CITY OF ANDERSON COUNCIL AGENDA February 26, 2018 6:00 PM INVOCATION: RESPECTS TO FLAG: Councilman Rick Laughridge Councilman Matt Harbin Approval of Minutes of February 12, 2018 A. OLD BUSINESS: None B. NEW BUSINESS: 1. Request consideration of demolition contract with Phillips Recoveries to demolish eight substandard dwellings. 2. Request consideration of funding for various recreation projects. C. ADMINISTRATIVE BRIEFING: 1. Darwin Wright Park Lease 2. Upcoming Events
Regular Meeting February 12, 2018 The regular meeting of City Council was held this date in City Hall Council Chambers at 6:00 pm. In attendance were Mayor Terence Roberts, Mayor Pro Tem John Roberts, Council Members Thompson, Buck Roberts, Chapman, Stewart, Harbin and Newton. Councilman Laughridge was not present. Also in attendance were City Manager, Linda McConnell; Assistant City Manager, David McCuen; Finance Director, Margot Martin; City Attorney, Frankie McClain; Police Chief, Jim Stewart; Utilities Director, Jeff Caldwell; and Economic Development Manager, Mary Haley Thompson. The invocation was given by Councilman Stewart and respect to the flag was given by Council Member Thompson. SPECIAL RECOGNITIONS Lieutenant Steve Dooley Police Chief, Jim Stewart said Lieutenant Steve Dooley began his Law Enforcement career in 1998 at the Greenville County Detention Center. He became a patrol officer with the Williamston Police Department in 2000. Lieutenant Dooley joined the Anderson City Police Department in 2003, where he was promoted to sergeant in 2013. Lieutenant Dooley has served in Special Operations as well as Internal Affairs, and will be a Lieutenant in the City of Anderson Jail. Police Chief, Jim Stewart swore-in and pinned Lieutenant Steve Dooley. APPROVAL OF MINUTES A motion by Councilman Buck Roberts seconded by Councilman Newton carried unanimously (8-0) to approve the minutes of the January 22, 2018 and February 5, 2018 meetings as presented. REQUEST CONSIDERATION OF APPOINTMENT TO THE ANDERSON HOUSING AUTHORITY BOARD OF COMMISSIONERS City Manager, Linda McConnell said the City Council appoints the members to this board. The board has one position/term to address. In December 2017, the term of Emily Owen expired. Ms. Owen has expressed interest in continuing to serve on this board. The term for this position is a five-year term expiring December 31, 2022. Council Meeting 2/12/2018 1
The other four board members and terms are: Jason Craddock December, 2018 Lorin Larason Smith December, 2019 Chase Christopher December, 2020 Charlie Ervin December, 2021 A motion by Councilman Stewart seconded by Council Member Thompson carried unanimously (8-0) to reappoint Emily Owen to the Anderson Housing Authority Board of Commissioners to a five-year team expiring December 31, 2022. REQUEST CONSIDERATION TO PURCHASE A REPLACEMENT SLUDGE PUMP FOR ROCKY RIVER WASTEWATER TREATMENT PLANT Utilities Director, Jeff Caldwell said the Rocky River WWTP utilizes a sludge dewatering process to prepare solids for land application. This process uses two pumps to convey sludge to an elevated filter press to facilitate the dewatering. The dewatered sludge is then loaded in a truck and dumped on storage beds prior to land application. The pumps are operated in a rotation, but designed so that there is a back-up in case of failure. Both pumps have been in operation since construction of the facility in 1998. After evaluating the failure of one of the pumps, it was determined that replacement was the most cost-effective option. Bids Received Darby Electric (Anderson, SC) United Services (Anderson, SC) Tencarva (Greensboro, NC) IMS (Anderson, SC) Cost $11,677.36 (New) $12,691.60 (Rebuild) $18,176.00 (Rebuild) No bid Approval of this purchase will provide full design capacity and back-up for the dewatering operation. This project will be funded by the Rocky River Equipment repairs budget. The City Staff recommends approval of this pump purchase in the amount of $11,677.36 from Darby Electric, this purchase includes a three-year warranty. A motion by Councilman Chapman seconded by Councilman Buck Roberts carried unanimously (8-0) to approve the purchase of a replacement sludge pump for Rocky River Wastewater Treatment Plant from Darby Electric in the amount of $11,677.36. Council Meeting 2/12/2018 2
REQUEST CONSIDERATION OF A BUSINESS ASSISTANCE PROGRAM AWARD TO BELLE BEAUTY Economic Development Manager, Mary Haley Thompson said staff requests consideration of a Business Assistance Program Award to Belle Beauty for façade, design, interior upfit, historic building maintenance, and infrastructure reimbursement. These permanent improvements will facilitate the opening of a new business which will create 7 new jobs. Belle Beauty is located at 109 N. Main Street and will offer a beauty salon and spa to the community. The owner of Belle Beauty is Alan Zirkelbach. In January 2016, the City Council amended the Economic Development Incentive Ordinance to provide for the establishment of additional programs to assist business development. Per program guidelines any individual award $10,000 or over must receive City Council s approval. City Council adopted this program with a