Greetings Sorors, Brothers, Amicae and Guests! It is an honor to invite you to join us for our 2015 State of Georgia Leadership Conference in Pine Mountain, Georgia, at the beautiful Callaway Gardens! The State of Georgia Zeta and Amicae Boards are working tirelessly to plan a conference that will be informative, educational and entertaining. We will continue our focus on Scholarship, Service, Sisterly Love and Finer Womanhood by providing opportunities for personal, professional and Sorority development. We will also continue our tradition of honoring Georgia s Finer Women by inducting new members into the State of Georgia Hall of Fame, highlighting the accomplishments of our chapters and auxiliaries and awarding our Chapter and Auxiliary of the Year honors. While you are in Pine Mountain, please take time to visit all that Callaway Gardens has to offer! We look forward to seeing you February 27 March 1, 2015 at Callaway Gardens! For the Love of Zeta, Shaneesa N. Ashford Soror Shaneesa N. Ashford Director, State of Georgia
TENTATIVE CONFERENCE AT A GLANCE Friday, February 27, 2015 Attire 9 a.m. 11 a.m. Joint Zeta/Amicae Community Service Project Paraphernalia/Colors 2 p.m. 4 p.m. Zeta Pre-Conference Executive Board Meeting Business Casual 4 p.m. 5 p.m. Amicae Executive Board Meeting Business Casual 4 p.m. 6:30 p.m. MIP Certification Business Casual 6 p.m. 9 p.m. Registration Open 6 p.m. 9 p.m. Vendor Area Open 7 p.m. 9 p.m. We Are Phamily Meet and Greet Paraphernalia/Colors Saturday, February 28, 2015 5:45 a.m. 6:30 a.m. Get Up and Move! Fitness/Workout 7 a.m. 10 a.m. Registration Open 7:30 a.m. 9 a.m. Opening Program and Breakfast 9:30 a.m. 12 p.m. Zeta Business Session I 9:30 a.m. 12 p.m. Amicae Business Session I 10 a.m. 6 p.m. Vendor Area Open 12 p.m. 1:30 p.m. Voting 12 p.m. 1:30 p.m. Undergraduate Lunch and Learn (w/voting) 12 p.m. 1:30 p.m. Life Members Luncheon (w/voting) 12 p.m. 1:30 p.m. Networking Luncheon 2:30 p.m. 5:30 p.m. WORKshops 3:30 p.m. 5:30 p.m. Amicae Business Session II Business Attire 7:30 p.m. 10 p.m. Celebration of Finer Women Awards Banquet After Five 10:30 p.m. 1 a.m. Undergraduate Exchange (Undergraduates ONLY) Casual Sunday, March 1, 2015 9 a.m. 11 a.m. Workshops Casual 11 a.m. 12 p.m. Zeta Post-Conference Executive Board Meeting Zeta Doves: Uninterrupted White for Induction Ceremony Zetas: Royal Blue and White Amicae: Light Blue w/royal Accents
ADDITIONAL CONFERENCE DESCRIPTIONS Zeta/Amicae Joint Service Project Friday, February 27, 2015 9 a.m. 11 a.m. The Principle of Service Join the State of Georgia and Amicae Executive Boards as we head out into the community. Sorors, Amicae and Brothers are asked to wear paraphernalia or colors. The Phamily Meet and Greet Friday, February 27, 2015 7 p.m. 9 p.m. The Principle of Sisterly Love Early arrivals are invited to fellowship with our Sorors, Amicae and Brothers. Get Up and Move! Saturday, February 28, 2015 5:45 a.m. (No, that s still NOT a typo.) Don t let your conference attendance interfere with your fitness routine! Opening Program and Breakfast Saturday, February 28, 2015 7:30 a.m. Join us as we officially open the conference, honor our Zeta Doves and crown the State of Georgia Amicae Queen. Additional tickets are available - $30/person. Educational WORKshops Saturday, February 28, 2015 2:30 p.m. 4:30 p.m. Sunday, March 1, 2015 9 a.m. 11 a.m. A Celebration of Finer Women Saturday, February 28, 2015 7:30 p.m. The Principle of Scholarship Interactive educational WORKshops will focus on topics related to Sorority, Auxiliary, professional and personal development. The Principle of Finer Womanhood Join us at our culminating Awards Banquet as we honor the work of Georgia s Finer Women in our communities. Additional tickets are available - $50/person.
