Application Form PAF Fellowship BBC Performing Arts Fund PAF Fellowship 2014 1. Guidelines 1.1 Please read this first before completing your application. BBC Performing Arts Fund - PAF Fellowship Scheme Remember Applications will open at 10am 1st May 2014. All documentation required as proof of the organisation's eligibility must be received by 5pm 18th August 2014. Applications will close at 5pm 18th August 2014. The PAF Fellowship is designed to identify and support the next generation of performing arts talent and intends to provide funding to professional organisations with significant experience in the performing arts such as companies, organisations, venues, agencies and festivals who will in turn use the grant to provide a bespoke Fellowship placement. Organisations are invited to put forward their proposal outlining the details of the Fellowship they intend to offer and stating how they have selected the person who will be their Fellow. How much can an organisation apply for? Organisations can apply for 10,000 towards the cost of the Fellowship. How will the application process work? There will be four stages to the application process: Stage One: Proof of Eligibility - Organisations should complete the online eligibility quiz and post supporting documentation to BBC PAF as proof of their eligibility. All documentation required as proof of the Organisation s eligibility must be received by 5pm 18th August 2014. Any documentation received after this time will not be accepted and the Organisation s application will be rejected. Stage Two: Application Form - Organisations that have passed the eligibility quiz should then fill out the following online application form. Organisations must fill out and submit this form before 5pm 18th August 2014 in order to apply for a grant. Please send the eligibility documents to BBC PAF as soon as possible. You do not need to wait until you have completed the application form or selected your Fellow before you send these. Stage Three: Assessment - Applications from those Organisations that have proven their eligibility and submitted the online application form will now be assessed. The highest scoring applications will be required to attend a face-to-face meeting with BBC PAF to discuss their application. The Fellow must also attend this meeting. Stage Four: Selection Process and Grant - Final decisions will then be made and successful organisations will be approved by the BBC Performing Arts Fund and grants will be paid. Please refer to the Terms and Conditions for more details and if you have a question about then scheme then please read our FAQs Important things to remember: - Please ensure that you read the Terms and Conditions of the scheme in detail. - Only one application per organisation is permitted. - You will be able to save your application form and return to it at a later date. - Applications will remain open for submissions for approximately 15 weeks (to 18th August 2014) - All documentation required as proof of an organisation's eligibility (see Stage One) must be received by 5pm 18th August 2014. Documentation received after this time will not be accepted and the organisation's application will be rejected. We know that applying for a grant can be an overwhelming process sometimes so we have tried to be as clear as possible. However, if you do have any queries regarding the application process you can contact us via Facebook or Twitter or you can send us an e-mail performingartsfund@bbc.co.uk* [*Please note that during busy periods replies could take up to 14 working days] Good luck!
2. Contact Details 2.1 Application Information Application ID: 2.2 Organisation Details Name of the Organisation: Postal address for organisation: Address line 1: Address line 2: Town / city: Region: See Map Contact phone no: Organisation's email address Organisation's Twitter account (if applicable): County: Postcode: Mobile phone no: Organisation's web address (if applicable): Organisation's Facebook account (if applicable): 2.3 Applicant Details Name of person submitting the organisation s application to us (Applicant): Contact phone no: Their role in or relationship to the organisation: Mobile phone no: Email address: 2.4 Fellow Details Name of the proposed Fellow (Fellow): Postal address: Address line 1: Address line 2: Town / city: Region: See Map Contact phone no: Email address: Fellow's Facebook account: County: Postcode: Mobile phone no: Fellow's web address: Fellow's Twitter account: Completed Stage Two of Seven
3. About Your Organisation In order to assess your application we need to hear all about the organisation. Please answer the following questions giving as much detail as possible to help the assessors build up a clear picture of the organisation and its activities. 3.1 Please state the organisation s legal structure. Please tick all that apply. Unincorporated association Charitable Organisation Company Ltd by guarantee Community Interest Company Partnership other 3.2 If your organisation is a charity, please provide the charity number: 3.3 How will your organisation be funded to the end of December 2015? We want to ensure that the organisation will be in a position to carry out the Fellowship. 3.4 Please give an overview of your organisation - tell us what you do and how you do it (300 words max) 3.5 When and why was the organisation founded? 3.6 Do you have any similar placements or training schemes currently running? Yes No If yes, please give details
3.7 Have you run a similar placement or training scheme in the past? Yes No If yes, please give details 3.8 Please briefly summarise the organisation s artistic vision to the end of 2015. * Please point out any highlights that may be directly relevant to the Fellowship. Completed Stage Three of Seven
4. About Your Fellowship All Fellowships should offer an opportunity for a talented and motivated emerging creative to work under the guidance of experienced mentors to develop their skills, experiment, create and showcase their work, and experience the reality of working in a professional arts environment. Please answer the following questions regarding the Fellowship placement you would offer. Please provide as much detail as possible in order to help the assessors build up a clear picture of the placement. 4.1 Please provide a brief summary of your proposed Fellowship placement (no more than 150 words) 4.2 Now in detail, tell us more about your proposed Fellowship placement. Tell us what the Fellow will do, how they will do it and the difference it will make to their career. Please also explain the difference it will make to the organisation. 4.3 What developmental support will your organisation give to the Fellow during the placement? Please also include the "in kind" support your organisation will provide to the Fellow. For example mentoring, networking, shadowing opportunities, one-to-one advice, performance opportunities, creative opportunities, feedback or master classes 4.4 Who will be the main mentor during the placement? 4.5 What will the Fellow's creative, public-facing outcome of the placement be?
