RFP DOH15-041 STATE HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA) SERVICES Questions and Answers Questions 1-11 are for Area 1 Q1: On page 15, the first paragraph just before 4.3.2., starts by saying "The Technical Proposal should include the following items." Then it talks about other things not related. Was there supposed to be more detail there? A1: This statement was intended to be deleted and moved to 6.2.1, Technical Proposal Scoring. No additional detail was intended for this section. Please see Addendum 2. Q2: On page 16, it talks about the Budget Summary and Technical Proposal being sent separately, in sealed envelopes. Can they be in separate sealed envelopes, but sent as one package? A2: Yes. Q3: Is TBRA definitely available for Area 1? A3: Yes. Q4: What happens if we get into the planning and development stage of TBRA and at some point find that this program is not suitable for our area? A4: If TBRA services are determined unsuitable during the planning and development stage, the Respondents contract will need to be amended to remove these services and associated budget. Q5: What kind of outline or plan do we need to discuss in the planning for TBRA since it is a new program being offered to our area? A5: The plan must address the proposed activities as described in task 2 of Section 3.2.3 Task List. Q6: Do we need to have just a basic outline since it allows for time for planning and development, or does it need to include more detail about the running of the program? A6: Please see A5. Q7: Can the budgeting for TBRA be basic since we are only in the planning stage, or does it need to be fully entailed? A7: Respondents should provide as much detail as possible in order to determine area readiness. Q8: Beyond the planning and development stage of TBRA, what needs to be included about how TBRA will be operating once it is fully implemented? A8: See A5. Q9: How much of the budget can be allocated towards TBRA? A9: The RFP doesn t limit the amount of budget allocated towards TBRA. Q10: In Area 1, we currently fund STRMU, is there a set amount that needs to be set aside for STRMU before funding TBRA? A10: Please see A5 and Attachment B HOPWA Program Budget Narrative.
Q11: Task # 3 on page 11 requires an activity of Housing Information Services/Resource Identification. Area 1 has never funded that line item and we do not plan to for this RFP. Given that, is this task a requirement? A11: Funding this activity is required according to Section 3.2.3., Task List. Q12: For the Public Meeting scheduled for April 1, 2016, will all applicants for the grant be known or listed publicly at that time? A12: Yes, please see Addendum 2. Q13: In Section 3.2 Scope of Service it states that the respondent must adhere to the moist current. Florida State HOPWA Program policies and procedures, however this document is in draft format and references outdated OMB circulars that no longer exist. Are we to adhere to the draft or the prior finalized version? A13: All Respondents must adhere to the most current Florida State HOPWA Program Policies and Procedures as identified in Section 3.2 Scope of Services. Q14: Is Attachment B HOPWA Program Budget Narrative to be included with the technical proposal or the Budget Summary? A14: Include with the Technical Proposal as identified in Section 4.11. Q15: Should there be Dollar amounts listed in the HOPWA Program Budget Narrative or just percentages? A15: Only percentages should be listed as identified in Attachment B, HOPWA Program Budget Narrative. Please see the updated Attachment B, HOPWA Program Budget Narrative in Addendum 2. Q16: Can the TBRA portion of the budget include costs for planning in the first year or only direct services? A16: Please see A11. Q17: Under 4.9.1 What is meant by Central Contract Registration Attestation? A17: Please refer to the explanation contained in Attachment C. Q18: Please clarify there is only (one) HOPWA Program Budget Narrative requested and (2) Budget Summaries with each being for a three-year period, correct? A18: The initial contract term for a contract resulting from this RFP is for a three year period with a possible three year renewal; therefore, the Respondent should include the HOPWA Program Budget Summary for the three year initial term, and the three renewal period in one year increments as shown in Addendum 2. Q19: How many budget summaries are required in total? A19: Please see A18. Q20: What is the timeframe covered for the budget summary one year or three years? And for the renewal one year or three years? A20: Please see A18. Q21: May I please have the HOPWA Program Budget Narrative in writable excel format?
