OLEY VALLEY SCHOOL DISTRICT BOARD OF SCHOOL DIRECTORS REGULAR SCHOOL BOARD MEETING AGENDA AUGUST 19, 2015 7:00 P.M. 1. 7:00 P.M. ROLL CALL 2. PLEDGE OF ALLEGIANCE TO FLAG 3. ANNOUNCE EXECUTIVE SESSION 4. SCHOOL PROGRAM Assessment Update 5. INTRODUCTION OF GUESTS (PUBLIC COMMENT) 6. APPROVAL OF MINUTES MOTION To approve the Combined Committee Meeting Minutes of July 15, 2015 as presented. 7. RATIFICATION OF COMMONWEALTH FUNDS MOTION To ratify the receipt of the Commonwealth Funds Reports for June 2015 and July 2015 as presented. 8. APPROVAL OF TREASURER S REPORT MOTION To approve the Treasurer s Reports for the periods ending June 30, 2015 and July 31, 2015 as presented. 9. APPROVAL/RATIFICATION OF BILLS a. MOTION To approve/ratify payment of bills in the following amounts from June 18, 2015 through July 15, 2015: GENERAL FUND $,2,745,120.20 FOOD SERVICE FUND $1,617.24 STUDENT ACTIVITIES FUND $3,865.12 CAPITAL RESERVE FUND $8,146.63 GRANT TOTAL $2,758,749.19 b. MOTION To approve/ratify payment of bills in the following amounts from July 16, 2015 through August 19, 2015: GENERAL FUND $1,709,599.43 FOOD SERVICE FUND $13,255.96 STUDENT ACTIVITIES FUND $1,427.50 CAPITAL RESERVE FUND $194,921.00 GRANT TOTAL $1,919,203.89 10. COMMUNICATIONS SECRETARY 11. SOLICITOR S REPORT 12. ADMINISTRATIVE REPORT a. In-County Workshops for the period of July 16 through August 19, 2015 b. Enrollment numbers as of July 31, 2015 c. The list of Student Teachers/Interns as of August 19, 2015 d. The Tuition Approval Report as of August 19, 2015 13. COMMITTEE REPORTS AUGUST 19, 2015 I. Budget and Finance Committee R. Richard, Chairperson S. Burns C. Kubitz, Jr. J. Ewing 1
1. MOTION To approve Budget Transfers for the month of June 2015 as presented. 2. MOTION To approve the BCIU Office of Innovation & Technology Service Proposal for COGNOS Reports for truancy and attendance letters. Total cost = $3,600.00. 3. MOTION To approve the Conrad Siegel Actuaries Proposal for Health and Welfare Benefits Consulting Affordable Care Act Employer Reporting for 2015. Total cost = $5,900.00. 4. MOTION To approve the PDE-BSE School-Based Access Program (SBAP) LEA Agreement to Participate for 2015-2016 as presented. 5. MOTION To approve the PDE-BSE School-Based Administrative Claiming Program (ACP) LEA Agreement to Participate for 2015-2016 as presented. 1. Next meeting dates: November 16, 2015 at 7:00 p.m. December 7, 2015 at 7:00 p.m. January 26, 2016 at 7:00 p.m. February 29, 2016 at 7:00 p.m. March 29, 2016 at 7:00 p.m. May 2, 2016 at 7:00 p.m. II. Personnel Committee C. Hannum, Chairperson S. Burns R. Heckman R. Richard 1. MOTION To approve Kaitlyn Biehl as a Substitute Teacher for the 2015-2016 school year. Certified: PreK-4; Kutztown University. 2. MOTION To approve Misty Esslinger as a Substitute Teacher for the 2015-2016 school year. Certified: Early Childhood Education PK-4; Penn State University. 3. MOTION To approve Abagale Hartenstine as a Substitute Teacher for the 2015-2016 school year. Certified: All subjects 4-6, Science 7-8, ELA and Reading 7-8; Kutztown University. 4. MOTION To approve the employment of Kevin Drey as a Full-Time 2 nd Shift Custodian assigned to the High School, effective August 20, 2015. Rate is $12.00 per hour, with benefits. [Replacement] 5. MOTION To approve the employment of Wendy Lefko as a Part-Time Food Service Employee assigned to the Elementary School, effective August 20, 2015. Rate is $9.75 per hour, 3 hours per day, no benefits. [Replacement] 2
