NON-Partner Faculty Orientation for Using TCPS SM OrientPro AY2011-2012 Please note there is a student version of this information that should be distributed to your students prior to using the TCPS SM OrientPro Do NOT distribute this document to your students! Your school has assigned clinical placements with facilities who are members of the Tennessee Clinical Placement Partnership (TCPP). This organization was initiated by the Tennessee Center for Nursing in the fall of 2005. Fueled by the current nursing and healthcare professional shortage, this is just one strategy actively being pursued within the state to build educational capacity for healthcare education in Tennessee. Today, TCPS SM is operated by Cyber Healthcare Solutions, LLC. The Tennessee Clinical Placement System SM is a division of the national Total Clinical Placement System SM initiative that provides clinical placement solutions to healthcare and academia in other states. Learn more about the national initiatives at http://tcpshome.com. Learn more about the TCPS SM in Tennessee visit http://tcps-tn.org. Your students will access online general and facility orientations via the OrientPro component of the TCPS SM! TCPS OrientPro Using online technology, much of the orientation content is available for you and your students at any time of the day or night! This integration of technology into practice provides more flexibility for all individuals students, faculty, and clinical facility educators! TCPS OrientPro may be accessed directly by students and faculty at: http://tcps-tn.org/students.html Content User ID = 2012orient Content Password = clinicaltn Access information is case specific. The information is changed each August and will be used for the entire academic year. It is considered the CONTENT login information. Users will also create a PERSONAL QUIZ login to take quizzes and retrieve completion certificates! This link and access information should be distributed to your students using the student handout that was supplied by the Partner Facility! NON-Partner Faculty Instructions for TCPS SM AY2011-2012 1
OrientPro Technical Information All software/plugins required for the optimal use of the TCPS OrientPro is free and available for download on the Technical Requirements Link on the site. All users are encouraged to visit this link in preparation for beginning their orientation process. OrientPro is not compatible with the ipad due to the use of FLASH in content presentation. ALERT: In some computer labs, firewall security may need to be adjusted to allow full functionality of the program. Often this is as simple as calling the local IT department to notify them that the URL of the program is a trusted site. ALL schools are strongly encouraged to test computer lab access prior to assigning students to complete the program. This saves lots of frustration the first few weeks of school! Technical support for TCPS SM SYSTEM assistance may be reached at help@tcpshome.com. A Contact Us link is provided on the portal and the General Orientation entry page to report any system issues. Please encourage your student to seek local assistance for computer-specific issues. OrientPro Components: General Orientation to partner healthcare facilities is achieved through online content. This content includes information that is common to all healthcare facilities and is mandated by the various regulatory agencies that govern healthcare. Content is updated at least annually in July for the next academic year and then as needed should a major regulatory requirement be imposed. Students must complete this information PRIOR to the first day at the clinical facility. All partner clinical facilities have agreed to require students and faculty to complete a standardized general orientation program once per twelve (12) months. Students who complete general orientation in the fall semester for instance, are not required to repeat it during the spring semester. The design of these online modules offers students an opportunity for both reviewing content and practice. Content Modules include: o Module 1: Emergency Preparedness covers content related to environmental and patient emergencies. o Module 2: Confidentiality & Compliance addresses HIPAA, patient confidentiality, and compliance regulations that mandate ethical business practice in healthcare. o Module 3: Infection Control & Blood-Borne Pathogens explains basic infection control practices and how to protect yourself and others from infections and blood-borne pathogens. o Module 4: Safety in the healthcare setting is critical to patient care delivery. This module will address basic safety practices such as electrical & chemical safety, ergonomics & back safety, security and behavioral events. The National Patient Safety Goals are also presented. o Module 5: Dealing with Diverse Populations will examine patient care delivery for patients with physical