2012 SPONSORSHIP/EXHIBITS
A B O U T A H I A Founded in 1981, AHIA is a network of experienced healthcare internal audit professionals who are responsible for assessing and evaluating enterprise risk in a complex and dynamic healthcare environment. Through its highly regarded annual conference and other educational events, online tools, professional guidance, and award-winning publication, New Perspectives, AHIA helps elevate and advance the internal audit professional to be an authoritative voice and strategic partner within healthcare. Visit www.ahia.org for more information. We understand that you need return on investment for your sponsorship, exhibiting, and advertising dollars. Partnering with AHIA gives you strategically focused access to an influential audience of internal auditors specifically engaged in healthcare. This alliance offers many key opportunities, including high visibility, hospitality, and networking. Our sponsorship levels are designed to help you maximize your organization s educational interests and sales benefit. Additionally, we can customize a package best suited for your goals. AHIA Membership Benefits High Quality, Year Round Educational Opportunities: Annual Conference Regional Seminars Webinars Roundtables Summits Professional Networking Membership Discounts Relevant Publications: New Perspectives E-News White papers AHIA Career Center Member s Only Website Continuously Updated Audit Library Searchable New Perspectives Article Archive Access to First-rate, Interactive Collaboration Vehicles: Tech Talk List Serv - AHIA Discussion Forum LinkedIn Online Membership Directory Reference and Benchmarking Resources: AuditNet AHIA s Bi-Annual Healthcare Internal Auditing Survey 10200 W. 44th Avenue, Suite 304 Wheat Ridge, CO 80033 (888) ASK-AHIA FAX (303) 422-8894 ahia@ahia.org www.ahia.org 2
Geographic Distribution of Members by Region North East 24% Western 24% Midwest Midwest 14% 15% South Central 15% South East 21% International 1% Who attends AHIA Educational Events? Healthcare Internal Auditors Chief Audit Executives Privacy and Security Officers Chief Compliance Officers Healthcare Consultants Medical Auditors AHIA Members are interested in the following types of audit information: Electronic Medical Records ICD-10 Information Technology and Controls Integrated Audit Approaches Operational Financial Regulatory/Compliance AHIA Members: The Decision Makers Other areas of interest: Governance Audit/Compliance Committee Effectiveness Enterprise Risk Management Billing, Coding & Reimbursement Services Risk Assessments Audit Software Internal Audit Benchmarking Leadership Development Internal Audit Hot Topics 32% 68% CAEs, Vice Presidents, Directors, Managers Audit Staff or Other 3
Educational Events Regional Seminars $2,000 AHIA hosts regional seminars throughout the year that attract local attendees. Your company name will be displayed on the AHIA website and seminar brochure as the sponsor with recognition during the opening remarks at the seminar. In addition, your company has the opportunity to present a topic at the regional seminar. 2012 Regional Seminars & Summits February 24... San Francisco, CA April 27...... Midwest (TBD) June 29 (EMR Summit)... East Coast (TBD) July 27... Northwest (TBD) November 9... Texas (TBD) December 7.... Mid-Atlantic (TBD) Other: If you are interested in organizing and/or sponsoring a Regional Seminar on a different date and/or location than above, please contact Michelle at mcunningham@resourcenter.com. Audit Roundtables $2,500 AHIA hosts roundtables throughout the year for Chief Audit Executives and other internal audit profesionals in partnership with Sponsors. Your company name will be displayed on the AHIA website and on invitations to Audit Executives. Your company will also assist in identifying topics of interest and facilitating discussions. 2012 Scheduled Roundtables February 2... Philadelphia, PA February 20....... New York, NY February/March (TDB)... Phoenix, AZ March 8-9..... Dallas Texas August 26 (four opportunities in conjunction with 31st Annual Conference)... Philadelphia, PA IT Auditor Senior Auditor Chief Audit Executive CAE/Corporate Compliance Officer Other: If you are interested in organizing and/or sponsoring a Roundtable on a different date and/or location than above, please contact Michelle at mcunningham@resourcenter.com. Webinar Speaking Opportunities $500 AHIA hosts internal audit webinars each month. Your company has the opportunity to be associated with high-quality, cost-effective education. Sponsored webinars will feature your logo on promotional materials, web pages, and audio-visual materials used during the webinar. 2012 Webinar Dates February 16 March 15 April 19 May 17 June 21 July 19 October 18 November 15 Please Note: Educational event dates are subject to change. Watch our website for additional opportunities listed on the seminars page. Advertising Opportunities New Perspectives Advertising AHIA publishes and distributes New Perspectives, its professional journal, to members and subscribers on a quarterly basis. Our award-winning journal reaches every member, with a wide range of advertising packages available. View the enclosed order form or contact Michelle Cunningham at (888) 275-2442, x132 or mcunningham@resourcenter.com for advertising details. Website Advertising AHIA accepts banner advertisements for the website and our monthly E-News. View the order form or contact Michelle Cunningham at (888) 275-2442, x132 or mcunningham@resourcenter.com for details. 4
