Sponsorship Package 2011 CNSA National Conference Hosted by McMaster University Hamilton, Ontario January 26-29, 2011
TABLE OF CONTENTS Welcome Letter. 2 Canadian Nursing Students Association.. 3 McMaster University... 3 Sponsorship Opportunities.... 4 Levels of Sponsorship 5 Special Functions Sponsorship. 8 Promotional Item Sponsorship. 11 Online Registration. 11 Contract for Sponsors, Special Functions, Promotional Items.... 12 Order Form.... 13 Contact Information for Conference Attendees. 14 Exhibitor Fair Information.. 15 Career Fair Information. 16 Contract for Exhibit and Career Fair Space... 17 Cancellation Policy 18 Hotel Accommodations.... 18 Additional Information.. 18
National Conference 2011 Hamilton, Ontario Canadian Nursing Students Association January 26-29, 2011 Hamilton Convention Center Sheraton Hamilton Hotel Hamilton, Ontario On behalf of the Canadian Nursing Students Association (CNSA) National Conference 2011 Planning Committee, it is our pleasure to invite you to participate in our 40 th annual conference being held in Hamilton, Ontario from January 26-29, 2011 at the Hamilton Convention Center and Sheraton Hamilton Hotel. Your participation in this important event will allow you to meet with many of the nursing student delegates from across Canada. You will have an excellent opportunity to showcase your services and products to these future nursing professionals, who will be full members of a health care team. Your generous sponsorship allows us to attract the highest quality speakers and provide the most conducive of learning environments for our Conference. Please feel free to contact us to discuss your role at the CNSA National Conference 2011 in Hamilton. We will be more than happy to answer your questions. We look forward to welcoming you to this special event in January 2011. Matthew Smith Michael Li National Conference Director Sponsorship Coordinator CNSA National Conference 2011 CNSA National Conference 2011 McMaster University McMaster University School of Nursing School of Nursing Email: conference@cnsa.ca Email: cnsa.sponsorship2011@gmail.com Tel: 905-973-0508 www.cnsa.ca www.cnsa.ca
The Canadian Nursing Students Association (CNSA) The Canadian Nursing Students Association (CNSA) is the national voice of Canadian nursing students. For over thirty years, the CNSA has represented the interests of nursing students to federal and provincial governments and other nursing organizations. The CNSA, with nearly 25,000 members, is an affiliate member of the Canadian Nurses Association (CNA) and Practical Nurses Canada as well as an associate member of the Canadian Federation of Nurses Unions (CFNU). The CNSA has a reciprocal relationship with Canadian Association of Schools of Nursing (CASN) and is a co-chair of the New Health Professionals Network (NHPN). Our goal is to increase the legal, ethical, professional, and educational aspects, all of which are integral parts of nursing. The CNSA is actively dedicated to the positive promotion of nurses and the nursing profession as a whole. The CNSA is guided by the following underlying principles and objectives: 1. Provide a communication link among nursing students across Canada, recognizing the specific language needs of our bilingual country. 2. Act as the official voice of nursing students. 3. Provide a medium through which members can express their opinions on nursing issues. 4. Encourage participation in professional liberal education. 5. Provide a liaison with other organizations concerned with nursing. 6. Increase the awareness of both the existence and the need for nursing research. These objectives provide guidance to the CNSA yet are flexible enough to allow the Association to respond to current issues and events. In addition to this, there is a vision for the CNSA, which includes the concepts and goals of Professionalism, Leadership, Visibility, Education and Advocacy. Activities of the Association have a relationship in some way to either the objectives or vision of the CNSA. This allows for a wide variety of activities within the CNSA. McMASTER UNIVERSITY McMaster University is a student-centered, research-intensive university located in Hamilton, Ontario since 1930. McMaster is recognized nationally as one of the leaders of research in Canada and is ranked as one of the Top 100 Universities in the world. McMaster s vision is to inspire critical thinking, personal growth, and a passion for learning, and is committed to creativity, innovation, and excellence. By inspiring innovation and discovery, McMaster serves the social, cultural, and economic needs of the local community and broader society. The McMaster School of Nursing is internationally renowned for its innovation in nursing excellence, building on a stellar reputation for developing and enhancing capacity for nursing education across the globe while delivering high quality student-centered education programs at home. The McMaster Model a student-centered, problem-based interdisciplinary approach to learning is used extensively in McMaster s Health Sciences and Nursing programs, and has been adopted by universities around the world.
