Lincoln Trail College Robinson, Illinois Campus Emergency Plan MARCH 2013
Table of Contents Introduction... 4 Record of Changes... 5 Signatory Page... 6 Distribution List... 7 Purpose... 8 Emergency Contact Information... 9 Campus Emergency Response Team... 10 Internal Resource List/Other Resource Numbers... 11 Emergency Management Team... 12 Continuity of Administration... 13 Campus Map... 14 Assault/Battery... 15 Sexual Assault/Rape... 16 Rights of Student Victims... 18 Bomb Threat... 19 Bomb Threat Checklist... 23 Cyber Threat... 24 Designated Sheltered Areas... 25 Disturbances and Demonstrations... 26 Earthquake... 30 Emergency Alert Notification System... 31 Fire... 32 First Aid Kits and AED Locations... 33 Hazardous Materials... 34 Mass Casualty Incident... 35 Medical Emergency (Injury, Illness, First Aid)... 37 Medical Emergency (Individuals who may be suicidal)... 38 Medical Refusal Form... 39 Severe Weather... 40 Structural Failures/Utility Emergencies... 41 Weapons Situation... 42 Class Cancellation Procedure... 46 Page: 2
Special Consideration For Students & Staff With Disabilities... 47 Declaration of Emergency... 47 Evaluation of Emergency... 48 Implementation & Annual Testing... 49 Response /Recovery... 49 Public Information... 50 Task Assignments... 50 APPENDIX A CHECKLIST/FORMS Assault/Battery Checklist Appendix A-1... 53 Sexual Assault/Rape Checklist Appendix A-2... 54 Rights of Student Victims Appendix A-3... 55 Bomb Threat Checklist Appendix A-4... 56 IECC Incident Report Appendix A-5... 57 Medical Refusal Form Appendix A-6... 58 APPENDIX B MAPS (Included in printed copies of the LTC Campus Emergency Plan only) Campus Map Appendix B-1... 59 Activity Annex Appendix B-2... 60 Harry L. Crisp Education Center Appendix B-3... 61 Industrial Annex Appendix B-4... 62 Maintenance Shop Appendix B-5... 63 Occupational Annex Appendix B-6... 64 Professional Annex Appendix B-7... 65 Red McCoy Welding Center Appendix B-8... 66 Rowland Nicholas Natatorium/Sports Center Appendix B-9... 67 Student Union/LRC/Theater Appendix B-10... 68 Williams Hall Appendix B-11... 69 Appendix C NIMS/ICS...70 Page: 3
INTRODUCTION March 2013 In accordance with the provisions of the Illinois Campus Security Enhancement Act of 2008 (P.A. 095-0881; 110 ILCS 12/20) and 29 Illinois Administrative Code Part 305, Lincoln Trail College (LTC) must develop and publish written policies and procedures related to a Campus Emergency Plan. The Campus Emergency Plan identifies the Emergency Management Team as well as procedures to address and report abnormal and threatening behavior and to identify and utilize situation specific response action plans. This plan will be reviewed and revised, as necessary, on an annual basis. This plan is designed to assist faculty, staff and administration in responding to disruptive behaviors as well as other emergency situations. The Campus Emergency Plan seeks to create greater communication, collaboration and coordination of concerns regarding the maintenance of a safe campus environment. As President of Lincoln Trail College, I affirm my support for the Campus Emergency Plan within Illinois Eastern Community College District #529. Mitch Hannahs, President Lincoln Trail College (date) Page: 4
RECORD OF CHANGES When changes are made to this plan, the following procedures should be followed. 1. The Campus Emergency Plan will be distributed to the campus community and posted on-line. Outside agencies will be contacted as necessary. 2. When any changes are made, an entry should be made on the following log. The master list of registry changes will be kept in the Dean of Instruction s Office. Date Pages or Sections Changed Entered By (print title/name) Page: 5
SIGNATORY PAGE We, the undersigned, have read, written, or approved our respective part(s) of the Lincoln Trail College Campus Emergency Plan. I accept the duties and responsibilities as assigned and written, and acknowledge the relationships thereby established. All parties further agree to adhere to all activities in this Plan and understand the relationships between all parties and annex functions that have inter-relational operational activities I further agree to provide to the furthest extent possible; manpower, equipment, and material to perform the assigned duties. Signed: Mitch Hannahs President Signed: Kathy Harris Dean of Instruction Page: 6
In the event of weather, disaster, or active shooter emergency, review the NIMS/ICS section of this plan located in Appendix C prior to following any related procedure. DISTRIBUTION LIST Lincoln Trail College website Lincoln Trail College Staff President Dean of Instruction Coordinator of Public Information & Marketing Director of Admissions Director of Business Director of Learning Resource Center O & M Team Leaders Lincoln Trail College Management Council Illinois Eastern Community College District Office Chief Executive Officer Dean of Academic and Student Support Services/CAO Robinson Police Department Robinson Fire Department Crawford County Sheriff s Department Page: 7
Purpose: The Campus Emergency Plan outlines the college s procedures for managing major emergencies and incidents that may threaten the health, safety, and welfare of the campus community or disrupt its programs and activities. This Plan places a strong emphasis on prevention, intervention/response, and post-emergency/incident activities. Further, this Plan identifies departments and individuals who are directly responsible for emergency responses and critical support services that are aimed at addressing the specific events/incidents outlined in this document. It also provides a management structure by delineating the roles and responsibilities of college employees so that the coordination and deployment of essential resources are facilitated in the event of an emergency or incident. Specifically, this Plan includes provisions for pre-planning, intervention/response, and postemergency activities, including the establishment or designation of the following: 1. Explicit procedures for each crisis incident. 2. Crisis headquarters and command post outside the school facility in the event evacuation is necessary. 3. Chain of command in the event a key administrator is not available; 4. Spokesperson to the media. 5. Network of key communicators. 6. Communication plan within the college and to the community. 7. Critical Incident Management. 8. Arrangement for support services. 9. Bringing closure to a crisis. 10. Evaluation of the crisis plan. Page: 8
