Official Proceedings of the Alpena Community College Board of Trustees Meeting June 21, 2012, 7 p.m. Roger C. Bauer Board Room Charles R. Donnelly Natural Resources Center Alpena, MI 49707 The Alpena Community College Board of Trustees met for its regular monthly meeting on Thursday, June 21, 2012, in the Roger C. Bauer Board Room, Room 400 of the Charles R. Donnelly Natural Resources Center. Present: Teresa Duncan, Marc Ferguson, Joe Gentry II, Lisa Hilberg, Florence Stibitz, and Thomas Townsend. Absent: John Briggs. Seated at the Board Table: President Olin Joynton and Board Secretary Jay Walterreit Chair Tom Townsend called the meeting to order at 7:00 p.m. and led the recitation of the Pledge of Allegiance. Approval of Agenda Moved by Trustee Gentry that the agenda be approved. Seconded by Trustee Stibitz. Ayes: 6. Nays: 0. Motion carried. Approval of Minutes from the May 17, 2012, Board of Trustees Workshop Meeting Hearing no new changes, Trustee Townsend moved to accept the amended minutes from the May 17, 2012, ACC Board of Trustees meeting. Ayes: 6. Nays: 0. Motion carried. Introduction of Guests and Public Comment Guests in attendance included: Emily Siegmon, Alpena News; Jaime Adams, WATZ News; Nancy Seguin, ACC administration; Carol Putkamer, ACC faculty; Dick Sutherland, ACC administrator; Roy Smith, ACC faculty; Scott Ratz, ACC faculty; Amber McLarney-Vesotski, ACC faculty; Matt Mousseau, ACC student; Marshall Westfall, ACC graduate; Audrey Julian, ACC faculty; Bonnie Urlaub, retired ACC faculty; Pat Ahrens, community member; Melissa Fournier, ACC faculty; Bev Kannowski, ACC faculty; Scott MacArthur; Brenda Kelley, ACC faculty; Mike Kelley, ACC faculty; Dennis Vesotski, community member; Monica Bushey, ACC faculty; Karol Walchak, ACC faculty; Margaret Ricker, ACC faculty; Nason Herron, ACC faculty; Meghan Cameron, ACC faculty; Tom Gougeon, ACC faculty; R.C. Laugal, ACC faculty; Luke Clyburn, Nobel Odyssey Foundation; Kathy Trax, Nobel Odyssey Foundation; Coreen Williams, ACC faculty; Mikayla Williams, future ACC student; Bill Williams,
concerned citizen; Nan Hall, ACC faculty; Terry Hall, retired ACC faculty; Jane Speer, retired ACC faculty; Steve Lewis, ACC faculty; Annette Carlson, parent of former ACC student; Jewel Lancaster, ACC staff; John Bellows, ACC faculty; Kevin Sylvester, ACC faculty; Kim Kanarr, concerned parent; Glen Kanarr, concerned parent; Tim Kuehnlein, ACC faculty; Emily Howard, ACC graduate; Sarah Schnell, ACC graduate; Mary Jane Thomson, ACC faculty. During the public comment section of the meeting, 11 people shared their thoughts about the elimination of the general fund counselor position in the FY13 budget. Communication(s) Dr. Joynton mentioned two e-mails related to the counseling position decision; Trustee Townsend asked Dr. Joynton to forward to trustees the correspondence that came by e- mail. Dr. Joynton also mentioned a communication regarding the Auto Service program and said it is available for trustees who want to see it. He will forward that piece of correspondence upon request. Board Member and Subcommittee Reports No subcommittees met since the last regular board meeting. Trustee Townsend summarized the June 13, 2012, Board of Trustees site visit to the Huron Shores Campus. During that visit trustees met with faculty, students, and community members, and toured the facility. Townsend noted the visit was helpful in providing direction for attention and resource allocation, and the board will make an effort to visit the campus more frequently. Faculty Report Chemistry Instructor Scott Ratz organized the delivery of the faculty report, which consisted of a number of sub-reports given by faculty members from different departments on counseling and transfer advising services. Faculty members speaking included Dr. Amber Vesotski, Margaret Ricker, R.C. Laugal, Dr. Karol Walchak, Meghan Cameron, Mike Kelley, Melissa LaCross, and Bev Kannowski. Student Report None.
President s Report The President s Report follows as it was presented. President s Report to ACC Board of Trustees June 21, 2012 1. Women s Network Award for Deborah Hautau ACC Biology Instructor Deb Hautau received the 2012 MI-ACE Women s Network Distinguished Woman in Higher Education Leadership Award during the organization s annual conference on May 22 at the Kellogg Center on the MSU campus. The Michigan chapter of the American Council on Education (ACE) participates in a broad spectrum of activities relating to higher education, including professional development for levels of leadership from department chair to president. It also engages in research and governmental advocacy. Institutional members of the Women s Network in our state include 41 colleges and universities, both public and private. Among the criteria for the Distinguished Woman Leadership Award are Mentoring women to enhance their leadership skills in higher education Planning and implementing programs for women An evident philosophy of helping women that goes beyond job duties Evidence of advancement for women by breaking gender barriers Deb was recognized for meeting the criteria by serving as a role model in being a female scientist, leading Science Olympiad in which many girls participate, holding the position of science mentor for the Girl Scouts, taking students for field biology excursions to Beaver Island and Costa Rica, and directing her Endowed Teaching Chair activities (in part) for the benefit of Girl Scouts interested in science. Joining Deb and me for the luncheon in her honor were her husband Mark, her children Megan and Matt, Foundation Executive Director Penny Boldrey, Associate Vice President Nancy Seguin, Controller Lyn Kowalewsky, and Professional Occupations Department Chair Mary Jane Thomson, who won the award in 2008. Congratulations to you, Deb, and thank you for representing ACC so well by the dedication and focus it took to earn this award! 2. Diving Classes to Inaugurate Marine Tech Program As featured in a front-page story in yesterday s edition of The Alpena News, a series of diving classes operating from the Thunder Bay National Marine Sanctuary this summer mark the start of ACC s new marine technology program. The students are learning from two outstanding instructors. Captain Luke Clyburn of the US Merchant Marines is president of the Noble Odyssey Foundation, which conducts Great Lakes
exploration and research from the 80-foot vessel, The Pride of Michigan. Luke was responsible for starting the Great Lakes Division of Naval Sea Cadet program. Kathy Trax represents the Professional Association of Diving Instructors and serves on the Noble Odyssey Foundation Board. Luke and Kathy are present this evening to acquaint the Trustees with their background and offer observations about the marine tech program. Action Items The two action items are as follows. Trustees were asked to read each item, then vote on it.
