UTPB Compliance NCAA Compliance: The Basics

UTPB Compliance NCAA Compliance: The Basics

Overview This is a general compliance presentation intended to cover the basicncaa Bylaws. Not all NCAA Bylaws will be covered. Please refer to the NCAA Manual and/or ask the Compliance Officer if you have a question about a particular rule, situation, interpretation, etc.

In this presentation Ethical Conduct Amateurism Recruiting Initial/Continuing Eligibility Financial Aid Awards and Benefits Playing and Practice Seasons

Sports Wagering & Ethical Conduct Theunethical conduct conduct provisions set forth in Bylaw 10.1 applicable to institutional staff members include any individual who performs work for the institution or the athletics department, even if the individual is a student at the institution (e.g., student tmanager, student ttrainer) and/or does not receive compensation from the institution for performingsuch services (e.g., volunteercoaches coaches, undergraduate assistant coaches and graduate assistant coaches).

Sports Wagering & Ethical Conduct Conduct yourself with honesty and sportsmanship at all times Be forthcoming Abide by NCAA Sports Wagering prohibitions Student Athletes Ineligible if they participate in any gambling activity on intercollegiate or professional athletics. Coaches/Staff Disciplinary action as set forth in Bylaw 19.5.2.2 Fine, suspension, termination, etc.

Sports Wagering & Ethical Conduct Violations include: Accepting a bt bet or placing a btf bet for anything of value (e.g., food, clothes, money) Providing inside information Examples of impermissible gambling include: Fantasy Leagues, Super Bowl Pools, NCAA Tournament Pools/Brackets

Sports Wagering & Ethical Conduct IMPERMISSIBLE, IF YOU are involved in point shaving or other activities designed to influence the outcome or win loss margin of a game, OR solicit or accept a bet or participate in any gambling activity involving wagering on your institution

Ethical Conduct 10.1 Unethical Conduct Unethical conduct by a prospective or enrolled student athlete or a current or former institutional staff member, which includes any individual who performs work for the institution or the athletics department even if he or she does not receive compensation for such work, may include, but is not limited to, the following: (a) Refusal to furnish information relevant to aninvestigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or the individual's institution; (b) Knowing involvement in arranging for fraudulent academic credit or false transcripts for a prospective or an enrolled student athlete; (c) Knowing involvement in offering or providing a prospective or an enrolled studentathlete an improper inducement or extra benefit or improper financial aid; (d) Knowingly furnishing or knowingly influencing others to furnish the NCAA or the individual's institution false or misleading information concerning an individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation; (e) Receipt of benefits by an institutional staff member for facilitating or arranging a meeting between a student athlete and an agent, financial advisor or a representative of an agent or advisor (e.g., "runner");

Ethical Conduct 10.1 Unethical Conduct (f) Knowing involvementinproviding a banned substanceor impermissible supplement to student athletes, or knowingly providing medications to studentathletes contrary to medical licensure, commonly accepted standards of care in sports medicine practice, or state or federal law. This provision shall not apply to banned substances for which the student athlete t ete has received ed a medical exception per Bylaw 31.2.3.5; however, the substance must be provided in accordance with medical licensure, commonly accepted standards of care and state or federal law; (g) Failure to provide complete and accurate information to the NCAA, the NCAA Eligibility Center or institution'ss admissions office regarding an individual's academic record (e.g., schools attended, completion of coursework, grades, test scores); (h) Fraudulence or misconduct in connection with entrance or placement examinations; () (i) Engaging in any athletics competition under an assumed name or with intent otherwise to deceive; or (j) Failure to provide complete and accurate information to the NCAA, the NCAA Eligibility Center or the institution's athletics department regarding an individual's amateur status.

Amateurism NCAA Principleof Amateurism Student athletes shall be amateurs in an intercollegiate sport, and their participation p should be motivated primarily by education and by the physical, mental and social benefits to be derived. Student participation in intercollegiate athletics is an avocation, and student athletes should be protected fromexploitation by professional and commercial enterprises.

Amateurism A student athlete is ineligible in a sport if he or she ever: Accepts pay, or promise of pay, Agrees orally or in writing to compete in professional athletics, Competes on any professional athletics team, Uses athletics skill for pay, Promotes a commercial product or service, OR Allows name to be used in commercial promotion

Amateurism A student athlete is permitted to own his or her own business if: The student athlete s name, photograph, appearance or athletics ti reputation tti are not used to promote such a business.

Amateurism Agents A student athlete is ineligible in a sport if he/she or a family member ever: Accepts money, transportation or other benefits from an agent or runner; Agrees orally or in writing to be represented by an agent; OR Allows an agent to market their athletics ability or reputation.

Amateurism Promotional Activities Student athletes are permitted to participate in the following: Institutional, Charitable, Educational or Nonprofit Promotions However, there is a form that must be filled out in advance ensuring that the activity is permissible.