CONFERENCE HOTEL THE LODGE AND SPA AT CALLAWAY GARDENS 4500 Southern Pine Dr. Pine Mountain, Georgia 31822 Conference Rate: $129/night (+ applicable taxes) Deadline: January 23, 2015 To reserve your room: 1 888 312 8002 Situated within Callaway Gardens with a plethora of outdoor activities, THE LODGE AND SPA AT CALLAWAY GARDENS surrounds guests with 6,500 acres of nature. The Callaway Gardens resort offers 149 guest rooms and suites featuring lavish amenities, complimentary wireless internet, Callaway Gardens passes, balconies and four-fixture bathrooms. HOTEL AMENITIES Free WiFi in all guest rooms Callaway Gardens Golf Club (On-site) On-site fitness facilities Two on-site restaurants Business center Complimentary on-site parking Complimentary valet parking Daily Admissions into Callaway Gardens Included Nature Trails: One-half to one mile of moderate walking or jogging Birds of Prey: A rare opportunity to see these birds up close John A. Sibley Horticulture Center Cecil B. Day Butterfly Center Mr. Cason s Vegetable Garden Ida Cason Callaway Memorial Chapel Virginia Hand Callaway Discovery Center
2015 STATE CONFERENCE AWARDS 2015 STATE OF GEORGIA HALL OF FAME Chapters are invited to nominate a Soror for induction into the State of Georgia Hall of Fame. To be considered for induction, the Soror: Must have been a member of Zeta Phi Beta Sorority, Incorporated for at least 15 years (10 years must be consecutive) Must have attended at least five (5) State Conferences and two (2) Regional Conferences Must have served in a leadership position on the chapter level Must have provided exemplary service in upholding the principles of Zeta Phi Beta Sorority, Incorporated Should be a member of/volunteer for other community or professional organizations Must be nominated by a chapter Download the Hall of Fame nomination form or use the online submission form. Nomination deadline is MONDAY, JANUARY 12, 2015. 2014 Linda Isabel Sarah A. White 2013 Debra Booker Robbie Latimore 2012 Deborah Austin Myra Reese 2011 Katheryn Davis Mary Strozier Weaver PREVIOUS INDUCTEES 2010 Julia D. Driskell Fran O. McTier 2009 Harriet B. Green Betty T. Lumpkin 2008 Malinda S. Stovall 2007 Bettye H. Shelling 2006 Haroldine H. Crowder Chapters and Auxiliaries that meet minimum national requirements for completion of Z-HOPE programs will receive Z-HOPE Recognition. 2015 Z-HOPE Awards Chapters and Auxiliaries exceeding minimum national requirements for completion of Z-HOPE programs will be in contention for Z-HOPE Awards. National Requirements are one (1) Z- HOPE for Women AND one (1) Z-HOPE for seniors. Any program provided in the Z-HOPE manual can count in Chapter/Auxiliary recognition. Only activities from the Z-HOPE manuals and outlined by the National Z-HOPE Committee are eligible for recognition and competition. Competition will be within each chapter size category. All documentation must be submitted to the State Z-HOPE Coordinator by FRIDAY, JANUARY 23, 2015.
