Theme [ICT-2009.1.4] Trustworthy ICT Effectsplus European Framework for Future internet compliance, Trust, security and Privacy through effective clustering. Project Nº 258750 Deliverable D6.4 Launch CSPEF 2012 (CSP EU Forum 2012) Responsible: WIT-TSSG Contributors: Frances Cleary, Keith Howker Document Reference: D6.4 Launch CSPEF 2012 (CSP EU FORUM 2012) Dissemination Level: PU Version: 1.0 Date: 29 Oct - 2011 Page 1 of 25
TABLE OF CONTENTS Executive Summary... 3 Introduction... 4 1 Details of CSP EU Forum 2012... 4 1.1 Target Audience... 4 1.2 Location and access... 5 1.3 Aims and Objectives... 6 1.4 Organising committee... 6 1.5 CSP EU Forum Topics... 6 1.6 CSP EU Forum 2012 Programme... 7 1.7 CSP EU Forum : Open Call s... 8 1.7.1 Call for Workshops (project specific)... 9 1.7.1a Project Specific Workshop Proposals (Format)... 9 1.7.1b Review... 9 1.7.1c Submission...10 1.7.2 Call for Workshops (cluster)...10 1.7.2a Workshop Proposals (Format)...10 1.7.2b Review...10 1.7.2c Submission...10 1.7.3 Call for Tutorials...11 1.7.3a Tutorial Proposals (Format)...11 1.7.3b Review...11 1.7.3c Submission...11 1.7.4 Call for Demonstrators and Posters...11 1.7.4a Demonstrations Proposals (Format)...12 1.7.4b Poster submissions (Format)...12 1.7.4c Review...12 1.7.4d Submission...12 2 Initial Information session at Effectsplus Amsterdam cluster event...13 3 CSP EU Forum 2012 Website Launch...14 3.1 Website requirements...14 3.2 CSP EU Forum Branding/Logo...15 3.3 CSP EU Forum Website Launch...15 3.4 Google Analytics...18 3.5 Rss feeds...18 3.6 Effectsplus Twitter Account...19 3.7 CSP EU Forum Event Management...19 4 Dissemination Avenues...21 5 Conclusions...22 6 References...23 Annex Documents & Forms...24 A1 A2 Brochure...24 Proposal Submission Form...25 Page 2 of 25
Executive Summary FP7-ICT-2009.1.4 Project Nº 258750 effectsplus Effectsplus deliverable D6.2 Intermediate Dissemination Plan introduces intentions for a high-profile event to be held in 2012 that will provide a showcase for R&D achievements in the field of trust and security, carried out by Framework 7 projects. The name of the event is CSP EU Forum 2012 Cyber Security and Privacy EU Forum 2012. Planning of the event is now sufficiently advanced to enable its launch. The current arrangements are documented here, together with plans leading up to the event itself. The event aims to bring together academia, industry and government experts in the field of cyber-security and -privacy together with practitioners in industry and commerce (consumers and suppliers), standards developers and policy makers, to engage in discussion about common goals to explore important research directions in the field to investigate possibilities for exploitation of current R&D and the requirements for further research. The CSP EU Forum also provides an opportunity to explore the state-of-the-art in security and privacy research, and to network with other experts. It will take place over two days, 24/25 April, 2012 at the Seminaris Campus Hotel, on the Dahlem campus of Freie Universität Berlin. The first day will comprise contributions by recognised key-note speakers examining cybersecurity and privacy challenges and issues facing suppliers and consumers, together with insights into the research work and innovations and that are seeking to provide solutions. The second day will look in greater depth at research and innovation achievements and possibilities through workshops led by the F5 Trust and Security projects, and the project clusters and the special interest groups that are supported by Effectsplus. The agenda is currently in planning but the following is a rough initial draft of the intended format for the 2 days of the event. Day 1 : Plenary : Opening and Supporting Keynote Speakers Plenary Panel Discussion : Industry/Academic Tutorial/Masterclasses Trust and Security Research Project Demonstrators Evening Social/Networking Event Day 2: Plenary Effectsplus Trust and Security Cluster Sessions. Special Interest Group Workshop Sessions Project Specific Workshop Sessions Closing Plenary Page 3 of 25
