The NI Squirrel Association Appointment Process 1. Squirrel Leaders must complete the Northern Ireland Squirrel Association Adult Application Form (Appendix 1) OR Northern Ireland Squirrel Association Drey Regular Helper/Occasional Helper Form (Appendix 2) and return to their District Appointments Secretary for signature. The District Appointments Secretary will sign the form and forward to the NI Squirrel Association, NISC, 109 Old Milltown Road, Belfast, BT8 7SP (not to be entered onto Compass). These forms can also be downloaded from www.scoutsni.com/squirrels. See Drey Essentials pages 35-40. 2. AccessNI checking has moved to an online procedure, as follows: Squirrel Leaders must complete the AccessNI Identity Validation Form (Appendix 3). Valid Identification Documents must be produced and shown to one of the following: County / District Commissioner County / District Secretary County / District Appointment Secretary Squirrel Leader or Squirrel Regional Representative A member of NISC Staff. and the form returned to the NI Squirrel Association, NISC, 109 Old Milltown Road, Belfast, BT8 7SP. 3. When the Identity Validation form (Appendix 3) has been received at the NI Squirrel Association, 109 Old Milltown Road, Belfast, BT8 7SP, the Applicant will be issued with the AccessNI Online Application instructions and the PIN number required for the AccessNI Online Application. 4. NI Scout Office will countersign the electronic application and the application forwarded to AccessNI. 5. The applicant is sent a paper copy of their Disclosure certificate and the NI Scout Office are informed if there is information on a certificate. 6. If there is information contained on a certificate the applicant will be written to by the NI Scout Office requesting sight of the original certificate. The NI Scout Office can be contacted to discuss any information contained on the certificate. 7. The Appointments Secretary will be advised of the Disclosure by the NI Scout Office and the remaining Appointments Process will continue at a local level. The Northern Ireland Squirrel Association, Northern Ireland Scout Council 109 Old Milltown Road, Belfast, BT8 7SP
THE NORTHERN IRELAND SQUIRREL ASSOCIATION Northern Ireland Scout Council Appendix 1 ADULT APPLICATION FORM This form must be completed by any adult over 18 years of age wishing to become either a Squirrel Leader or an Assistant Squirrel Leader. Please ensure all 4 pages are complete. This Adult Application Form must be accompanied by a completed AccessNI form. Surname Forename 1 Forename 2 Forename 3 Known as Previous Surname/s Title (Mr/Mrs/Miss/Dr) National Insurance Number Date of Birth Gender M/F Current Address Postcode Telephone (daytime) (evening) Mobile telephone Email address Occupation Religion or Faith Special Needs / Disability Previous Scouting appointment (if any) and cancellation dates Current Scouting appointment (if any) Do you hold a Scout Association Woodbadge for any of the above roles? Page 1 of 4
Role applied for Drey Region Date role to commence As a part of my membership or involvement in The Squirrel Association I consent to The Squirrel Association and Northern Ireland Scout Council holding the information concerning details of my religion / faith and any disability in accordance with the data Protection Act 1998. I give consent that The Squirrel Association and Northern Ireland Scout Council, at all levels, may use my contact details (post, email, telephone) to keep in touch with me about Squirrel matters. By signing this form you are agreeing to accept the stipulations listed below: I accept that the purpose of The Squirrel Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential as individuals, as responsible citizens and as members of their local, national and international communities and to encourage them to become a member of the Beaver Section when they reach the appropriate age. I accept the need / requirement to undertake learning and/or training within the time-scale laid down by The Squirrel Association. I accept and understand that the Child Protection policy of The Squirrel Association is to safeguard the welfare of all members by protecting them from physical, sexual and emotional harm. I declare that I have not at any time, within the United Kingdom and its dependencies, or in any other Country or Territory, been found guilty by a court of any offence concerning children or young people under 18 years of age, nor bound over, placed on probation, cautioned or discharged conditionally or absolutely in relation to such offences. I understand that because my voluntary work for The Squirrel Association may involve substantial contact with persons under the age of 18 any conviction that would be regarded as spent for other purposes, must also be disclosed. I have not been convicted at any time of any offence involving deception or dishonesty, unless the conviction is regarded as spent I am not an un-discharged bankrupt, nor have I made voluntary arrangements with creditors that have not been discharged. Nor have I at any time been removed by the Charity Commission or by the court in England, Wales or Scotland from being a Trustee because of misconduct. Nor am I disqualified from being a Company Director nor have I failed to make payments under County Court administration orders. I undertake to report to the Regional Representative, a Member of the Management Committee or the Scout Office, as appropriate, any changes in circumstances that could affect my role and membership of The Squirrel Association. Page 2 of 4