EMERGENCY CONTACT INFORMATION Emergency/Incident Contact Assault (Do Not Disturb Scene) 911 Robinson Police Department (618) 544-2217 Crawford County Sheriff (618) 546-1515 President ext. 1121 Dean of Instruction ext. 1144 O & M Team Leaders ext. 1353 or ext. 1354 Bomb Threat (Do Not Disturb Scene) 911 Robinson Police Department (618) 544-2217 Crawford County Sheriff (618) 546-1515 President ext. 1121 Dean of Instruction ext. 1144 O & M Team Leaders ext. 1353 or ext. 1354 Disturbances & Demonstrations President ext. 1121 Dean of Instruction ext. 1144 O & M Team Leaders ext. 1353 or ext. 1354 Earthquake (Do Not Disturb Scene) President ext. 1121 Dean of Instruction ext. 1144 O & M Team Leaders ext. 1353 or ext. 1354 Fire (Do Not Disturb Scene) 911 Robinson Fire Department (618) 544-2955 President ext. 1121 Dean of Instruction ext. 1144 O & M Team Leaders ext. 1353 or ext. 1354 Hazardous Materials (Do Not Disturb Scene) Medical Emergency Injury, Illness, First Aid & Severe Weather Violence & Terrorism (Do Not Disturb Scene) 911 Robinson Police Department (618) 544-2217 Environmental Protection Agency (800) 424-8802 President ext. 1121 Dean of Instruction ext. 1144 911 President ext. 1121 Dean of Instruction ext. 1144 O & M Team Leaders ext. 1353 or ext. 1354 Coordinator of Public Information & Marketing ext. 1123 911 Robinson Police Department (618) 544-2217 Crawford County Sheriff (618) 546-1515 Page: 9
Emergency/Incident Contact President ext. 1121 Dean of Instruction ext. 1144 O & M Team Leaders ext. 1353 or ext. 1354 Weapons in the Building (Do Not Disturb Scene) 911 Robinson Police Department (618) 544-2217 Crawford County Sheriff (618) 546-1515 President ext. 1121 Dean of Instruction ext. 1144 O & M Team Leaders ext. 1353 or ext. 1354 Utility Emergencies (Do Not Disturb Scene) President ext. 1121 Dean of Instruction ext. 1144 O & M Team Leaders ext. 1353 or ext. 1354 (Electric Power & GAS) AMEREN CIPS 888-789-2477 (Water) Robinson Palestine Water Commission (618) 544-3188 (Telephone System) Jack Dunn (5588) or Alex Cline (5570) CAMPUS EMERGENCY RESPONSE TEAM CONTACT INFORMATION Name Title Ext. Mitch Hannahs President *1121 Kathy Harris Dean of Instruction *1144 Becky Mikeworth Director of Admissions *1137 Vicky Bonelli Director of Learning Resource Center *1427 Doug Edwards Dan Leggitt O & M Team Leader O & M Team Leader *1353 *1354 Angie Williams Nursing Faculty Representative *1155 Chris Teague Telecommunications Instructor *1926 Danelle Hevron Coordinator of Public Information & Marketing *1123 Deanna Chrysler Administrative Assistant to the President *1120 *If you are calling from an off-campus location, you will need to dial (618) 544-5299 and then the extension number. Page: 10
INTERNAL RESOURCE LIST Name Title Ext. Donna Boyd Administrative Assistant to the Dean of *1165 Instruction Cheryl Knight Nursing Coordinator *1151 Carole Fusco Nursing Faculty *1111 Brenda Grove Nursing Faculty *1115 Ruby Houldson Nursing Faculty *1133 *If you are calling from an off-campus location, you will need to dial (618) 544-5299 and then the extension number. OTHER RESOURCE NUMBERS: American Red Cross 800-784-3272 or (812) 882-2204 Crawford County Health Department (618) 544-2899 Crawford Memorial Hospital (618) 544-3131 DCFS 800-252-2873 OR 393-2979 EPA 800-424-8802 FBI (217) 342-2367 OR (217) 522-9675 Illinois Department of Public Health 800-782-7860 Illinois Emergency Management Agency (618)-662-4474 Illinois Poison Center 800-222-1222 Illinois State Police (217) 347-2677(emergency) OR (217) 347-2711(non-emergency) Southeastern Illinois Counseling Center/Crisis Prevention (618) 842-2125 (day) (After Hours) Crisis Prevention (618) 395-5026 (24 hrs) Page: 11
EMERGENCY MANAGEMENT TEAM The Emergency Management Team (EMT) is maintained as a standing College committee for the purpose of advising the President and/or his designee on actions to be taken in the event of an emergency which threatens or requires the closing of the institution. The team shall be representative of students, faculty, and administration. When a situation threatens or requires the closing of the institution, the EMT shall be called by the President, or designee, as promptly as possible in order that the College might react in a clear and responsible manner. To the extent feasible, the President, or designee, shall inform the EMT of the exact nature of the emergency and seek advice and counsel concerning courses of action, including the hours and day of closing, if required, and day of re-opening. The EMT will coordinate the immediate institutional response to situations involving possible loss of life, major accidents, disturbances, and disasters. The EMT does not replace the College s senior leadership in determining the appropriate responses to emergencies, but rather coordinates the initial response and planning for emergencies under the direction of the President. The membership may vary depending on the nature of the emergency. Upon being informed of an emergency potentially requiring activation of the EMT, college administration will mobilize the team. The EMT will normally be formed among the following members, as appropriate to the incident. President or designee Dean of Instruction Director of Admissions Director of Learning Resource Center Coordinator for Public Information & Marketing Operations and Maintenance Team Leaders Nursing Faculty Representative Telecommunications Instructor Administrative Assistant to the President In the absence of the President or Dean of Instruction, the EMT will respond to the emergency in accordance with the written guidelines, established policy, and as common sense dictates, in order to minimize loss, safeguard lives and property, and also to minimize disruption of normal college activities. In all cases, the senior college administrator shall assume the appropriate leadership role. The EMT will review the accuracy of its resources and contact lists, conduct practice drills, and review various emergency scenarios. Page: 12