Introduction The CSP EU Forum is a European conference on Cyber Security and Privacy organised by Effectsplus in coordination with the Trust and Security Unit of DG INFSO. Effectsplus is an FP7 funded Coordination & Support Action spanning a wide spectrum of R&D activity in the ICT Framework Programme relating to trust and security. It is responsible for clustering of security research projects leading to increased collaboration, dissemination and networking. The aim of CSP EU Forum is to bring together Cyber Security and Privacy experts from, academia, industry and government as well as practitioners, standards developers and policy makers, in order to engage in a discussion about common goals and explore important research directions in the field. The CSP EU Forum also serves as a venue for learning about state-of-the-art in security and privacy research, giving delegates the opportunity to network with experts in the field. The Forum plays a part in achieving all three principal objectives of Effectsplus: it contributes to the development of the Future Internet; it provides a platform for the T&S projects and clusters to disseminate their results and achievements to a wider audience; it introduces the T&S research roadmap. It is also a step in the direction of Horizon 2020 that envisages greater emphasis on innovation and its exploitation. Note : Initially event was titled CSPEF 2012 ( hence the naming of this deliverable), but based on available domains names for the event, there was a slight abbreviation name change to CSP EU Forum 2012, to ensure a close link with the registered domain name for the event http://www.cspforum.eu/. Definitions and Acronyms Acronym CSP EU FORUM Cyber Security and Privacy EU Forum 1 Details of CSP EU Forum 2012 The CSP EU Forum will take place on the 24th and 25th of April 2012 in Berlin. This is planned to be a 2 day event focusing on highlighting the important research work being undertaken within the trust and security domain, especially by the currently active research projects under unit F5. 1.1 Target Audience The two day conference will be aimed at both Industry practitioners and academic researchers. DAY 1 - This day will appeal to Industry practitioners, researchers and policy makers. Keynote speakers from leading technology suppliers will provide insight into needs, and developments within security and privacy from a broad market perspective. Day 2 - This day is aimed toward academic researchers and developers, currently working on cutting edge collaborative European Research projects focused on Security and Privacy. This is an opportunity to discover, discuss and learn about new research ideas and concepts within Europe. Page 4 of 25
1.2 Location and access FP7-ICT-2009.1.4 Project Nº 258750 effectsplus The CSP EU Forum will be held at the Science & Conference Center "The Dahlem Cube Seminaris Campus Hotel, Berlin on the 24th and 25th April 2012. The Dahlem Cube and Seminaris Campus Hotel are on the Dahlem campus of Freie Universiät Berlin. It is a very versatile conference facility that will provide possibilities of parallel channels and breakout meetings. It is situated in the southwest of Berlin, between Steglitz and the Grunewald, Dahlem, with good U-bahn links to central Berlin.. Maps and Location ( Reference http://www.seminaris.de/fileadmin/sehoko/download/scb/pdf/seminaris_berlin_anfahrt_0310 _engl.pdf ) By Train Seminaris Campus Hotel Berlin, Takustraße 39 14195 Berlin Tel. +49(0)30-557797-0 Fax +49(0)30-557797-100 berlin@seminaris.de www.seminaris.com/berlin Figure 1 Location The Dahlem Cube, Berlin Take the fast, cheap and environmentally friendly route. The German Railway travel information not only knows the train schedules, but it also knows information on busses and streetcars and can provide full details on walking distances between stops. Berlin Central Station (ICE, IC-, RE- and RB-Station), S-Bahn to Zoologischer Garten, then take U2 to Wittenbergplatz, from there U3 to Dahlem Dorf. By Plane International airports Berlin-Tegel 13 km from Conference Centre (15 min.) Berlin-Brandenburg (Schönefeld) 24 km from Conference Centre (20 min.). Parking The underground parking with 140 spaces is located under the hotel and conference center. Page 5 of 25
1.3 Aims and Objectives The CSP EU Forum has 2 main objectives: Objective 1 : Impact and alignment FP7-ICT-2009.1.4 Project Nº 258750 effectsplus This event will aim to showcase the trust and security innovations of current and recent research projects. It provides industry and policy-makers with an opportunity to see the potential impact such research work can lead to, gives the opportunity to align these activities with high-level goals and policy objectives. It supports the high-level goals of the Digital Agenda, achieving maximum impact through mechanisms and instruments, and alignment with policy mechanisms. Objective 2 : Efficiency and Effectiveness (working well as a community) This event will provide research projects with an opportunity to come together as a community, scaling up the scope of clustering alignment for further impact. It provides a mechanism for the projects to coordinate their responsibilities for workshops, reducing trust and security event clashes and providing an extended audience.. 