REFERENCES The Referees shown below should preferably have knowledge of your work or contact with young people and/or should be able to comment on your character and relationships with others. At least one of the referees should have known you for at least five years and one of the referees must not be from Scouting. Referees must not be relatives. Examples of referees include your employer, college tutor, Minister of church you attend, professional person. REFERENCE 1 Address Post code Telephone (daytime) Telephone (evening) Email address Relationship to applicant Length of time known by applicant REFERENCE 2 Address Post code Telephone (daytime) Telephone (evening) Email address Relationship to applicant Length of time known by applicant Page 3 of 4
Name of Applicant Signed Dated APPROVALS GROUP SCOUT LEADER Name Membership Number: Signed Dated SPONSORING AUTHORITY (if applicable) Signed Dated REGIONAL REPRESENTATIVE (if available) Membership Number Signed Dated When this form has been completed, the Group Scout Leader of the Scout Group to which your Drey is affiliated will forward it to the District Appointments Secretary or other appropriate NI Scout Council personnel. This process will be followed by an interview with the Scout District Appointments panel. To be completed by the appropriate Appointments Secretary Date form completed Signed Dated NI Squirrel AA forms and supporting paperwork should be forwarded to : The Northern Ireland Squirrel Association Northern Ireland Scout Council The Scout Office 109 Old Milltown Road BELFAST BT8 7SP Page 4 of 4
THE NORTHERN IRELAND SQUIRREL ASSOCIATION Northern Ireland Scout Council DREY REGULAR HELPER/OCCASIONAL HELPER FORM (Delete as appropriate) Appendix 2 Thank you for offering your support to the NI Squirrel Association helping make it possible for around 1,300 young people aged 4 to 6 years to experience all the fun and adventure of Squirrels here in Northern Ireland. Drey Regular Helpers are adults who help in the Drey a regular basis, e.g. every week or more than once a month, are listed on the annual census returns and the appropriate membership fee is paid. They must also complete an AccessNI Application Form Occasional Helpers are adults who help in the Drey once every few months or on an outing. They do not need to have AccessNI clearance but must not have unsupervised access to children or young people under 18. Please note that by signing this form you are agreeing for The Squirrel Association and Northern Ireland Scout Council, to which it is affiliated, to retain your personal data in accordance with the Data Protection Act 1998. Section 1: About you Surname Forenames Previous surname (s) Known by name Title (Mr/Mrs/Ms/Miss/Dr) Gender M/F National Insurance Number Date of Birth Current Address Postcode Telephone Mobile Email address Occupation Section 2: About the Drey in which you are going to volunteer Squirrel Drey Anticipated start date Do you currently hold a current Scouting appointment e.g. Beaver, Cub, Scout or Explorer Leader? Do you hold a Woodbadge Training Award for the above role? Are you a helper in any of the above Scouting Sections? If so, which? Have you in the past been involved in Scouting? Please give details Please complete overleaf
Section 3: Declarations Please note, by signing this form you will accept the clauses below. If you do not agree with any one of the items below, please seek advice from the Group Scout Leader of the Scout Group to which your Drey is affiliated. I confirm that I: understand that because my volunteering for the Association may involve substantial contact with persons under the age of 18, any conviction, which would be regarded as spent for other purposes must be disclosed and I hereby declare that I have not at any time, within the United Kingdom and its dependencies, or in any other country or territory, been found guilty by a court of any offence concerning children or young people under 18 years of age nor bound over, placed on probation, cautioned, or discharged conditionally or absolutely in relation to such offences; have not been convicted of any other offence(s) relevant to the role I am undertaking in Squirrels; accept that my continued involvement with Squirrels is subject to the agreement and consent of the relevant Squirrel Leader, Group Scout Leader and/or the NI Squirrel