30-9:00 Custer Road United Methodist Church Monthly Every 2 nd Thursday 7:30-9:00 Custer Road United Methodist Church SM Members of the Order of the Arrow 4.2 Scout Meeting Troop 1000 Scout meetings are held on Monday nights from 7:30-9:00 PM in the Multipurpose room at Resurrection Lutheran Church. The only exceptions are: 1. the 3 rd Monday when Greenbar is held 2. any school holiday if the Greenbar votes not to hold a meeting (does not include teacher in-service days). 3. the Monday night during a long term camp 23 APRIL 14, 1997

4. the Monday night after a long term camp The purpose of the Scout meeting is to present programs that pertain to Scouting skills, work on advancement, take attendance (for requirements, elections and troop awards), collect dues, plan camp out menus and patrol meetings. Other events that sometimes take place are elections for SPL & Patrol Leaders and elections into the Order of the Arrow. 4.3 Patrol Leader s Council (AKA Greenbar) The Patrol Leader s Council or Greenbar (for the green bars that appear on the troop leadership position patches) is the governing body of the troop. The Greenbar is a team made up of Patrol Leaders and other troop leadership positions led by the Senior Patrol Leader. Meeting once a month, the Greenbar reports on the status of the patrols and troop, plan upcoming monthly programs and camp outs, is made aware of all, and decides on most, activities involving the day to day running of the troop. The meeting occurs on the third Monday of the month, prior to the monthly camp out, from 7:00 PM until 9:00 PM. They meet in the church library at Resurrection Lutheran Church. This meeting is mandatory for all members of the Greenbar, however, if a Patrol Leader cannot make it, the Assistant Patrol Leader is expected to attend. The Scoutmaster and Assistant Scoutmasters are also expected to attend as advisors to the Senior Patrol Leader and program patrol. Members of the Greenbar are: Senior Patrol Leader (voting member in case of tie) Assistant Senior Patrol Leader Patrol Leaders (voting members) Troop Scribe Troop Quartermaster Troop Historian Troop Librarian Troop Guide Junior Assistant Scoutmaster (JASM) Chaplain Aide 4.4 Troop Committee Meetings The Troop Committee meets for the purpose of reviewing all activities of the troop for the current month and planning for any support needed by the troop for the execution of those plans. The Troop Committee also discusses and plans for large future events that require advanced preparations and support. Specifically the Committee helps with troop advancement, finances, outdoor program planning and work with parents. These duties include record keeping, fundraising, recruitment of other adult leaders, running 24 APRIL 14, 1997

troop boards of review, assist in Courts of Honor and oversee troop communications. All troop committee members are expected to attend this meeting. Although not a member of the committee, the Scoutmaster, attends these meetings and works closely with the committee. Troop 1000s Committee meeting is held on the second Tuesday of every month from 7:30 PM until 9:00 PM in the church library of Resurrection Lutheran Church. 4.5 Annual Budget Meeting The annual budget meeting allows the Troop Financial Officer, the Committee Chairman, the Scoutmaster, and the Fundraising Chairman to plan for the financial future of the troop over the next year. The budget is set based on the previous years actual expenditures and on the goals and programs set by the Greenbar and accepted by the Committee. Once the budget has been determined by the attendees, it is presented to the Troop Committee for ratification. The Fundraising Chairman uses the ratified budget to determine the size and number of fundraising activities needed in the next fiscal year. The Annual Budget Meeting is held normally in October, after the Annual Planning Meeting but prior to the re-chartering process. The meeting is held at Resurrection Lutheran Church. 4.6 Committee Training Session Troop 1000 provides a general Scouting class for troop committee members on an annual basis. This training encompasses the national organization, troop structure, committee responsibilities, the BSA program, troop policies and team building. All committee members are expected to attend the training and parents are encouraged to participate as well. The Committee Training Session typically occurs in October as an overnight event. 4.7 Old Buffalo (Assistant Scoutmaster) Meetings The Scoutmaster and Assistants teach Scouts by example and as such have formed their own patrol called the Old Buffalo Patrol. The Old Buffalo Patrol (or Old Buffs) meet once a month to discuss the troop program, committee meeting results, district roundtable information, drink coffee and eat cookies. The Scoutmaster and Patrol advisors discuss methods and topics pertaining to the growth and nurturing of the patrols they advise and Scouts they help. Meetings are held on the 3 rd Tuesday of every month from 7:00 PM until 9:00 PM at the Scoutmaster s residence, 2306 Glen Forest Lane, Plano. The Scoutmaster, Assistant Scoutmasters, and Junior Assistant Scoutmasters are expected to attend. Committee members and parents are welcome, however, Scouts are permitted on an invitation basis only. 25 APRIL 14, 1997