To be considered for Chapter of the Year, a chapter must have completed the following MINIMUM requirements: Completion of the REQUIRED Z-HOPE activity for Women 2015 Chapters of the Year Categories Graduate 1-15 16-25 26-40 41+ Undergraduate 1-10 11+ Completion of the REQUIRED Z-HOPE activity focusing on Elder Care and/or Abuse Additional Z-HOPE Activities focusing on an additional National Initiative, which can include: o Program for Healthy Living o Adopt a School with Limited Resources o Zeta Week of Military Service o Military Z-HOPE Projects o Prematurity Awareness o SE Regional Z-HOPE Project Participation in a Founders' Day observance (event, community service project, etc.) Participation in at least one (1) community walk in your area, through fundraising or volunteering o 2014 March for Babies or 2014 Relay for Life may apply to this goal o Documentation must be provided to the State Z-HOPE Coordinator Partnership with another Zeta chapter on an event or project (from start to finish) Hold at least one (1) embellishment activity for current members Hold at least one (1) sisterhood activity (outside of Founders Day and Finer Womanhood) All Chapter Reports must be submitted by FRIDAY, JANUARY 23, 2015. To be considered for Auxiliary of the Year, an auxiliary must have completed the following MINIMUM requirements: Completion of a Z-HOPE activity focusing on one of the following initiatives: o Z-HOPE for Women o Elder Care and/or Abuse 2015 Auxiliaries of the Year Participation in at least one (1) community walk in your area, through fundraising or volunteering o 2014 March for Babies or 2014 Relay for Life may apply to this goal o Documentation must be provided to the State Z-HOPE Coordinator Log at least five (5) volunteer hours with a local organization o Documentation must be provided to State Z-HOPE Coordinator Hold at least one (1) embellishment activity for current members Hold at least one (1) sisterhood activity (outside of Founders Day and Finer Womanhood) All Auxiliary Reports must be submitted by FRIDAY, JANUARY 23, 2015.
CONFERENCE REGISTRATION Please print or type all information below. This form must be accompanied by the corresponding registration fee. Payment must be made by cashier's check, chapter check, certified check or money order ONLY NO PERSONAL CHECKS. All registration fees must be RECEIVED by FRIDAY, JANUARY 23, 2015. There will be no registration or ticket purchase onsite. Requests for refunds will not be honored after FRIDAY, JANUARY 30, 2015. First Name Last Name Address City State Zip Code Telephone Email Chapter Basileus/President Signature MARK YOUR STATUS BELOW National Officer State Officer Voting Zeta (should be listed on Delegate Form) National Appointee Life Member Non-Voting Zeta Regional Officer Indicate Life Member level: Amicae Regional Appointee Guest Fees include all meal functions and conference materials. If you need additional meal tickets, indicate number below. All registration fees must be RECEIVED by FRIDAY, JANUARY 23, 2015. GRADUATE/UNDERGRADUATE SOROR Registration ($175) AMICAE Registration ($175) GUEST Registration ($125) ADDITIONAL TICKETS (Indicate number of additional tickets requested) Opening Program and Breakfast ($30/each) Celebration of Finer Women Awards Banquet ($50/each) Please mark if VEGETARIAN MEAL requested Total Amount Enclosed with Form Payment must be RECEIVED by FRIDAY, JANUARY 23, 2015. Submit this form, along with payment to: Soror Shirley Howard Georgia Financial Secretary 2354 Richwood Drive Augusta, GA 30906 showard.tg@gmail.com
VOTING DELEGATE FORM All financial chapters and auxiliaries are entitled to seat delegates at the Conference. ZETAS: Determination of the number of voting delegates to which your chapter is entitled should be made according to chapter size: 1-4 members: One (1) Delegate 5-25 members: Two (2) Delegates 26-50 members: Four (4) Delegates 51 or more members: Six (6) Delegates Below, list the names of your Chapter/Auxiliary members that will serve as voting delegates. Your delegates must be REGISTERED for the conference. This will be cross-referenced with your chapter s registration forms. CHAPTER/AUXILIARY NAME DELEGATES (please print) Chapter Basileus/Auxiliary President (print name) Chapter Basileus/Auxiliary President Signature This form must be RECEIVED by FRIDAY, JANUARY 23, 2015. Submit this form to: Soror Shirley Howard Georgia Financial Secretary 2354 Richwood Drive Augusta, GA 30906 showard.tg@gmail.com