CONTINUITY OF ADMINISTRATION In the case of a college crisis or emergency situation, the decision will be made by: President - Mitch Hannahs College Telephone (618) 544-5299, ext. 1121 In the absence of the college president, the following administrators in sequence will be contacted for decision-making purposes: Dean of Instruction - Kathy Harris College Telephone (618) 544-5299, ext. 1144 Director of Admissions - Becky Mikeworth College Telephone (618) 544-5299, ext. 1137 O & M Team Leader - Doug Edwards College Telephone (618) 544-5299, ext. 1353 O & M Team Leader - Dan Leggitt College Telephone (618) 544-5299, ext. 1354 Administrative Assistant to the President - Deanna Chrysler College Telephone (618) 544-5299, ext. 1120 Page: 13
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ASSAULT/BATTERY When the College is notified that an assault has occurred on campus, the Campus Emergency Response Team and the College should contain the news of the incident as much as possible. Appropriate response by College staff will be directed at minimizing the fear of fellow students and preventing the spread of rumors. Any services provided to the victim and her/his family shall be kept confidential and coordinated with outside providers such as a counseling center or Crawford Memorial Hospital s Emergency room. Assault/battery will be defined according to Illinois statue. Criminal charges will be determined by law enforcement or states attorney. ASSAULT BECOMES A CRISIS TO BE MANAGED BY COLLEGE STAFF WHEN ONE OR MORE OF THE FOLLOWING CONDITIONS EXIST: Assault occurs on campus. A member of the survivor's family requests College intervention. A friend of the assault survivor requests an intervention. Rumor/myth about an assault is communicated. Students witness police action or emergency services response. A crime of violence is an experience of fear and loss of control. Survivors may experience a full range of emotional reactions. It is extremely beneficial for survivors to seek emotional support regarding the assault. Monitor any school intervention in an assault incident with the following checklist: When one or more of the above conditions exists, the following should be implemented: ASSAULT/BATTERY CHECKLIST College involvement in incident due to: Assault occurrence on campus Rumor/myth about assault is communicated Survivor's family requests intervention Students witness police/emergency services Survivor's friends request intervention Complete the following steps protect survivor's identity and right to privacy: If the assault occurred on campus, dial 911 (from any campus phone) or 544 2217 from any other phone. If the assault occurred on campus, secure the crime scene and if necessary move the victim to a safe location. If possible obtain names and contact information from all present. Page: 15
Document as much information regarding the incident as is possible (remember that all clothing, vehicles etc., could be considered evidence). Provide space in the school for the assault survivor and identified peers to receive support services. Notify the College s Administration as designated in the Continuity of Administration section, Page 13 of this plan. Advise all present not to divulge any information regarding the incident unless directed to do so by law enforcement. Encourage assault survivor to seek additional support available from Crawford Memorial Hospital, (618) 544 3131, Emergency Room. Dismiss classes as appropriate. Notify the Director of Human Resources immediately. Crisis team should develop a communications plan to handle information regarding the incident. Complete the Incident Report documentation (Appendix A) and submit to the President s Office ASAP (This form must be processed and submitted to District Office within 24 hours of the occurrence.) It is imperative that all records related to assault incident and services be housed in a confidential file. Campus Emergency Team should meet as soon as possible to determine if an unsafe condition exists (example poor lighting). SEXUAL ASSAULT/RAPE When the College is notified that a rape has occurred on campus, the Campus Emergency Response Team and the College must protect the identity and right to privacy of the rape survivor and the alleged perpetrator. News of the incident should be contained as much as possible. Appropriate response by College staff will be directed at minimizing the fear of fellow students and preventing the spread of rumors. Any services provided to the victim and her/his family shall be kept confidential and coordinated with outside providers such as a rape crisis team or Crawford Memorial Hospital s Emergency room. Page: 16
Sexual assault/rape will be defined according to Illinois statue. Criminal charges will be determined by law enforcement or states attorney. Rape is a crime of violence. For the rape survivor, it often is an experience of fear, loss of control, humiliation, and violence. Rape survivors may experience a full range of emotional reactions. It is extremely beneficial for rape survivors to seek emotional support regarding the assault. Monitor any school intervention in a rape incident with the following checklist: RAPE ONLY BECOMES A CRISIS TO BE MANAGED BY COLLEGE STAFF WHEN ONE OR MORE OF THE FOLLOWING CONDITIONS EXIST: A rape occurs on campus. A member of the rape survivor's family requests College intervention. A friend of the rape survivor requests an intervention. Rumor/myth about a rape is communicated. Students witness police action or emergency services response. SEXUAL ASSAULT/RAPE CHECKLIST When one or more of the above conditions exists, the following should be implemented: College involvement in incident due to: Rape occurrence on campus Rumor/myth about a rape is communicated Survivor's family requests intervention Students witness police/emergency services Survivor's friends request intervention Complete the following steps protect survivor's identity and right to privacy: If the rape occurred on campus, dial 911 (from any campus phone) or (618) 544-2217 from any other phone. If the rape occurred on campus, secure the crime scene and if necessary move the victim to a safe location. If possible obtain names and contact information from all present Document as much information regarding the incident as is possible (remember that all clothing, vehicles etc., could be considered evidence). Provide space in the school for the rape survivor and identified peers to receive support services. Notify the College s Administration as designated in the Continuity of Administration section, page 13 of this plan. Advise all present not to divulge any information regarding the incident unless directed to do so by law enforcement. Page: 17