CNSA NATIONAL CONFERENCE 2011 The 40th Annual National Conference of the Canadian Nursing Students Association will be held in the heart of Hamilton, Ontario at the Hamilton Convention Centre. Over 600 nursing students will gather from across Canada to participate in professional development and networking with peers, presenters and potential employers. The theme of this year s conference is Discover the Opportunities, Find Your Passion. The changing dynamics in health care today are putting pressure on our health care system. With expanding scopes of practice and greater demands needed in all sectors, nursing is evolving. This year's theme will allow participants to explore the many opportunities available to them, and in doing so, find their passion. Key topics to be explored at the conference include nursing leadership development; new graduate transition; politics and health care; interprofessionalism; and the many diverse fields within nursing, such as inner-city, outpost and international. These unique topics will lead nursing students from across the country to discover several prosperous and growing avenues in the nursing profession. By opening the doors to discover contemporary issues, diverse areas, and endless opportunities for inspiration and education, students will uncover their potential, and start fulfilling it now! CONTRIBUTION We are pleased to offer six levels of sponsorship, as well as many opportunities for sponsorship of special functions and promotional items. Each opportunity comes with different levels of benefits and visibility for your organization. Any contribution, large or small, will ensure the success of the conference and provide learning opportunities for students. MORE INFORMATION For more information about the 2011 CNSA National Conference or how to become a sponsor, please contact conference@cnsa.ca WHY SPONSOR? 1. The CNSA National Conference 2011 in Hamilton is expected to attract over 600 registered nursing students, practical nursing students and registered psychiatric nursing students. 2. Organization recognition by students and future nursing graduates from across the country 3. Receive benefits only offered to sponsors, such as logos on promotional material and the website, promotional material for delegates, and tickets to conference activities. 4. Whether you corporation is large or small, local or national, there are various opportunities to involve your organization in the events, increasing your corporate visibility.
LEVELS OF SPONSORSHIP OUTLINE OF SPONSORSHIP BENEFITS AND OPPORTUNITIES FOR THE 2011 CONFERENCE There are several ways to sponsor the CNSA National Conference. This will give your organization high visibility and recognition. The six levels of sponsorship offer several advantages, in terms of price/quality ratio and visibility. Recognition Benefits Diamond $10,000 Platinum $7,500 Note: The CNSA reserves the right to amend the sponsorship packages depending on sales and negotiations with individual companies. ***Company items do not include written literature in the bags. It only includes physical items such as pens, mints, hand sanitizers, lip balms, etc. To discuss a sponsorship tailored to your organization's budget and marketing goals and for additional information, please contact cnsa.sponsorship2011@gmail.com Gold $5,000 Silver $3,000 Bronze $1,500 Exhibit or Career booth (prominent location) Exhibit or Career booth Complementary full registration 2 2 1 1 1 Recognition as exclusive sponsor or Banquet/Awards Dinner and Opening Ceremonies Logo displayed at banquet/awards dinner and opening ceremonies Provide one speaker during Thursday conference day (10 minute duration) Sponsor highlighted during conference Logo prominent on CNSA website Logo on CNSA website Name on CNSA website Inclusion of company promotional items in delegate Conference bags*** Hyperlink from the conference website to sponsor website Sponsor mentioned in press release Friends of CNSA $750