Annual Conference Exhibiting This year s AHIA Annual Conference is scheduled for August 26-29, 2012 at the The Loews Philadelphia Hotel. The conference attracts approximately 400 registered participants from across the country. The 3.5 day event provides numerous opportunities to network with internal audit leaders and differentiate your services and/or products from your competition. Conference Location The conference will be held at The Loews Philadelphia Hotel, 1200 Market Street, Philadelphia, PA 19107. A special rate of $175 single occupancy/$200 double occupancy (plus applicable taxes) has been arranged. For reservations, call (215) 627-1200 or 1-888-575-6397. To receive special AHIA rates, you must identify yourself as an AHIA Annual Conference attendee. Please be sure to book your rooms early as we only have a certain number of rooms available at the special rate. Experience Philadelphia: Located in the heart of the city, steps away from the historic district, shopping, theater, eclectic South Street, cultural attractions and restaurants and sports arenas, The Loews Hotel in Philadelphia is ideally situated for exploring the surrounding area. In the architectural landmark PSFS building, the nation s first modern skyscraper, Loews Philadelphia Hotel is a true classic. Oversized guest rooms with loft-like high ceilings and timeless decors offer spectacular views and impeccable service. For working out or chilling out, Breathe Spa & Fitness center combines high tech fitness, lap-pool and pampering spa treatments. Important Dates and Deadlines: Onsite Program Ad Copy - July 9 Exhibitor Application - July 24 ($100 late fee applies after this date) Early-bird Conference Deadline - August 3 Hotel Reservation Cut-off - August 10 Basic Exhibit Package $1,500 Exhibit space 6 draped table Two (2) chairs and a wastebasket One (1) complimentary conference registration Recognition in Exhibitor listing One (1) extension cord with electricity Deluxe Exhibit Package $2,000 Exhibit space 6 draped table Two (2) chairs and a wastebasket One (1) extension cord with electricity Two (2) complimentary conference registrations Recognition in Exhibitor listing Priority selection of booth location One (1) insert in registration bag Set-up Hours Sunday, August 26 Exhibit Viewing Hours Monday, August 27 Tuesday, August 28 2:00 PM 5:00 PM 7:00 AM 6:30 PM 7:00 AM 6:30 PM Teardown Hours Tuesday, August 28 6:30 PM 8-30 PM Independence and Beyond: Assurance, Insight and Value 31st ANNUAL CONFERENCE Application Deadline: Applications not filed by July 24, 2012 will be assigned on a space-available basis and a $100 late fee will be required before your application can be processed. *Please note times are subject to change and will be confirmed prior to the conference. Exhibitors are not required to staff booths during times attendees are in session. 5
Annual Conference Sponsorship Opportunities Silver Sponsor $2,500 Basic Exhibit Package Post-conference attendee list for one-time mailing Company description in the Onsite Conference Program (75 word maximum) Company name and logo displayed on Annual Conference signage Company name and logo displayed on AHIA Annual Conference website Annual Conference sponsor recognition in New Perspectives Two (2) conference registrations Gold Sponsor $5,000 Silver Sponsor elements One (1) half-page advertisement in the AHIA Onsite Conference Program Three (3) conference registrations Name & logo on Onsite Conference Program cover One full-page ad in the Onsite Conference Program Name & logo on conference email promotions Recognition during General Session remarks Pre-conference attendee list Company name and logo inclusion with link on conference website One 1/2 page ad in the Onsite Conference Program Post-conference attendee list Company description in Onsite Conference Program Name & logo on conference signage Name & logo on conference website Sponsor recognition in New Perspectives Priority booth selection Registration bag insert (1) 10' x 10' furnished exhibit space Complimentary registration(s) Recognition in exhibitor listing 1 2 2 3 4 5 Item Basic Deluxe Silver Gold Platinum Diamond Platinum Sponsor $7,500 Gold Sponsor elements with upgrade to Deluxe Exhibit Package Pre-conference attendee list for one-time mailing Company website link on AHIA conference website Four (4) conference registrations Diamond Sponsor $10,000 Platinum Sponsor elements Recognition during General Session opening remarks Company name and logo displayed on Onsite Conference Program cover One (1) full-page ad in the Onsite Conference Program Company name and logo on all conference e-mail correspondence Five (5) conference registrations 6
