Los Banos Unified School District CLASSIFIED EMPLOYEES JOB DESCRIPTIONS Los Banos Unified School District 1717 S. Eleventh Street Los Banos, CA 93635 Revised: July 2008 (209)826-8320
TABLE OF CONTENTS FOOD SERVICE CLASSES ASSISTANT COOK... 1 CAFETERIA ASSISTANT... 2 COOK-MANAGER... 3 SNACK BAR ASSISTANT... 4 SNACK BAR MANAGER... 5 CLERICAL, ACCOUNTING & SPECIAL SERVICES CLASSES ACCOUNT CLERK I... 6 ACCOUNTING TECHNICIAN... 7 ACCOUNTING TECHNICIAN III... 8 ADMINISTRATIVE SECRETARY... 10 ASSISTANT CAREER GUIDANCE TECHNICIAN... 11 BILINGUAL CLERK TYPIST... 13 CAREER GUIDANCE TECHNICIAN... 14 CERTIFIED NURSE ASSISTANT... 15 CLERK TYPIST... 17 CONFLICT RESOLUTION SPECIALIST... 18 NURSE ASSISTANT... 19 REGISTERED NURSE... 21 SECRETARY II... 23 SECRETARY III... 24 SECRETARY IV... 26 SECRETARY V... 28 TRANSLATOR /CLERK... 29 VOCATIONAL SPECIALIST II... 30 MEDIA CLASSES MEDIA CLERK... 32 MEDIA SPECIALIST I... 33 MEDIA SPECIALIST II... 34 MEDIA CENTER/MEDIA SPECIALIST II... 35 MAINTENANCE, OPERATIONS, CAMPUS SAFETY & COMPUTER TECHNICIAN CLASSES CAMPUS SAFETY/SECURITY LIAISON... 37 COMPUTER TECHNICIAN I... 38 COMPUTER NETWORK SPECIALIST... 40 CUSTODIAN... 41 FLOOR SPECIALIST... 42 GROUNDS KEEPER... 43 HEAD CUSTODIAN - BUS DRIVER... 44 HEAD CUSTODIAN I... 46 HEAD CUSTODIAN II... 47 1
HEAD CUSTODIAN III... 48 HEAD FLOOR SPECIALIST... 49 HEAD GROUNDS KEEPER... 50 HELP DESK TECHNICIAN... 51 INFORMATION SYSTEM SPECIALIST... 53 LABORER... 54 MAINTENANCE SPECIALIST - GENERAL... 55 MAINTENANCE SPECIALIST - GENERAL CONSTRUCTION... 56 MAINTENANCE SPECIALIST - HEATING, AIR CONDITIONING AND ELECTRONICS... 57 PURCHASING AGENT... 58 STOREKEEPER - DELIVERY PERSON... 59 STOREKEEPER - BUYER... 60 UTILITY PERSON... 61 TRANSPORTATION CLASSES ASSISTANT BUS DRIVER/TRAINER... 63 BUS DRIVER... 64 BUS DRIVER/TRAINER... 65 HEAD MECHANIC... 66 LEAD BUS DRIVER... 67 MECHANIC - BUS DRIVER... 68 TRANSPORTATION/DISPATCHER... 69 AIDE CLASSES BEHAVIOR SUPPORT SPECIALIST... 70 BILINGUAL INSTRUCTIONAL AIDE... 72 BILINGUAL CLERICAL AIDE... 73 CLERICAL AIDE... 74 CLERICAL HEALTH AIDE... 75 CLERK TYPIST... 76 COMMUNITY AIDE... 77 TITLE VII COMMUNITY AIDE... 78 COMPUTER TECHNICIAN... 79 CONFLICT RESOLUTION SPECIALIST... 80 INSTRUCTIONAL AIDE... 81 INSTRUCTIONAL AIDE I... 82 LANGUAGE/TESTING ASSESSOR... 83 MEDIA AIDE... 84 OCCUPATIONAL THERAPIST... 85 PARAPROFESSIONAL AIDE - SPECIAL EDUCATION... 87 PRESCHOOL INSTRUCTIONAL AIDE... 89 PRESCHOOL BILINGUAL INSTRUCTIONAL AIDE... 90 SPECIAL EDUCATION/INSTRUCTIONAL AIDE... 91 SPECIAL EDUCATION BEHAVIOR SUPPORT AIDE... 93 2
CONFIDENTIAL CLASSES ACCOUNTING TECHNICIAN III (Confidential)... 94 ADMINISTRATIVE SECRETARY (Confidential)... 96 BILINGUAL CLERK TYPIST (Confidential)... 97 CLERK TYPIST (Confidential)... 98 PERSONNEL TECHNICIAN, CERTIFICATED (Confidential)... 99 PERSONNEL TECHNICIAN, CLASSIFIED (Confidential)... 101 SECRETARY III (Confidential)... 103 SECRETARY IV (Confidential)... 105 SUPERVISORY CLASSES CAFETERIA SUPERVISOR... 107 CLASSIFIED PERSONNEL DIRECTOR... 108 EXECUTIVE SECRETARY/OFFICE SUPERVISOR... 110 DIRECTOR OF FACILITIES, OPERATIONS & TRANSPORTATION... 112 DIRECTOR OF FISCAL SERVICES... 114 FISCAL SERVICES SUPERVISOR... 116 INFORMATION SYSTEMS SUPERVISOR... 118 TRANSPORTATION MANAGER... 119 TRANSPORTATION SUPERVISOR... 121 NETWORK SYSTEMS ADMINISTRATOR... 122 MAINTENANCE AND OPERATIONS SUPERVISOR... 124 Revised July 30, 2008 3
ASSISTANT COOK Under general supervision, to prepare, cook and serve a variety of foods in large quantity: to assist in the maintenance of a school cafeteria, and to do related work as required. Prepares desserts, pastries, salads and other food. Assists or substitutes for the Cook-Manager in preparing meat dishes and other hot dishes. Refers to recipes and estimates ingredient quantities to be used. Sets up and serves food at serving lines. May account for money received. Assists in setting up main steam table. Assists in cleaning and storing cafeteria utensils, equipment and food supplies. Assists the Cook-Manager with regular inventories of supplies and related record keeping activities. May assume responsibility for operation of the cafeteria in the absence of the Cook-Manager. Proper methods of preparing and cooking foods in large quantities; kitchen methods, machines and utensils that are used in school cafeterias; principles of sanitation; simple mathematics as applied to recipe conversion. Prepare and cook meats, main dishes, bake, and other menu items in large quantity; operate machines found in school cafeterias; perform physical labor as required to accomplish duties; work cooperatively with others. Follow oral and written directions One year of experience in preparing large quantities of foods in an institution or commercial kitchen is desirable. Equivalent to completion of the twelfth grade. Completion of food courses offered by California State Department of Education School lunch program is desirable. 1
CAFETERIA ASSISTANT BASIC FUNCTION AND RESPONSIBILITIES Under close supervision, to assist in the preparation of food packaging, serving, cleaning and related work, as required. Prepares fruits, vegetables, and other foods for cooking. Assists in the preparation of main dishes for cooking, baking and serving of food. Cleans cafeteria equipment and stores food. Washes and sets tables. Puts servings on plates. Washes pots and pans. Cleans and sterilizes plates and silverware. Cleans and sweeps kitchen area and cleans woodwork. May supervise student workers. Basic food serving utensils; sanitation principles applicable to food serving and kitchen maintenance; methods of preparing food and simple desserts. Follow oral directions; read and write English; work cooperatively with others; perform physical labor as required to accomplish duties. Some experience in quantity food preparation is desirable, but not required. Equivalent to completion of the twelfth grade. 2