Encourage rape survivor to seek additional support available from Crawford Memorial Hospital (618) 544-3131, Sexual Assault Nurse Examiner, Emergency Room. Dismiss classes as appropriate. Notify the Director of Human Resources immediately. Campus Emergency Team should develop a communications plan to handle information regarding the incident. Complete the Incident Report documentation (Appendix A) and submit to the President s Office ASAP (This form must be processed and submitted to District Office within 24 hours of the occurrence.) It is imperative that all records related to rape incident and services be housed in a confidential file. Campus Emergency Team should meet as soon as possible to determine if an unsafe condition exists (example poor lighting). RIGHTS OF STUDENT VICTIMS OF SEXUAL ASSAULT OR RAPE 1. The right to immediate medical care, free counseling services, and availability of a victim advocate; 2. The right to request an interim separation order from the Office of Student Services pending a hearing; 3. The right to have a person of their choice (a victim advocate) accompany them throughout the disciplinary hearing; 4. The right to remain present during the entire hearing; 5. The right not to have their past sexual history considered during the hearing; 6. The right to be informed of the outcome of the hearing; 7. The right to have a victim advocate speak for the victim in a hearing if the victim's presence would cause unnecessary psychological stress or otherwise endanger the victim in the opinion of the judicial advisor. The college recognizes that normal procedures of witness confrontation are usually preferable for the promotion of due process but that victims of sexual assault and rape may require these additional protections. Page: 18
BOMB Bombs can be constructed to look like almost anything and can be placed or delivered in any number of ways. The probability of finding a bomb that looks like the stereotypical bomb is almost nonexistent. The only common denominator that exists among bombs is that they are designed or intended to explode. Most bombs are homemade and are limited in their design only by the imagination of, and resources available to, the bomber. If you find something that you think might be a bomb, DO NOT TOUCH IT. Instead, notify the President, or designee outlined in the Continuity of Administration contact list on page 13, so that he/she can evaluate the seriousness of the situation. When notifying the President do so in person or through a land-line phone (Do not use a cell-phone or two-way radio as it could accidently trigger the device. The President will determine the appropriate response, including notification of public authorities and law enforcement officials If an object suspected to be a bomb is found: 1. Contact the President (ext. 1121) or designee outlined in the Continuity of Administration section on page 13. 2. Isolate the area. 3. Do not attempt to handle any suspected explosive device leave that to a qualified bomb technician. 4. Turn off your cell-phone and/or two-way radio and instruct those in the area to do the same. 5. Do not try to evacuate the area without authority from the President (or designee). BOMB THREATS Bomb Threat ALL BOMB THREATS SHOULD BE TAKEN SERIOUSLY! If you receive a bomb threat, DO NOT TRY AND LOCATE THE BOMB. Instead, notify the President (or designee outlined in the Continuity of Administration contact list on page 13) so that he/she can evaluate the seriousness of the bomb threat; then, the President (or designee) will act in a manner that reflects the best safety interests of those under his/her charge and the College. Bomb and other threats may be originated in writing, in person, over the telephone, or related through a second source. Receiving a Call About a Bomb Threat When a telephone call is received, try to get two people to listen to the call at the same time; stay as calm as possible and remember to record as much data about the caller as possible. Complete the Bomb Threat Checklist (Page 22 or Appendix A). If one is not readily available, the following information should be collected: Inform the caller that the building is occupied or that it cannot be evacuated in a short amount of time. The caller may give more specific information on where the bomb is located or how and when it will be detonated. Page: 19
Keep the caller on the phone and communicating as long as you can; the more the caller talks, the more information you may receive. Ask the caller to repeat the initial message and attempt to write down every word he or she says. Ask the caller where the bomb is located and when it will detonate ASK! Try to distinguish background sounds. There may be traffic noises, music playing or other noises that could help identify the location of the caller. Pay close attention to the voice of the caller, is it o Male or female? o Calm or excited? o Angry or sincere? Immediately after the call is complete, notify the President (or designee) who is responsible for reporting the threat to local emergency response agencies, (e.g. Police, fire department, etc.) Receiving a Bomb Threat (Other Than by Telephone) If a bomb threat is received by any means other than telephone, do the following: Immediately notify the President (or designee outlined in the Continuity of Administration contact list on page 13) at ext. 1121. The President (or designee) will determine whether an evacuation is necessary. The President will contact the Campus Emergency Response Team and inform them of the situation. Any document that communicates the threat and/or information including the envelope or container about a possible bomb event must be saved, preserved, and protected as evidence. Handle documents as little as possible. If the threat is graffiti on a wall or partition, do not touch it. Secure the area so others are prevented from touching it. The President in collaboration with Campus Emergency Response Team will communicate appropriate information to students and staff. Search Decision Guidelines At the discretion of the President, a search may be conducted by members of the Campus Emergency Management Team or other College employees to determine if an evacuation decision is warranted. If a search is ordered, College employees assisting with the search should: Visually inspect immediate surroundings for packages or items that look out of place or unusual; NOT TOUCH ANY SUSPECT DEVICE or attempt to cover the object; Report the location and give an accurate description of the device to the President (or designee); Try to accurately describe why they believe the device is suspicious; Do not use cell-phone and/or two-way radio to communicate as they have the potential to detonate explosive devices; Page: 20