4.8 Patrol Meeting Patrol meetings are called and run by the Patrol Leader of each patrol. They are used to communicate information to and from the Greenbar, the Scoutmaster and troop committee. Patrol activities are planned in these meetings as well as camp out menus, skits, songs, and games. Patrols that are assigned as Program or Service patrol have special duties to perform that are discussed during these meetings. Patrol meeting schedules and meeting places are the responsibility of the Patrol Leader for each patrol. Patrols are encouraged to meet at least twice monthly. 4.9 Annual Planning Meeting The annual planning meeting allows the Greenbar to plan the troop goals for the next year and the major activities that will support those goals. Patrol leaders will have talked to their patrol members to find out what areas they want to emphasize: advancement, Scout skills, merit badges, community service or some new adventure they want to try. Combining these patrol ideas and defining them as goals is only the first step. Monthly programs and camp out plans which best assist reaching the goals are named and put on the calendar. Other calendars from the Chartering Institution, PISD school district, Great Plains District, Circle Ten Council are then combined with the monthly troop activities and a troop calendar is developed. Once the troop calendar has been defined and reviewed by the Scoutmaster, the Senior Patrol Leader presents it to the Troop Committee for approval. Only after the Troop Committee has approved the plan will it be released to Scouts and parents. The planning meeting is conducted in early fall (typically August) each year with followup meetings as needed to adjust for changes in events. Following these meetings, the calendar is again presented to the committee for approval and published to the troop. The annual planning meeting is attended by the Greenbar, Scoutmaster, Junior Assistant Scoutmaster, and Assistant Scoutmasters. All others are welcome. 4.10 Troop Court Of Honor The Troop Court of Honor is a time for parents, Scouts and Scouters to celebrate the accomplishments of fellow Scouts. Members are recognized for: Rank Advancement Merit Badges Earned Religious Medals Earned Longevity Awards Special Awards One Grand Scout 26 APRIL 14, 1997

One Grand Leader One Grand Patrol (Semi- Annually) This is a family affair with most of the Courts involving a pot-luck dinner, dessert or even a family camp out. All Scouts and adult leaders are expected to attend. The Troop 1000 Greenbar feel that parent s attendance and support is as important as the earning of the Scout rank. Therefore, unless pre-arranged with the Scoutmaster and under special circumstances, Scouts whose parents are not in attendance will not be recognized. Troop Court of Honor is held on a quarterly basis (February, April, August, and November). The April Court of Honor is held in conjunction with a family camp out where families are invited to take part in Scouting activities, a campfire, court of honor and spend the night. 4.11 Junior Leader Training (JLT) Every six months troop elections are held and a new Senior Patrol Leader and individual Patrol Leaders elected. Both the Patrol Leaders and the Senior Patrol Leader then appoint their associated staffs. It would be unfair and detrimental to the troop and the Scout to expect them to fulfill the duties of their new positions without the proper introductory leadership training. To this end Junior Leader Training (JLT) was developed. Troop 1000, in conjunction with the Junior Leader Handbook and the Scoutmaster Handbook, has developed its own JLT. This one day course discusses specific responsibilities, conflict resolution, team-building, meeting management and other topics. These classes are held within the first two weeks following a troop elections and are taught by the outgoing Senior Patrol Leader, the Assistant Senior Patrol Leader and the Junior Assistant Scoutmaster (if one is available). All new members of the Greenbar are required to attend with the Scoutmaster, Assistant Scoutmasters (assigned to help), and instructors. 4.12 District Roundtable Keeping troops informed of National, Council and especially District events, changes in BSA policy, changes in rank advancement requirements, and providing program resource material is the primary purpose of the district roundtable. Held every second Thursday of the month, this informative meeting is hosted by the district commissioner assigned to chair the meeting. Reserved for Scoutmasters and Assistants, this discussion group is a good place, not only for information flow from the district, but also between Scout troops who otherwise may not have an opportunity to interface with one another. The Great Plains District Roundtable is held every third Thursday of the month, from 7:30 PM until 9:00 PM and the Custer Road, United Methodist Church in Plano. 4.13 Order of the Arrow Meeting The Order of the Arrow is an honor camper society within the Scouting program. Scouts who have exemplified themselves through their selfless giving and support of 27 APRIL 14, 1997

others are elected into this service organization by their fellow Scouts. Membership criteria include attaining the rank of First Class, camping for at least fifteen days and nights (including one long term camp), and recommendation by the Scoutmaster. The Milia cones chapter of the Mikinakawa lodge, Order of the Arrow holds its meeting on the third Thursday of every month from 7:30 PM until 9:00 PM in the Custer Road, United Methodist Church in Plano. All troop Order of the Arrow members are expected to attend. 5. Rank Advancement The BSA Scoutmaster Handbook describes rank advancement as one of the eight methods of reaching the aims of Scouting: The Boy Scout advancement program provides a leader of skills that a Scout climbs at his own pace. As he acquires these skills he moves up through a series of ranks, for which he is awarded badges: Tenderfoot, Second Class, First Class, Star, Life, and Eagle. The higher he climbs, the more challenging his tasks - and the more rewarding. Consider these achievements: He learns the skills that qualify him for Scouting s more rugged and exciting outdoor challenges - the great high adventure bases around the country. He develops in body and mind, grows in self-confidence, and begins to help younger Scouts climb the advancement ladder. Most of all he discovers how it feels to go further - in so many ways - than he ever thought he could. Advancement is a natural outcome of planned, quality troop program. The purpose of the advancement program, of course, is to spur a Scout to learn, to achieve, and to mature. That it does this so consistently makes it another important method that reinforces the Scouting aims. The responsibility of the troop is to give the Scout every possible opportunity to work on rank advancement, the responsibility of the Scout leader is to advise and coach Scouts so that they can achieve their rank advancement, the responsibility of the Scout is to accomplish the work necessary to advance. 5.1 Advancement Recognition Process Although advancement requirements are set by the Boy Scouts of America, the process from achieving the requirements to being awarded the rank badge is not, and can be somewhat different from troop to troop. The following reflect the steps necessary to ensure that the hard work and achievement of the Scout is properly recorded and recognized. 1. Upon completion of a rank advancement requirement it must be signed off by the Scoutmaster or an Assistant Scoutmaster of Troop 1000. Parents are not permitted to sign off requirements for their Scouts. One exception is the Scout joining requirement that dictates that parents and sons review the pamphlet in the front of the Scout Handbook How to Protect Your Children from Child Abuse: A Parents Guide. 28 APRIL 14, 1997