SPONSORSHIP LEVELS AND BENEFITS There are several ways to sponsor the CNSA National Conference. This will give your organization high visibility and recognition. The six levels of sponsorship offer several advantages, in terms of price/quality ratio and visibility. DIAMOND SPONSOR $10,000+ Acknowledgement given in CNSA National Conference Manual as Diamond Sponsor Sponsor logo will be prominent on Conference page of CNSA website Promotional item inserts in the conference bags Two complimentary four-day conference registrations Two tickets to the Opening Ceremonies, Wine and Cheese and Charity Auction Two tickets to the Awards Banquet and Dinner/Closing ceremonies Your representative(s) will have five minutes at the beginning of the Opening Ceremonies and the Awards Banquet/Closing Ceremonies to bring greetings from your organization. Your representative will have 10 minutes to speak during the Thursday Conference day Verbal acknowledgement and thanks will be made at the opening and closing ceremonies Presenting sponsorship of the Awards Banquet and Dinner/Closing ceremonies Signage, to include your company logo, will be placed near the podium and will be projected onto screens Sponsorship of the Conference Dinners, Conference Lunches and Health Breaks Complimentary Exhibitor fair or Career fair booth in prime location Identification as Diamond Sponsor for Press Release Sponsor ribbons, to identify your staff at the conference PLATINUM SPONSOR $7,500+ Acknowledgement given in CNSA National Conference Manual as Platinum Sponsor Sponsor logo will be on Conference page of CNSA website Promotional item inserts in the conference bags Two complimentary four-day conference registrations Two tickets to the Opening Ceremonies, Wine and Cheese and Charity Auction Two tickets to the Awards Banquet and Dinner/Closing ceremonies Complimentary Exhibitor or Career Fair Booth Sponsor ribbons, to identify your staff at the conference
GOLD SPONSOR $5,000+ Acknowledgement given in CNSA National Conference Manual as Gold Sponsor Promotional item inserts in the conference bags Sponsor logo will be on the conference page of the CNSA website One complimentary four-day conference registration One ticket to the Award Banquet and Dinner/Closing ceremonies One ticket to the Opening Ceremonies, Wine and Cheese, and Charity Auction Complimentary Exhibitor Fair or Career Fair booth Sponsor ribbons, to identify your staff at the conference SILVER SPONSOR $3,000+ Acknowledgement given in CNSA National Conference Manual as Silver Sponsor Promotional item inserts in the conference bags Sponsor logo will be on the conference page of the CNSA website One complimentary four-day conference registration One ticket to the Award Banquet and Dinner/Closing ceremonies Complimentary Exhibitor Fair or Career Fair booth Sponsor ribbons, to identify your staff at the conference BRONZE SPONSOR $1,500+ Acknowledgement given in CNSA National Conference Manual as Bronze Sponsor Promotional item inserts in the conference bags Sponsor logo will be on the conference page of the CNSA website. One complimentary four-day conference registration One ticket to the Awards Banquet and Dinner/ Closing ceremonies One ticket to the Opening Ceremonies, Wine and Cheese, and Charity Auction Complimentary Exhibitor Fair or Career Fair booth Sponsor ribbons, to identify your staff at the conference FRIENDS OF CNSA SPONSOR $750+ Acknowledgement given in CNSA National Conference Manual as a Friend of CNSA sponsor. Sponsor name will be on the conference page of the CNSA website. Promotional items inserts in the conference bags Sponsor ribbons, to identify your staff at the conference
SPECIAL FUNCTIONS SPONSORSHIP In addition to various sponsorship levels, we are pleased to announce opportunities for individual sponsorship of breaks, lunches, dinner, and tables at the closing banquet. Wednesday January 26 Health Break and Lunch $750 Introduction of your organization Signage in lunch and health break areas in dining area during the course of the break Logo on large projector screens during break Promotional items in Conference bag Complimentary one day registration All Official and Associate CNSA delegates and CNSA Board of Directors present Thursday January 27 Morning Health Break. $500 Introduction of your organization Signage in Health Break area during the course of the break Logo on large projector screens during break Promotional items in Conference bag Complimentary one day registration All CNSA delegates, CNSA Board of Directors, students and speakers present Thursday January 27 Lunch $1500 Introduction of your organization Signage in Health Break area during the course of the break Logo on large projector screens during break Promotional items in Conference bag Complimentary one day registration All CNSA delegates, CNSA Board of Directors, students and speakers present Thursday January 27 Afternoon Health Break.. $500 Introduction of your organization Signage in Health Break area during the course of the break Logo on large projector screens during break Promotional items in Conference bag Complimentary one day registration All CNSA delegates, CNSA Board of Directors, students and speakers present Thursday January 27 and Friday January 28 Dinner.. $2000 Introduction of your organization Signage in dining area during the course of both meals Logo on large projector screens during both meals Promotional items in Conference bag Complimentary two (2) day registration All Official and Associate CNSA delegates and CNSA Board of Directors present at both meals