A21: Yes, please see Exhibit A. Q22: Under the draft HOPWA guidelines page 50 documentation of need FREQUENT client car repairs is listed under not related to need. But what about one time car repairs to maintain employment? This is then followed on page 64 that car repairs are not eligible does that mean to pay directly to the car repair shop or to be reimbursed for? A22: HOPWA guidelines prohibits the use of HOPWA funds to cover car repairs. Q23: At the April 1, 2016 public meeting will all applicants be announced and made public? A23: Please see Addendum 2. Q24: I would like to know if we can have the excel version of the budget as well as the program narrative A24: Yes, please see Exhibit A and Exhibit B. Q25: Last year we received training on how to complete the following forms: 1. HOPWA Household Income, Adjustments, and Rent Calculation Worksheet, which included the following sections: Gross Total Household Income, Allowances Deductions from Total Gross Household Income, and Tenant Rent Payment Calculations. 2. Worksheet for Qualifying Earned Income Disregarded (EID) and 3. Counting Months of Earned Income Disregard per eligible household. None of these documents are included in draft Florida State HOPWA Program Policies and Procedures dated February 2016. Will we be responsible for completing these forms for TBRA? A25: The forms are included in the document as a link as listed on page 84 of the Florida State HOPWA Program Policies and Procedures. As such, respondents will be responsible for completion of these forms for TBRA. Q26: If we are responsible for #1 will the state provide additional TBRA training to project sponsors since the last one was difficult to see and utilize the tools provided as they were such small print it was illegible. A26: The Department will provide guidance during the one year planning period for all allowable TBRA activities. Q27: Will guidance for TBRA be given to grantees based on the pilot project from Monroe County? A27: Please see A26. Q28: Where do we put one year of planning of TBRA in the budget narrative? Summary? A28: For the HOPWA Program Budget Narrative, in the Other: Long-term Tenant Based Rental line item. For the HOPWA Program Budget Summary, in the Other: Tenant Based Rental Assistance (TBRA) line item, you would indicate the dollar amount for the first year (planning period) and provide details in the Technical Proposal. Q29: We do not see where MOA s and/or letters of support are being requested. Are they required for this RFP? A29: No. Q30: Page 27, Should this read HOPWA Program Budget Narrative? A30: Yes, please see Addendum 2. Q31: Do you want one budget narrative for 2016-2019 (3 years), one for 2019-2022 (3 years) and a budget narrative for each individual year 2016-2022?
A31: Please see A18. Q32: Do you want budget summary pages for 3 years which means only 2 summaries total will be included in the budget section? A32: Please see A18. Q33: On page 26 in the evaluation narrative description, you ask for potential challenges as part of the quality management plan, are you speaking of challenges to quality management or challenges to program implementation? A33: The Respondent should identify how the quality management plan will address handling potential challenges to evaluating program implementation. Q34: Are the Housing Coordinator and Housing Case Manager two different positions and if so, what are the differences in their roles and responsibilities? A34: The Florida State HOPWA Program has adopted the term Housing Coordinator however, for the sake of the RFP, Housing Coordinator and Housing Case Manager are the same and can be used interchangeably. Q35: On page 26 of the Policies and Procedures, you state that General travel requires completion of the DOH Authorization to Incur Travel Expense (form C 676C) and the DOH Travel Justification form, are you saying that we need to submit these forms in advance for home visits and HOPWA check delivery. A35: Yes. These forms are required in advance prior to travel taking place for approval by the contract manager, if travel expenses will be charged to the Department through the resulting contract. Q36: On pages, 37-43 (Chapter 50) will additional training is provided on how to respond to discrimination, reasonable accommodation, accommodating justifies absence from assisted housing, reasonable modification and affirmative outreach. In addition, we have been directed to seek legal counsel regarding many matters related to state or federal fair housing laws. Can the expense of this type of consultation be written in the Budget Narrative and if so which section? A36: No, expenses associated with legal guidance are not allowable. Q37: On page 60, it states manufactured housing/mobile home/trailers with wheels (capable of being relocated) are considered personal property, and therefore are not qualified for STRMU assistance. Are there any exceptions to this statement if there is a lease that clearly states the mobile or trailer cannot be moved? A37: STRMU assistance has historically disallowed assistance for camper type trailers, which are capable of ease of movement. The Department will address the difference in future updates to Florida State HOPWA Program Policies and Procedures document DRAFT dated February 2016. For the sake of this RFP, STRMU assistance for campers capable of ease of movement is not allowed. Q38: On page 67, it stated the Housing Coordinator shall conduct a two-month follow up assessment. Is there a tool for this assessment? If not how should this assessment, be documented? A38: Yes, there is a tool for this assessment which is the Housing Plan of Care, which can be found in Attachment 11 (pages 130-133) of the Florida State HOPWA Program Policies and Procedures document. Q39: Attachment 5 Income Eligibility Calculation Worksheet has no signature lines. Do the client and case manager have to sign this document? A39: No.