Additional Annual Conference Sponsorship Opportunities Wednesday Opening Reception ($3,000) Your company name and logo will be displayed in the conference program as sponsor for this event. In addition, your logo can be printed on napkins which will be used during the reception. You have the opportunity to upgrade the reception with entertainment, upgraded décor, and sponsor logos on reception signage. Cosponsorship for up to four companies will be accepted. Keynote Speaker ($3,500) Your organization will be the exclusive sponsor of one of two keynote presenters on Monday, August 27 or Tuesday, August 28. Benefits: Sponsor will introduce keynote speaker (introduction written by AHIA) Sponsor s logo displayed during the keynote introduction Sponsor s logo on keynote speaker signs Opportunity to distribute a one-page promotional flyer at General Session (to be approved by AHIA and provided by sponsor at sponsor s expense) Sponsor s logo and 100-word description in the conference program, which is given to all attendees onsite Recognition on the AHIA website with a direct link to sponsor s website Sponsor s name and logo on signage throughout the conference Recognition at General Session Fun Run/Walk ($1,200) Your company name, logo, and website address will appear on the t-shirt provided to fun run/walk participants. Cyber Café ($3,500) Nearly every attendee stops by the Cyber Café at some point or another, making this sponsorship a great means of promoting your company on a large scale. Your company name and logo will be featured on all Cyber Café signage, and you ll have the opportunity to distribute approved literature in the computer area. The Cyber Cafe attracts attendees who want to stay connected with their colleagues, check their email or catch up on the latest headlines. This sponsorship provides 5-10 laptop stations with branded screensavers. Lanyards ($3,500) All registrants will wear your company name, website address and phone number around their necks. Conference Welcome Bag ($4,000) Your company name and logo will appear on the outside of the conference welcome bag provided to attendees. Pens ($1,000) Your company name will appear on the body of the pen provided to attendees in the conference welcome bag. Highlighters ($1,000) Your company logo and website will appear on the body of the highlighter provided to attendees in the conference welcome bag. USB Drives ($4,500) Your company logo and website will appear on the flash drive containing conference presentations. This popular give-away has an unlimited shelf life and is provided to attendees in the conference welcome bag. Conference Advertising Opportunities: Registration Page Insert - $450 (Must provide 500 flyer/brochures no later than August 10) Onsite Program Guide Full-page ad - $850 Onsite Program Guide Half-page ad - $450 Food and Hospitality Sponsorship: Monday Continental Breakfast $3,000 Morning Refreshment Break $1,500 Attendee Lunch $4,000 Afternoon Refreshment Break $1,500 Tuesday Continental Breakfast $3,000 Morning Refreshment Break $1,500 Attendee Lunch $4,000 Afternoon Refreshment Break $1,500 Wednesday Continental Breakfast $2,500 Morning Refreshment Break $1,500 7
Annual Conference Sponsor Package Silver Sponsor $2,500 Gold Sponsor $5,000 Platinum Sponsor $7,500 Diamond Sponsor $10,000 Sub Total Annual Conference Exhibitor $ Basic Exhibitor Package $1,500 Deluxe Exhibitor Package $2,000 Application Late Fee (after July 24) $100 Additional Exhibitor Only Passes - x $100 Sub Total $ Annual Conference Sponsorship Opportunities Monday Opening Reception $3,000 Keynote Speaker $3,500 Fun Run/Walk $1,200 Cyber Café $3,500 Lanyards $3,500 Conference Welcome Bag $4,000 Pens $1,000 Highlighters $1,000 USB Drives $4,500 Monday Continental Breakfast $3,000 Monday Morning Refreshment Break $1,500 Monday Attendee Lunch $4,000 Monday Afternoon Refreshment Break $1,500 Tuesday Continental Breakfast $3,000 Tuesday Morning Refreshment Break $1,500 Tuesday Attendee Lunch $4,000 Tuesday Afternoon Refreshment Break $1,500 Wednesday Continental Breakfast $2,500 Wednesday Morning Refreshment Break $1,500 Sub Total Conference Advertising Opportunities $ Registration Page Insert - $450 (Must provide 500 flyer/brochures no later than August 10) Onsite Program Guide Full-page ad - $850 Onsite Program Guide Half-page ad - $450 Regional Sponsorship Opportunities February 24 San Francisco, CA $2,000 April 27 Midwest (TBD) $2,000 June 29 (EMR Summit). East Coast (TBD) $2,000 July 27. Northwest (TBD) $2,000 November 9... Texas (TBD) $2,000 December 7. Mid-Atlantic (TBD) $2,000 Other: If you are interested in organizing and/or sponsoring a Regional Event on a different date and/ or location than above, please contact Michelle at mcunningham@resourcenter.com. Sub Total Webinar Sponsorship Opportunities $ February 16 $500 March 15 $500 April 19 $500 May 17 $500 June 21 $500 July 19 $500 October 18 $500 November 15 $500 Audit Roundtable Sponsorship Opportunities February 2.. Philadelphia, PA $2,500 February 20. New York, NY $2,500 February/March (TBD) Phoenix, AZ $2,500 March 8-9.. Dallas, TX $2,500 August 26 (four opportunities in conjunction with the AHIA Annual Conference) Philadelphia, PA IT Auditor $2,500 Senior Auditor $2,500 Chief Audit Executive $2,500 CAE/Corporate Compliance Officer $2,500 Other: If you are interested in organizing and/or sponsoring a Roundtable on a different date and/ or location than above, please contact Michelle at mcunningham@resourcenter.com. Sub Total $ 8 Grand Total $
Payment Information from page 8: Total amount due: $ Check enclosed VISA MC AMEX DISCOVER Card #: Expiration Date mm/yyyy: CVV Code: Name on card: Signature Return this application with payment to: Michelle Cunningham, AHIA Account Executive, 10200 West 44th Avenue, Suite 304, Wheat Ridge, CO 80033 Phone: (888) 275-2442 x132 l FAX: (303) 422-8894 mcunningham@resourcenter.com Exhibitor Application (Please print legibly) Exhibiting/Sponsoring Company: Contact Name: Exhibit Representative Name(s): Address: City, State, Zip: Phone: Ext. Fax: E-mail: Website/URL: Company contact name & email to be posted on AHIA website: Additional Exhibitor Only Passes Names: ($100 each) Acknowledgement of terms: Please indicate that you have read and agree to the Exhibit Regulations for the 2011 AHIA Annual Conference, on pages 11 & 12, also available on the AHIA website. This agreement becomes valid when payment is received. Signature Application Deadline: Applications not filed by July 24, 2012 will be assigned on a space-available basis and a $100 late fee will be required before your application can be processed. 9
Exhibit Booth Location Request Please list preferred booth choices: Late fee (if applicable): $ 1st: 2nd: 3rd: If our space section is not available: We will accept AHIA s alternate placement. Contact us for a new choice. Booth Location PLEASE LOCATE US NEAR... We prefer to be located NEAR one of the following companies (specific names, not type of businesses): 1. 2. 3. DO NOT LOCATE US NEAR... Located away means not directly next to or across the aisle. We prefer to be located away from the following, competing companies (specific names, not type of businesses): 1. 2. 3. Payment Information: Exhibit booth is not secured until full payment is received. Company Listing IMPORTANT: Provide a description in 50-words or less for your company s product(s)/service(s) to be published in AHIA promotional materials, including the on-site program. Please include your description here OR email your description to mcunningham@resourcenter.com. 10
Exhibit Regulations To ensure your exhibiting experience at AHIA s Annual Conference is successful, please read the following rules and regulations carefully. By submitting an exhibitor registration application you agree to abide by these and any other rules and regulations set forth for this event. Exhibit Space Whenever possible, space assignments will be made by AHIA in keeping with the preferences for location requested by the exhibitor. Exhibitors wishing to avoid assignment of space adjacent to that of a particular exhibitor should indicate so on the application. In the event of conflicting requests for space, booth space will be assigned based upon the order in which applications with full payment are received. AHIA reserves the right to make the final determination of all space assignments in the best interests of the exhibition. AHIA reserves the right to decline to permit an exhibitor to conduct and maintain an exhibit, if, in the judgment of AHIA, said exhibitor or exhibit, or proposed exhibit, shall, in any respect, be deemed unsuitable. This reservation relates to persons conduct, articles of merchandise, printed matter, souvenirs, catalogs, and any other items, without limitation, that affect the character of the exhibition. Exhibitors are prohibited from assigning or subletting a booth or any part of the space allotted to them, nor shall they exhibit or permit to be exhibited in their space any merchandise or advertising materials which are not a part of their own regular products. Exhibits Two chairs per exhibitor, 6 draped table, and one wastebasket will be provided to each exhibitor. NOTE: To maintain uniformity and to prevent obstruction of the view of adjoining booths, displays must NOT be higher than 8 in the back and 4 