COOK-MANAGER Under direction, to plan, organize and supervise the operation of a District Central Kitchen or Snack Bar; to prepare, cook and serve meals; and to do related work as required. Plans, assigns, supervises and performs work in the preparation and serving of meals, or a la carte items to pupils and teachers. Works from weekly prepared menu. Prepares and cooks the main hot dish. Prepares salads and sandwiches. Carves meat and dishes up food. Requisitions foodstuffs. Supervises and personally performs cleaning of kitchen, kitchen equipment and eating utensils. Checks bills on foodstuffs. Opens and closes cafeteria or snack bar. Makes oral and written reports. Outlines daily duties and work schedules of kitchen staff. Assists in arranging proper storage of food and supplies. Sets standards of efficiency and sanitation in food preparation. Assists and instructs new personnel in methods and procedures of tasks assigned. Works with custodial and maintenance staffs in maintenance and operation of the kitchen and equipment. May keep a daily record of sales, and maintain simple bookkeeping records of snack bar operations. Receives invoices of operations and prepares payment checks. Proper and sanitary methods of preparing, cooking, serving and storing foods, and the problems involved in managing a cafeteria or snack bar; basic kitchen machines and utensils; accounting records and business activities of a Central Kitchen and/or Snack Bar operation; nutrition and school meal programs; methods of computing food quantities required by menus. Prepare and cook food designed for the needs of students, observing sanitation requirements; requisition proper amounts of food for an economical food service program; work with, instruct and supervise a staff of helpers and assistants; operate common mechanical appliances found in institutional kitchens; compile, maintain and submit accurate records and reports; follow oral and written directions. Two years of paid experience in preparation and serving of foodstuffs in an institutional cafeteria or restaurant serving at least 100 persons daily, with one year at the cook's level. Equivalent to completion of the twelfth grade. Completion of food courses offered by California State Department of Education School Lunch Program is desirable. 3
SNACK BAR ASSISTANT Under general supervision, to prepare, cook and serve a variety of foods in large quantity; to assist in the maintenance and operation of the Snack Bar, and do related work as required. EXAMPLES OF DUTIES Prepares fruits, vegetables, and other foods for cooking and frying. Assists in the snack bar by preparing sandwiches and salads, butters bread. Cleans, serves and stores food. Washes pots and pans. Cleans and sterilizes equipment and silverware. Cleans and sweeps kitchen area. Acts as manager in absence of Snack Bar Manager. Assists with training of part-time and substitute personnel. May supervise students in snack bar operations. Basic food serving utensils and equipment; sanitation principles applicable to food serving and kitchen maintenance; proper methods of preparing and cooking food in large quantities; simple mathematics; basic computer applications. Follow oral directions; read and write in English; maintain cooperative working relationships; cook and bake skillfully; perform physical labor as required to accomplish duties. One year of cooking experience in preparing large quantities of food in an institution or commercial kitchen is desirable. Equivalent to completion of the twelfth grade; completion of food courses offered by the California State Department of Education is desirable. 4
SNACK BAR MANAGER Under general supervision, has charge of the Snack Bar operation; and to do related work as required. EXAMPLES OF DUTIES Plans, lays out and supervises the work of the Snack Bar staff. Plans menus. Orders, receives and accounts for foodstuffs and supplies. Prepares and serves food. Supervises and assists in cleaning up after meals. Maintains kitchen equipment in clean, orderly and efficient manner. Keeps a daily record of all sales. Trains part-time and substitute help and student helpers in serving, sanitation, care of equipment and personal neatness and conduct. Keeps a daily inventory of all food on hand, and prepares reports as required. Maintains monthly inventory, student payroll reports. Feeding large groups; modern sanitation requirements; modern kitchen equipment; proper handling and storing of foodstuffs; accounting records and business activities of a snack bar operation; basic computer skills and application for food service. Exercise care and consideration in observing sanitation requirements; plan and direct an efficient food service program, which includes preparing tasty food and serving it attractively; judge the quantity of food required and prepare it with a minimum of waste; compile, maintain and submit accurate records and reports; establish and maintain cooperative working relationships; work effectively with staff and students. Two years of experience in a food service program as an assistant cook. Equivalent to completion of the twelfth grade. Completion of food courses offered by California Department of Education School Lunch Program is desirable. 5
ACCOUNT CLERK I Revised 9/2003 Under direct supervision, performs a variety of general clerical work in connection with maintaining and verifying manual, or computer assisted financial and statistical records and reports; prepares routine fiscal related reports and records; other related work as required. Assembles, tabulates, checks, and files accounting, financial, property control and statistical data. Process documents including invoices, purchase orders, warrants and inventory records. Operates a computer terminal in posting to fiscal records. Posts to subsidiary ledgers. Performs arithmetical calculations and verifies computations. May receive money and maintain records of cash receipts. Accounts for and prepares bank deposit documents. May assist in the preparation of revolving fund statements and reports. May prepare warrants and warrant registers. Types a variety of documents such as requisitions, bid documents, purchase orders, warrants, and other related documents. Maintains fiscal and financial-related records and files. Performs general clerical duties, including sorting, filing, duplicating, data searching and abstracting, answering the telephone and responding to informational inquiries. Prepares purchase orders for equipment and services as directed by the supervisor. Maintain all student body and other funds as directed by the supervisor Close all fiscal year accounts and open new accounts as directed by the supervisor. Obtain records and information needed for all independent audits. Basic accounting and financial record keeping principles and procedures, especially as they pertain to governmental and school district accounting; standard office equipment; modern office practices, particularly as they apply to financial record keeping; data processing operations and procedures. Prepare clear and accurate general accounting clerical functions; make arithmetical calculations with speed and accuracy; understand and carry out oral and written directions; type at a rate of 25 WPM from clear copy containing numerical and tabular data; operate standard office machines; prepare data processing input data and related reports. One year of general financial experience for a school district or a commercial concern involving the preparation of financial and payroll reports, accounts payable and receivable. Equivalent to graduation from high school, supplemented by coursework in bookkeeping, elementary accounting and financial record management. 6