Friday January 28 Morning Health Break.. $500 Introduction of your organization Signage in Health Break area during the course of the break Logo on large projector screens during break Promotional items in Conference bag Complimentary one day registration All CNSA delegates, CNSA Board of Directors, students, speakers and exhibitors present Friday January 28 Exhibitor Fair Lunch.... $1500 Introduction of your organization Signage in Health Break area during the course of the break Logo on large projector screens during break Promotional items in Conference bag Complimentary one day registration All CNSA delegates, CNSA Board of Directors, students, speakers and exhibitors present Friday January 28 Afternoon Health Break. $500 Introduction of your organization Signage in Health Break area during the course of the break Logo on large projector screens during break Promotional items in Conference bag Complimentary one day registration All CNSA delegates, CNSA Board of Directors, students, speakers and exhibitors present Saturday January 29 Career Fair Lunch.. $2000 Introduction of your organization Signage in Health Break area during the course of the lunch Promotional items in Conference bag Complimentary one day registration All CNSA delegates, CNSA Board of Directors, students and exhibitors present Saturday January 29 Banquet Networking Opportunity.... $250 Signage of your organization on banquet table Verbal recognition of your organization Three-course banquet meal for two members of your organization Excellent opportunity to network with future Nursing professionals
PROMOTIONAL ITEM SPONSORSHIP CNSA is proud to offer these additional options to give your company more visibility at the CNSA 2010 National Conference. USB Sponsor.... $2,500 Logo placed on USB flash drives Over 600 delegates will receive USB flash drives containing conference material Name Tag Sponsor $2,000 Prominent logo recognition on front of tags Over 600 Name Tags worn at all times during conference Conference Bag Sponsor.. $2,000 Logo placed on conference bags Complimentary promotional item placed in conference bag Promotional Insert... $500 (ie. stress balls, pens, pencil trays, key chains, pins, pedometers) Over 600 delegate Conference bags to be handed out Include one of your company s promotional items in bags N.B. This does not include written materials except catalogues ONLINE REGISTRATION Registration for the CNSA National Conference 2011 can be done electronically. Please go to: www.cnsa.ca/conferences/national In addition to paying with a cheque you can pay with Visa or Mastercard online. Any questions about electronic registration? Contact Michael Li at cnsa.sponsorship2011@gmail.com for more information. If you register online please fill out the form of page 13 of this package, print and send it back to the CNSA. Address: CNSA National Conference 99 Fifth Avenue, Suite 15 Ottawa, ON K1S 5K4
CONTRACT FOR SPONSORSHIP, SPECIAL FUNCTIONS, AND PROMOTIONAL ITEMS 2011 Canadian Nursing Students Association National Conference Please check off Sponsorship Level Platinum... $7,500 Gold.. $5,000 Silver. $3,000 Bronze.. $1,500 Friends of CNSA $750 Wednesday January 26 Health Break and Lunch $750 Thursday January 27 Morning Health Break.... $500 Thursday January 27 Lunch.. $1,500 Thursday January 27 Afternoon Health Break.. $500 Thursday January 27 and Friday January 28 Dinner... $1,500 Friday January 28 Morning Health Break.. $500 Friday January 28 Lunch... $1,500 Friday January 28 Afternoon Health Break $500 Saturday January 29 Career Fair Lunch $ 2,000 Saturday January 29 Table at Banquet Dinner..... $500 USB Sponsor.. $2,500 Name Tag Sponsor $2,000 Conference Bag Sponsor..... $2,000 Promotional Sponsor. $500 Full Conference Registration (per extra person, see page 5). $180.80 or $203.40 Internet at booth. $113 Power at booth..... $67.80 Total: All prices include HST if applicable. Registration Number 802345678RT0001.