2.530
Ayes: 6. Nays: 0. Motion passes.
2.531 OPERATING LOAN RESOLUTION Alpena Community College, Michigan (the "Issuer"). A regular meeting of the Board of Trustees (the "Board") of the Issuer, was held on June 21, 2012, at, Michigan, within the boundaries of the Issuer. The meeting was called to order at o'clock,.m., by Chairperson. Present: Absent: Trustees Trustees The following preamble and resolution were offered by Trustee and supported by Trustee. WHEREAS: 1. This Board has periodically negotiated the issuance and sale of operating notes of the College pursuant to Section 127 of 331 PA 1966; and 2. The College has filed an application for qualified status to issue obligations which has been approved by the Michigan Department of Treasury ("Treasury") pursuant to Act 34, Public Acts of Michigan, 2001, as amended; and 3. This Board has determined that it is administratively cost-efficient to solicit bids for the operating notes, having found that competitive bidding through solicitation for bids has been advantageous to the College; and 4. This Board has been informed by the Vice President for Administration and Finance (the "Vice President") that the Issuer has received two (2) bids for the purchase of an Operating Fund Note of the College in the amount of Four Hundred Thousand Dollars ($700,000) (the "Note"), the analysis of said bids is attached hereto as Exhibit A; and NOW, THEREFORE, BE IT RESOLVED THAT: 5. The Board hereby ratifies and affirms the terms of the "Solicitation for Bids" attached hereto as Exhibit A. 6. The Board hereby accepts the bid of Chemical Bank (the "Purchaser") for the purchase of the Note and authorizes the Board Chairperson and the Vice President for Administration and Finance to issue, sell and deliver the Note in the amount of Seven Hundred Thousand Dollars ($700,000), to be dated July 1, 2012, or date of delivery, due
January 31, 2013, bearing interest based on a 360-day year, 30-day month, to the Purchaser at the rate shown on the Certificate of Acceptance and Award of Bids. 7. The Board hereby designates the Note as a "qualified tax-exempt obligation" within the meaning of the Internal Revenue Code of 1986, as amended (the "Code"). 8. The limited tax, full faith, credit and resources of the College is hereby pledged for the payment of the Note. The Note is payable from ad valorem taxes which will be levied within the authorized constitutional and statutory millage rate available to the College for such purposes and an irrevocable appropriation of a sufficient amount of such taxes for the fiscal year 2009-2010 has been made as a first budget obligation from such millage rate for the payment of the principal of and interest on the Note when due. If taxes are insufficient to pay the Note when due, the College has pledged to use any and all other resources available for the payment of the Note. The College does not have the power to levy taxes for the payment of the Note in excess of its constitutional or statutory tax rate limitations. The College reserves the right to issue additional notes of equal standing. 9. Within fifteen (15) business days after issuance of the Notes, the Board hereby authorizes and directs the Vice President or designee to cause to be filed with the Michigan Department of Treasury any and all documentation required subsequent to the issuance of the Note, along with any statutorily required fee. 10. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same are hereby rescinded. Ayes: Nays: Trustees Trustees Resolution declared adopted. Secretary, Board of Trustees The undersigned, duly qualified and acting Secretary of the Board of Trustees of Alpena Community College, Michigan, hereby certifies that the foregoing constitutes a true and complete copy of a resolution adopted by said Board of Trustees at a regular meeting held on June 21, 2012, the original of which is part of the Board's minutes. The undersigned further certifies that notice of the meeting was given to the public pursuant to the provisions of the "Open Meetings Act" (Act 267, PA 1976, as amended). Secretary, Board of Trustees
Ayes: 6. Nays: 0. Motion passes. Information Items 3.732 Financial Report Dr. Joynton reviewed the Financial Report with the Board. 3.733 Personnel Report Terminations: Dr. Mark Curtis, VP for Academic & Student Affairs, 6/1/12 Jane Speer, Faculty English, Retired 6/1/12 Phil Jordan, Faculty Career Advisor, ETS, Retired 6/1/12 3.734 Gifts and Grants Report The Gifts and Grants Report showed 62 donors gave gifts or pledges totaling $38,697.00 for the time period of May 15 to June 6, 2012. New Business None. Suggested Future Agenda Items None. Next Regular Meeting August 16, 2012, 7 p.m. Adjournment The meeting was adjourned at 8:20 p.m. Jay Walterreit Secretary of the Board of Trustees (989) 358-7215