Q40: Attachment 18 Rent Reasonableness Checklist and Certification has a signature line, but who is required to complete and sign. A40: The Housing Coordinator. Q41: Will training be provided on how to complete the attachments in the draft manual? A41: Please see A26. Questions 42 79 are from Area 3/13 Q42: Please post Microsoft Word templates online on the VBS page for: A42: Please see Exhibit C and Exhibit D. Q43: Please post Microsoft Excel templates online on the VBS page for: A43: Please see Exhibit A and Exhibit B. Q44: What is the purpose of the public meetings being held to open the technical proposals and to open the HOPWA program budget summaries? A44: To open all Technical Proposals and Cost Proposals received by the date and time specified in Section 2.4 Timeline and to identify all Respondents. Q45: Is attendance at these public meetings mandatory for a respondent to be successfully awarded? A45: No, attendance is not mandatory and it will have no impact on a respondent s scoring. Q46: If attendance is NOT mandatory at these public meetings, is there an advantage for respondents who attend these public meetings? A46: Please see A45. Q47: Attachment B, page 35: Is Long-Term Tenant-Based Rental the same as Tenant-Based Rental Assistance (TBRA)? A47: Yes. Q48: Section 3.2.3 Task List, 2. (page 11): To the extent this is a new activity, the RFP allows for one year of planning and development of implementing TBRA in each geographic area. Are costs associated with TBRA planning and development direct or indirect costs? A48: The costs associated with TRBA use the same principles as with STRMU in determining administrative and direct care costs. The use of Housing Information Services/Resource Identification line item is required for TBRA planning and development. Please refer to Attachment A HOPWA Program Budget Summary and Attachment B HOPWA Program Budget Narrative in Addendum 2. It is identified in the Direct Care section of each attachment. Q49: Referencing Question 7 (above): would a respondent go about forecasting the number of TBRA clients/households for this planning and development year for the budget narrative?
A49: Costs are direct and will be charged by FTEs and expenses. The forecast of the number of TBRA clients is based on identified needs, priorities, and gaps within each geographical area as identified in Section 3.2.3, Task List. If costs are indirect, they will be charged to the seven percent administrative allowance. Q50: Section 3.2.3 Task List, 8. (page 11): Determine HOPWA program eligibility daily for all respondents prior to rendering services under this contract. Does HOPWA program eligibility really need to be determined every day for every client? Or, does HOPWA program eligibility determination need to be AVAILABLE on a daily basis (normal business hours)? A50: The use of the term eligibility in this case refers to the definition on pages 3 and 4, Eligible person as relates to HOPWA. Each time a client presents for assistance, he or she must be assessed for HOPWA eligibility. Q51: Section 3.2.3 Task List, 8. (page 11): Determine HOPWA program eligibility daily for all respondents prior to rendering services under this contract. The eligibility information of any eligible respondent must be entered into the eligibility module in the CAREWare database. Does HOPWA program eligibility need to be entered in CAREWare s eligibility module? If so, where? Or, are these two statements unrelated: -4 eligibility information for HOPWA eligible persons must be entered in CAREWare s eligibility module? A51: The use of the term eligibility in this case refers to the definition on pages 3 and 4 of the RFP, Eligible person as relates to HOPWA. Each time a client presents for assistance, he or she must be assessed for HOPWA eligibility. Once a client is screened for program eligibility in accordance with Florida Administrative Code Rule 64D-4 he or she must be entered into CAREWare s eligibility module. Q52: Section 3.2.3 Task List, 10. (page 11): #10 references submitting the monthly expenditure data into AIMS2.0 and to the contract manager within 20 days of the end of each month, but no later than submission of the monthly invoice. Submitting the monthly expenditure data to the contract manager IS submitting the monthly invoice or is there something missing in this sequence? A52: No, as identified in task 10 of Section 3.2.3, Task List, submitting client monthly expenditure data into