6. MOTION To approve the employment of Tara Mawby as a Part-Time Instructional Assistant assigned to the Elementary School, effective August 20, 2015. Rate is $9.75 per hour, 4.75 hours per day, no benefits. [Replacement] 7. MOTION To approve the employment of Wendy Rowe as a Part-Time Instructional Assistant assigned to the Middle School, effective August 20, 2015. Rate is $9.75 per hour, 4.75 hours per day, no benefits. [Replacement] 8. MOTION To approve the employment of Donald Seagraves as a High School Business Education/Computer Teacher, start date to be determined upon release from his current employer, not to exceed 60 calendar days. Salary $52,658.00; Benefits as per the CBA; Masters Step 6; Certified in English, Science, and Social Studies 7-12; and Business K-12. Masters of Arts in English, Kutztown University. [Replacement] 9. MOTION To approve the following Support Staff employees as having obtained perfect attendance from August 20, 2014 through June 4, 2015. These employees did not use any sick leave during this time period. Full-time staff: Lauren Dierolf Full-time Clerical Middle School Morris Minner Full-time Custodian - Middle School Kim Mummert Full-time Library Aide High School Jarod Ott Full-time Custodian High School Diane Petry Head Cook Elementary School Timothy Reber Full-time Maintenance Elementary School Karen Shearer Full-time Clerical Middle School Part-time staff: Sandra Achey Part-time Food Service Elementary School Elizabeth Bartock Part-time Instructional Assistant High School Alicia Breitenstein Part-time Food Service Middle School E. Jean Burns Part-time Food Service Middle School Nicole Cielecki Part-time Instructional Assistant Elementary School Teresa Fegley Part-time Instructional Assistant Middle School Robin Kulp Part-time Food Service High School Kimberly Martincic Part-time Instructional Aide Elementary School Kathy Snyder Part-time Food Service High School Lori Weiser Part-time Food Service Elementary School Pamela Wolf Part-time Student Services LPN High School 10. MOTION To approve a perfect attendance incentive for all Support Staff of the Oley Valley School District during the 2015-2016 school year. Details about this incentive are as follows [no change from 2014-2015]: Support staff employees who do not use sick days during the time frame of August 26, 2015 to the last student day of 2015-2016 will be awarded a stipend for perfect attendance. Awarded stipends for full-time support staff employees will be $200.00 Awarded stipends for part-time support staff employees will be $100.00 Awarded stipends will be paid to employees in September 2016. 3
11. MOTION To approve Stacy Skokowski, Transportation Secretary, to attend the Transfinder University Conference in Schenectady, New York from November 9 to 12, 2015, to learn and become more proficient with Transfinder (our busing system). Total cost to the District = $2329.88. [Registration and lodging = $2,000.00; round trip mileage of 573.7 x $0.575 = $329.88] 12. MOTION To approve the Affiliation Agreement between Lincoln Technical Institute and the Oley Valley School District for a Computer Network Support Technician Program Externship for August 20, 2015 through August 19, 2016. 13. MOTION To approve the Computer Network Support Technician Externship of Lance Parmer, as per the Affiliation Agreement with Lincoln Technical Institute, effective August 20, 2015. Immediate Supervisor is James Rothenberger, Director of Technology. III. Policy Committee R. Cappa, Chairperson R. Heckman D. Pollock, Jr. D. Zackon 1. Next meeting dates: September 14, 2015 at 8:00 p.m. November 16, 2015 at 6:30 p.m. April 4, 2016 at 8:00 p.m. IV. Curriculum Committee J. Ewing, Chairperson C. Hannum C. Kubitz, Jr. D. Zackon 1. MOTION To approve the Tuition Agreement between Hogan Learning Academy and the Oley Valley School District for one student for the 2015-2016 school year. 2. MOTION To approve the DIBELS Data System Billing Agreement for the Elementary School for the 2015-2016 academic year. [Cost $1.00 per student, no increase from last year; 697 students registered in ES] 3. MOTION To approve the Planned Course Instruction for Agricultural Business for use beginning with the 2015-2016 school year. 4
