Central Florida Regional Planning Council April 11, 2018 Hardee County Health Department 115 K.D. Revell Road, Wauchula, FL 33873 9:30 a.m. MEETING AGENDA CALL TO ORDER Chairman Mike Thompson Invocation Pledge of Allegiance Roll Call Announcements AGENDA ITEM #1 PUBLIC COMMENTS AGENDA ITEM #2 COUNCIL ADMINISTRATION A. February 14, 2018, Council Meeting Minutes B. March, 2018 Financial Report Action Recommended: Approval Exhibit #2: A. February Meeting Minutes (Page 4) B. March Financial Report will be distributed at the meeting. AGENDA ITEM #3 HARDEE COUNTY ACTIVITIES REPORT Lex Albritton, Hardee County Administrator, has been invited to update the Council on current activities in Hardee County. Action Recommended: Information Only Exhibit: None 04-11-2018 CFRPC Agenda Package Page 1 of 27
AGENDA ITEM #4 RESOLUTION FOR RECEIVING SUPPLEMENTAL 5310 TRANSIT FUNDS FOR SENIOR CITIZENS AND PERSONS WITH DISABILITIES The Central Florida Regional Planning Council has received a supplemental allocation for 5310 funds for the Hardee, Highlands and Okeechobee County system. This Resolution grants authority for the Executive Director to receive and administer those funds. Action Recommended: Adopt Resolution Exhibit #4: Resolution 2018-3A (Page 10) AGENDA ITEM #5 RESOLUTION APPROVING JOINT PARTICIPATION AGREEMENT (JPA) WITH FDOT FOR 5311 FUNDS FDOT has proposed a new JPA for Federal 5311 funds to coordinate rural mobility for the six Counties of DeSoto, Glades, Hardee, Hendry, Highlands, and Okeechobee. This continues work supporting the Heartland Regional Mobility Plan currently under update. Action Recommended: Adopt Resolution Exhibit #5: Resolution 2018-3B (Page 11) AGENDA ITEM #6 TRANSFER OF TRANSPORTATION DISADVANTAGED DESIGNATED OFFICIAL PLANNING AGENCY (DOPA) RESPONSIBILITIES Staff will update the Council on transition of the Designated Official Planning Agency responsibilities for Transportation Disadvantaged from CFRPC and the Southwest Florida Regional Planning Council to the HRTPO. Action Recommended: Information Only Exhibit: None AGENDA ITEM #7 UPDATE ON THE HEARTLAND REGIONAL TRANSPORTATION PLANNING ORGANIZATION (HRTPO) Staff will update the Council on current activities of the HRTPO. Action Recommended: Information Only Exhibit: None AGENDA ITEM #8 COMPETITIVE FLORIDA GRANTS Staff will provide an update regarding FY 17-18 Competitive Florida grants including My Polk City and Frostproof on the Move. Staff will also provide information regarding the upcoming FY 18-19 grant cycle. Action Recommended: Information Only Exhibit #8: Grant Information will be distributed at the meeting. 04-11-2018 CFRPC Agenda Package Page 2 of 27
AGENDA ITEM #9 AUDIT ENGAGEMENT LETTER The auditing firm of CliftonLarsenAllen has prepared terms for audit services for the FY 2017-18 CFRPC audit of financial statements of governmental activities. Staff recommends approval of the audit engagement terms. Action Recommended: Approve Audit Engagement Letter Exhibit #9: CliftonLarsenAllen Audit Engagement Letter (Page 12) AGENDA ITEM #10 HOUSING ISSUES IN THE REGION Housing availability and affordability is an increasing concern in the region in both our urban and rural areas. Staff will present information on this subject and invite Council Members to share local experiences or questions regarding housing. Action Recommended: Information Only Exhibit: None AGENDA ITEM #11 EXECUTIVE DIRECTOR S REPORT The Executive Director will report on the following items: A. Legislative Activities B. Disaster Recovery Workshops C. Project Updates D. FRCA Monthly Report Action Recommended: Information Only Exhibit #11: FRCA Monthly Report (Page 27) AGENDA ITEM #12 OTHER BUSINESS A. Set date, time, and location for next meeting. B. Other Business ADJOURN Please be advised that if you desire to appeal any decisions made as a result of the above hearing or meeting, you will need a record of the proceedings and in some cases a verbatim record is required. You must make your own arrangements to produce this record (Florida Statute 286.0105). The Central Florida Regional Planning Council conducts business in accordance with Title VI of the Civil Rights Act of 1964 and other nondiscrimination laws. Public participation is solicited without regard to race, color, national origin, age, sex, religion, disability, familial, or income status. In accordance with the Americans with Disabilities Act, persons with disabilities needing special accommodations to participate in this proceeding should contact Patricia M. Steed, Executive Director, 555 E. Church Street, Bartow, FL 863-534-7130 x 130 within two working days of receipt of this notification. If hearing impaired call: (TDD) 1-800-955-8771 or voice impaired call: 1-800-955-8770 via Florida Relay Service. 04-11-2018 CFRPC Agenda Package Page 3 of 27
Central Florida Regional Planning Council Meeting Minutes February 14, 2018 DeSoto County Administrative Building 201 E. Oak Street Arcadia, FL 9:30 a.m. Chairman Mike Thompson called the meeting to order at 9:30 a.m. Norman White, Council Attorney, offered the invocation followed by the Pledge of Allegiance. New Member Oath of Office Norman White, Council Attorney, administered the new member Oath of Office to City Commissioner Bill Read, City of Lakeland, and to City Commissioner Nathaniel Birdsong, City of Winter Haven. Roll was called with the following members present: Chairman, Commissioner Mike Thompson, Hardee County Vice Chair, City Commissioner Neda Cobb, City of Wauchula Commissioner Buddy Mansfield, DeSoto County City Councilmember Keith Keene, City of Arcadia Jackie Tucker, DeSoto County Gubernatorial Appointee Commissioner Don Elwell, Highlands County Mayor John Shoop, City of Sebring City Commissioner, Mike O Connor, City of Okeechobee City Commissioner, Nathaniel Birdsong, City of Winter Haven City Commissioner, Bill Read, City of Lakeland City Commissioner Pat Huff, City of Bartow and Ridge League of Cities Hazel Sellers, Polk County Gubernatorial Appointee; Polk County School Board Todd Miller, Hardee County Planning Director, Ex-officio Jon Inglehart for Mary Yeargan, Department of Environmental Protection, Ex-officio Members absent: Chet Huddleston, Hardee County Gubernatorial Appointee Donna Howerton, Highlands County Gubernatorial Appointee; Highlands County School Board Commissioner Bryant Culpepper, Okeechobee County Commissioner Melony Bell, Polk County Jeff Kincart, Polk County Gubernatorial Appointee Earl Hahn, DeSoto County Planning Director, Ex-officio Ben Dunn, Highlands County Development Services Director, Ex-officio 04-11-2018 CFRPC Agenda Package Page 4 of 27
Bill Royce, Okeechobee County Planning Director, Ex-officio Tom Deardorff, Polk County Director of Growth Management, Ex-officio Laura Herrscher, Florida Department of Transportation, Ex-officio Elizabeth Libby Maxwell-Pigman, South Fla. Water Management District, Ex-officio Cindy Rodriguez, Southwest Florida Water Management District, Ex-officio Announcements Pat Steed thanked DeSoto County Commissioner Buddy Mansfield for hosting the meeting this month along with Ms. Jackie Tucker. Ms. Steed presented two plaques awarded to the Council by the American Planning Association (APA) Heart of Florida (HOF) Section. The South Florida Avenue Complete Street and Master Plan developed in partnership with the Treasure Coast RPC on behalf of FDOT and the City of Lakeland was recognized for excellence in planning. The HRTPO was awarded the Jan Johnson Public Participation Award for the Highlands Transit Development Plan. Staff accepted these two awards on the Council s and HRTPO s behalf. The Council Members posed for an annual photograph. AGENDA ITEM #1 PUBLIC COMMENTS There were no public comments. AGENDA ITEM #2 COUNCIL ADMINISTRATION A. December 13, 2017, Council Meeting Minutes Chair Thompson asked if there were any changes to the December 13, 2017 Council Meeting Minutes. MOTION There being none, Pat Huff moved to approve the Council Meeting Minutes as submitted. Keith Keene seconded. Motion carried unanimously. B. January 31, 2018 Financial Report Pat Steed reviewed the Statement of Activities and Statement of Net Assets for the month ended January 31, 2018. MOTION Jackie Tucker moved to accepted the January 31, 2018 Financial Report as presented. Mike O Connor seconded. 04-11-2018 CFRPC Agenda Package Page 5 of 27
