NHS BOLTON CLINICAL COMMISSIONING GROUP Public Board Meeting AGENDA ITEM NO: 16 Date of Meeting: 26 th May 2017 TITLE OF REPORT: AUTHOR: PRESENTED BY: Health and Safety Committee Joanne Taylor, Board Secretary Su Long, Chief Officer PURPOSE OF PAPER: (Linking to Strategic Objectives) LINKS TO CORPORATE OBJECTIVES (tick relevant boxes): RECOMMENDATION TO THE BOARD: (Please be clear if decision required, or for noting) COMMITTEES/GROUPS PREVIOUSLY CONSULTED: For the Board to receive and review the minutes of the Health and Safety Committee meeting held on 24 th April 2017. Delivery of Year 1 Locality Plan. Joint collaborative working with Bolton FT and the Council. Supporting people in their home and community. Shared health care records across Bolton. Regulatory Requirement Standing Item The Board is asked to approve the Minutes. Health and Safety Committee REVIEW OF CONFLICTS OF INTEREST: VIEW OF THE PATIENTS, CARERS OR THE PUBLIC, AND THE EXTENT OF THEIR INVOLVEMENT: Conflicts of Interest are reviewed at every meeting. Patient views are not specifically sought as part of this report. EQUALITY IMPACT ASSESSMENT (EIA) COMPLETED & OUTCOME OF ASSESSMENT: EIA and an assessment is not considered necessary for the report. 1
MINUTES HEALTH AND SAFETY COMMITTEE Date: 24 th April 2017 Time: Venue: 3.00pm The Bevan Room, 2 nd Floor, St Peters House Present: Minutes by: Su Long (SL) Joanne Taylor (JT) Diane Sankey (DS) Sarah Parker (SP) Louise Coulson (LC) Alana Hall (AH) Amanda Williams (AAW) Joanne Taylor (JT) Chief Officer (Chair of meeting) Board Secretary, 2 nd floor representative Governance, Risk & Complaints Manager, 2 nd floor representative RMBS, Ground floor representative Quality & Safety Support Officer, 2 nd floor representative Primary Care, Ground floor representative Finance/BI/Contracting, 1 st floor representative Board Secretary Minute Topic No. 1. Apologies for absence Apologies for absence were received from Colin Warburton, NHSPS representative. 2. Minutes from the last meeting held on 20 th October 2016 The minutes were approved as a correct record. An update on the actions agreed at the last meeting was received: Security Update to CCG Staff As agreed at the last meeting, the information on who to call in the event of an incident occurring in the town centre has been re-advertised to all staff. Additional panic alarms have also been purchased which will be available to staff when delivered. It was agreed to re-advertise the availability of panic alarms at the April staff brief (JT). Workplace Risk Assessment Reviews An update was presented to the Executive in November 2016. A further update is due to be presented following discussion at this meeting on the current risk assessments on each floor. OD Compliance Training A further reminder was sent to all managers regarding the need to ensure staff completed their compliance training modules. A further update on the new system was received later on the agenda. Safety Exercises Fire Evacuation Tests The Fire Safety policy has been updated and is being presented at the meeting for approval. A debrief did take place with all fire wardens reminding them of their roles/responsibilities and a fire evacuation test was carried out in December 2016. Both the fire warden update and evacuation test will be re-run at some point this year.
