Using this form Specialist Radio Programming Support - how to apply Use this form to apply for support for Specialist Radio Programming (ongoing, regular ethnic, Indigenous and RPH programming). Do not use this form to apply for Content projects. Content projects are applied for with a different form, available here [link]. Use the Next Page and Previous Page buttons or the Form Navigation list on the righthand-side to move between questions. This will automatically save your application. Don't use the Forward or Back buttons on your website browser as you may lose your progress. As you complete the form, your responses will determine which further questions you will be required to answer. Questions that are not applicable to your application will be automatically disabled. For further instructions on how to use this online form, please see the SmartyGrants Help Guide for Applicants. Please let us know if something doesn't work or doesn't make sense. We want to hear from you and we want to help you: call us on (03) 8341 5900. Once you're happy with your responses, click to the Declaration and Feedback page where you will find a Review button. Here you will be able to review your whole application, download it to share with others and submit electronically. Grant Guidelines Please read these grant guidelines before you apply. The grant guidelines include important information about this grant category including what you can and can t use the grant funds for. These guidelines apply to Specialist Program content only. Grant guidelines for other Content project funding can be found here. Please note, funding for Specialist Radio Program support is limited by available funding levels. 1. What is the objective of Specialist Radio Programming support? Specialist radio programming refers to established ongoing, regular programs that deliver a specific service, not otherwise provided by broadcasters, to a local community. This funding support is designed to encourage stations to carry specialist radio programming and assists with the maintenance and development of specialist programming content in community broadcasting to meet the needs of particular communities: Page 1 of 19
RPH programs to serve people with a print disability, in accordance with the specific conditions outlined in section 4. Ethnic programs to serve a defined local ethnic community, in accordance with the specific conditions outlined in section 4. Indigenous programs, in accordance with the specific conditions outlined in section 4. 2. Who is eligible to apply? A community radio station with a long term or temporary broadcast licence Incorporated not-for-profit organisations auspicing applications for program groups broadcast on a community radio station. A Remote Indigenous Media Organisation or Remote Indigenous Broadcasting Service 3. Who is not eligible to apply? An applicant seeking support for TV content should apply for programming support under Content grants. RPH licensed stations. RPH stations may apply for funding support through Content grants and Development & Operations grants. A community radio station broadcasting RPH programs within the broadcast 'footprint' of an existing RPH service (predominantly in metropolitan areas). Check here to see if your station operates with the broadcast footprint of an existing RPH service. 4. What conditions apply? All specialist programs must: be on air by the start of the upcoming funding period (1 January or 1 July) be produced locally programs originating elsewhere for local re-broadcast are not eligible be broadcast regularly, at least fortnightly between 6am 1am (i.e. not overnight) for the entire funding period be at least 30 minutes long, with a minimum of 80% specialist programming material including culturally relevant music have a minimum of 40% of the program which must be spoken word content or musical content broadcast live or recorded by the station and covers social, cultural and political issues of importance to the relevant community, and news and information relevant to cultural and language maintenance, with an emphasis on local perspectives. Specific specialist programs requirements: An Indigenous program broadcast on a non-indigenous licensed station must be produced and presented by an Indigenous person or group An Indigenous program broadcast on an Indigenous licensed station must be produced and presented by an Indigenous person or group and; must include 50% Indigenous language content and/or content produced and distributed within a remote Indigenous community Page 2 of 19
An Ethnic program must be produced and presented by a person or group of people broadcasting to a defined local ethnic community which has input into the content of the program. The program s spoken language must be at least 50% in a language other than English except where English is the native or common language of the cultural community (e.g. Irish, Indian) or where the program is produced and presented by people under the age of 30. Spoken word content must be no more than 25% religious content. A Multicultural program must be produced by a group of at least 3 broadcasters from differing language/cultural backgrounds and address issues of multiculturalism, identity, settlement, etc. It can be in any language. An RPH Program must conform with RPH Australia's Protocol for RPH broadcasting. Note that: sponsorship