Adult leaders of the troop are not permitted to sign off rank advancement requirements for their own son. 2. The Scout reviews his Scout Handbook with the Troop Advancement Chairman so that troop records are updated. Scouts who skip this step will not be awarded their deserved rank or merit badge honors. 3. Once all requirements have been achieved for a particular rank, the Scout requests a Scoutmaster s Conference from the Scoutmaster. This conference enables the Scoutmaster and Scout to talk frankly and confidentially about the Scouts progress and future goals. This also gives the Scoutmaster the opportunity to revi ew the Scout s book and ensure that all requirements have been initialed as complete. Although, Assistant Scoutmasters may be asked to attend, only the Scoutmaster can hold a Scoutmaster s Conference. 4. After the Scoutmaster s Conference has been completed, the Scout requests a Board of Review from the Senior Patrol Leader. The Senior Patrol Leader is responsible for arranging, through the Troop Advancement Chairman, the committee members necessary, date and time convenient to all, the Board of Review. 5. Upon the completion of the Board of Review, the Scout is informed of the result. If the Board of Review is held during a normal Scout meeting, the successful result is announced to the troop that night, if not, it is announced at the next troop meeting. Scouts attaining new rank or achieving a Merit Badge are immediately recognized through announcement. If the Merit Badge is available at the time, it will be awarded. 6. Scouts are then publicly recognized at the next Troop Court of Honor. Note that the Scout is responsible to take charge for his own advancement from Tenderfoot to the highest rank of Eagle. Parents can help the process by checking their sons progress and encouraging them to read and work with their Scout Handbook and the instructors or adult leaders in the troop that can help them. 5.2 Rank Advancement Requirements Rank requirements vary widely from Tenderfoot to the rank of Eagle. The requirements for each rank advancement can be found in the Scout Handbook. There are sign off areas where adult leaders may initial and date the completion of each requirement. It is the responsibility of the Scout to obtain the proper signatures and dates when he completes a specific requirement and review his completion with the Troop Advancement Chairman. The dates obtained must include the month, day and year as required by the Boy Scouts of America. Dates that improperly entered can be cause for the rejection of an application for the rank of Eagle at the National BSA Headquarters. 29 APRIL 14, 1997

5.3 Board Of Review When a Scout completes all the requirements for a rank, he appears before a Board of Review composed of members of the troop committee. Their purpose is not to retest him, but to make sure he has met all the requirements, to chat with him about how he feels he s getting along with the troop and its program, and of course to encourage him to keep advancing. There are two types of boards, one for ranks of Tenderfoot through Life and the other for the rank of Eagle. The goals of the boards are the same, but the make up and information reviewed are different. This is because the rank of Eagle is the highest in Scouting and needs the review of the District before submission to the National Office. 5.3.1 Board of Review for Tenderfoot through Life Ranks The following describes the conditions under which a board of review is given for Tenderfoot through Life ranks: 1. The board is conducted by at least three members of the troop committee. 2. The Scout sitting the board must appear in full Class A uniform. 3. The Scout must bring his Scout Handbook with all requirements signed. 5.3.2 Board of Review for Eagle Rank The conditions for an Eagle Board of Review are described below: 1. The board is conducted by members of the troop committee and other Scout leaders as determined by the Eagle candidate. Scoutmasters and Assistant Scoutmasters who have worked directly with the Scout may not sit on the Board. The Great Plains District Advancement Chairman or his designee will also sit on the Board. There must be a minimum of five members on the Board (four committee members and one staff member from the District Advancement Committee. 2. The Scout sitting the board must appear in full Class A uniform. 3. The Scout must bring his Scout Handbook with all requirements signed. 4. The Eagle candidate will also bring his Eagle notebook which contains the descriptive write-up of his Eagle project. 5. All requirements must be completed prior to the Scout s eighteenth birthday, the BSA makes no exceptions to this rule. The Board of Review may take place beyond the Scout s eighteenth birthday, but if any requirements or project related activities come under question during the Board of Review, there is no recourse to correct any issue and the Scout will not be awarded the Eagle rank. All Eagle candidates are asked to work with the Troop Eagle Advisor to avoid this situation. 30 APRIL 14, 1997