ORDER FORM 2011 Canadian Nursing Students Association National Conference Please complete this form and return it to the CNSA Office. Payment must accompany contract please make cheque payable to CNSA National Conference 2011. Address: CNSA National Conference 99 Fifth Avenue, Suite 15 Ottawa, ON K1S 5K4 Company: Address: City: Province: Postal Code: Contact Person: Position: Tel.: Fax: Email: *Diamond, Platinum, Gold, Silver and Bronze Sponsors: you will receive a complimentary exhibitor or career booth with your registration. Please see page 15, 16, and 17 of this sponsorship package for fair information. Agreement: We agree to abide by the Terms and Conditions of this Sponsorship package set out by the CNSA. Signature: Date: This contract is null and void unless signed. Payment must accompany this contract.
CONTACT INFORMATION 2011 Canadian Nursing Students Association National Conference People attending the conference: Person 1 Company: Address: City: Province: Postal Code: Contact Person: Position: Tel.: Fax: Email: Person 2 Company: Address: City: Province: Postal Code: Contact Person: Position: Tel.: Fax: Email: Person 3 Company: Address: City: Province: Postal Code: Contact Person: Position: Tel.: Fax: Email: Person 4 Company: Address: City: Province: Postal Code: Contact Person: Position: Tel.: Fax: Email: Person 5 Company: Address: City: Province: Postal Code: Contact Person: Position: Tel.: Fax: Email: Person 6 Company: Address: City: Province: Postal Code: Contact Person: Position: Tel.: Fax: Email:
EXHIBITOR FAIR INFORMATION NEW FOR 2011: Educational institutions seeking individuals for Masters/PhD or Continuing Education programs may attend the career fair, in addition to regular exhibitors Move-In Period: Friday, January 28, 2011 8:00-10:00 Display Period: Friday, January 28, 2011 10:00-14:00 Move-Out Period: Friday, January 28, 2011 14:00-16:00 Events in Exhibit Hall: Morning Health Break Exhibitor Lunch Afternoon Health Break Floor Plan: Booth Locations will be allocated by sponsorship level together with a first-come, first-served basis, based on the date the signed contract is received. Information & Exhibit Booth Rental: E-mail: cnsa.sponsorship2011@gmail.com Sponsorship/Exhibitor/Career Coordinator: Michael Li Booth Rental Fee: Standard Booth $800 + HST Internet Access $100 + HST Power $60 + HST Four-day conference registration per person $160 + HST ($180 late) Registration Deadline: 01 December 2010 Late Booth Rental Fee: $1000 + HST Standard Booth Includes: 10 ft. wide by 8 ft. deep Two Friday conference registrations One 6 ft. table Two chairs Wastebasket Standard booth does not include background drape or sidewall drape, electrical outlets, Internet connection, signage, storage, debit terminal or phone line. To order any of these services or for any information, contact Michael Li at cnsa.sponsorship2011@gmail.com Display Restrictions: All displays must stay within the boundaries of the booth. If you register online please fill out the form on page 17 of this package, print and send it back to the CNSA.