4.6 Please provide a provisional schedule of the Fellowship including key dates 4.7 What will the longer term legacy of the placement be for the organisation? What will happen at the end of the Fellowship and what support will be offered to the Fellow at this time? Completed Stage Four of Seven
5. About the Fellow All Fellowships should offer an opportunity for a talented and motivated emerging creative to work under the guidance of experienced mentors to develop their skills, experiment, create and showcase their work, and experience the reality of working in a professional arts environment. Sections 5.1 to 5.8 should be completed from the point of view of the organisation you work for. Section 5.9 should be completed by the person that you have indicated you would like to be the Fellow. 5.1 Please provide the name of the Fellow you have selected for this placement. 5.2 Has your selected Fellow been a resident in the UK for more than 3 years? Yes No 5.3 Does your selected Fellow have the right to work in the UK? Yes No 5.4 Has the Fellow ever undertaken paid work for the organisation in any capacity before? The Fellow must not have undertaken any paid work by the organisation in the past in any capacity. This includes co-productions and collaborative productions that were paid. Anyone who has been paid any amount of money (as a salary or as a small fee) is not eligible to be your Fellow. Yes No 5.5 If applicable, please provide web links to examples of your selected Fellows work, which demonstrates their talents and skills. 5.6 Please provide a short biography of the Fellow you have selected for this placement demonstrating their experience and suitability for this placement, bearing in mind that they must have a track record. (300 words max)
5.7 Describe the selection process undertaken to choose this Fellow. Please be absolutely clear as we will not progress this application further if we are in doubt. (300 words max) As stated in the Terms and Conditions, an open call and interview process must have taken place to select your Fellow. Please read the Eligibility section of the Terms & Conditions if you need this clarified. 5.8 How would this person in particular benefit from this Fellowship? (300 words max) 5.9 Please provide a short statement directly from the person that you have indicated you would like to be the Fellow. (300 words max) This should be in the first person and should include a short summary of what they hope to achieve through this placement with your organisation, what the benefits would be to them as an individual, and how it would support their professional development and long term goals. Completed Stage Five of Seven
6. Budget Please note: Organisations must apply for 10,000. Organisations may use up to 20% of the grant to cover the organisations overheads in administering the Fellowship and must ring fence the remaining 8,000 to ensure that it is not used for any purpose other than the Fellowship placement within the organisation. Provide a detailed breakdown of your Fellowship placement budget. Please see the guidance notes for more information: Budget Instructions 6.0 Amount requested from the BBC Performing Arts Fund for the Fellowship. 10,000.00 6.4 INCOME Other source of income Amount In kind Description Total Income: 6.5 EXPENDITURE Expenditure Amount In kind Description Total Expenditure: 6.6 Have you made other applications for funding for this project? If so please tell us where you have have applied to, and how much you have applied for. Please also tell us the status of your application with others funders. YES NO Completed Stage Six of Seven
7. Submit 7.1 How did your organisation hear about this grant-making scheme? Please select all that apply. On a PC, hold CTRL and click with your mouse to select and deselect multiple answers. On a Mac, hold COMMAND and click with your mouse to select and deselect multiple answers. if other (specify) Applications will not be accepted from organisations managed, administered or run by a BBC employee or those of its affiliates and their close relatives. Please refer to the Terms and Conditions for full details. Additionally, if the proposed Fellow has a relationship to a BBC member of staff, this should also be declared. If you have a direct relationship to declare then please do so below. Declaration of interest: If your organisation or Fellow has an affiliation or relationship with a BBC member of staff, BBC PAF member of staff or a BBC PAF Trustee, please declare this relationship. Please tick this box to show you have read and agree to the Terms and Conditions of the scheme. Terms & Conditions The information you supply in this form will be used by the BBC Performing Arts Fund only for the purpose of administering the scheme. We will not publish or share your personal data with third parties without your permission, unless this is necessary for the administration of the scheme or we are required to do so by law. Any data gathered will be processed in accordance with the Data Protection Act 1998 and the BBC Performing Arts Fund's Privacy Policy (copies available on request). 7.2 What happens now? If your Proof of Eligibility documentation has already been received and verified then your submitted application form will now be assessed and your organisation will be notified via e-mail as to whether or not the organisation has been shortlisted by 17th October 2014. Please remember that your application will not be assessed and the organisation will no longer be eligible to receive a grant if your Proof of Eligibility documentation is incorrect according to the Terms and Conditions of the scheme, if your documentation is incomplete or is not received by 5pm 18th August 2014. If you have any queries regarding your application, please e-mail us performingartsfund@bbc.co.uk* [*Please note that during busy periods replies could take up to 14 working days] Good luck! Your application form has not yet been submitted to us. Please click the 'Save Form & Continue' button to finish the final section of this form. Completed Stage Seven of Seven