1.4 Organising committee An Organising Committee has been setup to plan and manage the CSP EU Forum. It is lead by Ms Deirdre Morrissey, Event and communication Manager at WIT-TSSG. The complete list of current participants to the CSP EU Forum Organising Committee is:. Michele Bezzi (SAP) Nick Wainwright (HP) Nick Papanikolaou (HP) Jim Clarke (WIT) Evangelos Marketos (Forth) Fabio Martinelli (CNR) Frances Cleary (WIT-TSSG) Deirdre Morrissey (WIT-TSSG) Cristian Olimid ( EU Commission, DG INFSO) Following the call for contributions, and notification of acceptance of the main workshops, a representative from each of these main workshops ( as the main point of contact) will then form part of the programme committee, and contribute actively towards the organisation of their individual workshops and report back to the main organising committee to ensure all workshop planning activities are on coherent. 1.5 CSP EU Forum Topics Topics include, but are not limited to: Privacy and Data-protection advances in authentication and identification anonymity identity management biometrics security and privacy security and privacy metrics Security and Privacy in Trusted Systems data/system integrity protection information and infrastructure operating systems security and privacy security engineering security architectures/security by design security testing/ validation formal methods. Foundations (computer science) Page 6 of 25
Crypto the cloud ad hoc networks e-services mobile systems monitoring systems personal/domestic/public pervasive/ubiquitous computing applied cryptography Advances in cryptography: smaller/faster/specialised/ semantics ontology formal methods for security and privacy knowledge extraction/representation for security Legal and social human and social implications of security and privacy trust management legal and ethical issues policies for security and privacy Real World cyber warfare and security protection from cyber-attack: defence and response intrusion detection and prevention complex systems security data and application security critical infrastructure protection middleware security network security robustness and resilience secure interoperability of systems and policies secure service composition security and privacy in social applications and networks security and trust in the internet of things security management in complex scenarios software assurance and certification threats, vulnerabilities, and risk management usable security for complex systems web service security 1.6 CSP EU Forum 2012 Programme The CSP EU Forum Programme, will be updated to a final version following the Open call for submissions and notifications planning phase. Currently the following is an initial summary of the planned format of the 2 day event. Further details will be provided in the coming months. Day 1 : Page 7 of 25
Plenary : Opening and Supporting Keynote Speakers Plenary Panel Discussion : Industry/Academic Tutorial/Masterclasses Trust and Security Research Project Demonstrators Evening Social/Networking Event Day 2: Plenary Effectsplus Trust and Security Cluster Sessions. Special Interest Group Workshop Sessions Project Specific Workshop Sessions Closing Plenary 1.7 CSP EU Forum : Open Call s The CSP EU Forum has the following main open calls 1. Open call for Project-Specific Workshops 2. Open call for Cross-Topic Workshops 3. Open call for Tutorials Master-Classes 4. Open call for Demonstrations and Posters Dedicated webpages for each Open call will exist on the main CSP EU FORUM 2012 website ( see figure 2), with a corresponding Submissions webpage as well. Figure 2 Webpages: Open calls for Submissions Page 8 of 25
1.7.1 Call for Workshops (project specific) CSP EU FORUM 2012 will host some Project Specific security workshops during the second day of the event. This will provide an excellent opportunity for leading members of industrial and research communities to interact and view latest developments in on-going research projects. The typical purpose of such a Project specific workshop is to cover specific research in relation to security and privacy in more detail. The topics suggested by the conference can be discussed in terms of concepts, state of the art, research, standards, implementations, running experiments, applications, and industrial case studies. Contributions are invited from security research sectors that will demonstrate innovative technologies, state of the art research, standards, implementations, running experiments, applications, industrial case-studies or researched works. Projectspecific Workshops will be selected by the organising committee based on submissions. Proposals should be submitted by 9th December 2012 email: submissions@cspforum.eu 1.7.1a Project Specific Workshop Proposals (Format) There will be some interaction