Amateurism Promotional Activities Written approval to participate from President. Does not include co sponsorship, advertisement or promotion by commercial agency. No missed class. Proceeds go directly to the permissible entity. SA may accept actual and necessary expenses from institution, conference or agency. SA s name, picture or appearance not used to promote commercial ventures. Commercial items with SA name or picture sold only by specific entities. Signed statement by charitable, education or nonprofit agency ensuring SA s name, image and appearance is used per legislation.

Amateurism Promotional Activities If you have any questions about an activity in which you will be involved in the community or with an outside organization, please discuss it with the Compliance Officer. Filling out the Promotional Activities Approval and Release form only takes a few minutes, plus It s required by the NCAA!

Recruiting Representatives of Athletics Interest ( BOOSTERS ): A "representative of the institution's s athletics interests" is an individual who is known (or who should have been known) by a member of the institution's executive or athletics administration to: Have participated in or to be a member of an agency or organization, including corporate entities (e.g., apparel and equipment companies), promoting the institution's intercollegiate athletics program; Have made financial contributions to the athletics department or to an athletics booster organization of that institution; Be assisting or to have been requested (by the athletics department staff) to assist in the recruitment of prospective student athletes; Be assisting or to have assisted in providing benefits to enrolled student athletes or their families; or Have been involved otherwise in promoting the institution's athletics program. Ex. Former S/As, Season Pass Holders, Staff Members, Donors, etc Once a booster, always a booster!

Prospective Student Athlete Recruiting A prospective student athlete is a student who has started classes for the ninth grade. In addition, a student who has not started classes for the ninth grade becomes a prospective student athlete, if the institution provides such an individual (or the individual's relatives or friends) any financial assistance or other benefits that the institution does not provide to prospective students generally. An individual remains a prospective student athlete until one of the following occurs (whichever occurs earlier): The individual officially registers and enrolls in a minimum full time program of studies and attends classes in any term of a four year collegiate institution's regular academic year (excluding summer); or The individual participates in a regular squad practice or competition at a four year collegiate institution.

Recruiting Permissible Recruiters All in person, off campus recruiting contacts with a prospective p student athlete or the prospective student athlete's relatives or legal guardian(s) shall be made only by authorized athletics department staff members. Such off campus contact by representatives of an institution's athletics interests is prohibited. Exceptions (not all are listed ) Admissions Program Off campus recruiting contacts made by an institution's regular admissions program representative and directed at all prospective students including nonathletes. Established Family Friend/Neighbor Contacts made with a prospective student athlete by an established family friend orneighbor, it being understoodthatthat such contacts are not made for recruiting purposes and are not initiated by a member of an institution's coaching staff.

Permissible Callers Recruiting In all sports, institutional staff members may make telephone calls to a prospective student athlete [or the prospective student athlete's relatives or legal guardian(s)] in accordance with the provisions of this Bylaw 13. Please leave all recruiting phone calls to athletic coaches and staff. Nonpermissible Callers Enrolled student athletes or other enrolled students shall not make or participate in telephone calls to prospective student athletes at the direction of a coaching staff member or financed by the institution or a representative of its athletics interests; however, they may receive telephone calls at the expense of the prospective p student athlete after July 1 after the completion of the prospective student athlete's junior year in high school. It is not permissible for a representative of the institution's athletics interests, Booster, (as defined in Bylaw 13.02.11) to make telephone calls to a prospective student athlete.

Recruiting Publicity and Comments on PSAs An institution is not permitted to announce the signing of a prospect until after the signing of the National Letter of Intent (NLI) or the institution s written offer of admission and/or financial aid. The institution is permitted to confirm the recruitment of a prospect. However, we are not permitted to make general comments regarding their ability or their potential contribution as a student athlete. **Message Boards/Facebook/Twitter regarding recruiting, injuries, etc..**

Initial Eligibility Freshman Eligibility Must be a Qualifier to be eligible for financial aid, practice and competition GPA = 2.00 in 14 core courses, AND 16 core courses for those enrolling full time on or after August 1, 2013. SAT verbal/critical reasoning and math = 820, OR ACT sum score = 68

Transfer Eligibility Two Year (General Rule) l) Initial Eligibility Attended 2Y institution for at least 2 semesters; AND Graduated from two year institution, or Completed an average of 12 hours of transferable credit for each full time term Four Year Must meet an exception Most common = One time Transfer Exception 1 st 4Y transfer Good academic standing, meeting progress towards degree at previous institution» Would have been eligible if returning Previousinstitution institution does notobject object to exception If last year, completed an average of 12 hours of transferable credit for each full time term

Continuing Eligibility Progress Toward Degree 6 hour rule Student athletes (ALL) must pass at least 6 hours in last full time term Averaging Method Satisfactory completion before each fall term of a cumulative total of academic semester or quarter hours equivalent to an average of at least 12 semester or quarter hours during each of the previous academic terms in academic years in which the student athlete has been enrolled in a term or terms. 24 Hour Rule Satisfactory completion of 24 semester or 36 quarter hours of academic credit since the beginning of the previous fall term or since thebeginning ofthecertifying institution'ss preceding regular two semesters or three quarters.