ACCOUNTING TECHNICIAN Under direction, to maintain and prepare financial records, statements and reports of the district. To assist in the budget preparation and control; and to do related work as required. Assists in the maintenance of and audits records of cash disbursements and receipts. Assist with maintaining the appropriation ledger. Coordinates the distribution of classification accounts and warrants, and checks the classification and any irregularities in the accounts payable invoices. Assists in the preparation of the accounts receivable invoices. Make monthly reconciliations between district balance sheets and ledgers and the books of the County Superintendent's office. Maintains continuous budget accounts. Prepares periodic financial statements. Audits expense vouchers. Makes general ledger entries. Maintains the chart of accounts in conjunction with the ED system and in accordance with the California School Accounting manual. Keeps monthly controls of fuel and sales tax records. Keeps schedules and records of all district insurance, lease and maintenance agreements and prepares reports from records maintained. Assists in the preparation of all school district payrolls, Revolving Cash Fund and Clearing Account, Special State Building Funds, transportation records, warehouse records, and State Textbooks Requisition records. Assists in preparation of annual reports for Drivers Training, Transportation Detail Expense Report, Schedule of Insurance on Buses, Replacement of School Bus Report. Accounting and financial record keeping principles and procedures, especially as they pertain to governmental and school district accounting; modern accounting methods; modern office practices, particularly as they apply to financial record keeping; data processing operations and procedures. Prepare clear and accurate financial statements and reports, and to analyze accounting data, including estimates, invoices and reports; make arithmetical calculations with speed and accuracy; understand and carry out oral and written directions; type at a rate of 30 WPM from clear copy containing numerical and tabular data; operate office appliances such as adding, calculating and copying; prepare data processing input data and related reports. 3. Experience Two years of accounting experience for a school district or a large commercial concern involving the preparation of financial and payroll reports, accounts payable and receivable. Equivalent to graduation from high school with major work in bookkeeping and elementary accounting; college course work in accounting highly desirable. 7
ACCOUNTING TECHNICIAN III Under direction, to assist in the comprehensive accounting programs of the district including general, special and categorical fund accounting, attendance accounting, preparation and administration of the annual budget, financial statements and reports, payrolls, and disbursement of funds, and to do related work as required EXAMPLES OF DUTIES Assists in the preparation of the annual general fund and all other fund budgets of the district including budgetary transfers or revisions. Assists in the accurate and up-to-date recordkeeping of the general, special and categorical funds budget, income and expenditures by object and programs through data processing or otherwise. Recordkeeping of all attendance and enrollment. Assists in the design of appropriate and effective systems, procedures and internal controls to effect maximum personnel efficiency, expedite the flow of work, safeguard the funds of the district, and generate accurate and informative records for managerial information. Assists in the reconciliation of monthly recorded transactions and account balances between the district's computerized records and the County Office of Education. Assists in the preparation of monthly financial reports. Provides accounting assistance to principals and technical accounting supervision for the food service program. Assists in the preparation of all periodic and year-end reports emanating from the accounting office, including all claims, applications, and waivers for mandated costs, restricted and non-restricted indirect costs, and annual financial and budget reports. Process emergency advance and reimbursements for categorical funds. Prepares and provides analysis of accounts or transactions for the auditors or examiners and gives any assistance required in the course of the annual audit of the district's financial operation and condition. Responsible for maintaining financial records and files for audit, statistical, and reference purposes and providing adequate storage. Keeps monthly controls of earnings, tax, certificated and non-certificated retirement; supervises the preparation of yearly statements of earnings and tax withheld; keeps schedules and records of all district insurance; supervises the inventory program in each school in the district and prepares reports from records maintained. Directs the preparation of all school district payrolls. Supervises and maintains records on all special Student Body Accounts, Revolving Cash Fund and Clearing Account, Special State Building Funds, transportation records, warehouse records, State Textbooks' Requisition records. Assists in the preparation of annual reports, such as Attendance Reports, Enrollment Reports, Drivers Training Expense Report, Transportation Detail Expense Report, Schedule of Insurance Premium on Buses, Replacement of School Bus Report, School Buses Purchased during the Fiscal Year Report, etc. Accounting and financial record keeping principles and procedures, especially as they pertain to governmental and school district accounting; modern accounting methods and office practices as they apply to financial records; data processing equipment and procedures. 8