in deciding upon and setting up a workshop, but the initial proposal should already contain as much as possible of the following information: Contact information of the Project specific workshop organiser. Expected length of the Project Specific workshop. Technical proposal (1 page minimum): Topics to be addressed; importance of these topics; Expected number of participants and other local meeting issues, such as the special requirements/equipment for the meeting room. Biographies of workshop organiser(s), including workshop organization experience. See Submissions webpage (Figure 3) to download appropriate proposal template 1.7.1b Review Figure 3 Submissions Webpage A Review Committee, a subcommittee of the Organising Committee, [1.4, above], chaired by the Project Coordinator will be responsible for reviewing project-specific workshop Page 9 of 25
submissions. All submitted proposals for demos and posters will be reviewed taking into account aspects such as the level of novelty and innovation, conference relevance and topics covered. 1.7.1c Submission Workshop proposal submissions due 09-DEC-2011 email to submissions@cspforum.eu using Submission Form in Annex A2 1.7.2 Call for Workshops (cluster) CSP EU FORUM 2012 will host focused security workshops during the second day of the event. This will provide an excellent opportunity for leading members of industrial and research communities to interact and view latest developments in on-going research projects. The typical purpose of such a workshop is to cover a specific aspect of security and privacy in more detail, making it easy for the participants to attend CSP EU FORUM 2012 and a specialized workshop at CSP EU FORUM 2012 with just one trip. Furthermore, the colocation offers synergies for the organisers. We invite contributions from the Clusters and Cross-Topic special interest groups (SIGs), including the Systems & Network Groups, Services & Cloud Groups, and Policy and Monitoring SIGs within the security research sectors that will demonstrate innovative technologies, state of the art, research, standards, implementations, running experiments, applications, industrial case studies or researched works. Workshops will be selected by the organising committee based on submissions. 1.7.2a Workshop Proposals (Format) There will be some interaction in deciding upon and setting up a workshop, but the initial proposal should already contain as much as possible of the following information: Contact information of the workshop organiser. Expected length of the workshop. Technical proposal (1 page minimum): Topics to be addressed; importance of these topics; preliminary call for papers/posters/contributions; preliminary program committee; proposed review process. Expected number of participants and other local meeting issues, such as the special requirements/equipment for the meeting room. Biographies of workshop organiser(s), including workshop organization experience. See Submissions page to download appropriate proposal template. email: submissions@cspforum.eu 1.7.2b Review A Review Committee, a subcommittee of the Organising Committee, [1.4, above], chaired by the Project Coordinator will be responsible for reviewing workshop submissions from Clusters and Cross-Topic special interest groups. All submitted proposals for demos and posters will be reviewed taking into account aspects such as the level of novelty and innovation, conference relevance and topics covered. 1.7.2c Submission Workshop proposal submissions due 09-DEC-2011 email to submissions@cspforum.eu using Submission Form in Annex A2 Page 10 of 25
1.7.3 Call for Tutorials FP7-ICT-2009.1.4 Project Nº 258750 effectsplus CSP EU FORUM 2012 will host a series of expert Tutorials during the first day of the event. This will provide an excellent opportunity for leading members of industrial and research communities to interact and view latest developments in on-going research projects. CALL FOR TUTORIALS: CSP EU Forum 2012 is seeking proposals for original high quality, expert tutorials on focused subjects addressing innovative research, and highlighting significant topics and emerging issues which are related to the conference theme. The typical purpose of the Tutorials is to cover specific research in relation to security and privacy in more detail. The topics suggested by the conference can be discussed in terms of concepts, state of the art, research, standards, implementations, running experiments, applications, and industrial case studies. We invite contributions from security research sectors that will address innovative technologies, and their challenges and issues. Tutorials will be selected by the review committee based on submissions. Each Tutorial is