4. MOTION To approve the Planned Course Instruction for English II CP and English II and the following literary works for use beginning with the 2015-2016 school year: To Kill a Mockingbird Nelle Harper Lee Night Elie Wiesel The Kite Runner Khaled Hosseini Persepolis Marjane Satrapi Antigone Sophocles The Tragedy of Julius Caesar William Shakespeare 5. MOTION To approve the following additional literary work for use in the English I and English I CP Courses beginning with the 2015-2016 school year: Of Mice and Men John Steinbeck 6. MOTION To approve placement of the following Mathematics Textbooks for use in the Middle School on the required 30-day public review: Glencore Math Accelerated A Pre-Algebra Program Carter, Cuevas, Day, et al McGraw Hill Education Bothell, WA Copyright 2014 ISBN: 978-0-07-663798-0 Glencore Math Course 2, Volumes 1 and 2 Carter, Cuevas, Day, et al McGraw Hill Education Bothell, WA Copyright 2015 ISBN: 978-0-02-144789-3 (Volume 1) ISBN: 978-0-02-130152-2 (Volume 2) 1. The agenda and information from the Curriculum Committee Meeting of August 17, 2015 are presented. 2. Next meeting dates: September 14, 2015 at 6:00 p.m. October 5, 2015 at 6:00 p.m. November 2, 2015 at 6:00 p.m. December 7, 2015 at 6:00 p.m. January 11, 2016 at 6:00 p.m. February 1, 2016 at 6:00 p.m. February 29, 2016 at 6:00 p.m. April 4, 2016 at 6:00 p.m. May 2, 2016 at 6:00 p.m. June 13, 2016 at 6:00 p.m. 5
V. Property and Transportation Committee D. Pollock, Jr., Chairperson R. Richard C. Hannum R. Cappa 1. MOTION To approve the Emergency Disaster Relocation Agreement between the Berks County Intermediate Unit and the Oley Valley Elementary School for the relocation of the Oley Head Start Program located at BCTC, East Campus to the Oley Valley Elementary School in the event of an emergency or disaster for the 2015-2016 school year. 2. MOTION To approve the following transportation runs for the 2015-2016 school year: Public School Special Education Non-Public School Alternative Education 3. MOTION To approve Joseph Gehringer as the Supervisor of Quigley Transportation for the Oley Valley School District for the 2015-2016 school year, with responsibilities as stated in the contract dated June 29, 2011. 4. MOTION To approve the following personnel to drive the school vans for the 2015-2016 school year: First Name Last Name Robert Aregood Ken Bagenstose Kristen Barone Calvin Beekman Kristin Bickhart Michael Boardman Steve Boyer Christopher Buckner Jeff Cardinal Barry Christman Dave Daniels Mike DeLoretta Christine Devine Jeremy Deysher Candace Donato Sean Gaul Elsa Gundrum Dave Hoffman Marissa Horne Heather Jagielski 6
Kelly Phillip Patti Katie Charlie Jessica Angela Cornelia James Evalyn Jason Joe Dorothy Amy Vickie Harry Tim Kacey Adrian Dan Ronald Stacy John Kevin Sherri Darlene Michael Andrea Holly Scott Jeffrey Kauffman Kearney Kehoe Lynch Maddocks Manning Marino Maroulis Martinez Meyer Moll Moyer Pordham Powlus Rahn Reed Rhoads Rice Rosa Schaeffer Schaeffer Skokowski Small Smith Snyder Speece Stauffer Stover Stutzman Troutman Wegman 1. The Pennsylvania Department of Transportation will be presenting plans for improvements at two separate intersections of State Route 73 and State Route 662. A Public Meeting and Public Plans Display will be held on August 25, 2015 at the Oley Valley Middle School Cafeteria from 7:00 to 9:00 p.m. 2. Next meeting dates: September 14, 2015 at 7:00 p.m. November 2, 2015 at 7:00 p.m. January 11, 2016 at 7:00 p.m. April 4, 2016 at 7:00 p.m. 7
VI. Student Activities Committee C. Kubitz, Jr., Chairperson R. Cappa D. Pollock, Jr. D. Zackon 1. MOTION To accept the resignation of Sandra Dinnella as FBLA Advisor for the 2015-2016 school year. 2. MOTION To approve the appointment of the following Co-Curricular Positions for 2015-2016; compensation is per the Amended Co-Curricular Schedule: Kelly Hunsberger & Kristen Barone High School Assistant Musical Director /Choreography (Split 50/50) Aaron Magano High School Musical Music Coordinator Jeffrey Wegman Head MS Girls Volleyball Coach Christopher Wellington Head MS Girls Soccer Coach Adele Cullen Assistant MS Girls Soccer Coach Brittany Billera-Smith Co-Head MS Field Hockey Coach Rachael Hasselhan Co-Head MS Field Hockey Coach (provisional) David Engle Assistant MS Girls Volleyball Coach 3. MOTION To approve the following returning volunteer coaches for the Fall 2015 Season: Kelly Williamson HS Field Hockey Ben Himes HS Boys and Girls Soccer Tony Sabanos HS Field Hockey Clarence Curry HS Girls Soccer 4. MOTION To approve the following new volunteer coaches for the Fall 2015 Season: Melanie Brill HS Field Hockey David Fink HS Girls Soccer 5. MOTION To approve the following returning Fall 2015 Game Help with a start date of September 4 th ; compensation is per the Amended Co-Curricular Schedule: Marsha Bartholomew Kay Bertolet Stephanie Boyer Rose Denunzio Dorothy Hoover Heather Jagielski Patti Kehoe Diane Leeds Donna Long Angela Marino Cornelia Maroulis Ronda Neff Betty Reber Kimberly Reichard 8
Sherri Snyder Deena Weise 6. MOTION To approve the following new Fall 2015 Game Help with a start date of September 4 th ; compensation is per the Amended Co-Curricular Schedule: David Fink 7. MOTION To approve Mrs. Katherine Lynch, Mr. Aaron Magaro, Mr. Gary McManus, 8 Parent Chaperones, a nurse and approximately 120 students to go to Disney World in Orlando, Florida to participate in the music festival at the park. They will depart on Wednesday, March 2, 2016, and return on Monday, March 7, 2016. Date: March 2-7, 2016 Orlando, Florida Disney World Music Festival Student Transportation, Events, Lodging: Chartered Bus to Orlando, Lodging at the Radisson Orlando Student Cost for Transportation and Events and Lodging: $900 per Student Total Cost for Students (120) = $108,000 Chaperone Transportation, Events, Lodging: Chartered Bus to Orlando, Lodging at the Radisson Orlando Chaperone Cost for Transportation and Events and Lodging: $1,000 per person Total Cost for Chaperones: $12,000 Substitutes: 2 Substitutes Three days 3/2-3/4 (3/7 is an in-service day) = $776.94 ($129.49 day) Overnight Stipend: 5 Nights ($763.89) X 2 Teachers = $1,527.78 Total Cost: $122,304.72 FUNDING Students will pay their own way through fundraising =$108,000 Chaperones will pay their own way through fundraising = $12,000 High School Budget: $2,304.72 The travel arrangements are being made through Brightspark Travel. Students and chaperones will be able to use the Brightspark s online registration system. 8. MOTION To approve Mr. Jeremy Deysher, Mrs. Kacey Rice and 40 students to travel to the Lebanon County Fairgrounds for the Fall Regional Career Development Events on Wednesday, November 11, 2015. They will depart at 7:45 AM and return at 2:30 PM. Date: November 11, 2015 Lebanon, PA FFA Fall Career Development Events Admission: 40 x $2.00= $80.00 Transportation: 1 Bus = $252.90 Substitutes: 2 @ $129.49 = $258.98 Total Cost $591.88 9
Funding: High School Budget = $511.88 (Admission, Substitutes and Portion of Transportation) FFA Account = $80.00 (Portion of Transportation) 9. MOTION To approve Mr. Jeremy Deysher, Mrs. Kacey Rice and 48 students to travel to the Pennsylvania Farm Show on Monday, January 11, 2016. They will depart at 7:00 AM and the bus will return at 2:30 PM, the van will return at 7:00 PM. Date: January 11, 2016 Harrisburg, PA Pennsylvania Farm Show Transportation: 1 Bus = $339.43 1 Van = $80.85 Substitutes: 2 @ $129.49 = $258.98 Total Cost: $679.26 Cost to District: Trip will be funded by the H/S Budget 10. MOTION To approve Mr. Jeremy Deysher, Mrs. Kacey Rice, and 18 students to travel to the ACES (Agricultural Cooperation Establishes Success) Leadership Conference at the Harrisburg/Hershey Sheraton Hotel on Saturday, February 6 through Sunday, February 7, 2016. They will depart at 10:00 AM on Saturday and return at 12:00 PM on Sunday. Date: February 6 to February 7, 2016 Harrisburg/Hershey Sheraton Hotel, Hershey ACES Leadership Conference Student Admission: 18 x $75.00 = $1,350.00 Transportation: 2 vans = $.575 x 268 miles = $154.10 Substitutes: no subs needed Total Cost: $1,504.10 Chaperone Admission: 2 x $90.00 = $180.00 Overnight Stipend: 2 x $152.49 = $304.98 (14/15) Total Cost: $484.98 Funding: FFA Funded Student admission = $1,350.00 Transportation = $154.10 Total = $1504.10 High School Budget Funded Chaperone admission = $180.00 Chaperone overnight = $304.98 Total = $484.98 Total Cost: $1,989.08 10