Do not start any evacuation procedures without authority from the President (or designee). Evacuation Decision Guidelines It may not be advisable to immediately evacuate a building if a suspicious device is found. The decision to evacuate a building will be based on either the assumption that a bomb has been placed; there is a credible threat of terrorism, or the fact that an unknown device has been discovered in the building. The members of the Campus Emergency Management Team are responsible for strategically evacuating the buildings (or campus). The decision to evacuate will be made by the President, or designee. Before an evacuation decision is made, the overall safety of the building (e.g. lighting, hazardous materials, ventilation systems, and other hazardous operations) must first be evaluated. In addition, we do not want to unknowingly evacuate people past a potentially dangerous location. If the building can be safely occupied, evacuation will not be necessary. Therefore, members of the Campus Emergency Management Team and/or other College employees shall check all planned evacuation routes for unusual objects. This check shall include corridors, public areas in and around the building, and the assembly area. Words and phrases such as BOMB, EXPLOSION, BLOW-UP, etc. tend to produce panic. Prior to issuing an evacuation order, the President will advise the members of the Campus Emergency Management Team and/or other College employees who will aid in the coordination of the evacuation to use the following phrase, We have a possible problem in the building and would like to ask you to leave the building and proceed to the designated assembly area in an orderly fashion while the situation is further evaluated. This phrase will be repeated as often as necessary. If an evacuation is ordered, employees and students should observe the following guidelines: Safely stop your work; In order to facilitate the identification of unusual objects, gather personal belongings if it is safe to do so take prescription medications out with you if at all possible; If safe, close classroom doors, office door, and window, but do not lock them; Use the nearest exit; Proceed to the designated Emergency Assembly Area and report to your roll taker DO NOT LEAVE THE ASSEMBLY AREA UNTIL TOLD TO DO SO; Wait for any instructions from President or emergency responders; Do not re-enter the building or work area until you have been instructed to do so; If an evacuation is ordered, College employees assisting with the evacuation plan should: Give verbal instructions to advise about safest route; If someone is visually impaired, ask them if they would like to hold onto your arm as you exit; Page: 21
What to do if a Bomb explodes within a Building Call 911; Observe area to identify safe entry points (be aware of the potential for structural collapse); If you are qualified, render first aid; Notify President (or designee) at ext. 1121; Notify District Office at (618) 393-2982, Ext. 5555; Evacuate the campus. Page: 22
BOMB THREAT CHECKLIST Name of Person Receiving all: Date: Time: Length of Call Extension at which call is received: Exact wording of threat: Questions to Ask Caller Demographic 1. When is bomb going to explode? Gender: M F Ethnicity/Culture: Approximate Age: 2. Where is it right now? General Remarks 3. What does it look like? Threat Language Callers Voice Well spoken (educated) Calm Irrational Angry Foul Slow 4. What kind of bomb is it? Taped Rapid Incoherent Soft Message read by threat maker Loud Laughter 5. What will cause it to explode? Background Sounds Normal Animal Noises Distinct Booth Slurred House Noises Whispered 6. Did you place the bomb? Local Cracking Voice Long Distance Nasal Motor Stutter Music Raspy 7. Why did you place the bomb there? Office Machinery Deep PA System Ragged Static Clearing Throat Street Crying 8. What is your address? Voices Disguised Other Accent Familiar Deep Breathing 9. What is your name? Other *If the caller does not answer questions, try to encourage them to do so by expressing a desire to save lives. Try to keep the caller on the phone as long as possible so that the call can be traced. Should the caller not give any essential information, it may be necessary to check the building for a bomb. Before doing so, be sure to notify the president or to activate the chain of command. Page: 23
CYBER THREAT According to the U.S. Department of Homeland Security, a cyber threat refers to persons who attempt unauthorized access to a control system device using a data communications pathway. These threats can be from internal or external persons. If a cyber threat is suspected, contact the IECC Helpdesk at ext. 4357 immediately. Contact the Campus Computer Technician at ext. 1143 Contact the Director of Information Services at ext. 5570 Page: 24
DESIGNATED SHELTER AREAS Building Activity Annex Location Women s Restroom Harry L. Crisp Educational Center Men s and Women s Restrooms & Offices Hallway Industrial Annex Men s and Women s Restrooms & Hallway Outside Restrooms Maintenance Shop Electrical Supplies Room #8 Occupational Annex Men s and Women s Restrooms & Hallway Outside Restrooms Professional Annex Men s & Women s Restrooms Red McCoy Welding Center Storage Room #3 Rowland Nicholas Natatorium/Sports Center Men s and Women s Locker Rooms & Men s and Women s Restrooms Student Union/LRC/Theater Men s and Women s Restrooms Williams Hall Men s and Women s Restrooms & Student Services Vault Page: 25