announcements, music, standard news bulletins such as National Radio News (NRN), and other items not specific to the needs of people with a print disability do not qualify as RPH content all printed items shall be read in full. Material shall be presented with an appropriate identification of: the publication, edition, date of publication, page number and author's name. In no circumstances shall the text be varied or any editorial comment be offered in relation to an item. Note: CBF representatives may review your programs in accordance with the grant guidelines and may require the return of funds associated with non-compliant programs in this grant category. Please ensure every program you are applying for is eligible for funding support. You can find more information about the CBF s Monitoring Policy. Specific applicant requirements: Applicants must meet with presenters and program contributors (either in person or via teleconference) prior to application at least once per funding period, to ensure: everybody understands and commits to complying with the grant guidelines requirements for Specialist Radio Programming support throughout the funding period everybody understands and agrees to the funded items requested everybody is aware of their grant expenditure record keeping requirements broadcasters are sufficiently supported by stations and incorporated organisations to provide interesting and relevant content for local communities broadcasters and station representatives have an opportunity to discuss any issues and maintain an open dialogue to include specialist programmers in the overall station community. Each grant application will require the date of your most recent meeting and a list of attendees and their contact information. CBF representatives may request a copy of the written minutes from this meeting and may contact presenters and program contributors directly at any time. You can find a template agenda/minutes for such a meeting here. Applicants who do not demonstrate consultation with presenters and program contributors will be considered ineligible for funding in this grant category. 5. How much can you apply for? There is no set limit on the total amount you can request for Specialist Radio Programming support, however overall funding is limited. You can apply for resources needed to produce the eligible specialist programming identified in your application. You might not receive the full requested grant amount due to limited available funds. All eligible requests will receive support if they are considered reasonable in comparison with the guide below, your previous Page 3 of 19
requests, requests from other applicants in this grant round and funds available. Your grant budget should detail proposed expenditure for each type of specialist program (aggregated by program type: ethnic, Indigenous or RPH) including additional funds toward program development costs for new program groups. Guide for how much to apply for annually: Infrastructure/small equipment up to 750 per program, and up to 5,000 per applicant organisation per program type Program materials up to 1,000 per applicant organisation per program type Subscriptions/news sources up to 120 per program Music up to 720 per program, and up to 5,000 per applicant organisation per program type Local travel up to 500 per program, and up to 2,000 per applicant organisation per program type Program marketing up to 600 per program, and up to 1,200 per applicant organisation per program type Program website costs up to 200 per program, and up to 1,000 per applicant organisation Conference registration up to 2,000 per applicant organisation per program type Broadcaster meeting expenses up to 1,000 per applicant organisation per program type Community/broadcaster engagement: administration/consultation fees for the station up to 250 per program as a transitional measure Phone/internet expenses up to 120 per program, and up to 500 per applicant organisation per program type Indigenous program wages up to 75 per hour of programming Outside broadcast/special broadcasting events up to 2,500 per applicant organisation Program specific training/mentoring up to 500 per program, and up to 2,500 per applicant organisation. FAQ Link: Should the figures above be regarded as caps? Applicants may request funding in Round 1 for a twelve-month period (July to June), which will be paid in two instalments with payment of the second instalment contingent upon receipt and approval of a grant progress report covering the initial six months (July to December). The second payment may be reduced if funded programming has ceased or is no longer eligible for support. Applications submitted in Round 2 may include new programs and/or amendments to ongoing program support to reflect any programming changes made in the July to December funding period only (six months). FAQ Link: How much should we apply for on behalf of Specialist Program groups? FAQ Link: What is the community / broadcaster engagement / admin fee? FAQ Link: Should I request the same amount as last year? 6. What can you use the grant for? Costs relating directly to program production and community/broadcaster engagement, including: infrastructure: small equipment, storage devices (i-pod, USB drive, etc.) Page 4 of 19
