Sport Club Management Series Risk Management, Waivers, IEPs, Emergency Protocols, Spot Checks & Safety Officers
What is Risk Management?
What is Risk Management? Risk a concept that denotes a potential negative impact to an asset that may arise from some present or future event Risk is often used synonymously with the probability of a known loss A structured approach to managing uncertainty
What is Risk Management? Risk is not something that you can avoid completely, but it is something that can be managed. Risk management can be described as a set of practices that help keep individuals from harm and protect organizations from liability claims. (McGregor and Associates webpage, 2007) Crisis Management and developing an Emergency Action Plan
Severity The Risk Matrix High 3 low risk moderate-high severity 4 high risk high frequency Low 1 low risk low frequency Frequency 2 moderate risk moderate-high frequency High
Potential Risk Treatments Once risks have been identified and assessed, all techniques to manage the risk fall into one or more of these four major categories: (Dorfman, 1997) Avoidance (aka elimination) Reduction (aka mitigation) Retention Transfer (aka buying insurance)
Steps Risk Assessment - involves identifying sources of potential harm, assessing the likelihood that harm will occur and the consequences if harm does occur. Risk Management - evaluates which risks identified in the risk assessment process require management and selects and implements the plans or actions that are required to ensure that those risks are controlled. Risk Communication - involves an interactive dialogue between stakeholders and risk assessors and risk managers which actively informs the other processes
Waivers Club members must complete a Waiver and their Emergency Contact Information EVERY YEAR! Each club has their own sport-specific waiver, so individuals who participate on more than one club will need to complete more than one waiver (one for EACH club).
Why do clubs need an Individualized Emergency Plans? To help the club plan for the best course of action when dealing with Emergencies Ensure that the best possible action is taken CPR/First Aid Ensure proper documentation, follow-up and potential support is available Critical Incident Stress referrals Ensure compliance with local, state and federal laws OSHA
Individualized Emergency Plans (IEPs) This policy has to do with how many first aid or CPR certified individuals needs to be at a club practice or activity. These policies may be revised from year-toyear based upon industry trends and research. Be sure to contact the Sport Club Office to obtain the most recent version of your club s IEP.
Emergency Protocols Be sure to have Appendix E (Emergency Protocols) with you at all times: Tryouts Practice Competitions & Events Home Away See handout
Spot Checks During the semester, the Sport Club Office staff will each make periodic checks on the clubs at their practices and events. These are designed to be friendly and helpful visits that allow us to get a better pulse on what s going on with the clubs. Plus, it s a great way for us to get to know you better.
Spot Checks We are looking for: Whether your club is using the space as scheduled Does your club have the required number of safety officers present and can they easily identify those individuals? Is your club s first aid kit on hand? Does your club have a copy of our Emergency Protocols on hand? (should be in the first aid kit) Does your club have any questions or need anything from the Sport Club Office?
Safety Officers William and Mary Sport Club
Safety Stepping up to be one of your club s Safety Officers is an admirable act. Safety Officers play a critical role in your club s ability to participate and function Please take your time going through these slides to acknowledge your responsibilities and learn the guidelines Safety Officers will uphold.
Club Safety Officer Requirements Each club has a different level of risk Therefore, each club has different Safety Officer requirements. Be sure you have reviewed your club s specific requirements on the Sport Club website.
Safety Officer Criteria To be a club Safety Officer, you must: Be certified in First Aid and/or CPR Know your club s specific Safety Officer requirements Complete this online training Register online to be added to the Safety Officer Blackboard course Take and pass the Safety Officer Quiz
Safety Officer s Responsibilities 1. Restock the First Aid Kits First Aid supplies can be found in the Equipment Room at the Rec Center Check with the staff member on-duty in the Equipment Room to make sure it is okay to stock your First Aid Kit 2. Cancel Practice when: There are unsafe weather conditions Seek shelter indoors Allow 30 minutes to pass after thunder and lightning Avoid excessive high winds There are an inadequate number of Safety Officers
Safety Officer s Responsibilities (continued) 3. ALWAYS Contact Rec Sports if: An ambulance/emt is summoned to your practice or event to check on an injured participant (even if the injured person is from another school) An injured participant is taken to the hospital (even if injured person is from another school). 4. Complete an Injury Report Form Any time there is an injury during a club event, the Safety Officer MUST fill out and submit to Recreational Sports an Injury Report Form (Appendix I) Tips on reporting injuries are on the next 3 slides Your club is involved in an automobile accident.
Injury Reports (Appendix I) When reporting on an injury report form: NEVER diagnose the club member s injury Be as DETAILED as possible File a report IMMEDIATELY Contact the appropriate Rec Sports Employee if necessary
Reporting Injuries Injuries that REQUIRE an Injury report Impact injuries that result in missed practiced time Broken appendages (bones, nose, fingers etc) Concussions/Head trauma Acute Joint Injuries (Sprains that are not from an overuse injury) Acute Muscle Injuries (Strains that are not from an overuse injury) Anything requiring the use of ice for treatment
Reporting Injuries Injuries that DO NOT require an Injury report Scrapes and simple Band-Aid use Common bumps and bruises Overuse injuries (injuries that come on over time and are not necessarily related to club activity)
Emergency Protocol Whenever there is a life threatening injury, CALL 9-1-1 first! Call the Associate Director of Recreational Sports or the Sports Club Graduate Assistant; use the chain ofcommand Administer care if possible Fill out an Injury Report Form: Appendix I For a non-life threatening injury Administer care If 911 is called, notify the appropriate Rec Sports person Fill out an Injury Report Form: Appendix I
Contact Recreational Sports If 1) an ambulance or EMT is called to attend to an injured player/participant at your practice or event (regardless of whether you are home or away) 2) an injured player/participant is taken to the hospital for further care 3) there is a motor vehicle accident involving any sport club members
Additional Safety Protocols Follow additional safety protocols if: Your club may have additional protocols if additional protocols have been set up by coaches, instructors or your sport s governing body your club activity regularly occurs in non-traditional settings (see below) Non-traditional settings include: Climbing a mountain (Rock Climbing, Outdoors) Cycling rides (Cycling, Triathlon) Lengthy running routes (Running, Triathlon) Out of open water (Sailing, Rowing) On a Golf Course (Golf)
Registration Time! Register online ONLY if you are currently certified in First Aid or CPR! Within 2 business days of registering, you will be added to a Safety Officer Blackboard course. Once registered in the Blackboard Course, you will be required to take and pass a Safety Officer Quiz. Once you pass the quiz, you will be officially registered as a club Safety Officer. Register online now
Questions?