Continuing Eligibility Designation of Degree Student athletes must designate a program of studies leading toward a specific baccalaureate degree by the beginning of the 3 rd year (5 th semester). Hours Earned or Accepted for Degree Credit During first 4 semesters, student may use credits acceptable toward any degree program. From 5 th semester on, credits used to meet PTD requirements shall only be degree credit toward dthe student s t designated program.

Financial Aid Athletic Scholarships 1 academic year award May be cancelled/reduced in specific circumstances The student athlete is entitled il to an appeal After period of award, coach has discretion as to whether scholarship will be renewed for the upcoming academic year Athletes cannot receive more than a full grant in aid A full grant in aid is LESS than the cost of attendance Grant in aid id = Titi Tuition and fees, room and board, required books and supplies Cost of attendance includes transportation and other expenses» Cannot be covered by athletics aid

Financial Aid EMPLOYMENT: Compensation Cannot be given because of status as a student athlete, Can only be given for work actually performed, AND Can only be at a rate commensurate with the going rate in that localityfor similarservices services.

Awards and Benefits Extra Benefits Student athletes may not accept anything that isnot available to the general student body or the general public! Special arrangements and benefits apply to student athletes AND their friends and relatives. Benefits include, but are not limited to the following: Transportation Food Clothing Financial loan Drinks and Cover (Admission) to Nightclubs and/or Events

Awards and Benefits Extra Benefits Unadvertised Discounts Receipt of unadvertised discounts not available to the general public is considered an impermissible extra benefit. Any discount must be advertised and available to the general public.

Awards and Benefits Awards Award Any item given in recognition of athletics participation or performance Awards Received by a Student Athlete While Enrolled as a Full Time Student While enrolled full time during the academic year, or Awards received by a student athlete while representing the student athlete's institution at any other time. Such awards may not include cash, gift certificates, a cashequivalent award (i.e., an item that is negotiable for cash or trade or other services, benefits or merchandise) for athletics participation, ora country club or sports club membership.

Awards and Benefits Awards Student Athlete Not Regularly Enrolled Awardsreceived received by a student athlete participatingin in an event while not enrolled as a regular student during the academic year, or Received during the summer while not representing his or her institution Regulations of the recognized amateur organization that governs the competition. Such awards may include gift certificates, but not cash. After Completion of Athletics Eligibility Awards limitations apply to enrolled student athletes who have exhausted their intercollegiate athletics eligibility. An institution shall be held responsible for the provision of improper awards to graduating seniors by the institution or its booster organizations. Awards to graduating seniors may not include cash, gift certificates, a cash equivalent award (i.e., an item that is negotiable for cash or trade or other services, benefits or merchandise) for athletics participation, or a country club or sports club membership.

Playing & Practice Seasons Countable athletically related activities Any required activity with an athletics purpose, INVOLVING ATHLETES AND AT THE DIRECTION OF, OR SUPERVISED BY, ANY MEMBER OF UTPB S COACHING STAFF Must be counted within the weekly and daily activity limitations See next slide Administrative activities (academic meetings, compliance meetings) are not countable Voluntary athletically related activities The student athlete must not be required to report back to a coach or other athletics department staff member The activity ii must be initiated i i and requested solely l by the student athlete. The student athlete's attendance and participation in the activity (or lack thereof) may not be recorded for the purposes of reporting such information to coachingstaff members or other student athletes The student athlete may not be subjected to penalty if he or she elects not to participate in the activity.

Playing & Practice Seasons Playing Season 20 hours per week 4 hours per day Required to have 1 day off per week Week starts on Sunday Outside of Playing Season 8 hours per week Required to have 2 days off per week Outside of the playing season during the academic year, only a student athlete's participation in weight training, conditioning, and team activitiesand/orskillinstructionand/or skill instruction shall bepermitted. NEW Legislation!!! Bylaw 17.1.6.2.1 lists the specific time frames in which team activities iti can take tk place outside tid of the playing season Only 2 hours of Team Activities and/or Skill Instruction per week

Playing & Practice Seasons These sports have 2 playing season segments (Championship, Nonchampionship) p) Volleyball, Cross Country, Soccer, Baseball, Softball, Tennis These sports have 1 designated playing season Basketball Swimming 144 days, but can be divided into 2 segments (still all considered championship psegment) Both Championship and Nonchampionship segments are considered in season E.g., 20 hour practice weeks Nonchampionship segments: Full squad practice or competition is permitted for a maximum of 24 days that occur within 45 consecutive calendar days (with certain omissions) The other 21 days are limited to weight training, conditioning, and skill instruction

The NCAA Constitution provides that each institution shall be responsible for ensuring that student-athletes, members of the institution's staff and other individuals or groups that represent the institution'ss athletics interests comply with all applicable NCAA regulations. This presentation is part of the overall compliance education initiative at UTPB, and it is designed to provide you with basic information regarding athletic compliance and NCAA rules. By understanding the information in this presentation, we can all work together to ensure that any actions that could jeopardize the eligibility of our student-athletes will be avoided. This presentation is not expansive enough to cover every NCAA rule, so please contact the Athletics Compliance Officer if you have any questions. UTPB Athletics appreciates your cooperation and continued support. Athletics Compliance Office 432-552-3676