Motion carried unanimously. AGENDA ITEM #3 DESOTO COUNTY ACTIVITIES REPORT Pat Steed stated that DeSoto County Administrator Mandy Hines had a previous commitment and was unable to attend the meeting. She asked DeSoto County Commissioner Buddy Mansfield if he would like to report on current activities in DeSoto County. Buddy Mansfield reported that FP&L opened the final phase of DeSoto County s solar plant north of Arcadia, expanding the solar farm to a total of 750,000 solar panels. The newly constructed Mosaic Rodeo Arena will open for the Arcadia Rodeo beginning March 8 and will seat up to 8,000. AGENDA ITEM #4 GOVERNMENT IN THE SUNSHINE PRESENTATION BY NORMAN WHITE, COUNCIL ATTORNEY Norman White, Council Attorney, provided information on Florida s Government in the Sunshine laws, rules and regulations which govern Council Members and their communications. Discussion followed. AGENDA ITEM #5 TRANSFER OF TRANSPORTATION DISADVANTAGED (TD) DESIGNATED OFFICIAL PLANNING AGENCY (DOPA) RESPONSIBILITIES Pat Steed told the Council that the Southwest Florida Regional Planning Council, which is the TD Designated Official Planning Agency (DOPA) for Glades and Hendry Counties, has submitted notification to the Florida TD Commission stating that they do not want to continue in that capacity. She explained that Glades and Hendry Counties are members of the HRTPO, along with DeSoto, Hardee, Highlands and Okeechobee Counties. Staff is recommending that the Transportation Disadvantaged program planning responsibilities for all six counties be assumed by the Heartland Regional Transportation Planning Organization (HRTPO) per Chapter 427, F.S. and specifically Rule 41-2.009 F.A.C. As a result, the CFRPC would no longer hold the planning responsibilities for the DeSoto LCB and the Hardee, Highlands and Okeechobee Multi-County LCB. She discussed the new structure of the Transportation Disadvantaged Local Coordinating Boards (LCBs), if the transition occurs. Ms. Steed referred to Resolution 2018-2A which supports the transfer of the TD planning services for DeSoto, Glades, Hardee, Hendry, Highlands, and Okeechobee to the Heartland Regional Transportation Planning Organization (HRTPO) as of July 1, 2018. The Resolution also designates the CFRPC Executive Director to proceed with the transfer and execute all documentation necessary. The HRTPO Board has a meeting scheduled on February 21, 2018 and will consider a Resolution to assume the TD planning responsibilities. This matter will be submitted to the TD Commission for their final approval. 04-11-2018 CFRPC Agenda Package Page 6 of 27
MOTION Hazel Sellers moved to adopt Resolution 2018-2A as presented. Pat Huff seconded. Motion carried unanimously. AGENDA ITEM #6 UPDATE ON THE HEARTLAND REGIONAL TRANSPORTATION PLANNING ORGANIZATION (HRTPO) Pat Steed updated the Council on current activities of the HRTPO. She stated that staff has prepared a draft Unified Planning Work Program (UPWP) which outlines the tasks and work responsibilities to be carried out over the next two years, along with a budget for each work product. The mandatory certification evaluation was completed by FDOT last month and will be presented to the HRTPO Board at their meeting on February 21, 2018. She stated that transportation project applications were recently submitted by the local governments to HRTPO staff for review and ranking based on adopted evaluation criteria, and then submitted them to FDOT for funding. AGENDA ITEM #7 EMERGENCY MANAGEMENT CONTRACT Pat Steed stated that this is a reoccurring contract funded by the US Department of Transportation and passed to the Council through the Florida Division of Emergency Management for Hazardous Materials