Accounting Technician III Page 2 Prepare clear and accurate financial statements and reports, and to analyze accounting data, including estimates, invoices and reports; apply budgeting, accounting and fiscal procedures and policies; supervise the work of subordinates; understand and carry out oral and written directions; type at a rate of 35 WPM from clear copy; prepare data processing input data and related reports; analyze date processing software, operate data terminal and prepare related reports. 3. Experience Three years of professional accounting experience for a school district or a large commercial concern involving the preparation of complex financial and payroll reports, accounts payable and receivable. 4. Education Equivalent to graduation from college with major work in accounting, business, and data processing. (Additional qualifying experience may be substituted for the required education on a year-for-year basis). 9
ADMINISTRATIVE SECRETARY Under direction, to serve as Secretary to District Administrators, relieving a district administrator of clerical and routine administrative details, to perform highly complex and responsible clerical work, and to do related work as required. EXAMPLES OF DUTIES May attend School Board and/or school site staff meetings, taking non-verbatim notes of business transacted and transcribing them into official report of minutes for review by the administrator. Conducts initial interviews in person or by telephone with students, teachers, parents and other persons, and either answers questions, refers to an appropriate staff member or makes an appointment with the Superintendent. Opens, reads and routes mail and marks important sections of mail for attention of staff. Composes correspondence on own initiative on matters not requiring personal responses by the administrator, such as letters to teachers or parents. Takes notes, including material of a confidential nature. Composes or compiles reports in accordance with written or oral instructions. Types reports, memoranda and other documents. Maintains the administrator's confidential files. Sets up and maintains active file systems. Coordinates charitable fund raising drives in the schools and collects money donated. May supervise and coordinate other clerical staff and office practice students. Maintains all student body accounts, scholarship files and site purchasing. The functions and basic clerical operations of a school administrators' office; data processing equipment and procedures; modern office methods and practices, including filing systems, receptionist and telephone techniques, and letter and report writing; statistical methods and practices and techniques for supervision and training; correct English usage, spelling, grammar and punctuation; basic and student body fund accounting systems. Learn, interpret and apply school district policies, laws, rules and regulations; learn quickly the policies and procedures of the school administrators' office; take responsibility and use good judgment in recognizing scope of authority; compose correspondence independently; take notes at meetings and conferences and transcribe into clean concise reports; deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness; understand and carry out complex oral and written instructions; type at a speed of 45 words per minute from ordinary manuscript or from printed or typewritten matter; take dictation at a speed of not less than 100 words per minute; transcribe stenographic notes at a rate not less than 30 words per minute is desired. 4. Experience: Five years of broad, varied and increasingly responsible experience in clerical work, preferably in the field of public education. 5. Education: Equivalent to graduation from high school. (College education may be substituted for qualifying experience on a year-for-year basis.) 10
ASSISTANT CAREER GUIDANCE TECHNICIAN Under general supervision at a senior high school and or alternative high school, coordinates the services of a career center or guidance office; acts as Liaison between high schools, ROP Center, PITD and County Schools; assists counseling department and or school administration in providing career guidance to students; does related work as required. EXAMPLES OF DUTIES Serves as Liaison between the high school administration and MCOE, LBUSD Curriculum Council and PITD, keeping them apprised of program operation and concerns; handles the day-to-day operations of the on-campus program, i.e., operates and maintains on-campus career center, and supports career path development at San Luis High School. Assist in the recruiting and assessing of students to enter provided county work programs, i.e., ROP, TPP, JCG and SYTEP. Works with the existing partnership in the business community in order to develop workplace connections for facilitation of field trips, classroom speakers, mentorships, job shadowing and other workplace training experiences for students. Provides information to teaching staff on career connections related to teacher's curriculum. Applies career orientation of all programs eligible to students at each different grade level in coordination with the academic counseling department and or administration. Compiles data and prepares reports reflecting the needs and direction of student career choices. Assists in counseling students regarding career and employment information; provides career awareness assessment and education to on-campus students; assists students with applications, resumes and job interviews. Establishes and maintains student files in the form of resume portfolios. Assists in the coordination of career assessment surveys and inventories. Operates computer terminals and standard office equipment including scanners and accessing the internet, and research web sites. Operates a motor vehicle. Performs other related essential functions as assigned. The functions of basic clerical operations and computer equipment and procedures; modern office methods and practices, including filing systems, telephone techniques, letter and report writing, techniques for supervision and training; correct English usage, spelling, grammar and punctuation. Learn, interpret and apply school district policies, laws, rules and regulations; learn quickly the policies and procedures of the Career Center; take responsibility and use good judgment in recognizing scope of authority; compose correspondence independently; deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness; understand and carry out complex oral and written instructions; type at a speed of 25 words per minute from ordinary manuscript or from printed or typewritten matter. One year of broad, varied and increasingly responsible experience working with students in an educational setting providing career and academic advice. 11