program specific needs: reference materials, news sources, music, localised program related travel, program marketing and events, program website costs community participation: conference registration (e.g. NEMBC), broadcasters meeting expenses community/broadcaster engagement: administration/consultation fees for the station funding requests for Indigenous programs may include wages/honorariums for presenter, producer, contributor fees program specific training/mentoring: non-accredited training support, additional program supervision, buddy systems for new presenters. 7. What can't you use the grant for? You cannot use the grant for other costs that don't relate to the production of the program, including: operational costs, training, or equipment which can be applied for as part of the station s Development & Operations grant application overseas travel payment of membership fees access/airtime fees imposed by the station costs incurred prior to 1 July 2018 station costs that could be met by its in-kind contribution, such as studio hire fees and admin staff work time contingency costs sponsorship production 8. What does the Content Grants Advisory Committee look at when assessing your application? The Specialist Radio Programming components of a Content Grant application are not competitively assessed. Applications that meet the following criteria will receive support: Eligible program your program is eligible for funding and appropriate consultation has taken place as defined above Objective your program contributes to the ongoing maintenance and development of either RPH, Ethnic or Indigenous community broadcasting Completeness the information you have provided including attachments listed on the application form is sufficient for the committee to assess your application Previous reporting you have met all reporting requirements for previous CBF grants Budget the budget items requested are considered reasonable in comparison with your previous requests, requests from other applicants in this grant round and funds available. The approved budget section of your Grant Agreement may vary from your application request. FAQ Link: How will specialist radio programming requests be assessed? 9. What should you include in the application? Page 5 of 19
For New Programs, a full program audio sample, an example running sheet and an explanation of the services the program provides to the relevant community A clear budget for each specialist program type (Indigenous, RPH and ethnic) you are applying for. A summary of specialist radio programs (Summary of Programs). 10. How will you report on the grant if the application is successful? You will be required to submit a grant report. The grant report details what happened with the proposed activity (successes, learnings, outcomes) and includes any information required by the special conditions of your grant agreement. The grant report will show that the funds were expended as per the approved grant budget in your grant agreement. You will need to keep records of all grant expenditure. An office holder at your organisation will be required to certify that the grant funds have been expended as per your grant report. We may require an Auditor to sign a form declaring that grant funds have been expended as per the approved grant budget in your grant agreement. Any variation to the approved grant budget required should be requested in writing during the funding period. Grant expenditure variations must be approved in writing before a grant report is submitted. You must acknowledge the CBF s financial support as detailed on the CBF website. Organisation Details * indicates a required field We are aiming to simplify the application process if you are asking for support for multiple Content projects. To save you time, you only need to complete organisation and contact details once, in your primary Content application form. If you are applying for support for one project or program, this will be your 'primary' Content grant application form. If you are applying for more than one Content project, or are also applying for Specialist Radio Programming support, you will need to select one of your application forms and identify it as the 'primary' form. Is this application the primary Content grant application from your organisation this round? * Yes No We only require organisations to complete organisational information for the primary Content grant application each round. What type of organisation are you? * Community radio station Remote Indigenous Media Organisation (RIMO) Remote Indigenous Broadcasting Service (RIBS) Incorporated not-for-profit organisations auspicing applications for program groups broadcast on a community radio station Page 6 of 19
Please choose the option that best applies to your organisation. This section of your application helps the CBF to understand your organisation in more detail. The following questions assist the Content Grants Advisory Committee to determine whether your organisation should receive priority weightings or special consideration. This information will also be used to help the CBF to measure the impact of its grants programs. FAQ Link: What is content production? What was your organisation's average annual income over the past three financial years? * Must be a dollar amount. Should include all income sources, including previous grants. Annual Report * Attach a file: Your organisation s financial statements or annual report may be shared with the CBAA and other sector organisations for the purposes of sector research. If you do not wish us to share this information please contact a CBF Grants Administrator. Strategic Plan * Attach a file: FAQ Link: Why do you want our Strategic Plan in a Content grant application? FAQ Link: The application form asks me to attach an Annual Report and financial statements - what does this mean? Volunteers Total number of volunteers involved in content production at your organisation over the past 12 months * Must be a number. Including presenters, contributors, producers, production volunteers and any others. How many identify as women? * Must be a number. How many are aged under 26? * Must be a number. Page 7 of 19