DISTURBANCES & DEMONSTRATIONS What to do During a Disturbance Upon determining a situation that threatens the public safety: Notify College Administration at Extensions 1121, 1144 or off campus dial (618) 544-5299 and then the extension number. Assess the situation and attempt to determine its seriousness. If situation warrants, College Administration will: o Notify law enforcement personnel. o Notify all offices in the area of a possible disturbance. o Maintain responsibility for utilities, fire alarm system, etc. unless personal safety is threatened. o Ensure all entrances/exits are secure unless personal safety is threatened. Implement the following procedures: o Attempt to recognize those creating the disturbance, record events that occur with names, time and place or events and any actions taken. o Remain at your station unless specifically instructed otherwise by the administrative staff member or Campus Emergency Response Team member. o Keep the telephone lines clear for emergency calls. o Maintain normal classroom activities as much as possible and encourage all students to stay in class. o If disturbance is outside, keep students away from windows. o If a threat to safety exists, advise students of any potential threat to their safety and attempt to direct them into a safe area. o Inform students and student groups not to try to calm any disturbance where physical harm might occur or that would jeopardize their normal relationship with other students. o Protect essential records, unless staff safety is threatened. Personnel will be kept abreast of the situation through normal channels of communication. Coordinator of Public Information & Marketing will address the media, if appropriate. What to do After a Disturbance If evacuated, do not return to the building until it is authorized by local emergency officials. If the President decides to cancel classes: o Inform all students and staff. o Inform the local police before closing the school to prepare them for any possible disturbances in the area after the students are dismissed. o Supervise dismissal. o Release students in groups rather than all at once whenever possible. Page: 26
DISTURBANCES & DEMONSTRATIONS PERSONS WHO MAY EXHIBIT THREATENING BEHAVIOR Immediate Steps In the event that a staff member has reason to believe that a person may represent a potential threat to others, the actions listed below are to be taken. These steps apply only to situations in which the student is presenting no immediate threat. 1. Take all comments about doing harm to others seriously, especially if details about how the acts are to be carried out are shared. 2. Immediately report concerns to President at ext. 1121 or designee outlined in the Continuity of Administration section on page 13. 3. Under no circumstances should an untrained person attempt to assess the severity of the risk; all assessment of threats, attempts, or other risk factors must be left to the appropriate professionals. NOTE: It is important to avoid inappropriately labeling or stigmatizing individual students because they appear to fit a specific profile or set of early warning indicators. It s okay to be worried about a person, but it s not okay to overreact and jump to conclusions. Early Warning Signs It is not always possible to predict behavior that will lead to violence. However, educators and students can recognize certain early warning signs. In some situations and for some people, different combinations of events, behaviors, and emotions may lead to aggressive rage or violent behavior toward self or others. A good rule of thumb is to assume that these warning signs, especially when they are presented in combination, indicate a need for further analysis to determine an appropriate intervention. Research indicates that most people who become violent toward self or others feel rejected and psychologically victimized. In most cases, people exhibit aggressive behavior early in life and, if not provided support, will continue a progressive developmental pattern toward severe aggression or violence. However, research also shows that when people have a positive, meaningful connection to another person whether it is at home, in school, or in the community the potential for violence is reduced significantly. None of these signs alone is sufficient for predicting aggression and violence. Moreover, it is inappropriate and potentially harmful to use the early warning signs as a checklist against which to match individual people. Rather, the early warning signs are offered only as an aid in identifying and referring people who may need help. You should only use the early warning signs for identification and referral purposes only trained professionals should make diagnosis. According to a report entitled Early Warning, Timely Response: A Guide to Safe Schools, the following early warning signs are presented with the following qualifications. They are not equally significant and they are not presented in order of seriousness. The early warning signs include: Social withdrawal. In some situations, gradual and eventually complete withdrawal from social contacts can be an important indicator of a troubled person. The withdrawal often stems from feelings of depression, rejection, persecution, unworthiness, and lack of confidence. Excessive feelings of isolation and being alone. Research has shown that the majority of people who are isolated and appear to be friendless are not violent. In fact, these feelings are sometimes characteristic of people who may be troubled, withdrawn, or have internal issues Page: 27
that hinder development of social affiliations. However, research also has shown that in some cases feelings of isolation and not having friends are associated with people who behave aggressively and violently. Excessive feelings of rejection. In the process of growing up, and in the course of adolescent development, many young people experience emotionally painful rejection. People who are troubled often are isolated from their mentally healthy peers. Their responses to rejection will depend on many background factors. Without support, they may be at risk of expressing their emotional distress in negative ways including violence. Some aggressive people who are rejected by non-aggressive peers seek out aggressive friends who, in turn, reinforce their violent tendencies. Being a victim of violence. People who are victims of violence including physical or sexual abuse in the community, at school, or at home are sometimes at risk themselves of becoming violent toward themselves or others. Feelings of being picked on and persecuted. People who feel constantly picked on, teased, bullied, singled out for ridicule, and humiliated at home or at school may initially withdraw socially. If not given adequate support in addressing these feelings, some people may vent them in inappropriate ways including possible aggression or violence. Low