ZETA DOVES FORM If you have become or will become a Zeta Dove during the 2014-2015 Sorority Year, please fill out the form below. NAME ADDRESS CITY STATE ZIP CODE TELEPHONE: WORK HOME CHAPTER OF INDUCTION (NAME, LOCATION) YEAR INDUCTED: NUMBER OF YEARS AS A ZETA: CURRENT CHAPTER CHAPTER ADDRESS CITY STATE ZIP CODE SIGNATURE OF BASILEUS NOTE: You must wear uninterrupted white for the Opening Program and Breakfast on SATURDAY, FEBRUARY 28, 2015 at 7:30 a.m. Mail this form by FRIDAY, JANUARY 23, 2015 to: Soror Terri Bell, PhD Georgia State Life Member/Zeta Doves Coordinator 619 Farrah Circle Dothan, Alabama 36301 galmcdc@gmail.com
OFFICER NOMINATION FORM Offices for election this year are Tamias Grammateus, Assistant Grammateus, Phylacter and Antapokritis. NOMINEE *OFFICE SOUGHT CHAPTER ADDRESS CITY STATE ZIP CODE TELEPHONE: WORK HOME GRADUATION DATE (For undergraduates only) MEETING ATTENDANCE (Please specify number) Boules Zeta Organizational Leadership Conferences Regional Conferences State Meetings POSITIONS HELD (Please specify position and year attach separate sheet if necessary) Chapter State Region National CHAPTER ADDRESS CITY STATE ZIP CODE SIGNATURE OF NOMINEE SIGNATURE OF BASILEUS/ADVISOR (or First Anti-Basileus if Basileus is a nominee) *For qualifications, see Article VI Elections of the State Bylaws. Mail this form (Postmarked) by FRIDAY, JANUARY 23, 2015 to: Soror Vanessa Elkins-Rogers Georgia Executive Board Chair 35 Paradise Court McDonough, GA 30252 velkins@bellsouth.net
SOUVENIR JOURNAL AD FORM Opportunities are available to advertise in the conference Souvenir Journal. All funds must be submitted by cashier s check, chapter check, business check or money order, made out to Zeta Phi Beta Sorority, Inc., State of Georgia. NO PERSONAL CHECKS WILL BE ACCEPTED! Ad submissions must be RECEIVED by FRIDAY, JANUARY 23, 2015. Monies must accompany mailed ad information or the ad WILL NOT run in the journal. Information sent by email will not be printed until this form and payment have been received. CHAPTER NAME BASILEUS NAME CHAPTER ADDRESS CITY STATE ZIP CODE TELEPHONE E MAIL Ad prices are as follows (please indicate your choice) Full Page $100 1/2 Page $70 1/4 Page $40 PLEASE NOTE THE FOLLOWING: All information for the ad should be printed or typed Please be sure all names and titles are spelled correctly All emailed ads must be sent in High Resolution PDF format at 300 dpi quality All photos submitted must be identified with contact information on the back Polaroid, laser-printed, ink-jet printed or copied photos WILL NOT be accepted Submit Ad payment and Ad form to: Soror Shirley Howard Georgia Financial Secretary 2354 Richwood Drive Augusta GA 30906 showard.tg@gmail.com Submit Ad layout and a copy of Ad form to: 2015 GA State Conference Re: Conference Ad P.O. Box 490718 Atlanta, GA 30349 or email to ga2015ads@yahoo.com
2015 GEORGIA HALL OF FAME NOMINATION FORM (Please Print or Type) NOMINEE: NOMINEE ADDRESS: CITY: STATE: ZIP CODE: TELEPHONE: E MAIL: NUMBER OF YEARS IN ZETA Nominee must have been a member for at least 15 years NUMBER OF CONSECUTIVE (UNINTERRUPTED) YEARS IN ZETA Nominee must have been active and financial for at least 10 consecutive years YEARS OF STATE CONFERENCE ATTENDANCE Nominee must have attended at least five (5) State Conferences YEARS OF REGIONAL CONFERENCE ATTENDANCE Nominee must have attended at least two (2) Regional Conferences LEADERSHIP EXPERIENCE IN LOCAL CHAPTER ADDITIONAL EXPERIENCE IN ZETA
MEMBERSHIP OR VOLUNTEERISM IN OTHER COMMUNITY OR PROFESSIONAL ORGANIZATIONS SUMMARY OF EXEMPLARY SERVICE TO (REQUIRED) NOMINATING CHAPTER: BASILEUS: BASILEUS EMAIL: BASILEUS TELEPHONE: Mail or email this form by MONDAY, JANUARY 12, 2015 to: Soror Shaneesa N. Ashford Director, State of Georgia P.O. Box 490718 Atlanta, GA 30349 zphibgeorgia@gmail.com