AIMS 2.0, and preparing and HOPWA Monthly Expenditure and Reimbursement Report are two separate tasks. Q53: Section 3.2.3 Task List, 14. (page 12): #14 references submitting the Annual Progress Report (APR) within 45 days following the end of each contract year, but no later than submission of the June invoice. Since the June Invoice (see Section 3.2.3 Task List, 10) is due within 20 days of the end of each month, then does it follow that the APR is due within 20 days (and not 45 days) following the end of each contract year? A53: Section 3.2.3, Task List, Task 10 requires a Monthly Expenditure Report and Reimbursement Report within 20 days, but no later than submission of the monthly invoice. Section 3.2.3, Task List, Task 14 specifies that the June invoice is the final invoice for the contract year and is due within 45 days following the end of the contract year. The Annual Progress Report must be submitted no later than the June invoice. Q54: Is the June (final yearly invoice) due within 20 days or 45 days following the end of each contract year? In 2016, for instance, STRMU assistance vouchers written the last week of June (June 27, 28, 29 and 30) will not be paid till July 15, our agency s next payables date. Payroll for the pay period of June will not be paid to employees until July 8 (project sponsor) and July 13 (subcontractor). Reimbursement to our subcontractor will not occur until July 29 (at the earliest) for the month of June s costs. Closing the contract fiscally by July 20 becomes a conundrum, since we are not allowed to invoice the State until our
subcontractor has paid its employees, and we (the project sponsor) have reimbursed our subcontractor and paid our own costs. A54: Please see A53. Q55: Does the FDOH/HIV Section close its HOPWA contract with HUD within 20 days of the end of its contract year? A55: No. Q56: 3.2.6 Deliverables (page 13): Each of the bulleted items references monthly deliverables. However, Section 3.2.3 references daily, quarterly, and annual time demands for some of the deliverables referenced in Section 3.2.6. Are we to assume monthly is just a placeholder term for the appropriate timeframes? A56: Yes. Please see Addendum 2. Q57: Section 3.2 Scope of Services, (page 9): Respondent must adhere to the most recent version of the following regulations in performing all tasks and deliverables covered by this contract. The last bullet on this page references the Florida State HOPWA Program Policies and Procedures with a link to the 2016 draft iteration. Are we adhering to a DRAFT version of the policies and procedures? Or to the most recent (approved) version which was published in 2002? A57: Yes, chosen respondents will be required to adhere to the most current version, which is the Florida State HOPWA Program Policies and Procedures document DRAFT dated February 2016. Q58: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 7): OMB Circulars A-87, A-102, A-110, A-122, and A-133 are referenced as applicable regulations. These circulars were superseded in 2013 by the OMB new guidance on Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, dubbed the Super Circular, which streamlined and reduced the administrative burden for non-federal entities managing Federal grants. Will the respondents to this RFP be held to OMB Circulars that have been superseded for over two (2) years? A58: No. The draft will be amended to include the current requirements. Q59: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 89): The bullet at the bottom of page 8 refers to the Consolidated Annual Performance and Evaluation Report (CAPER). HOPWA sponsors [project sponsors?] are required to submit a CAPER, and complete annual performance information for all activities undertaken during each program year in the IDIS Will successful respondents now be required to submit CAPERs in IDIS? A59: No. This bullet refers to the Department as the HOPWA sponsor. The draft will be amended to reflect this. Q60: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 16): Subcontractors, fifth (5th) bullet in this section: Please post the subcontract package with its specific documents online on the VBS page. A60: The contract documents will be developed post-award and made available once they are reviewed and finalized. Q61: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 24): Allowable Costs, first bullet: reference is again made to OMB Circular A-122. See Question #15, above. A61: Please see A58.