philosophy that incentives may provide a financial impact on the decision-making process for economic development prospects. Equally important is the emphasis of a business-friendly environment and can do attitude as a manner of conducting municipal business. The total renovations are estimated at $249,689.57. Their new business meets the eligibility criteria and other factors of consideration as follows: Creation of jobs Increases revenue to the City Serves as catalyst to stimulate other desirable businesses Located in the Downtown, Historic and TIF districts Satisfies a unique niche in the market place Agreement specifics: Interior Up fit Grant Agreement The total interior up fit costs are $81,550; applicants may receive up to 50% ($40,775) of the total costs, up to $10,000. Scored selection criteria determines the funding level; points are assigned based on this criteria which corresponds to a percentage. Fifty percent of the total costs up to $10,000 are then multiplied by the percentage. Belle Beauty received an average score of 2.1 with a corresponding percentage of 84%. $10,000 multiplied by 84% is $8,400. Sign & Design Grants Belle Beauty received the total amount of $500 for design program grant. Historic Building Maintenance - The total historic building maintenance costs are $1,500. Scored selection criteria determines the funding level; points are assigned based on this criteria which corresponds to a percentage. Total costs are then multiplied by the percentage. Belle Beauty received an average score of 2.1 with a corresponding percentage of 84%. $1,500 multiplied by 84% is $1,260. Façade The total façade costs are $28,000; applicants may receive up to $5,000 of the total costs with a 50% match requirement. Scored selection criteria determines the funding level; points are assigned based on this criteria which corresponds to a percentage. Belle Beauty received an average score of 2.1 with a corresponding percentage of 84%. $5,000 multiplied by 84% is $4,200. Council Meeting 2/12/2018 3
Infrastructure The Total infrastructure costs are $1,920. Scored selection criteria determines the funding level; points are assigned based on this criteria which corresponds to a percentage. Belle Beauty received an average score of 2.1 with a corresponding percentage of 84%. $1,920 multiplied by 84% is $1,613. The combined amount totals to $15,973; the maximum grant amount is $15,000. The recommended funding level of $15,000 will be reimbursed to the applicant upon receipt of paid invoices and project completion. We anticipate approximately $100,000 for the Business Assistance Program FY 17-18 per funding formula; this will include $25,000 allocations per quarter. The $15,000 grant to Belle Beauty, along with other applications were within the quarterly budget amount. The Economic Development Committee and staff recommends awarding $15,000 to Belle Beauty for interior up fit, design, façade, infrastructure, and historic building maintenance facilitating the opening of a new business which will create 7 jobs. A motion by Councilman Harbin seconded by Mayor Pro Tem John Roberts carried unanimously (8-0) to approve a Business Assistance Program Award in the amount of $15,000 to Belle Beauty. REQUEST CONSIDERATION OF AN ECONOMIC DEVELOPMENT INCENTIVE AGREEMENT WITH JB FERGUSON PROPERTIES, LLC. City Manager, Linda McConnell said one of the primary missions of the City of Anderson is to encourage development, improve the tax base and enhance the livability of the Anderson Area. JB Ferguson Properties, LLC will development a property located at 406 420 S. Main Street for a mixed-use development that includes retail and restaurant space, office accommodations and apartments. The development will satisfy the demand for residential opportunities, retail expansion and growth, and office space. The total investment is $2,094,420.00. Revenues resulting from the proposed development are estimated to exceed $340,863.07 in a five-year period. The development will include shops and restaurants, along with 7 residential apartments on the property. The development will create a minimum of 18 jobs. The City will not pay out more in an incentive agreement than what the City has taken in as revenue and provides minimal risk to the City. Council Meeting 2/12/2018 4
The development satisfies the following eligibility criteria for the Economic Development Incentive Program: Designated Area: Downtown TIF Retail & Tourism Business Category The development exceeds the $300,000 investment threshold with 50% towards physical improvements Anticipated revenues indicate that the grant will be a budgeted general fund item. Staff requests to move into executive session to discuss the terms of the agreement. EXECUTIVE SESSION A motion by Councilman Chapman seconded by Mayor Pro Tem John Roberts carried unanimously (8-0) to move into Executive Session to discuss Section 30-4-70(a)(2) Discussion of negotiations incident to proposed contractual arrangements regarding Economic Development Incentive Agreement with JB Ferguson Properties, LLC. A motion by Councilman Buck Roberts seconded by Council Member Thompson carried unanimously (8-0) to move out of Executive