Association; undertake to report to the Squirrel Leader, Group Scout Leader or NI Squirrel Association Regional Representative, as appropriate, any changes in circumstances that could affect my involvement with the NI Squirrel Association; am not included on the Children s Barred List established by the Safeguarding Vulnerable Groups Act 2006 and the Safeguarding Vulnerable Groups (Northern Ireland) Order 2007; accept and understand that the Child Protection policy of The NI Squirrel Association is to safeguard the welfare of all members by protecting them from physical, sexual and emotional harm; accept the values of The NI Squirrel Association, am prepared to make the Squirrel Promise and agree not to promote any beliefs, behaviours or practice which are not compatible with The NI Squirrel Association and also accept that The NI Squirrel Association is a uniformed organisation. understand that I should attend key areas of training including First Aid, Child Protection/safeguarding. Name of Applicant Signed Date The portion below should be signed by the Squirrel Leader, Group Scout Leader or NI Squirrel Association Regional Representative, where appropriate and depending on the role applied for the appropriate procedure followed. Signed (SQL/GSL/NI Reg. Rep.) Date Name Position in NI Squirrel Association/Northern Ireland Scout Council DREY REGULAR HELPER This form and a completed AccessNI should be sent to The Northern Ireland Squirrel Association Northern Ireland Scout Council 109 Old Milltown Road Belfast BT8 7SP OCCASIONAL HELPER For future reference, this form should be kept on file by the Drey or Scout Group, as appropriate, and occasions when this person helps in the Drey or on outings recorded on the attendance role. If the Drey has a number of Occasional Helpers (OH) then the above paperwork should be kept in an OH file.
The NI Squirrel Association Appendix 3 Access Northern Ireland Identity Validation Form April 2015 Original Valid Identification Documents (see list overleaf) must be produced and shown to one of the following: County / District Commissioner County / District Secretary County / District Appointments Secretary Squirrel Regional Representative Group Scout Leader A member of NISC staff This box is to be completed by one of the above. I verify that I have checked the identity of: Name of Applicant:... Appointment of applicant:... Scout County: District:.. Drey:... Home Address: Postcode: Telephone: Email Address:... Date ID Check carried out... I confirm I have seen the original ID documents as indicated overleaf. Signed:... Name in Capitals:... Scout Appointment:. County: District:.. Group:.. Return both sides of this form to: The Northern Ireland Squirrel Association, Northern Ireland Scout Council 109 Old Milltown Road, Belfast, BT8 7SP Date Form Received by NI Scout Office Processed by NI Scout Office and sent to AccessNI For Office Use Date Online Procedure emailed to applicant Disclosure Certificate Received Online Procedure completed - Online Ref Number Details entered on NI database & Appointments Secretary informed
Identity validation Form Three documents should be produced in the name of the applicant; one from Group 1 and two from Group 2. If this is not possible, then four documents from Group 2 should be produced, one of which being a birth certificate issued after the time of birth. At least one of these documents should be photographic identification. GROUP 1 GROUP 2 Current passport (any nationality) Biometric Residence Permit (UK) Current driving licence (UK, ROI, Isle of Man, Channel Islands or any EU country) Original birth certificate (UK, Isle of Man or Channel Islands) issue at time of birth Original long form Irish birth certificate issued at time of registration of birth Adoption certificate (UK, Isle of Man or Channel Islands) Birth certificate (UK, ROI, Isle of Man or Channel Islands) issued after time of birth Marriage/Civil Partnership Certificate (UK, Isle of Man or Channel Islands) HM Forces ID card (UK) National Insurance Card or notification letter with NI number (UK) Firearms licence (UK and Channel Islands) Bank / Building Society Account Confirmation Letter Electoral ID card (NI only) EU National ID card Cards carrying the PASS Accreditation logo (UK and Channel Islands) Senior SmartPass (Translink) (NI only) Current UK driving licence (old paper version) Examination certificates (16-18 year olds only) Bank/Building Society Statement (UK or EEA)* Credit card statement (UK or EEA)* Utility Bill (UK or ROI)* not mobile phone Benefit statement (UK)* Addressed payslip* Mortgage statement (UK or EEA)** Financial statement (UK)** P45/60 statement (UK and Channel Islands)** Land and Property Services Agency rates demand (NI only)** Work Permit/Visa (UK) (UK Residence Permit)**. Letter from a Head Teacher or Further Education College Principal (16-18 year olds in full time education only to be used when other documentation routes are exhausted)**