Specialist Programming Overview * indicates a required field Project title * Specialist Radio Programming 2018/19 Must be no more than 10 words. A brief title to easily identify this grant. I would like to apply for support for the following program types: * Indigenous Ethnic RPH Tick all that apply. Anticipated start date * Anticipated end date * Must be a date and between 1/7/2018 and 1/7/2018. Must be a date and between 30/6/2019 and 30/6/2019. Summary of Programs Download, complete and attach a Summary of Programs for program groups for which you are seeking support. Attach Summary of Programs * Attach a file: Are any Ethnic or Indigenous programs listed in your Summary of Programs new programs since the last round? * Yes No Are any RPH programs listed in your Summary of Programs new programs since the last round? * Yes No Consultation Applicants who do not demonstrate consultation with presenters and program contributors will be considered ineligible for funding in this grant category. Resource link: Example meeting minutes Consultation with Indigenous broadcasters Page 8 of 19
Stations and auspicing groups are expected to meet with Indigenous broadcasters at least once per year to review grant funding requirements, ensure some connection between management and broadcasters, offer support to broadcasting groups, encourage active engagement with community broadcasting stations and ensure all parties understand grant requirements and expenditure processes for those grant funds. At this meeting the station, auspicing groups and broadcasters must: Review the grant guidelines for Specialist Radio Programming support Agree to the funded items requested Discuss grant expenditure recording keeping requirements Discuss how the program(s) can best serve and engage with their community Discuss how the station can support the program(s) Discuss any other issues Please provide any additional information about your consultation process How did you consult with broadcasters who did not attend the last consultation meeting? Meeting attendees List everyone who attended your Indigenous consultation meeting, including presenters, producers, station staff and volunteers. The CBF may contact meeting attendees to confirm discussions. Name Role/Position Email Phone Number Date of meeting Consultation with ethnic broadcasters Stations and auspicing groups are expected to meet with ethnic broadcasters at least once per year to review grant funding requirements, ensure some connection between management and broadcasters, offer support to broadcasting groups, encourage active engagement with community broadcasting stations and ensure all parties understand grant requirements and expenditure processes for those grant funds. At this meeting the station, auspicing groups and broadcasters must: Review the grant guidelines for Specialist Radio Programming support Agree to the funded items requested Discuss grant expenditure recording keeping requirements Discuss how the program(s) can best serve and engage with their community Discuss how the station can support the program(s) Page 9 of 19
Discuss any other issues Please provide any additional information about your consultation process How did you consult with broadcasters who did not attend the last consultation meeting? Meeting attendees List everyone who attended your ethnic consultation meeting, including presenters, producers, station staff and volunteers. The CBF may contact meeting attendees to confirm discussions. Name Role/Position Email Phone Number Date of meeting New Programs * indicates a required field New Indigenous & Ethnic programs Program name * Language and/or cultural identity * Provide a short background on the program presenters, including cultural and language groups and any supporting personnel assisting with program development * Word count: Suggested word count: 150 words Program start date * Must be a date and no later than 31/12/2018. Page 10 of 19
Provide a link to where we can find a recent typical program * If you are unable to provide a link to where we can find a recent typical program, you can mail an appropriately labelled recording on CD or USB to: Community Broadcasting Foundation Level 7, 369 Royal Parade Parkville VIC 3052 What is the connection between the relevant community and this program? * Word count: Suggested word count: 150 words What local information does this program include? * Word count: Suggested word count: 100 words Why is this program seeking support through this station or auspice organisation? * Word count: Suggested word count: 100 words If this program produced and distributed within a remote Indigenous community? * Yes No New RPH Programs Program start date * Must be a date and no later than 31/12/2018. Provide a link to where we can find a recent typical program Should be a whole typical program If you are unable to provide a link to where we can find a recent typical program, you can mail an appropriately labelled recording on CD or USB to: Community Broadcasting Foundation Level 7, 369 Royal Parade Parkville VIC 3052 Specialist Program Budgets Page 11 of 19