and mental disabilities as well as cultural and spiritual differences. There are currently three versions available: Pre-licensure Nursing, RN to BSN and Graduate Nursing Students and Healthcare Professional Students. The differences are in the PRACTICE component of the program for pre-nursing students and medication administration content for all nursing students. There are two different versions of the Pre-Licensure Practice situations that rotate each year to provide students with new situations during their typical two year clinical rotation schedule. To validate content completion, all users (students and faculty) will take a General Orientation quiz. Check with your school leadership if you are uncertain of which quiz is required for faculty. Usually, faculty takes the quiz appropriate for their students. NON-Partner Faculty Instructions for TCPS SM AY2011-2012 2
Pre-Licensure NURSING General Orientation Quiz All participants must pass with a score of 90%. The quiz is taken from a 150-item test bank that generates random quizzes with random answers. Students will be tested over the general content as well as from the PRACTICE content in place of the previous password found within the practice content. RN to BSN & Graduate Nursing Orientation Quiz To validate content completion, a 25-item quiz is provided for both students and faculty. All participants must pass with a score of 92%. The quiz is taken from a 140-item test bank that generates random quizzes with random answers. This content also includes medication administration safety components. Healthcare Professional Orientation Quiz To validate content completion, a 25-item quiz is provided for both students and faculty. All participants must pass with a score of 92%. The quiz is taken from a 125-item test bank that generates random quizzes with random answers. OrientPro uses a Quiz Management System (QMS) for quiz taking and score reporting. All users must create a separate individual Quiz Username and Password when taking quizzes and for retrieving completion certificates. There are specific instructions for using the Quiz Management System available for students when they attempt a quiz. Quizzes may be taken multiple times until the student passes the quiz. Please confirm with your clinical facility that your school has been added to the LMS or students will not be able to take their quiz. FERPA Compliance: In keeping with the mandates of the Federal Family Educational Rights and Privacy Act (FERPA), all students/faculty completing any online orientation quiz through the TCPS must agree to their name, email address, school and quiz score being posted in a report for all participating clinical facilities and schools. Should a student not agree, they are instructed to contact their faculty member to identify a mutually agreeable name alias to use when taking the online quizzes. Once a passing score is registered in the system, additional attempts are not posted and users will have the opportunity to print a Certificate of Successful Completion. This document can also be used to validate program completion as needed. All quiz certificates have been updated for this academic year and will include the name of the orientation quiz completed (General or Facility-specific), the academic year, student name, quiz score, & completion date such as the example shown here. The user s QUIZ username is also printed on the certificate to assist with tracking users who may create multiple user accounts in the system. Please confirm with the facility how to submit your student s orientation completion certificate and any required facility specific documents. NON-Partner Faculty Instructions for TCPS SM AY2011-2012 3
Facility-Specific Orientation In addition to the general content, most individual facilities have placed their Clinical Orientation content online. This content is accessed as STEP #2 in the Orientation process. The goal of this component is to minimize the classroom time at the facility to get students to the bedside delivering patient care. Some facilities have also included information specific for faculty bringing students to their facility. Faculty should complete any facility specific orientation for your assigned clinical rotations. IF the facility has an online quiz, result information is stored in the QMS similar to the General Orientation Quiz. Certificates of completion are also available to students with successful quiz scores. Students may document their facility orientation on their Clinical Passport to provide an ongoing record of their clinical orientations or as directed by your school s orientation guidelines. Plan to work with the clinical facility educator to identify what on-site content will be needed as well as any specific orientation requirements for faculty. The Clinical Passport Document provides a paper tool that students and faculty can use to validate their clinical