expected to last two hours within the main CSP EU Forum 2012. Proposals should be submitted to the Workshop Chair by 9th December 2012. email: submissions@cspforum.eu Acceptance decision: TBA 1.7.3a Tutorial Proposals (Format) There will be some interaction in deciding upon and setting up a Tutorial, but the initial proposal should already contain as much as possible the following information: The tutorial session title Abstract Organisers, presenters, and their affiliations Description (aims, target audience) Outline of the tutorial session content and schedule The proposed length of the tutorial session (half day or full day; if half day, planned length in hours) If the tutorial session has been given previously, the location, date, and number of attendees at the last tutorial View Submissions page to download appropriate proposal template 1.7.3b Review A Review Committee, a subcommittee of the Organising Committee, [1.4, above], chaired by the Project Coordinator will be responsible for reviewing submitted Tutorial proposal submissions. All submitted proposals for Tutorials will be reviewed taking into account aspects such as the level of novelty and innovation, conference relevance and topics covered. 1.7.3c Submission Tutorial proposal submissions due 09-DEC-2011 email to submissions@cspforum.eu using Submission Form in Annex A2 1.7.4 Call for Demonstrators and Posters CSP EU Forum 2012 will host a demonstration and poster session during the first day of the event. This will provide an important opportunity for leading members of industrial and Page 11 of 25
research communities to interact and view latest developments in on-going security research projects. The typical purpose of the Poster /Demonstrations is to cover specific research in relation to security and privacy in more detail and allow for more interaction and raise profile around specific research being conducted We invite contributions from security research sectors that will demonstrate innovative technologies, or researched works. Poster/Demonstrations will be selected by the organising committee based on submissions The topics suggested by the conference can be discussed in terms of concepts, state of the art, research, standards, implementations, running experiments, applications, and industrial case studies. Proposals should be submitted to the Workshop Chair by 9th December 2012. email: submissions@cspforum.eu 1.7.4a Demonstrations Proposals (Format) Submissions should clearly describe the functionality and detail the actual form of the demo (i.e. what the participants will see and how they can interact with the demo, if possible). Submissions should not exceed 2 pages in length. (Typically using 11pt font and singlecolumn format) and should contain the following details Basic submission information, (submitter names, affiliations, contact information, title of demo and short abstract.) The technology demonstrated. The elements of novelty and innovation involved in the demo. Detail any interactive part of the demo (if this aspect is possible). The equipment brought by the demonstrator Photographs, screen shots, or videos showing the demo setup are welcome. (not subject to the 2 page limit) In general demos are expected to be self contained (i.e. no special technical support required to be provided by the event organisers). View Submissions page to download appropriate proposal template. 1.7.4b Poster submissions (Format) All poster submissions should consist of a one page PDF file, detailing the title and an abstract to provide an overview of the expected content of the poster. Posters should be at a maximum A1 paper size (594 x 841 mm - 23.4 x 33.1 in). A draft version of the poster in PDF format, can of course be submitted, but is not required. A dedicated poster display area will be provided at the venue. 1.7.4c Review A Review Committee, a subcommittee of the Organising Committee, [1.4, above], chaired by the Project Coordinator will be responsible for reviewing submitted Demonstration and Poster proposal submissions. All submitted proposals will be reviewed taking into account aspects such as the level of novelty and innovation, conference relevance and topics covered. 1.7.4d Submission Demonstration and Poster proposal submissions due 09-DEC-2011 email to submissions@cspforum.eu using Submission Form in Annex A2 Page 12 of 25