* indicates a required field Budget instructions To complete the budget below, make sure to: Identify all budget items required to complete the project (even those that do not require grant assistance). Describe the item required under 'Item Detail'. For example: "4 hours per week @ 25 per hour", or "10 for phone calls per week". Include the expected cost of the item under 'Total Cost'. Include any funds you are requesting from the CBF under 'CBF grant funds'. This is the amount you're asking the CBF to contribute to the project Include any station/organisation or partner financial contributions under 'Other Funds'. This can be cash or in-kind and may be a partial amount Identify other organisations supporting the project (if any) and indicate amounts under 'Contributor of Other Funds'. For example: station in-kind 300; Pozible campaign 1,100; Council grant 500 Use whole dollars. Additional reminders: 'CBF Grant Funds' and 'Other Funds' must equal the 'Total Cost' identified for each item. If you are GST registered, show GST exclusive amounts in the grant budget. If you are not GST-registered, show GST inclusive amounts. FAQ Link: How do I complete the budget table? Video Tutorial: How to complete the budget section For example: Expenditure Item Item detail Total cost CBF grant funds Other funds Contributor of other funds Infrastructure/small equipment Laptop for audio editing, see attached quote 1,000 750 250 Station Music Increase Greek music library 720 720 0 Page 12 of 19
Subscriptions/news sources Chinese newspaper 75 75 0 TOTAL 1,795 1,545 250 New programs may request a one-off payment start-up / seeding funding for program resources, training and program development. Items could include the purchase of music, USBs, program mentoring, news sources, small equipment (headphones, portable recorders) or other requirements specific to establishing a new program group. Please note the Specialist Radio Programming grant guide for how much you can apply for annually: Infrastructure/small equipment up to 750 per program, and up to 5,000 per station per program type Program materials up to 1,000 per station per program type Subscriptions/news sources up to 120 per program Music up to 720 per program, and up to 5,000 per station per program type Local travel up to 500 per program, and up to 2,000 per station per program type Program marketing up to 600 per program, and up to 1,200 per station per program type Program website costs up to 200 per program, and up to 2,000 per station Conference registration up to 2,000 per station per program type Broadcaster meeting expenses up to 1,000 per station per program type Community/broadcaster engagement: administration/consultation fees for the station up to 250 per program Indigenous program wages up to 75 per hour of programming FAQ Link: What is the community / broadcaster engagement / admin fee? FAQ Link: Do I have to provide a budget for each program? FAQ Link: Should the figures provided in the guide above be regarded as caps? Indigenous program costs Expenditure item Item detail Total cost CBF grant funds Other funds Contributor of other funds Page 13 of 19
Indigenous program cost totals Total cost amount * Total CBF grant funds amount * What is the total financial support you are requesting in this application? Other funds amount * Indigenous program cost comments and quotes Budget comments If there's anything in your project budget you would like to clarify for assessors, explain it here, such as why have you chosen a particular supplier or why you are seeking more funding than the guidelines suggests. Supporting documents Attach a file: Evidence of costs such as 3 current quotes for each item valued at 1,000 or higher Ethnic program costs Expenditure item Item detail Total cost CBF grant funds Other funds Contributor of other funds Ethnic program cost totals Total cost amount * Total CBF grant funds amount * Other funds amount * Page 14 of 19
Ethnic program cost comments and quotes Budget comments If there's anything in your project budget you would like to clarify for assessors, explain it here, such as why have you chosen a particular supplier or why you are seeking more funding than the guidelines suggests. Supporting documents Attach a file: Evidence of costs such as 3 current quotes for each item valued at 1,000 or higher RPH program costs Expenditure item Item detail Total cost CBF grant funds Other funds Contributor of other funds RPH program cost totals Total cost amount * Total CBF grant funds amount * Other funds amount * RPH program cost comments and quotes Budget comments If there's anything in your project budget you would like to clarify for assessors, explain it here, such as why have you chosen a particular supplier or why you are seeking more funding than the guidelines suggests. Page 15 of 19