2015 CHAPTER OF THE YEAR CRITERIA Chapters submitting chapter reports for the State Conference may be eligible for the 2014 Chapter of the Year award. Additional sheets may be used for descriptions. CHAPTER OF THE YEAR AWARD CRITERIA To be considered for Chapter of the Year, a chapter must have completed the following MINIMUM requirements: Completion of the REQUIRED Z-HOPE activity for Women Completion of the REQUIRED Z-HOPE activity focusing on Elder Care and/or Abuse Additional Z-HOPE Activities focusing in an additional National Initiative, which can include: o Program for Healthy Living o Adopt a School with Limited Resources o Zeta Week of Military Service o Operation Home Front o Prematurity Awareness o SE Regional Z-HOPE Project Participation in a Founders' Day observance (event, community service project, etc.) Participation in at least one (1) community walk in your area, through fundraising or volunteering o 2014 March for Babies or 2014 Relay for Life may apply to this goal o Documentation must be provided to the State Z-HOPE Coordinator Partnership with another Zeta chapter on an event or project (from start to finish) Hold at least one (1) embellishment activity for current members Hold at least one (1) sisterhood activity (outside of Founders Day and Finer Womanhood) REPORTING REQUIREMENTS The following must have been received PRIOR to this reporting: REQUIRED Z-HOPE activity for Women (State Z-HOPE Coordinator) REQUIRED Z-HOPE activity focusing on Eldercare (State Z-HOPE Coordinator) The following documentation must be RECEIVED by the State Z-HOPE Coordinator by FRIDAY, JANUARY 23, 2015 1. Completion of additional Z-HOPE Activities 2. Participation in at least one (1) community walk since the 2014 Conference The following documentation must accompany this form and be RECEIVED by FRIDAY, JANUARY 23, 2015 1. Participation in a Founders' Day observance (event, community service project, etc.) 2. Embellishment activity for members 3. Sisterhood activity for members
2015 CHAPTER OF THE YEAR REPORTING FORM (Please Print or Type) CHAPTER NAME BASILEUS NAME CHAPTER ADDRESS CITY STATE ZIP CODE TELEPHONE E MAIL CHAPTER SIZE GRADUATE CHAPTER UNDERGRADUATE 1-15 1-10 16-25 11 and up 26-40 41 and up Name and description of REQUIRED Z-HOPE for Women Activity (NOTE: Documentation must have been sent to the State Z-HOPE Coordinator prior to this reporting) Name and description of REQUIRED Z-HOPE for Seniors/Eldercare Activity (NOTE: Documentation must have been sent to the State Z-HOPE Coordinator prior to this reporting)
Briefly describe additional Z-HOPE Activities, if held (NOTE: Documentation must be sent to the State Z-HOPE Coordinator) Chapter s Founders Day Observance (Provide a brief description. Documentation must accompany this form.) Chapter participation in at least one (1) community walk since the 2014 State Conference (2014 March for Babies and 2014 Relay for Life may be used toward this requirement. Documentation must be received by the State Z-HOPE Coordinator.) Partnership with another Zeta Chapter (Provide a brief description. Documentation must accompany this form.) Embellishment activity for current members (Provide a brief description. Documentation must accompany this form.) Sisterhood activity for current members (Provide a brief description. Documentation must accompany this form.) This form and supporting documentation must be RECEIVED by FRIDAY, JANUARY 23, 2015 to: Soror Shaneesa N. Ashford Director, State of Georgia P.O. Box 490718 Atlanta, GA 30349 zphibgeorgia@gmail.com