2 Initial Information session at Effectsplus Amsterdam cluster event Effectsplus had a cluster meeting in Amsterdam on the 4th and 5th July 2011. During this event the systems and networks and services and clouds clusters met with attendees from many currently active trust and security research projects participants and T&S experts in the area. The report coming from this event can be viewed at the following link. http://www.effectsplus.eu/files/2010/12/effectsplus-july-event-report_v01.pdf On day 2 of the event, during the plenary wrap up session, an information presentation about the plans for the upcoming CSP EU Forum event in 2012 was provided. Having such a dissemination session at the event, provided the opportunity to spread the word about the upcoming event to the wider trust and security community present during the Effectsplus event. Monday July 5th This event dissemination covered the following main items regarding the CSP EU Forum 2012 event. Target audience Objectives of event Organising Committee Website Event 2 day planned event breakdown Next steps in coming months Presentation from the session can be viewed at the following link http://www.effectsplus.eu/files/2011/08/csp EU FORUM-2012_planning.pdf Following the dissemination session in the closing plenary of the cluster event, Mr Jesus Villasante, Head of Unit F5 Trust and Security, endorsed this event, during his closing speech, as a major milestone for all research projects, encouraging their participation in it. Full details of Mr. Villasante s speech can be viewed on page 19 of http://www.effectsplus.eu/files/2010/12/effectsplus-july-event-report_v01.pdf This dissemination session was the first official mention of the CSP EU Forum event in 2012 to a wider audience, stating our plans and the upcoming launch that is described here. Page 13 of 25
3 CSP EU Forum 2012 Website Launch The aim of CSP EU FORUM 2012 is to bring together security and privacy experts in academia, industry and government as well as practitioners, standards developers and policy makers, in order to engage in a discussion about common goals and explore important research directions in the field. CSP EU Forum also serves as a venue for learning about state-of-the-art in security and privacy research undertaken by Framework 7 projects, giving delegates the opportunity to network with other experts in the field. The website will become the shop front for the event. It will require a phased development approach. Phase 1 Phase 2 Holding page initial design ( look and feel, branding and logo) for the event created and available on the event s url. Iteration 1 of the website available by end of October this phase will include: i. Event Overview page ii. Open Call - ( workshops, demos, tutorials) iii. Venue/ location/accommodation detail Phase 3 Iteration 2 of the website incorporating full registration, details of programme and Keynotes etc. 3.1 Website requirements This website, must be of a high standard with a professional look and feel. The following are the main initial requirements for website activities for this event. Website core design and development o Professional looking website Main foreseen pages ( home, welcome, programme, keynote speakers, organising committee, venue/travel, registration, footer links ( e.g. registration, social media, privacy, terms and conditions ) Logos need to include effectsplus logo, EU flag logo and EU FP7 funding logo in website design. Event management integration o There will be a need for a registration/attendance fee to be incorporated into this website. Eventbrite has been identified as the most suitable mechanism. Seamless design between website and Eventbrite, for a more professional look. Styling of event registration page and ticketing forms Insertion of graphics to match colour scheme and styling of main website Styling of response emails and newsletter notifications Embedding of ticketing form within the main website. With regard ticketing processing fees Standard card payment Event management back-end functionality event management report available on a continual basis. Attendee name Email details Contact number Social event attendance Y/N Attendee payment status Social media branding o Twitter profile graphic and stream page background Page 14 of 25
Other Possible requirements You tube embedding Slideshare embedding Support live video transmission on the day. 3.2 CSP EU Forum Branding/Logo Figure 4, below, shows the branding/logo to be used for the CSP EU Forum 2012 3.3 CSP EU Forum Website Launch Figure 4 CSP EU FORUM 2012 branding/logo For the CSP EU FORUM 2012 the following domain name has been secured http://www.cspforum.eu/ This section provides an overview of initial website designs used for the website launch phase. During the initial call text creation phase, a holding page was set up for the event initially. Following this the official website went live the start of November 2011. Figure 5 CSP EU FORUM holding page For the main event website the following main pages will be highlighted across the vertical header of the webpage. Home page ( phase 1) Programme (phase 2) Call for contributions (phase 1) Page 15 of 25