First Aid/Defibrillator Training Following the successful training sessions held last year, further publicity was sent to all staff to assess any further interest in arranging additional training. So far, nominations received from the RMBS team. The Committee agreed that a further course for RMBS staff and new starters should be arranged (JT). An update on the actions previously agreed on publicising of AEDs in the area was also received. It was noted that all GP surgeries are required to have an AED, however under CQC regulations, this is not a requirement for nursing homes. A list has therefore not been complied that can be shared wider as it is voluntary. It was noted that NWAS has an app which confirms where the nearest AED equipment is, as long as organisations have reported this to NWAS. The Committee agreed that the advertising of AED equipment be highlighted to a future practice managers meeting requesting practices to register their AED equipment with NWAS (AH). Incident/Accident Reporting Storing of Medication This was discussed at a Staff Forum meeting and one member of staff so far has confirmed the need to store medication on site. The first aiders are aware of this. The Committee agreed to re-advertise this at the April staff brief (JT/DS). A check to also be made of any requirements with GMSS IT/RA staff (JT). Security Standards for Commissioners The draft policy is being finalised but needs to be reviewed in light of any moves from St Peters House. With regard to the self-assessment report, this has been put on hold as there is currently no requirement for CCGs to complete this. Update from NHSPS Condition of building With regard to the issue raised at the last meeting regarding the lift emergency alarm bell not connecting to the call handler, notices are now placed on the lifts to request staff do not use the lifts out of hours until the issue is resolved. Reported that all electrical equipment has again been PAT tested by the Local Authority in March 2017. Thanks were given to Louise Coulson for organising the testing. Members also noted that the issue regarding the stored temperature of the cylinder has been resolved. 3. Health & Safety Update on actions since the last meeting including: Workplace Risk Assessment Reviews The reports detailed the outstanding issues/hazards by floor as at April 2017. It was noted that a number of issues have now been actioned and removed from the assessment forms. Overall health and safety update including the workplace risk assessments to be presented to a future Executive (JT/DS). OD Compliance Training It was reported that the CCG is now up and running on the new compliance training package called Virtual College. Page 2 of 4
A presentation has been received at the last staff briefing on how the package operates and various emails have been sent to staff on how to complete each module and that this is now a rolling programme for completion of modules on a yearly and 3 yearly basis. As this has only just been developed, it is hard to see the take up at this stage. However, from the last HR performance report, the CCG is above the Greater Manchester average on all modules apart from fire awareness and safeguarding children module. HR Latest sickness figures/induction Audit Sickness absence rates were decreasing. As at February 2017, the current rate is 2.73%, compared to 4.64% as at March 2016. The main cause of sickness continues to be stress related absences. Induction Meetings with New Starters Su Long continues to hold bi-monthly meetings with new starters which are being well received by the new members of staff. There are plans to add on a brief finance update at the end of the Chief Officer induction update from April 2017. Safety Exercises Fire Evacuation Tests etc. Previously discussed in the minutes from the last meeting. 4. Incident and Accident Reporting: A list of staff incidents and accidents were tabled. The Committee reviewed the report and noted there were 6 low level incidents/accidents reported in the previous year. 5. Policy Updates: First Aid Policy Update The Committee received an update on the changes made to the policy since approval in April 2016. The main changes noted was the inclusion of the AED procedure and checklist. The Committee agreed the changes and agreed that the Chief Officer approve the final version of the policy for publicising on the CCG website (JT). Revised Fire Safety Policy The updated policy was presented for approval. This now included the process for dealing with personal evacuation plans (PEEPs) for staff with disabilities and included the roles/responsibilities of fire officers/wardens/managers and staff. The Committee agreed to the revised policy and agreed that the Chief Officer approve the final version of the policy for publicising on the CCG website (JT). 6. Update from NHSPS on: Condition of building including repairs/maintenance/testing A report detailing the outstanding estates jobs for the building was presented. The main points highlighted for immediate action were: Outside lights. New lock on back door. Lift not working and auto dialler/emergency bell. Monitoring of intruder alarm and fire alarm. Cracked tiles in 1 st floor and ground floor kitchen. Fire extinguisher checks. The Committee agreed that the outstanding jobs, including outstanding timescales which related to health and safety issues, be sent to NHSPS and copied to Jon Rouse (JT/CW). Page 3 of 4
All other outstanding jobs to be chased as these have been on the job list for a number of months (JT/CW). 7. Any other business It was reported that Louise Coulson and Sarah Parker had recently undertaken NEBOSH training. Incident reporting The Committee agreed to re-advertise the process for reporting incidents/accidents through the safeguarding portal at the April staff brief (JT/DS). 8. Date of Next Meeting Agreed as 23 rd October 2017 at 3pm in the Bevan Room, 2 nd Floor, St Peters House. Page 4 of 4