2015 AUXILIARY OF THE YEAR REPORTING FORM Auxiliaries submitting reports for the State Conference may be eligible for the 2015 Auxiliary of the Year award. Additional sheets may be used for descriptions. REPORTING REQUIREMENTS AUXILARY OF THE YEAR AWARD CRITERIA To be considered for Auxiliary of the Year, an auxiliary must have completed the following MINIMUM requirements: Completion of a Z-HOPE activity focusing on one of the initiatives: o Z-HOPE for Women o Elder Care and/or Abuse Participation in at least one (1) community walk in your area, through fundraising or volunteering o 2014 March for Babies or 2014 Relay for Life may apply to this goal o Documentation must be provided to the State Z-HOPE Coordinator Log at least five (5) volunteer hours with a local organization o Documentation must be provided to State Z-HOPE Coordinator Hold at least one (1) embellishment activity for current members Hold at least one (1) sisterhood activity (outside of Founders Day) The following documentation must be RECEIVED by the State Z-HOPE Coordinator by FRIDAY, JANUARY 23, 2015 1. Completion of a Z-HOPE activity focusing on Women or Elder Care 2. Five (5) volunteer hours with a local organization 3. Participation in at least one (1) community walk since the 2014 Conference The following documentation must accompany this form and be RECEIVED by FRIDAY, JANUARY 23, 2015 4. Embellishment activity for members 5. Sisterhood activity for members AUXILIARY TYPE Amicae Auxiliary Youth Auxiliary AUXILIARY NAME AUXILIARY ADDRESS CITY STATE ZIP CODE TELEPHONE E MAIL SPONSORING CHAPTER CHAPTER PRESIDENT NAME ADVISOR S NAME ADVISOR TELEPHONE ADVISOR E MAIL (over)
Name and description of Z-HOPE Activity (Z-HOPE for Women or Elder Care) (NOTE: Documentation must be sent to the State Z-HOPE Coordinator) Briefly describe additional Z-HOPE Activities, if held (NOTE: Documentation must be sent to the State Z-HOPE Coordinator) Five (5) hours volunteer hours with a local organization (List the organization and describe the chapter participation. Documentation must be received by the State Z-HOPE Coordinator.) Community Organization Number of Members Volunteering Description of Service Participation in at least one (1) community walk since the 2014 State Conference (2014 March for Babies and 2014 Relay for Life may be used toward this requirement. Documentation must be received by the State Z-HOPE Coordinator.) Embellishment activity for current members (Provide a brief description. Documentation must accompany this form.) Sisterhood activity for current members (Provide a brief description. Documentation must accompany this form.) This form and supporting documentation must be RECEIVED by FRIDAY, JANUARY 23, 2015 to: Soror Shaneesa N. Ashford Director, State of Georgia P.O. Box 490718 Atlanta, GA 30349 zphibgeorgia@gmail.com
REGISTRATION CHECKLIST ITEM DEADLINE CONTACT 2015 Hall of Fame Nominations Monday, January 12, 2015 Soror Shaneesa N. Ashford Georgia State Director zphibgeorgia@gmail.com Submit articles and photos for the February 2015 Peach Buzz Friday, January 16, 2015 Soror Marketa Killingbeck Georgia Antapokritis zpbgeorgiapeachbuzz@gmail.com Vendor Registration (Contact Soror Mazyck for the vendor application) Conference Registration and Voting Delegate Form Monday, January 12, 2015 Friday, January 23, 2015 No refunds after January 30, 2015 Officer Nomination Form Friday, January 23, 2015 Soror Evon Mazyck 1861 Harmony Hills Dr. Lithonia, GA 30058 evon2505@aol.com Soror Shirley Howard Georgia Financial Secretary 2354 Richwood Drive Augusta, GA 30906 showard.tg@gmail.com Soror Vanessa Elkins-Rogers Georgia State Executive Board Chair 35 Paradise Court McDonough, GA 30252 velkins@bellsouth.net Souvenir Journal Ad Form Friday, January 23, 2015 Submit Ad payment and Ad form to: Soror Shirley Howard GA Financial Secretary 2354 Richwood Drive Augusta, GA 30906 showard.tg@gmail.com Submit Ad layout and a copy of Ad form to: 2015 GA State Conference RE: Conference Ad P.O. Box 490718 Atlanta, GA 30349 ga2015ads@yahoo.com Chapter of the Year Report Auxiliary of the Year Report Friday, January 23, 2015 Soror Shaneesa N. Ashford Georgia State Director zphibgeorgia@gmail.com All Z HOPE reporting forms to State Z-HOPE Coordinator Friday, January 23, 2015 Soror Kina Davis Georgia Z-HOPE Coordinator zhopega@yahoo.com Last day to request refund of conference registration Friday, January 30, 2015 *Please refer to forms for additional deadline information. Soror Shirley Howard Georgia Financial Secretary 2354 Richwood Drive Augusta, GA 30906 showard.tg@gmail.com