Session. A motion by Mayor Pro Tem John Roberts seconded by Councilman Chapman carried unanimously (8-0) to approve an Economic Development Incentive Agreement with JB Ferguson Properties, LLC., in the amount of $250,000 to be paid over five years. ADMINISTRATIVE BRIEFING ON-CALL PROFESSIONAL SERVICES FOR RECREATION The Recreation Department requested qualifications from interested firms for On-call Professional Services. This request was advertised in the Anderson Independent Mail, the City website and other media accounts. The advertisement asked for interested firms to submit qualifications for professional services on an as-needed basis for Recreation design, project administration and project management services. The scope of services may include, but not be limited to any combination of the following: Master planning, bikeway/pedestrian walkways plans, cost estimates, public involvement, sediment and erosion control, site evaluation, construction documents and other tasks deemed necessary by the City. Council Meeting 2/12/2018 5
The on-call selection list is for a three (3) year period; which may be extended for no more than two (2) additional years at the discretion of the City Manager for a total of five (5) years. The period may be reduced depending on consultant performance. The City received three submittals which were reviewed by Recreation Division, Planning and Development Division, the City Manager and Assistant City Manager. The staff is pleased to submit the following firms for On-call Professional Services for Recreation: Johnson, Laschober & Associates (JLA) Mt. Pleasant, SC The LandPlan Group South Columbia, SC Goodwyn, Mills and Cawood (GMC) Greenville, SC UPCOMING EVENTS City Manager, Linda McConnell, reminded Council of the following upcoming events and all meetings in February 2018. February 15 th Southeast Anderson Task Force February 19 th City Offices are closed for President s Day February 20 th Westside Community Coalition February 20 th Seat 2 Neighborhood Watch February 22 nd Concerned Citizens of Eastside ADJOURNMENT A motion by Councilman Newton seconded by Mayor Pro Tem John Roberts carried unanimously (8-0) to adjourn. Council Meeting 2/12/2018 6
ATTEST: Terence V. Roberts Mayor Margot B. Martin City Clerk Treasurer Council Meeting 2/12/2018 7
Date: February 26, 2018 Agenda Item No: B-1 City of Anderson Council Agenda Title/Description: New Business Request consideration of demolition contract for eight houses. Executive Summary: Background: The City of Anderson receives Community Development Block Grant (CDBG) funds from the US Department of Housing and Urban Development as an entitlement grant. Last fall, City Council confirmed the reallocation CDBG funds within the Economic Development Revolving Loan Fund toward other eligible activities such as demolition and clearance of substandard, blighted housing within the City s redevelopment areas and the Focus Area Neighborhoods (FANs). The following eight (8) properties are recommended for demolition and clearance: 312 W. River Street 309 E. Street 1403 Newell Street 304 Benjamin Street 214 B. Street 418 Johnson Street 205 C. Street 805 Beechwood Avenue Two (2) bids were received as follows: Asbestos and Demolition, Incorporated Lugoff, SC $62,300.00 Phillips Recoveries Pelzer, SC $56,800.00 Benefit: Demolition of these houses will eliminate slum and blight from the neighborhood. blighted units located with the City s redevelopment and Focus Area Neighborhoods (FAN). Funding: The City of Anderson s Community Development Block Grant award from the US Department of Housing and Urban Development will fund the $56,800.00 demolition cost. Recommendation: Staff recommends approval of this contract with Phillips Recoveries in the amount of $56,800 for demolition services to continue to remove slum and blighted properties. Action Requested: X General Approval
Date: February 26, 2018 Agenda Item No: B-2 City of Anderson Council Agenda Title/Description: New Business Request consideration of various recreation projects. Executive Summary: Background: The City of Anderson receives Community Development Block Grant (CDBG) funds from the US Department of Housing and Urban Development as an entitlement grant. Last fall, City Council confirmed the reallocation CDBG funds within the Economic Development Revolving Loan Fund toward other eligible activities within the City s redevelopment areas and the Focus Area Neighborhoods (FANs). Eligible activities include public facilities and infrastructure improvements. The projects listed below conform to the City s adopted 2017 Recreation Master Plan as well as the identified redevelopment and FAN areas. Beatrice Thompson Park The park plan was updated by The LandPlan Group in the 2017 Recreation Master Plan adopted by council Scope of Work: Includes civil engineering, landscape architectural design, boundary and topographic survey, geo-technical, design development drawings, prepare construction drawings and technical specifications, conduct pre-bid on-site meeting, assist with bidding, responding to contractor questions, assist with construction contract negotiations and contract administration. Fee: $89,830.00 