school interest and poor academic performance. Poor school achievement can be the result of many factors. It is important to consider whether there is a drastic change in performance and/or poor performance becomes a chronic condition that limits a person s capacity to learn. In some situations such as when the low achiever feels frustrated, unworthy, chastised, and denigrated acting out and aggressive behaviors may occur. It is important to assess the emotional and cognitive reasons for the academic performance change to determine the true nature of the problem. Expression of violence in writings and drawings. People often express their thoughts, feelings, desires, and intentions in their drawings and in stories, poetry, and other written expressive forms. Many people produce work about violent themes that for the most part is harmless when taken in context. However, an over representation of violence in writings and drawings that is directed at specific individuals (family members, peers, other adults) consistently over time, may signal emotional problems and the potential for violence. Because there is a real danger in misdiagnosing such a sign, it is important to seek the guidance of a qualified professional such as a psychologist, counselor, or other mental health specialist to determine its meaning. Uncontrolled anger. Everyone gets angry; anger is a natural emotion. However, anger that is expressed frequently and intensely in response to minor irritants may signal potential violent behavior toward self or others. Patterns of impulsive and chronic hitting, intimidating, and bullying behaviors. People often engage in acts of shoving and mild aggression. However, some mildly aggressive behaviors such as constant hitting and bullying of others that occur early in people s lives, if left unattended, might later escalate into more serious behaviors. History of discipline problems. Chronic behavior and disciplinary problems both in school and at home may suggest that underlying emotional needs are not being met. These unmet needs may be manifested in acting out and aggressive behaviors. These problems may set the stage for a Page: 28
person to violate norms and rules, defy authority, disengage from school, and engage in aggressive behaviors with other people and adults. Past history of violent and aggressive behavior. Unless provided with support and counseling, a person who has a history of aggressive or violent behavior is likely to repeat those behaviors. Aggressive and violent acts may be directed toward other individuals, be expressed in cruelty to animals, or include fire setting. People who show an early pattern of antisocial behavior frequently and across multiple settings are particularly at risk for future aggressive and antisocial behavior. Similarly, people who engage in overt behaviors such as bullying, generalized aggression and defiance, and covert behaviors such as stealing, vandalism, lying, cheating, and fire setting also are at risk for more serious aggressive behavior. Research suggests that age of onset may be a key factor in interpreting early warning signs. For example, people who engage in aggression and drug abuse at an early age (before age 12) are more likely to show violence later on than are people who begin such behavior at an older age. In the presence of such signs it is important to review the person s history with behavioral experts and seek parents observations and insights. Intolerance for differences and prejudicial attitudes. All people have likes and dislikes. However, an intense prejudice toward others based on racial, ethnic, religious, language, gender, sexual orientation, ability, and physical appearance when coupled with other factors may lead to violent assaults against those who are perceived to be different. Membership in hate groups or the willingness to victimize individuals with disabilities or health problems also should be treated as early warning signs. Drug use and alcohol use. Apart from being unhealthy behaviors, drug use and alcohol use reduces self-control and exposes people and youth to violence, either as perpetrators, as victims, or both. Inappropriate access to, possession of, and use of firearms. People who inappropriately possess or have access to firearms can have an increased risk for violence. Research shows that such youngsters also have a higher probability of becoming victims. Families can reduce inappropriate access and use by restricting, monitoring, and supervising people s access to firearms and other weapons. People who have a history of aggression, impulsiveness, or other emotional problems should not have access to firearms and other weapons. Serious threats of violence. Idle threats are a common response to frustration. Alternatively, one of the most reliable indicators that a youth is likely to commit a dangerous act toward self or others is a detailed and specific threat to use violence. Recent incidents across the country clearly indicate that threats to commit violence against oneself or others should be taken very seriously. Steps must be taken to understand the nature of these threats and to prevent them from being carried out. (Source: Early Warning, Timely Response: A Guide to Safe Schools.) Page: 29
EARTHQUAKE What to do During an Earthquake Remain calm and stay where you are. If indoors, take cover under a sturdy desk, table, or bench and hold on or sit against an interior wall. Avoid glass, windows, outside doors or walls, and anything which could fall. If outdoors stay there. Move away from buildings, utility poles, and parking lot lights. If driving a vehicle, stop as quickly as safety permits and stay in vehicle. Avoid stopping near or under buildings, overpasses, utility poles, wires, or trees; when shaking stops proceed cautiously watching for road and bridge damage. Be prepared for aftershocks. Secondary shocks can cause additional damage to already weakened structures. Operations and Maintenance Staff Responsibilities Check the college buildings for structural damage. If there is any doubt about the safety of a building, arrange for an inspection by district architect/engineering firm. Evacuate the building if gas or chemical fumes are present and the building is not well ventilated. Visually inspect utility lines, pipes and appliances for leaks and damages. Check for gas leaks. If you smell gas or hear a hissing sound, open