Emergency Preparedness. These funds are used for emergency management coordination for hazardous materials preparedness. This is an annual contract and the scope of work was included in the agenda packet. MOTION John Shoop moved to authorized the Chair to execute the Emergency Management Contract as presented and to authorize the Executive Director to administer the contract. Keith Keene seconded. Motion carried unanimously. AGENDA ITEM #8 TINY HOMES PRESENTATION Pat Steed stated that CFRPC provides planning services to many of its local governments throughout the region and integrating tiny homes into communities is a fast-growing planning issue. Ms. Steed introduced Jeff Schmucker, CFRPC Senior Planner and GIS Manager, who provided an overview of the emerging trend of tiny homes and discussed how jurisdictions in the region and several in the country are addressing them and their uses. Discussion followed. 04-11-2018 CFRPC Agenda Package Page 7 of 27
AGENDA ITEM #9 POST DISASTER RECOVERY Pat Steed provided an update regarding post disaster recovery efforts in the wake of Hurricane Irma. Ms. Steed stated a key regional issue is economic disruptions related to storms creating loss of infrastructure and housing, business revenue, and destroyed agriculture. She stated that the Council was awarded a grant from EDA to fund a position for a Post Disaster Recovery Coordinator for a period of two years. She added that the position has been filled and she outlined the grant scope of work. Ms. Steed announced that two post disaster workshops are scheduled for February 15, 2018 in Winter Haven and Sebring. At these workshops, representatives from EDA, Department of Agriculture, Department of Economic Opportunity and several other local economic development agencies would discuss federal recovery funds distributed after Hurricane Irma and how best to direct those funds. She provided informational sheets regarding the upcoming workshops. AGENDA ITEM #10 REPORT ON THE FLORIDA REGIONAL COUNCILS ASSOCIATION (FRCA) JANUARY POLICY BOARD MEETING Pat Steed provided a report of the FRCA Policy Board meeting that was held in January in Tallahassee. The FRCA Annual Report was distributed to each CFRPC member which contained information regarding programs and projects of each of the ten RPCs in the state, along with websites where more detailed information could be obtained. Policy Board Members Jackie Tucker and Pat Huff were in attendance at the Policy Board meeting and each presented information from the FRCA meeting. Discussion followed. AGENDA ITEM #11 EXECUTIVE DIRECTOR S REPORT Pat Steed, Executive Director, reported on current legislative activities, including the Constitution Revision Commission and proposals that came before them for consideration. Ms. Steed reported on proposed legislation potentially impacting school boards, Community Redevelopment Agencies (CRA), Impact Fees, Metropolitan Planning Organizations, and Developments of Regional Impact (DRI). Ms. Steed updated the Council on current projects including a number of Department of Economic Opportunity grants for local governments, including the City of Arcadia and Competitive Florida grants. Pat Steed presented the FRCA Monthly Activity Report for January 2018. AGENDA ITEM #12 OTHER BUSINESS The next meeting was scheduled for April 11, 2018 at 9:30 a.m. in the Hardee County Health Department conference room in Wauchula. 04-11-2018 CFRPC Agenda Package Page 8 of 27
There being no further business, the meeting adjourned. Respectfully submitted, Mike Thompson, Chairman February 14, 2018 Council Meeting Minutes 04-11-2018 CFRPC Agenda Package Page 9 of 27