Venue/Travel (phase 1) Contact Us (phase1) Registration (phase 2) FP7-ICT-2009.1.4 Project Nº 258750 effectsplus Figure 6 Design of CSP EU FORUM 2012 home page and Venue/Travel Webpage The following two website views are included to provide an advanced view of what the programme and keynote WebPages format will look like. Page 16 of 25
Figure 7 Website Programme and Keynotes Preview A dedicated Contact Us webpage will also exist, for any queries relating to the event, a dedicated information email address has been setup, in order to efficiently address all queries as soon as possible. Also to support the submissions phase, a dedicated submission email address has also been setup and activated to ensure the process is as effective as possible For information regarding the conference please email: info@cspforum.eu Page 17 of 25
For information regarding submissions/ proposals please email: submissions@cspforum.eu 3.4 Google Analytics Figure 8 Contact Us Webpage To help track traffic to the CSP EU Forum website, a dedicated Google analytics account has been set up and activated. This will help provide a valuable insight into the website traffic and marketing effectiveness. This in turn will help strengthen our marketing initiatives. By having Google analytics in place we can avail of the following features. Isolate and analyze subsets of traffic. Create, save, and edit custom reports that present the information organised as intended Put all the information needed on a custom Dashboard that can be emailed to others. Export data, create integrations. Perform advanced data analysis with pivot tables, multiple dimensions and filtering features. Google Analytics monitors reports and provide automatic alerts of significant changes in data patterns Custom variables allow definition of multiple, and even simultaneous, tracking segments based on hits, session or visit level data. Using Google analytics, we will also abide by the terms and conditions relating to providing a privacy policy, and that policy will provide notice of use of a cookie that collects anonymous traffic data. 3.5 Rss feeds Effectsplus RSS feed [view-source:http://www.effectsplus.eu/feed/ ] will be used and linked with the CSP EU FORUM. RSS (Rich Site Summary/ Really Simple Syndication) is a format for delivering regularly changing web content. RSS solves a problem for people who regularly use the web. It allows you to easily stay informed by retrieving the latest content from the sites you are interested in. You save time Page 18 of 25
by not needing to visit each site individually. This will help interested parties, receive specific information related to the event be received on a regular basis. 3.6 Effectsplus Twitter Account A dedicated twitter account has been created for the CSP EU Forum to help promote it amongst twitter users. This will be activated and used in the run up to the event. Some common best practices to using twitter in conference situations can be viewed below, this has been obtained from the following source REF [1]. Best practices for tweeting at events 1. A few weeks before the event, start tweeting about the event using the #hashtag you want to use. That establishes the hashtag so that you don t have people trying all kinds of different ones. 2. Use Tweetdeck or some other client app to monitor mentions of the event s hashtag. You can set up a search panel that automatically displays new tweets with that text. 3. If someone says something cool, retweet it. 4. During the keynote or sessions you can see, quote what is interesting, and always add the hashtag 5. Tweet any interesting trends or non-confidential insights from customers. 6. If someone has a major complaint or wants to challenge what is said in a presentation, engage them if you feel like it, but don t let the discussion descend into a long argument. 7. Publicize events happening on the show floor, mention room changes or extra sessions, encourage people to sign up for 1on1s, especially if they are filling up. 8. Organise a tweetup: meet other Twitterers at a certain time, preferably when there is an open bar. It s a nice way to put faces to @names. 9. Consider displaying a rolling list of tweets on a display in the hallways. 10. Save some of the best Tweets and display them in the locknote, if there is one, or collect them in a blog post. 3.7 CSP EU Forum Event Management To effectively manage and organise this event, a good supporting event management tool is required to track registered attendees and help support dissemination relating to the event. Eventbrite 1was chosen as the most suitable and has been setup with a dedicated account to support the CSP EU Forum. Sample features of Eventbrite include the following listed bullet points, and Effectsplus will use these features during the assist planning and running of the event. Offer easy online registration Sell from your own site Enable professional ticketing Send customized email marketing Tap into social media Leverage search engines and event listings 1 http://www.eventbrite.com/ Page 19 of 25