windows and evacuate the building. Shut off the main gas valve at the meter if possible. Report the leak to AMEREN CIPS and stay out of the building. Check for electrical damage. Switch off all electrical power at the main circuit breaker. Check for water leaks. If water pipes are damaged, shut off the water supply at the main valve, if possible. Check to make sure that sewer lines are intact. Do not flush toilets if there is a possibility of damage. Inspect all cabinets and open them cautiously, as objects may fall from shelves. Refer to utility emergencies for further detailed information. Administration/Staff Responsibilities Call 911, if necessary, to report utility damage and any emergency medical situation. Use the telephone only to report emergency situations. Decision to close campus or cancel classes will follow the Continuity of Administration Plan. Monitor news reports for emergency information. Inform District Office personnel of status of emergency. Have health care personnel check for injuries. Do not attempt to move a seriously injured person unless they are in immediate danger of death or further injury. If you must move an unconscious person, stabilize the neck and back and call for help immediately. Proceed with an orderly evacuation from buildings, accounting for everyone. Page: 30
EMERGENCY ALERT SYSTEM Illinois Eastern Community Colleges has established an emergency alert system to provide alert notification services, in the event of emergency. The system will notify students and employees of campus emergencies and closures by e-mail and/or cell phone text message and will also notify each classroom on the Lincoln Trail College campus via the classroom phone. A message, recorded by the administration, will direct action to be taken by faculty and staff in an emergency situation. This service is available through the college Entrata system. To activate your membership go to Entrata and click on the Emergency Alerts tab on the left-hand side bar. Then follow the simple instructions to complete the registration process. IECC Alerts is an opt-in service and while there is no direct cost for signing up for this service, you may be charged a text message fee by your cell phone provider. You will need to contact your provider to determine what fees if any are applicable and any costs you may incur using this service. The IECC emergency alert notification system will be used to send messages related to campus emergencies, weather related closures, and notifications about when an account is about to expire. Emergency Alert Templates The following templates have been setup on the emergency alert system for use with Bomb Threat, Assault, Disturbance, Hazmat, Fire, Medical Emergency, and Earthquake situations: There is an emergency situation at LTC. Follow the instructions of LTC staff. Check www.iecc.edu/ltc for more information. Evacuate campus immediately. Follow directions of LTC staff. All classes are canceled. Check www.iecc.edu/ltc for info. ALL CLEAR! The emergency has passed. Resume normal activities, please use caution and increase your awareness. Remain indoors, seek immediate shelter & deny room entry! A message will be sent when safe conditions are restored. (Location) is closed due to (?). Increase awareness & avoid area until further notice. The following templates have been setup on the emergency alert system for use with Severe Weather situations: Lincoln Trail College will open at hh:mm on mm/dd/yyyy. All classes will meet at scheduled time. Check www.iecc.edu/ltc for details. Lincoln Trail College is closed today mm/dd/yyyy. All classes are canceled. Check www.iecc.edu/ltc for more information. Life threatening weather conditions exist! Please move to designated shelter areas until further notice. Page: 31
The following templates have been setup on the emergency alert system for use as needed: LTC Campus water supply contaminated. Do not consume tap or fountain water. Boil water or bottled water only. Please disregard previous Alert message sent by LTC. The message was posted in error. Please resume normal activities. This is a TEST of the Lincoln Trail College Alert Emergency Notification System. Please disregard this message. FIRE What to do During a Fire Sound the alarm by pulling the alarm box nearest your location. Dial 911 and notify the Fire Department. Remain calm and be specific as to the emergency and the building to which they should respond. Evacuate the building and ensure occupants are at least 500 feet from the building(s) and out of the fire department and other emergency vehicles way. Ensure that people with disabilities have been evacuated. o O & M staff and available Crisis and Emergency team members are to assist handicapped individuals if this has not already been done. Close all doors and windows including any doors separating sections of the building. Faculty will need to take a student roll call of each class or activity once outside the building. Depending upon weather conditions it may be necessary to take the students to shelter once the roll call has been accomplished. If qualified, render first aid as necessary. Keep access roads open for emergency vehicles. O & M Team Leaders will notify utility companies of a break or suspected break in utility lines which may present an additional hazard. What to do After a Fire Fire department officials must declare the area safe before students/staff can return to the building. O & M Team Leaders and members of the Campus Emergency Team will make necessary assessments of the fire damage. O & M Team Leaders will make necessary arrangements for debris removal and cleanup. The President will decide if classes are to be dismissed or postponed. If classes are to be dismissed or postponed students and staff will be notified utilizing the emergency alert system as well as regular media outlets. (A portable bullhorn should be made available to make announcements to students and staff who have evacuated the building.) If a building is damaged beyond use, several different steps may have to be taken. Severe damage will likely require prolonged repair work and another location for classes may have to be scheduled through the Dean of Instruction s office. Other Inform District Office personnel of the status of the emergency. Utilize the Continuity of Administration portion of the Campus Emergency Plan to disseminate information. Page: 32