requirements such as immunizations, CPR status, and orientation activities each semester. There are two versions one with health information and one without. Both have been designed to serve as a viable document for up to two academic years as needed. Students will have the opportunity print their Clinical Passport in Step 3 of the orientation process. Schools and facilities have varying procedures for maintaining this document or related information some are requiring the student to maintain the document, others are filing the document in the School, others are asking the current faculty member to hold the document for the semester and then pass it on to the next course faculty when appropriate, and still others have a separate process/database in place to deal with this information. Be sure and check with the FACILITY to determine which version of the Passport if any should with your students! Please confirm with the facility if a Clinical Passport Document will be required for your student and which version to use! A copy of the passport forms are attached to this handout for your review. Students may complete this forms online as a PDF form to save to their computer if appropriate. The OrientPro server does not maintain this information. NON-Partner Faculty Instructions for TCPS SM AY2011-2012 4
Should your school join the TCPP? YES! Partners within the TCPP have access to all features of the TCPS SM which includes: A searchable online database of Clinical Placements where TCPP partners receive priority for all clinical placements! All orientation components Evaluation components Learn more about the benefits of joining at: http://tcpshome.org/ For information on joining the TCPP, contact Pam Taylor, TCPS SM Program Director at Pam.Taylor@tcpshome.com NON-Partner Faculty Instructions for TCPS SM AY2011-2012 5
Student / Faculty Clinical Passport 1 STUDENT/FACULTY INFORMATION NAME: LAST FIRST SCHOOL: DATE OF BIRTH: / / STUDENT TARGET GRADUATION DATE: CRIMINAL BACKGROUND CHECK: Verified by: DRUG SCREEN (if available or required): Date: Verified by: FACULTY LICENSURE VERIFICATION: RENEWAL # EXPIRATION DATE: CERTIFICATIONS/SPECIALTY: HEALTH RECORD MEASLES, MUMPS, & RUBELLA Dates of Vaccine: MMR #1: MMR #2:. Date drawn and result of: Measles titer: Mumps titer: Rubella titer: TUBERCULIN SKIN TEST (PPD) (annual requirement) Date: OR Chest x-ray if positive PPD Date: Medical Screening Report Date: HEPATITIS B Dates of Vaccine: HB#1: HB#2: HB#3: Date of Disease: Immunity confirmed by blood titer HbsAB: Date: Hepatitis B declination waiver signed: Date: INFLUENZA (annual requirement) Date of Vaccination: Date of Vaccination: Signed Waiver on File VARICELLA (CHICKEN POX) Date and result of varicella titer: Dates of vaccination: #1: #2: DIPTHERIA/TETANUS (Must be within 10 years) Last booster date: CPR Students/Faculty must have a current card/roster indicating Healthcare Provider status to participate in clinical! Expiration American Heart Association or - American Red Cross NON-Partner Faculty Instructions for TCPS SM AY2011-2012 6
8/2012 GENERAL ONLINE HEALTHCARE ORIENTATION Complete this content once per academic year! CONFIDENTIALITY & COMPLIANCE CARING for DIVERSE POPULATIONS GENERAL ORIENTATION QUIZ - the Completion Certificate should be kept with the Clinical Passport! Score: EMERGENCY PREPAREDNESS Score: INFECTION CONTROL & BLOODBORNE PATHOGENS SAFETY in the HEALTHCARE SETTING CLINICAL FACILITIES SPECIFIC ORIENTATION Be sure and include any required facility documentation including Quiz Certificates with your Passport! Facility: Date: VERIFICATION OF ACCURATE DOCUMENTATION (SIGNATURE of INSTRUCTOR & DATE) DATE SIGNATURE: DATE SIGNATURE: DATE SIGNATURE: NON-Partner Faculty Instructions for TCPS SM AY2011-2012 7
Student / Faculty Clinical Passport 2 STUDENT/FACULTY INFORMATION NAME: LAST FIRST SCHOOL: DATE OF BIRTH: / / STUDENT TARGET GRADUATION DATE: CRIMINAL BACKGROUND CHECK: Verified by: DRUG SCREEN (if available or required): Date: Verified by: FACULTY LICENSURE VERIFICATION: RENEWAL # EXPIRATION DATE: CERTIFICATIONS/SPECIALTY: CPR Students/Faculty must have a current card/roster indicating Healthcare Provider status to participate in clinical! Expiration American Heart Association or - American Red Cross GENERAL ONLINE HEALTHCARE ORIENTATION Complete this content once per academic year! CONFIDENTIALITY & COMPLIANCE CARING for DIVERSE POPULATIONS EMERGENCY PREPAREDNESS GENERAL ORIENTATION QUIZ - the Completion Certificate should be kept with the Clinical Passport! INFECTION CONTROL & BLOODBORNE PATHOGENS SAFETY in the HEALTHCARE SETTING Score: CLINICAL FACILITIES SPECIFIC ORIENTATION Be sure and include any required facility documentation including Quiz Certificates with your Passport! Facility: Date: VERIFICATION OF ACCURATE DOCUMENTATION (SIGNATURE of INSTRUCTOR & DATE) DATE SIGNATURE: NON-Partner Faculty Instructions for TCPS SM AY2011-2012 8