Create custom contact lists Use tracking links and affiliates Embed customizable widgets Offer multiple ticket types Automatic name badges and check-in lists Figure 9 Preview of Eventbrite for CSP EU FORUM 2012 Page 20 of 25
4 Dissemination Avenues FP7-ICT-2009.1.4 Project Nº 258750 effectsplus The initial launch of the CSP EU Forum, will be through the dedicated website for the event. To support this, in the coming months, WIT through their event and communications team will work to actively promote this event through as many dissemination channels as possible. Initial possible channels are as follows CSP EU Forum 2012 website Via the Effectsplus website that has been up and running for the last year - http://www.effectsplus.eu/ Request for event to be added to the FI portal events and news webpage http://www.future-internet.eu/events.html Request for it to be added to the trust and security main cordis website, home page, events and clustering webpages http://cordis.europa.eu/fp7/ict/security/events_en.html Use of project cefims contacts to advertise amongst members states at upcoming FIA event in Poznan and via their newsletter. Via Dedicated Effectsplus email distribution lists all cluster members and T&S project coordinators that have been set up and are very active over the last year. Target various other Conference list websites as deemed suitable. Use linkedin, twitter and other social media channels as deemed suitable. Have available CSP EU Forum brochure that will be available for download that can be used to disseminate the event at various other upcoming events during this year. Provide trust and security research projects with CSP EU Forum brochure to advertise on their websites and send out to their consortium partners to promote amongst their dissemination channels. Also use Effectsplus Strategy Board to actively help disseminate this event via their individual dissemination channels. Actively promote during all Effectsplus Dissemination activities and outreach channels. We are also actively looking at the possibility of having a supporting CSP EU FORUM 2012 application available for download at the event, to enable participants to be well informed about the event and active sessions. The above is not an extensive list of all dissemination channels, as deemed suitable during the run up to the event, additional avenues to promote the event will be sought out and availed of. Page 21 of 25
5 Conclusions Following an initial planning phase for the CSP EU FORUM 2012, the website and initial content relating to Open call for contributions has been uploaded and made available during the first week of Novemeber, Following this an intense promotional phase will commence to actively promote the event amongst targeted audiences and experts in the area. This deliverable highlights the initial launch phase of the event, detailing the initial mention of this event at the last Effectsplus clustering event in Amsterdam to the cluster participants, the creation of the organising committee and the ramp up phase of getting the website up and running with relevant Open call content. A second phase of the website is planned for January 2012, highlighting the event detailed programme and further plans relating to the CSP EU FORUM 2012 event. Next steps involve an intensive promotional phase, aimed at increasing the profile of the CSP EU FORUM 2012 event, encouraging participation and interest in the event. Page 22 of 25
6 References [1] http://blogs.gartner.com/jeffrey_mann/2009/10/06/using-twitter-at-events-andconferences/ Page 23 of 25
Annex Documents & Forms A1 Brochure Page 24 of 25
A2 Proposal Submission Form Submission Proposal Name of Contributor: Organisation: Title/Role: Contact Details: Classification of Submission: Topic Area(s): CSP EU Forum 2012 Submission Form Deadline 9th December 2011 Email to submissions@cspforum.eu Phone: Email: Other: Short Biography of Contributor: (~200 words) (NOTE: indicate if Tutorial, Poster/Demo, cluster Workshop, Project specific Workshop ) Technical Proposal: (800-2000 Words) (Topics to be addressed; importance of these topics; research interests, etc) Length of Session: Target Audience(s): Indicate if special Requirements/Equipment needed for session: Submission Date (Legal, Industry, Academic, Technical, etc) Page 25 of 25