Assistant Career Guidance Technician Page 2 Equivalent to graduation from high school and 30 units of college course work in social services, education or behavioral science desirable. (College education may be substituted for qualifying experience on a year-for-year basis.) 5. License: Possession of a valid California drivers' license and a DMV printout required. 12
BILINGUAL CLERK TYPIST Under immediate supervision, to perform a variety of routine clerical tasks and to do related work as required. Basic skills in writing, reading and speaking Spanish is required. Does a variety of routine clerical work including typing, proof-reading, filing and checking. Posts information to records and fills in forms, including attendance and scholarship records. Operates mimeograph, hectograph, computing and other office appliances. Sorts and files documents and records according to predetermined classification, maintaining alphabetical and numerical files. Performs arithmetical calculations. Checks records for arithmetical accuracy and completeness. Mails out letters, forms and applications. Receives, sorts and distributes incoming and outgoing mail. Assists in making out forms. May answer the telephone and wait on a public counter, giving information on routine, procedural or directional questions. May act as cashier, receive money from students, issue tickets and keep simple records of transactions. Preparation of student files. May be assigned other duties related to the instruction program. English usage and vocabulary; Spanish language skills in reading, writing, and speaking; office methods and equipment; basic record keeping procedures; basic computer skills. Perform simple clerical work with speed and accuracy; make simple arithmetical calculations; learn office methods and procedures; learn to operate a copy, ditto, adding machines, computers and other office equipment; understand and carry out oral and written instructions; maintain a cooperative relationship with students and teachers; type accurately from clear copy at the create of 30 words per minute; translate from Spanish to English and English to Spanish. None required. Completion of the twelfth grade, preferably including courses in typing and office practice. 13
CAREER GUIDANCE TECHNICIAN Under general supervision at a senior high school, coordinates the services of a career center or guidance office; acts as Liaison between high schools, ROP Center, PITD and County Schools; assists counseling department in providing career guidance to students; does related work as required. EXAMPLES OF DUTIES Serves as Liaison between the high school administration and MCOE, LBUSD Curriculum Council and PITD, keeping them apprised of program operation and concerns; handles the day-to-day operations of the on-campus program, i.e., operates and maintains on-campus career center, and supports career path development at Los Banos High School. Assist in the recruiting and assessing of students to enter provided county work programs, i.e., ROP, TPP, JCG and SYTEP. Creates partnership with the business community in order to develop workplace connections for facilitation of field trips, classroom speakers, mentorships, job shadowing and other workplace training experiences for students. Provides information to teaching staff on career connections related to teacher's curriculum. Applies career orientation of all students at each different grade level in coordination with the academic counseling department. Compiles data and prepares reports reflecting the needs and direction of student career choices. Counsels students regarding career and employment information; provides career awareness assessment and education to on-campus students; assists students with applications, resumes and job interviews. Establishes and maintains student files in the form of resume portfolios. Assists in the coordination of career assessment surveys and inventories. Operates computer terminals and standard office equipment including scanners and accessing the internet, and research web sites. Operates a motor vehicle. Performs other related essential functions as assigned. The functions of basic clerical operations and computer equipment and procedures; modern office methods and practices, including filing systems, telephone techniques, letter and report writing, statistical methods and practices and techniques for supervision and training; correct English usage, spelling, grammar and punctuation. Learn, interpret and apply school district policies, laws, rules and regulations; learn quickly the policies and procedures of the Career Center office; take responsibility and use good judgment in recognizing scope of authority; compose correspondence independently; deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness; understand and carry out complex oral and written instructions; type at a speed of 40 words per minute from ordinary manuscript or from printed or typewritten matter. Three years of broad, varied and increasingly responsible experience working with students in an educational setting providing career and academic advice. Equivalent to graduation from high school and 60 units of college course work in social services, education or behavioral science desirable. (College education may be substituted for qualifying experience on a year-for-year basis.) 5. License: Possession of a valid California drivers' license and a DMV printout required. 14