high along dividers and aisles. No walls, partitions, decorations, or any other obstructions may be erected which in any way interfere with the view of any other exhibit. Utilities (e.g. internet, telephone, etc) must be ordered directly from the designated vendors and are not included in the booth fee. Exhibit Staff Depending on exhibit level, the exhibit fee includes exhibit only passes for booth representatives. These passes do not allow access to conference sessions. Meals are included in the booth fee. If additional representatives are needed, a fee of $100 per person applies. Payment Payment in full is expected at the time the exhibitor application is submitted. Failure to Occupy Space not occupied by the close of installation (unless previous written arrangements were made) will be forfeited by the exhibitor. AHIA may resell, reassign, or use the space. If display equipment is available, AHIA may choose to have the exhibit erected at the exhibitor s expense. The exhibitor is not relieved of the obligation to pay the full exhibit price. Meeting Cancellation It is mutually agreed that in the event of cancellation of the Annual Conference due to acts of God, war, terrorism, natural disaster, strikes, civil disorder, curtailment of transportation, government regulations, or other emergencies making it inadvisable, illegal or causes which would prevent its scheduled opening or continuance, then and thereupon, this agreement will be terminated. AHIA shall determine an equitable basis for the refund of such consideration of expenditures and commitments already made. Cancellation of Exhibit Space Cancellations of exhibit space must be directed in writing to AHIA, 2012 Annual Conference, 10200 West 44th Avenue, Suite 304, Wheat Ridge, CO 80033. Refunds, less a $100 cancellation fee, will be made at the discretion of AHIA. No refund will be given for a cancellation made after August 10, 2012. Additional Space Requests for use of function space at the facility must be made in writing to AHIA. Upon receipt of request for function space, AHIA will notify you if space is available. It is the responsibility of the exhibitor to finalize arrangements with the hotel. Fire Protection All exhibits must conform to fire laws, health regulations, electrical codes, and other ordinances of the local fire department. All materials are subject to the inspection of the local fire department and their regulations shall govern. Any exhibits or parts thereof found not to be fireproof may be ordered dismantled. Enclosed ceilings are not permitted in the exhibit hall. The hotel reserves the right to dismantle any exhibit it feels does not conform to the fire laws, health regulations, electrical codes, and other ordinances of the local fire department. Liability Exhibitors shall protect, save and hold AHIA, and their officers, directors, employees, and agents; the hotel in which AHIA s meeting is being conducted, and all agents and employees thereof; and show management and its officers, directors, employees and agents (hereinafter collectively called Indemnities ) forever harmless from any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the exhibitors or those holding under the exhibitors and 11
further, exhibitor shall at all times protect, indemnify, save and hold harmless the Indemnities against and from any and all losses, costs damages, liability, or expense (including attorney s fees) arising from or out of or by reason of any accident or bodily injury or other occurrences to any property, person or persons, including the exhibitor, its agents employees and business invitees, which arise from or out of or by reasons of said exhibitor s occupancy and use of the facilities, or any part thereof. Certificate of Insurance The AHIA does not provide insurance for exhibitors property. Exhibitors must insure their exhibit materials, goods, and/or equipment against theft, damage by fire, accident, or loss of any kind. Damage to Property The exhibitor is liable for any damage caused to hotel 12 floors, walls, or columns or to booth equipment or to other exhibitors property. The exhibitor may not mark, tack, make holes, or apply paint, lacquer, adhesives, or other coating to hotel floors, walls, or columns or to booth equipment. Americans with Disabilities Act Exhibitor represents and warrants (i) that its exhibit will be accessible to the full extent required by law; (ii) that its exhibit will comply with the American with Disabilities Act (ADA) and with any regulations implemented by the ADA; and (iii) that it shall indemnify and hold AHIA harmless from and against any and all claims and expenses, including attorneys fees and litigations expenses, that may be incurred by or asserted against AHIA, its officers, directors, agents, or employees on the basis of the exhibitor s breach of this paragraph or noncompliance with any of the provision of the ADA.