Exhibit #4 RESOLUTION 2018 3A A RESOLUTION OF THE CENTRAL FLORIDA REGIONAL PLANNING COUNCIL AMENDING RESOLUTION 2016-11D GRANTING TO THE EXECUTIVE DIRECTOR THE AUTHORITY TO SIGN MODIFICATIONS AND AMENDMENTS TO THE GRANT APPLICATION, SUBMIT GRANT AWARD AND SUPPORTING DOCUMENTS TO THE FLORIDA DEPARTMENT OF TRANSPORTATION. WHEREAS, THE CENTRAL FLORIDA REGIONAL PLANNING COUNCIL has the authority to apply for and accept grants and make purchases and/or expend funds pursuant to grant awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes and/or by the Federal Transit Administration Act of 1964, as amended; NOW, THEREFORE, BE IT RESOLVED BY THE CENTRAL FLORIDA REGIONAL PLANNING COUNCIL, FLORIDA; 1. This Resolution applies to additional funding of FPID 435862-1 Federal Programs under U.S.C. Section 5310 Operating. 2. Authorizes the submission of a revised grant application, supporting documents, and assurances to the Florida Department of Transportation. 3. Patricia M. Steed, Executive Director is authorized to sign the application, accept a grant award, amend the grant application and grant award, and expend grant funds pursuant to a grant award, unless specifically rescinded. DULY PASSED AND ADOPTED THIS 11th DAY OF APRIL 2018 CENTRAL FLORIDA REGIONAL PLANNING COUNCIL ATTEST: COUNCIL ATTORNEY: Mike Thompson, Chairman 04-11-2018 CFRPC Agenda Package Page 10 of 27
Exhibit #5 RESOLUTION 2018-3B ITEM-SEGMENT-PHASE (Financial Management Number) 436957-1-94-01 A RESOLUTION OF THE CENTRAL FLORIDA REGIONAL PLANNING COUNCIL PROVIDING AUTHORIZATION TO SIGN THE JOINT PARTICIPATION AGREEMENT AND ASSOCIATED ADMINISTRATIVE SUPPORT DOCUMENTS WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR TRANSIT PROJECTS. A RESOLUTION of the Central Florida Regional Planning Council (CFRPC) authorizing the execution of that certain Joint Participation Agreement (JPA) with the Florida Department of Transportation. WHEREAS, the Central Florida Regional Planning Council has the authority to enter into a Joint Participation Agreement (JPA) with the Florida Department of Transportation to undertake a project as authorized by Chapter 341, Florida Statutes and/or by the Florida Transit Administration Act of 1964, as amended; NOW, THEREFORE, BE IT RESOLVED BY THE Central Florida Regional Planning Council, Florida: 1. The JPA for the Item-Segment-Phase-Sequence (Financial Management Number) 436957-1-94-01 is approved. 2. That Patricia M. Steed, Executive Director, is authorized to enter into, modify, extend, or terminate the JPA with the Florida Department of Transportation, unless specifically rescinded. DULY PASSED AND ADOPTED THIS 11 th DAY OF APRIL 2018. CENTRAL FLORIDA REGIONAL PLANNING COUNCIL Mike Thompson, Chairman ATTEST: COUNCIL ATTORNEY: 04-11-2018 CFRPC Agenda Package Page 11 of 27
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Exhibit #11 MONTHLY ACTIVITY REPORT: March 2018 RESOURCE DEVELOPMENT/CAPACITY BUILDING and OUTREACH Organized and distributed the February 2018 Florida Regional Councils Association (FRCA) Newsletter, FRCA Forward. Began collecting articles and formatting the March 2018 Newsletter. Continued to update the FRCA Facebook page. Worked with the Florida Association of Counties to add county and city planning department contacts to the email listserv of individuals who receive FRCA Forward. To enhance partnerships and strengthen the relationship between regional planning councils and their state and federal partners, participated in or attended the following meetings and shared information: o Safe Mobility for Life Coalition, March 1 st o Rural Economic Development Initiative (REDI) Monthly Meeting, March 16 th o Worked with the Department of Economic Opportunity and the Department of Environmental Protection to develop several presentation ideas for the upcoming American Planning Association Florida Annual Conference being held being held in West Palm Beach, September 11 14, 2018. ASSOCIATION MANAGEMENT Prepared for and participated in the March 8-9, 2018, Executive Directors Advisory Council and Partners Meetings held in Tallahassee including coordinating logistics, securing speakers, developing agendas and distributing meeting materials. Updated and enhanced the FRCA website. Distributed legislative updates, grant opportunities and information of interest from state and national organizations. 04-11-2018 CFRPC Agenda Package Page 27 of 27