CERTIFIED NURSE ASSISTANT To prepare, maintain, and update student health/immunization records and files; to administer First Aid and perform other routine technical activities in the assistance of ill and injured students. Employees in this classification receive general supervision within a framework of standard policies and procedures. This job classification performs a variety of responsible functions in assisting the school nurses and administration with designated health maintenance/prevention activities as well as assigned clerical tasks. This job classification requires a high level of communication skills, organizational skills, and initiative. Administers First Aid according to established District policies and procedures using universal precautions such as, disposable gloves and mouth shields that protect against contact with blood and body fluids. Following training by and under supervision of a credentialed school nurse, assists students in personal care such as toileting, dressing, grooming; feeds children unable to feed themselves. Assist students with special and daily activities, such as using restroom facilities, assist in toileting, cathetarization, medications, and other health relate duties that can be performed under the supervision/guidance of a school nurse, or nurse assistant. Coordinates and/or conducts on-going pediculosis screening at all school sites. Monitors student's medication given at school. Obtains required permissions and forms, secures medication, keeps a log of administration of medications. Performs a variety of routine clerical duties. Types a variety of reports, correspondence, forms, IEP goals, notices and referrals including physical education excuses, and accident reports. Maintains files and duplicates materials as needed. Complete an accident-report form for all students whose injuries may required treatment by a physician. This required accident form should be filled out in triplicate and sent to the Office of the Superintendent within three school days. Organizes, prepares, maintains, and updates information for student health records and files such as scoliosis, vision, hearing, dental, medical problems, etc. Reviews student immunization records and advises nurses, students, and parents of immunization needed to meet state requirements. Alerts parents of needed immunizations and follow-up until records of immunization have been provided. Maintains list and files of students with medical and physical problems. Performs standard clerical functions such as filing, record keeping, telephoning, and similar duties in support of the District's health program. Assists in annual school registration in areas related to health, immunization records, etc. Provides services to students that may require the moving, lifting, and carrying up to 50 pounds at waist height. Performs related duties as required. Health education, community health, and sociology or related areas. Office procedures and basic computer skills. Federal, State and local health regulations concerning students. 15
Certified Nurse Assistant Page 2 Learn, interpret and apply school district policies, laws, rules and regulation; learn the policies and procedures of the district student health care system; take responsibility and use good judgment in recognizing scope of authority; deal effectively with a wide variety of student and staff personalities and health care situations; understand and carry out complex oral and written instructions; communicate effectively with persons of limited English speaking ability; maintain confidentiality of information of students and families; maintain professional relationship in all activities. Two years of broad, varied and increasingly responsible experience providing health care services to patients within the scope of an Certified Nursing Assistant. Equivalent to graduation from high school and possess a valid Nursing Assistant Certificate. 5. License: Possession of a valid California Drivers' license and current Proof of Insurance. 16
CLERK TYPIST Under immediate supervision, to perform a variety of routine clerical tasks; and to do related work as required. EXAMPLES OF DUTIES Does a variety of routine clerical work including typing, proof-reading, filing and checking. Posts information to records and fills in forms, including attendance and scholarship records. Operates copy machines, computers, adding machines and other simple office appliances. Sorts and files documents and records according to predetermined classifications, maintaining alphabetical and numerical files, performs arithmetical calculations, checks records for arithmetical accuracy and completeness. Mails out letters, forms and applications. Receives, sorts and distributes incoming and outgoing mail. Assists in making out forms. May answer the telephone and wait on a public counter, giving information on routine, procedural or directional questions. May act as cashier, receive money from students, issue tickets and keep simple records of transactions. In the absence of a school nurse or health aide, administers minor first aid to pupils and performs such duties related to the health and welfare of students and staff. May perform bilingual translations. May have access to confidential files. English usage and vocabulary; office methods and equipment; basic computer skills. Perform simple clerical work with speed and accuracy; make simple arithmetical calculations; learn office methods and procedures; learn to operate copy machines, computers, adding machine and other office equipment; understand and carry out oral and written instructions; maintain a cooperative relationship with students and teachers; type accurately from clear copy at the rate of 30 words per minute; perform basic record keeping. None required. Completion of twelfth grade, preferably including courses in computers, typing and office practice. Revised September 13, 2007 17