Supporting documents Attach a file: Evidence of costs such as 3 current quotes for each item valued at 1,000 or higher Cost totals Total cost amount * Total CBF funds requested Total other funds amount * Contact Details * indicates a required field Privacy Notice The Community Broadcasting Foundation (CBF) respects the right of individuals to privacy protection. Where personal information is supplied to the CBF it is used to assist in providing resources and other services to community broadcasters and community broadcasting organisations, and in meeting our responsibilities as the funding agency for the community broadcasting sector. To this end personal information may be shared with other community broadcasting sector representative organisations, consultants and funding providers. Individuals have the right to access, update or correct any of their personal information held by the CBF at any time. Entities that are collecting personal information for provision to the CBF in a funding application or for related purposes must ensure that the individuals concerned consent to the provision of their personal information to the CBF, receive a copy of this Privacy Statement, and have been advised that our Privacy Policy is available at http:// www.cbf.com.au/about/cbf-privacy-statement/. Complaints against the CBF's acts or practices in relation to privacy protection may be investigated by the Privacy Commissioner who has power to award compensation in appropriate circumstances. For more information please see our Privacy Policy on our website or contact the Foundation's Chief Executive Officer on (03) 8341 5900 or by e-mail via exec@cbf.com.au. Contact person This is the person we will correspond with about this grant. Contact person * Title First Name Last Name This is the person we will correspond with about this grant Position * Page 16 of 19
e.g. Manager, Board Member, Fundraising Coordinator Phone number * Email address * Will be to our email newsletter for up-to-date information about the CBF's activities including grant opportunities Applicant Organisation ABN * The ABN provided will be used to look up the following information. Click Lookup above to check that you have entered the ABN correctly. Information from the Australian Business Register ABN Entity name ABN status Entity type Goods & Services Tax (GST) DGR Endorsed ATO Charity Type ACNC Registration Tax Concessions Main business location More information Applicant trading name * Organisation Name Can be different from the Entity name listed with the Australian Business Register shown above. Applicant Organisation Contact Details If you have applied for a CBF grant in the past and you are confident that we have your current organisation contact details on file, you only need to complete details that may have changed since last time. Postal address Address Page 17 of 19
Suburb State Postcode Physical address Address Suburb State Postcode If different from posal address above Organisation phone number Organisation email address Will be to our email newsletter for up-to-date information about the CBF's activities including grant opportunities Organisation website Must be a URL Declaration * indicates a required field Content project summary Please list your Content projects, in order of priority to your organisation. The project priority assigned by your organisation may be taken into consideration when determining funding allocations. FAQ Link: How do I prioritise my projects? No. Project title Amount requested for this project 1. 2. 3. 4. Declaration The Declaration must be made by a person with the appropriate authorisation at the applicant organisation. Page 18 of 19
I understand that this application will be competitively assessed on its merits against the assessment criteria published in the grant guidelines and that the application may not receive support, or may receive part-support. I certify that to the best of my knowledge the statements made within this application are true and correct, and I understand that if the applicant organisation is approved for this grant, we will be required to accept the terms and conditions of the grant as outlined in the grant agreement. Name of authorised person * Title First Name Last Name Must be a senior staff member, board member or appropriately authorised volunteer Position * e.g. Station Manager, Treasurer, Board Member Date * Must be a date Feedback and How to Submit Feedback We encourage grantees to provide constructive feedback so we can learn more about your experience in working with us to help us improve our grants process. The following anonymous survey should take you no longer than 5 minutes to complete: https://www.surveymonkey.com/r/submittedapplications How to submit Once you have completed your Content grant form, Review and Submit the form. You can print/download the application as a pdf document to share with others by clicking Download PDF at the top of the Review page. To submit your application, click the Submit button at the top of the Review page. Any unsubmitted forms will not be accessible to the CBF and will not be assessed. If a required question is left blank or you have entered incorrect characters in a question (like letters in a number question), you will be unable to submit a form. Use the Application Form Navigation list to return to the question that requires completion. Once you successfully submit your application you will receive an automatic email confirming receipt of your application with an attached pdf version for your records. Page 19 of 19