St. Francis Park Council approved an upgrade to the playground area in November 2017. This included a play structure, two-bay swing structure, ADA drive and parking, playground borders, fill material and new fencing. The project has been delayed due to rainy weather. The cost approved by Council for the playground equipment, installation, fencing, and ADA compliant parking was $46,534.62. Staff recommends the change from hospitality funding to CDBG funding. St. Francis is in the approved FAN area. The LandPlan Group has provided a proposal for site improvements to the park. Scope of Work: Includes meeting with staff to identify park design programming and proposed site improvements, a conceptual master plan, boundary and topographic survey, geo-technical information, design development drawings, prepare construction drawings and technical specifications, conduct pre-bid on-site meeting, assist with bidding, responding to contractor questions, assist with contract negotiations and contract administration. Staff recommends this scope of work for a more comprehensive park development. Fee: $68,300.00
D.B. Walker Park D.B. Walker Park has three basketball courts. The 2017 Recreation Master Plan suggests relocating two courts to the Rice Center property with one court remaining in D.B. Walker Park. This one court is asphalt with cracks and ponding issues. Due to the large cracks and ponding problems, contractors will only provide a one-year warranty for resurfacing. Contractor will remove asphalt, level and pack area, add stone if needed, pour 80 yards of 5 4000 lbs. of concrete and pressure wash and paint existing brick walls. Contractor bids will be taken for this project. Fee: not to exceed $45,000.00 without additional approval of Council Westside Multi-Use Path Resulting from the framework of the Downtown Bicycle and Pedestrian Connectivity Plan and the 2017 Recreation Master Plan, a multi-use path through the Westside area has been identified. Much of the proposed path utilizes property already owned by the City. An initial effort in the planning process is to create construction plans and related preliminary engineering. Staff has been working with Goodwyn, Mills and Cawood (GMC), which is an approved firm selected for recreation-related professional services, to create the plans. Once complete, the plans will give the City the ability to construct the path as funds are available. Fee: not to exceed $75,000.00 without additional approval of Council Benefit: By authorizing these activities, the City is able to capitalize on the use of grant funds, and coordinate multiple priorities to achieve the greatest impact for our neighborhoods. Along with the demolition activities, these projects address code enforcement, elimination of substandard housing, transportation and mobility through the multi-use path and greenway, stormwater management, etc. Funding: CDBG funds reallocation from the Economic Development Revolving Loan Fund Recommendation: Staff recommends approval of the following: Beatrice Thompson Park St. Francis Park Westside Multi-Use Path $89,830.00 with The LandPlan Group $68,300.00 with The LandPlan Group Not to exceed $75,000.00 without additional approval of Council with Goodwyn, Mills and Cawood (GMC) All three of these projects are utilizing approved firms selected for recreation-related professional services. D.B.Walker Park St. Francis Park Playground Area Not to exceed $45,000.00 project funding Change allocation of funding of $46,534.62 from Hospitality to CDBG Action Requested: X General Approval
Date: February 26, 2018 Agenda Item No: C-1 City of Anderson Council Agenda Title/Description: Administrative Briefing Letter of intent to renew lease of Darwin Wright Park Executive Summary: The City has been notified by the U.S. Army Corps of Engineers to renew our lease on Darwin Wright Park a letter of intent to renew must be submitted by April 30, 2018. Our current lease was renewed in 1994 and will expire April 2019. The lease is for 25 years. The City has been leasing the park since 1969. It is one of our most popular parks because of the access to Lake Hartwell. This is the only park in our inventory that has lake access and during the summer months has lots of activity. Over the years, the City has received grants and invested dollars, to improve the park and add amenities for the public. There are 4 shelters which can be rented, playground and swing structure, fishing pier, a beach area, 18-hole disc golf course, rowing and an access dock. Several picnic tables and grills are in place for family reunions, church outings and family picnics. Currently the park is not within the City limits, however, as Anderson grows and city limit boundaries expand it is possible this park could be within our boundaries before the next lease expires. The Recreation Committee members reviewed the information and all are in agreement to submit our letter of intent to renew the lease of Darwin Wright Park. Once a new lease agreement is received it will be brought to full council as an action item. Action Requested: Ordinance 1 st Reading Ordinance 2 nd Reading Resolution X Information Only General Approval Other