CONFLICT RESOLUTION SPECIALIST Under direct supervision of the Assistant Principal and coordinating Administrative Assistant/Counselor, the Conflict Resolution Specialist develops promotional materials, collects student and staff referrals, notifies parents of their student's option to participate in conflict resolution activities, acquires parental permission, and notifies students and their teachers of the schedule of sessions. Conducts the established conflict resolution series of sessions with students. Provides feedback to supervisor regarding possible improvements of the program. Prepares and presents certificates of completion to students. Maintains a regular presence on campus, allowing students access to him or her, as needs arise.. Develops promotional materials for conflict resolution. Collects student referrals from parents, teachers, Administrative Assistant/Counselors, Deans, and staff. Notifies parents of the Conflict Resolution Program and acquires parental permission for student participation Notifies students and their teachers of schedule of sessions and location. Prepares materials for sessions. Conducts the established series of Conflict Resolution sessions. Regularly provides updates and suggestions for improvement of the program to his/her supervisor. Prepares and delivers certificates of completion to students. Maintains a reliable and available presence on campus to meet student conflict resolution needs, as they arise. Adapts to changes in campus schedule, student interest levels and availability of resources in a productive manner. Attends meetings pertinent to the maintenance and enhancement of the Conflict Resolution program. May participate in the planning, implementation and evaluation of this program. May be assigned other duties, as directed by the site principal. Basic office skills, basic computer skills (including a working knowledge of Word). Ability to: Communicate and work cooperatively with students and adults; plan and organize without direct supervision assigned duties. Remain calm in tense situations. To lift up to 50 pounds and full range of talking, hearing, visual, and other physical and mental work demands. Maintain strict confidentiality. 2. Experience: AA Degree or specific training in the area of conflict resolution is desired. Continuing education will be required. 3. Education: A minimum of one year working with students and conflict resolution is preferred. Past experience or concurrent participation in working with students in a variety of capacities is desired. 18
NURSE ASSISTANT Under general supervision performs a variety of routine first aid procedures and other health care needs of students and does related work as required. Performs routine first aid procedures and assists in screening ill or injured children according to established procedures. May provide emergency short-term care to students with asthma, catheterization needs, diabetes or other situations requiring immediate care. Secures health assessments for all individuals with exceptional needs (I.W.E.N.) who have been referred for special education. Serves on the Individual Educational Plan (I.E.P.) Committee and Student Study Teams and provides input based upon assessments and/or other knowledge. Coordinates and/or conducts the vision/hearing/scoliosis screening for the District and makes reports as mandated by the State. Coordinates and/or conducts pediculosis screening at all school sites. Assists with the preparation and arrangements for health testing programs performed by the School Nurse and records student test results. Schedules follow-up appointments if further testing is required. Monitors student's medication given at school. Obtains required permissions and forms, secures medication, keeps a log of administration of medications.. Performs a variety of routing clerical duties. Types a variety of reports, correspondence, forms, IEP goals, notices and referrals including physical education excuses, and accident reports. Maintains files and duplicates materials as needed.. Maintains an accurate list of students exempted from the Physical Education program. Counsels students individually or instructs groups of children in health-related areas including mandated programs by the state. Provides information and assistance to students, parents and others as requested. Assures that all required health information is entered on the Kardex and placed in the cumulative folder as per mandate or District policy. Reviews student records for proper immunizations. Alerts parents of needed immunizations and maintains communication until records of immunizations are provided. Assists at immunization clinics. May give immunizations to students. Provides periodic inservice to those in the schools who are responsible for administering first aid and medications. Serves as a resource to the District and/or schools in kindergarten round-up. Transports ill or injured pupils home or to the doctor's office as required. May be required to attend outdoor school or related activities. Assists in the supervision of Health Clerk Aides. Performs other duties as required to accomplish the objectives. Arrange schedule to accommodate emergency situations at the assigned site and others to which called. Attend District inservice education programs and complete college classes in areas of health or allied subjects. Arrange for and assist the Public Health Department with testing programs conducted at the school as directed. 19
Nurse Assistant Page 2 Health education, community health, and sociology or related areas. Office procedures and basic computer skills. Federal, State and local health regulations concerning students. Learn, interpret and apply school district policies, laws, rules and regulations; learn the policies and procedures of the district student health care system; take responsibility and use good judgment in recognizing scope of authority; deal effectively with a wide variety of student and staff personalities and health care situations; understand and carry out complex oral and written instructions; communicate effectively with persons of limited English speaking ability; maintain confidentiality of information on students and families; maintain professional relationship in all activities. Two years of broad, varied and increasingly responsible experience providing health care services to patients within the scope of an LVN License. Equivalent to graduation from high school and possess a valid California Registered Nurse License or LVN License and School Audiometrist Certificate. (May obtain while working under supervision). 5. License: Possession of a valid California Drivers' license and proof of insurance. 20