11. MOTION To approve Mr. Jeremy Deysher, Mrs. Kacey Rice and 12 students to travel to Mill Creek Lutheran Church in Newmanstown, PA on March 17, 2016 to compete in the FFA Area Public Speaking Career Development Events. They will depart at 8:00 AM and return at 2:30 PM. Date: March 17, 2016 Mill Creek Lutheran Church, Newmanstown, PA FFA Area Public Speaking CDE s Transportation: 2 Vans - $.575 x 56.8 = $65.32 Substitutes: 2 @ $129.49 = $258.98 Cost to District: $324.30 12. MOTION To approve Mrs. Kacey Rice, and 6 students to travel to Mill Creek Lutheran Church in Newmanstown, PA on April 20, 2016 to compete in the FFA Regional Public Speaking Career Development Events. They will depart at 8:00 AM and return at 2:30 PM. Date: April 20, 2016 Mill Creek Lutheran Church, Newmanstown, PA FFA Regional Public Speaking CDE s Transportation: 1 Van $32.66 Substitutes: 1 @ $129.49 = $129.49 Cost to District: $162.15 13. MOTION To approve Mr. Jeremy Deysher, Mrs. Kacey Rice, and 40 students to travel to Lebanon County Fairgrounds, Lebanon, PA on Tuesday, May 3, 2016 to compete in the FFA Spring CDE s. They will depart at 7:45 AM and return at 2:30 PM. Date: May 3, 2016 Lebanon County Fairgrounds, Lebanon, PA FFA Spring CDE s Student Admission: 40 x $2.00 = $80.00 Transportation: 1 Bus x 90 miles = $252.90 Substitutes: 2 @ $129.49 = $258.98 Total Cost: $591.88 Funding: H/S Budget funded = $511.88 (Admission, Substitutes, and Portion of Transportation) FFA = $80.00 (Portion of Transportation) 1. Next meeting date: February 1, 2016 at 7:00 p.m. VII. Legislative Committee R. Heckman, Chairperson S. Burns C. Kubitz J. Ewing 11
VIII. Berks County Intermediate Unit R. Richard, Representative 1. Next meeting date: August 20, 2015 IX. Agricultural Advisory Committee R. Richard, Representative 1. The next Agricultural Advisory Committee meeting is October 22, 2015 at 7:00 p.m. in the High School. 2. The FFA Banquet is scheduled for Thursday, March 10, 2016 at the Oley Fairgrounds. X. Berks Career and Technology Center R. Heckman, Representative R. Cappa, Alternate Representative 1. Next meeting date August 26, 2015 at 7:30 p.m., East Campus XI. Berks E.I.T./TCC C. Kubitz, Jr., Representative S. Chapman, Alternate Representative XII. Communications Committee R. Heckman, Chairperson S. Burns C. Kubitz, Jr. J. Ewing 1. 2015-2016 Communications Committee Presentations/Informational Forums: Tuesday, October 27, 2015 at 7:00 p.m., Middle School Cafeteria Topic: Current Trends and Parental Look-Fors Regarding Drug and Alcohol Use among Adolescents Thursday, January 28, 2016 at 7:00 p.m. in the Middle School Cafeteria Topic Meet the Board Members Thursday, April 21, 2016 at 7:00 p.m. in the Middle School Cafeteria Topic School Board Roles and Responsibilities 12
2. Next meeting dates: October 5, 2015 at 7:00 p.m. November 2, 2015 at 8:00 p.m. January 11, 2016 at 8:00 p.m. XIII. Secretary s Report M. Jones 1. Board Committee Meetings possible revision of starting times. 2. Upcoming events: August 20 th District Opening In-Service August 26 th First Day of School for Students September 1 st Grades 1 to 3 Open House - 6:00 p.m. September 2 nd Grades 4 to 5 Open House 6:00 p.m. September 10 th High School Open House 6:30 p.m. September 24 th Middle School Open House - 6:30 p.m. XIV. Other S. Burns, President 1. MOTION To approve the following Resolution: RESOLVED that Dr. Tracy S. Shank is hereby elected Superintendent of Schools of the Oley Valley School District for a term of five (5) years effective July 1, 2016. Be it further Resolved that the appropriate officers are authorized to execute the Superintendent Employment Agreement which is incorporated herein and made a part of this Resolution. 14. UNFINISHED BUSINESS 15 NEW BUSINESS 16. ADJOURNMENT 13