Q62: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 25): Unallowable Costs, fifth (5th) bullet: Funds cannot be used to support employment, vocational, or employment readiness services. At the 2015 US Conference on AIDS, HUD s HOPWA Director (David Vos) made a presentation, indicating to attendees that employment/vocational issues would be one of the forefront issues for State HOPWA programs to develop and implement in the near future. If these efforts are unallowable costs, how does Florida propose to meet this federal HUD/HOPWA mandate? A62: HUD has not issued a directive instructing grantees to implement the presentation you attended until it does so, costs for employment or vocational issues must be treated as unallowable costs. Q63: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 27): Equipment: In the DRAFT policy and procedures manual, this section outlines how equipment must be referenced in the HOPWA budget narrative. However, on page 13 of the HOPWA RFP, at the top of the page, there is a statement: Respondent will supply all necessary equipment to perform contract. Is equipment an allowable cost (policy and procedure manual) or unallowable (RFP)? A63: It is allowable. Q64: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 29): Advances: The section begins with A one-time advance is permissible for HOPWA contracts The link provided in this section of the document is an internal DOH website memo, not accessible from non-doh sites. Please post the contents of this memo on the VBS page. A64: The memorandum referenced on page 29 of Florida State HOPWA Program Policies and Procedures is an interpretation of federal laws that are no longer applicable. This memorandum has no impact on whether or how an advance will provided and will be deleted from the final version of the Florida State HOPWA Program Policies and Procedures. Q65: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 29): Advances: The section begins with A one-time advance is permissible for HOPWA contracts Will an advance be permissible at the beginning of EACH of the three years of the initial contract period and subsequent renewal years? A65: Advance payments are subject to approval from the State of Florida Department of Financial Services. Q66: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 29): Advances: Will an advance be a one-month advance? A66: Please A65. Q67: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 45): HOPWA-Specific Requirements for Client Qualifications: Criteria #3: Proof of Florida Residency : Is actual residency proof required for a client to receive HOPWA services (besides TBRA, which it appears DOES require Florida residency/citizenship)? Or is the proof really the same proof used for Rule 64D-4, which is just living in Florida? A67: Yes, proof of residency is required in order to receive housing assistance. Q68: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 45): HIV Verification: Can the proof of HIV be a current Rule 64D-4 Notice of Eligibility (NOE)? If the NOE is determined by another agency, will the client be forced to submit a duplicate proof of HIV to the HOPWA agency? A68: No, a duplicate is not necessary. An NOE is sufficient.
Q69: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 49-50): Citizenship Considerations: HOPWA regulations are silent in regards to serving households with members who are not documented US citizens; however, other associated federal guidance prohibits governmental agencies and public housing authorities from providing federal housing assistance to those applicants who do not have eligible immigration status. The guidance DOES permit non-profit charitable organizations and religious entities to provide housing and services without inquiring about citizenship status, nor requiring verification of citizenship; thus allowing many HIV/AIDS organizations to work with this population. 1) Does this mean County Health Departments who are HOPWA sponsors may NOT provide HOPWA services to undocumented persons? 2) Does the funding source make a difference: can non-profit organizations and religious entities provide housing services to undocumented individuals if the funding is governmental in nature? A69: 1). No, County Health Departments may provide HOPWA services to undocumented persons. 2). No, the funding source does not make a difference. Until the Department gets further clarification from HUD, the program allows for providing HOPWA services to qualified undocumented persons. Q70: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 50): NOTE at the top of the page: A mixed (what does mixed mean?) family is eligible for prorated assistance for housing by a governmental agency or public housing authority. Prorated assistance is a calculation of subsidy based on the number of members in the household who are citizens or have eligible immigration status. If the answer to Question 28 (above) is NO, non-profit organizations and religious entities that are funded with governmental housing dollars cannot provide housing services to undocumented persons, does the NOTE tell us we are able to service a household with both documented and undocumented individuals on a prorated basis, assisting only the documented individuals? A70: Mixed family is defined as a household comprised of both documented and undocumented immigrants. The Department adheres to the requirements in Florida Administrative Code Rule 64D-4, which allows undocumented immigrants to receive Patient Care services, which includes HOPWA. Q71: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 50): If the answer to Question 29 (above) is YES, we can only provide prorated federal HOPWA assistance to a household with both documented and undocumented individuals, are we allowed to service a household where the HIV-positive person is Undocumented, but living with HIV-negative documented persons? A71: The Department adheres to the requirements in Florida Administrative Code Rule 64D-4, which allows undocumented immigrants to receive Patient Care services, which includes HOPWA. Q72: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 50): Verifiable Documentation of Need for Housing Assistance: Is the new policy and procedure indicating that need for HOPWA services will be HIV-related again? A72: No. Q73: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 66): 52-Week Period, second paragraph: The 52-week period begins on the date that a STRMU payment is made on behalf of the client. Does this statement literally mean the 52-week period begins on the day the check is cut to the landlord, mortgage holder or utility company? Or does the statement mean the 52-week period begins on the oldest date of any promised/guaranteed STRMU assist? The examples seem to indicate the second statement is true. A73: The 52-week period begins on the date that a STRMU payment is made on behalf of the client. Q74: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 70): Provisions and Limitations: 5. The Florida State HOPWA Program may only pay basic utilities (meaning electricity, gas, and water). Does this mean we are unable to pay for fuel oil, wood for heating purposes, and garbage removal? Each of these utility costs are accrued by renters and home owners, and may not be included in the rent or mortgage payments.