CAREER FAIR INFORMATION If you are a recruiter or employer seeking individuals for employment you may attend the career fair Move-In Period: Saturday, January 29, 2011 8:00-10:00 Display Period: Saturday, January 29, 2011 10:00-14:00 Move-Out Period: Saturday, January 29, 2011 14:00-16:00 Events in Exhibit Hall: Morning Health Break Saturday Lunch Floor Plan: Booth Locations will be allocated by sponsorship level together with a first-come, first-served basis, based on the date the signed contract is received by the CNSA Conference Office. Information & Career Booth Rental: E-mail: cnsa.sponsorship2011@gmail.com Sponsorship/Exhibitor/Career Coordinator: Michael Li Booth Rental Fee: Standard Booth $600 + HST Internet Access $100 + HST Power $60 + HST Week long conference registration / person $160 + HST Registration Deadline: 01 December 2010 Late Booth Rental Fee: $800 + HST Standard Booth Includes: 10 ft. wide by 8 ft. deep Two booth attendant passes One 6 ft. table Two chairs Wastebasket Standard booth does not include background drape or sidewall drape, electrical outlets, Internet connection, signage, storage, debit terminal or phone line. To order any of these services or for any information, contact Michael Li at cnsa.sponsorship2011@gmail.com Display Restrictions: All displays must stay within the boundaries of the booth. If you register online please fill out the form on page 17 of this package, print and send it back to the CNSA.
CONTRACT FOR EXHIBIT AND CAREER FAIR SPACE Please complete this form and return to the CNSA Office. Payment must accompany contract. Please make cheque payable to CNSA National Conference 2011 Address: CNSA National Conference Fifth Avenue Court 99 Fifth Avenue, Suite 15 Ottawa, ON K1S 5K4 2011 Canadian Nursing Students Association National Conference Company: Address: City: Province: Postal Code: Contact Person: Position: Tel.: Fax: Email: Please indicate the names of the 2 people who will be attending the booth. Person 1: Person 2: Tel: Tel.: Email: Email: Position: Position: Exhibit space availability is limited. Booth locations will be allocated by sponsorship level together with a first come, first served process, based on the date this signed contract is received by the CNSA Conference Office. Booth Fees (Please select applicable fees) Standard Exhibitor Booth (1). $800 + HST Standard Career Booth (1).... $600 + HST Internet. $100 + HST Power..... $60 + HST Extra Conference Registration (1).. $160 + HST Late Exhibitor/Career Registration Charge (after 01 December 2010). $200 + HST Total fees: HST (A X 13%): HST # 802345678-RT0001 Total Due (A + B): (A) (B) (C) Agreement: We agree to abide by the Terms and Conditions of this Sponsorship package set out by the CNSA. Signature: Date: This contract is null and void unless signed. Payment must accompany registration form
CANCELLATION POLICY Notification of cancellation must be submitted in writing to the CNSA The following cancellation policy is in effect: Before December 01, 2010.. 25 % of total cost is refunded After December 01, 2010.. No refund HOTEL ACCOMODATION A special rate of $145 CDN per night plus applicable taxes and fees has been negotiated with the Sheraton Hamilton Hotel for overnight accommodation for sponsors and exhibitors during the conference. The negotiated rate is in effect until December 28, 2010. To take advantage of this rate, contact the Sheraton Hamilton Hotel and specify you are a registered sponsor or exhibitor for the CNSA National Conference. Contact Information: Sheraton Hamilton Hotel 116 King Street West Hamilton, ON L8P 4V3 (905) 529-5515 For more information, please visit http://www.starwoodhotels.com/sheraton/property/overview/index.html?propertyid=185 ADDITIONAL INFORMATION To discuss a sponsorship tailored to your organization's budget and marketing goals, for individualized sponsorship plans, and for additional information please contact: Michael Li 2011 National Conference Sponsorship/Exhibitor/Career Fair Coordinator cnsa.sponsorship2011@gmail.com For additional information about CNSA or the 2011 CNSA National Conference please contact: Matthew Smith 2011 CNSA National Conference Director conference@cnsa.ca www.cnsa.ca