REGISTERED NURSE Under direction of a school nurse will provide nursing and other related services to students in the district who are medically fragile as well as providing a variety of nursing duties involving independent judgment and action within the scope of their practice. The Registered Nurse will also monitor, interpret and intervene, as well as performing duties designated by the credentialed school nurse. Reviews all emergency cards and notes health deviations. Oversees the preparation and distribution of first-aid kits for selected classrooms and field trips. Administers first-aid and provides for medications at school in accordance with established Board of Education policies. Performs routine first aid procedures and assists in screening ill or injured children according to established procedures. May provide emergency short-term care to students with asthma, catheterization needs, diabetes or other situations requiring immediate care. Records and maintains a cumulative pupil health record and a variety of health related records and files on all pupils. Conducts meetings with school staff regarding children with special needs and provides site principals with a list of students with special needs. Serves as a resource to teachers/students in the area of sex education (Family Life Curriculum). Conducts meetings with aides regarding playground emergencies. Notifies the parents of pupils with suspected health deviations to secure additional professional examinations in compliance with Education Code. Assumes responsibilities for health service office environment in ordering printed materials, pamphlets, posters, and supplies. Supervises students using health room facilities in addition to supervising Health Aides. Secures health assessments for all individuals with exceptional needs (I.W.E.N.) who have been referred for special education. Services on the Individual Educational Plan (I.E.P.) Committee and Student Study Teams and provides input based upon assessments and/or other knowledge. Coordinates and/or conducts routine pediculosis screening on all campuses. Reviews student records for proper immunizations. Alerts parents of needed immunizations and maintains communication until records of immunizations are provided. Performs a variety of clerical duties, which include IEP goals, notices and referrals, including PE excuses and accident reports. Maintains files and duplicates materials as needed. Maintains an accurate list of students exempted from the Physical Education program. Counsels students individually or instructs groups of children in health-related areas. Provides information and assistance to students, parents and others as requested. Assures that all required health information is entered on the Kardex and placed in the cumulative folder as per mandate or District policy. Provides periodic inservice to those in the schools who are responsible for administering first aid and as needed on special medical conditions. Serves as a resource to the District and/or schools in kindergarten round-up. May transport ill or injured pupils home or to the doctor s office as required. Performs other duties as required to accomplish the objectives. 21
Registered Nurse Page 2 Basic nursing skills and how to administer care for medically fragile children. Health problems and concerns and ability to communicate to the credentialed School Nurse or Director of Special Services Interpersonal skills using tact, patience and courtesy Health problems and concerns Record keeping and filing Communicate to the credentialed School Nurse and/or the Director of Special Services. Learn, interpret and communicate the goals, objectives and the general provisions of the program. Provide specialized physical health care services and other nursing or related services. Work independently under direct ad indirect clinical supervision of the credentialed School Nurse or Director of Special Services. Establish and maintain cooperative and effective working relationships with others. Maintain open communication Understand and follow oral and written directions. Prepare and maintain accurate records. Two years of broad, varied and increasingly responsible experience providing health care services within the scope of an Registered Nurse license. Equivalent to graduation from High School with an AA Degree or higher desired. Possess a valid California registered Nurse License and School Audiometrist Certificate. (May obtain while working under supervision) 5. License: Valid California Driver s license and proof of insurance. 22
SECRETARY II Under general supervision, to act as a secretary and receptionist and to perform a wide variety of responsible clerical work; to assist the Principal or Administrator by relieving him/her of clerical detail; and to do related work as required. Performs a variety of secretarial and clerical duties. Acts as receptionist. Gives information to the public regarding school matters over the counter and by telephone. Independently answers routine correspondence not requiring the Administrator's attention. Keeps records of student attendance and makes regular reports of attendance to the District Office. Maintains other student records and prepares reports. May collect cafeteria money. Assists in the preparation of test score records. Keeps time records of employees for payroll purposes. Coordinates exchanges of library and audio-visual materials. Types from oral directions, rough draft, copy or notes, a variety of materials. Telephone and confers with parents regarding pupil absences and other matters of student welfare. Schedules the use of facilities by parent-teacher groups and other outside organizations. Arranges appointments for pupils with the district physician and nurse. Gives clerical assistance to teachers on work requiring use of office machines, such as mimeograph and ditto. Fills orders for supplies for faculty and keeps inventory and record of materials used. In the absence of a school nurse or health aide, administers minor first aid to pupils and performs such duties related to the health and welfare of students and staff. Basic modern office methods; correct business English, vocabulary, grammatical usage, spelling and punctuation; common office machines and some skill in their operation; basic computer skills. Perform responsible clerical work with accuracy and speed; learn specific rules, laws and policies quickly and to apply them with good judgment in a variety of procedural situations; make arithmetical calculations quickly and accurately; compile and maintain accurate and complete records and reports; understand and carry out oral and written directions; meet the public tactfully and courteously; establish and maintain cooperative and effective working relationships with children and adults; type accurately from clear copy at a rate of 40 words per minute. One year of experience in clerical work of a responsible nature, preferably requiring frequent contact with the public. Equivalent to graduation from high school, preferably including courses in typing and office methods. 23