A74: Fuel oil would be considered an allowable expense as long as it is verifiable, an example of this is, having a fixed tank filled. Chopped fire wood is not an allowable expense. Garbage service can be allowable, when it is included in the utility costs or in a home owner s property tax bill. Q75: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 80): Applying the Adjusted Rent Standard: FRAMED statement: The Florida State HOPWA Program determined any adjustment to the Rent Standard will occur at the beginning of each program year (e.g., July 1). The statement goes on to say Whichever method is used by the grantee should be described in the Consolidated Plan. Which method has Florida chosen? A75: For the sake of this procurement, the Department has not yet chosen a method for making an adjustment to the rent standard. The Department will make a decision on this in advance of the development of the 2017 Annual Action Plan. Q76: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 95): Housing Plan of Care: Second paragraph: Previously known as HOPWA Case Managers, Housing Coordinators (as authorized by contract and these policies and procedures). What is the NAME of the allowable HOPWA service? Housing Case Management (see RFP Attachment B, Budget Narrative), or Housing Coordination? These terms have been used interchangeably in the policy and procedures. A76: Please see A34. Q77: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 95): Housing Plan of Care: Second paragraph: Previously known as HOPWA Case Managers, Housing Coordinators (as authorized by contract and these policies and procedures). Will Housing Coordinators be held to the Florida HIV/AIDS Case Management Operating Guidelines, since they are no longer considered case managers? A77: Yes. Q78: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 98): Survivorship Rights: Termination Resulting from Client Death: HOPWA regulations 24 CFR Part 574.310[e] allow up to one year of rental assistance to such surviving family members as a grace period, which the Florida State HOPWA Program has adopted. In the past we have only been allowed to make such assistance to survivors for 90 days now it is 12 months? A78: Yes, it is 12 months. Q79: Re: the 2016 DRAFT version of the Florida State HOPWA Program Policies and Procedures (page 98): Survivorship Rights: Termination Resulting from Client Death: HOPWA regulations 24 CFR Part 574.310[e] allow up to one year of rental assistance to such surviving family members as a grace period, which the Florida State HOPWA Program has adopted. Are we only allowed to assist with RENT, and not utilities and/or mortgage payments? A79: Yes, only rental assistance is available to surviving family members. Q80: I would like to know if we can have the excel version of the budget as well as the program narrative? A80: Yes, please A24. Q81: Which budget line item should be used for TBRA housing inspections? A81: If inspections are conducted by the Housing Coordinator, they would be under Direct Care, Case Management Staff line item as an FTE. If an outside entity conducts the inspections, it would be included it in the Direct Care, Other Long-Term Tenant-Based Rental line item. Q82: Are office supplies an allowable expense under admin?
A82: Yes. Q83: Is there a recommended page limit? A83: No. Q84: We would like to request the electronic excel files of the budget and program narrative. A84: Please see A24. Q85: Are subcontracts requested if the subcontracts are the same from previous years and the language will mirror the lead agency s HOPWA contract? A85: Yes. Q86: Is there a cap on charges for planning & development for TBRA? A86: No. Q87: Will planning activities be included under the TBRA line item in the budget? A87: Yes. Q88: Does including budget amounts, such as sub contract amounts, in tech proposal disqualify tech proposal? A88: Yes, including budget amounts in the technical proposal would disqualify a respondent. The Technical Proposal requires the use of percentages. Q89: Will there be a competitive bidding process for subcontracts in the year following the bid for the lead agency? A89: Each respondent will be required to competitively procure any housing service not provided by the respondent directly. Q90: Is there a current incumbent vendor for this RFP? A90: Yes.