How to Run the Student Detail Report and Campus Summary Report SMS 2.0 rev 4/2016 The Student Detail Report is a state required report that calculates the attendance and refined average daily attendance. This data is used to bill the state for our funding each year. The Campus Summary Report is also a state required report that is the summation of the Student Detail Report, therefore it must be run AFTER the Student Detail Report. These reports must be run, reviewed and signed each six weeks by the appropriate responsible persons. It is imperative that these reports be run when directed, no later than one week after the end of the six weeks. The district administration uses this data each six weeks to make budgeting decisions. There are different setups for different times of the year. Please check each set up and use the correct one as designated in this How To. Page 4 and 6 explain how to run the reports for the End of the Year. Go to Federal/State Reporting>Texas State Reporting>Reports Page 1 of 6 Student Detail and Campus Summary Reports 4/2016
1. Student Detail Report: The STUDENT DETAIL REPORT is referred to as the DAILY REGISTER in Skyward. In Texas, for PEIMS purposes, we will still refer to it as the Student Detail Report. Click on Daily Register DR to run the Student Detail Report. If you don t already have a template, click the ADD button. If you do have a template, you must edit it EACH SIX WEEKS to update the settings and make sure they are correct. WARNING: NEVER RUN THIS REPORT TEMPLATE WITHOUT EDITING AND REVIEWING IT FIRST EACH TIME! Page 2 of 6 Student Detail and Campus Summary Reports 4/2016
This is the setup for terms 1 5. Name your report with the correct school year. You can use just 1 template for the first 5 six weeks, but you MUST EDIT IT each six weeks FILL IN THE SCREEN AS SHOWN HERE BE SURE TO check the boxes for PRINT SIGNATURE PAGE. Type in the County TARRANT Type in your Name as the Registrar Check the boxes for BUILD PEIMS RECORDS. Change the LOCAL ID to Other ID Only check the box(es) for the Term(s) that have been completed. Never check the box for a current or future term. Unless otherwise instructed, never input cutoff dates. The system knows the term dates. If you input dates, it will adversely affect funding attendance. Each six weeks you will edit this template and check each of the six weeks that have been completed. Save this report to your U drive for future reference. Print out the signature sheets for your and the principal s signatures. Keep these in a file for 5 years. Page 3 of 6 Student Detail and Campus Summary Reports 4/2016
This is the setup for the Final Term 6 Report ONLY! Click the SAVE button Then select the report in the template list and click print. FILL IN THE SCREEN AS SHOWN HERE BE SURE TO check the boxes for PRINT GUARDIAN DETAIL and PRINT SIGNATURE PAGE. Type in the County TARRANT Type in your Name as the Registrar Check the boxes for BUILD PEIMS RECORDS and PRINT ENTITY TOTALS. Change the LOCAL ID to Other ID Check the box for each of the six weeks. REMEMBER: NO CUT OFF DATES SHOULD BE ENTERED. DO NOT PUT GRADES IN THE GRADE RANGES. Once your report is run you can save it to your U drive and to the Fileserver. You must print the signature pages. You and your principal must sign them and bring them to Technology/PEIMS. Keep copies of these pages in a file on your campus for 5 years. Page 4 of 6 Student Detail and Campus Summary Reports 4/2016
2. Contact Hours Report (Campus Summary Report), go to SR/TX/RE/Contact Hours Report. You must print the SDR before you print the Campus Summary Reports. You will run this for individual terms. At the end of the year, you will run for semesters. The semester reports should equal the information on each of the term reports. Set up for individual terms School year should the year at the end of the school year. Be sure to select the Principal s 6 Week Report from the drop down. Enter the number that represents the 6 weeks term. Be sure to check all the tables. Output Options should be set to Report. Click Save and Print. You will print out this report and obtain the signatures of each special program coordinator at your campus indicating they have reviewed and approved the student listing and attendance for their program. This would have been done on the Student Activity Listing or Record of Program Activity report they reviewed. These must be kept in a file on your campus for 5 years. Page 5 of 6 Student Detail and Campus Summary Reports 4/2016
Set up for the Semester reports You will need one of these reports for each semester. These will be sent to the PEIMS office to be retained for Audit. You can print the 1 st semester after the end of the 3 rd six weeks for review, but we suggest you run it again for the permanent file at the end of the year to make sure all corrections are included. Click ADD to create a template or edit a template you already have. Title the template as shown with the correct year and Semester. Use the drop down menu to select Principal s Semester Report. WARNING: DO NOT SELECT THE PRINCIPAL S SEMESTER SUMMARY. IT WILL NOT BE APPROPRIATE FOR AUDIT PURPOSES! Set the reporting period to 1 for Semester 1 OR 2 for Semester 2. Set the Output to Report Check all the boxes. Click SAVE and PRINT. You will save these reports to the File Server. You will also need to print them out and have each special program coordinator sign the signature pages. These will be brought to Technology/PEIMS. Keep a copy in a file on your campus for 5 years. Page 6 of 6 Student Detail and Campus Summary Reports 4/2016