2007-2008 PERFORMING ARTS FUND SAMPLE FINAL REPORT To complete your Final Report, prepare each of the items listed below and submit as instructed. Your Final Report is not complete until we receive all of the components below. In many cases, we require both electronic and hard copies. If you have any questions, you may contact either Christy Dickinson or Katherine Haugen. egrant FINAL REPORT (online) Log into your egrant final report using your user name and password from the application process. Print and submit one hard copy of the following: SCHEDULE OF EVENTS (Upload complete Excel spreadsheet) Report on all of your activities, including the final attendance figures, using the provided Excel spreadsheet. Upload to egrant and mail a hard copy to Arts Midwest. FINANCIAL SUMMARY (Upload complete Excel spreadsheet) Report on all of the expenses and revenues pertaining to your Performing Arts Fund supported engagement. using provided Excel spreadsheet. Upload to egrant and mail a hard copy to Arts Midwest. EXAMPLES OF CREDITING & PRESS Send samples of your organization s crediting of the Performing Arts Fund. Include print and digital communication showing crediting; also include reviews and other press pertaining to your engagement. FEEDBACK AND IMAGES We would like to receive any additional feedback you may have received from your community member, teachers, and/or students. Please also submit images (if available) of the engagement, including performance(s) and educational activity(ies), on CD-ROM (preferably.jpg files) and include credit language. CERTIFICATION PAGE Include the Certification Page (downloadable in the egrant) as the cover sheet to your Final Report package that will be sent to Arts Midwest. Your Final Report is not considered complete until we receive your hard copy. You must submit a complete Final Report no later than 30 days following the conclusion of your engagement. SEND YOUR FINAL REPORT PACKAGE Performing Arts Fund Arts Midwest 2908 Hennepin Avenue, Suite 200 Minneapolis, MN 55408
PROJECT INFORMATION Number of artist s participating: Number of days artist/ensemble in community: Number of performances (open and promoted to public): Number of In-depth educational activities: Number of Teachers Impacted: Number of K-12 Schools Impacted: PROJECT RECAP You will provide your answers to the following questions in the egrant Final Report. Please respond with a minimum of 4-5 sentences for each of the questions. It is important to answer these questions in detail. 1. Provide a synopsis of your public performance(s) and in-depth educational activity(ies) for your Performing Arts Fund engagement. 2. Describe, in detail, how your engagement reached an underserved audience through the public performance(s) and/or educational activity(ies). We suggest referring back to your response from your application. 3. Describe a highlight of the performance(s) and/or educational activity(ies) and tell us why it made such an impact. 4. Describe, in detail, how your engagement connected to the members of your community. 5. Please offer suggestions on how Arts Midwest may improve our service to you through the Performing Arts Fund, and/or share any comments on your organization s need for this type of granting program.
2007-2008 Performing Arts Fund SCHEDULE OF EVENTS Name of Organization Artist/Ensemble SCHEDULE OF EVENTS ** Please try not to double-count the attendance figures ATTENDANCE: Public Performance(s) Date Location Description # of Adults # of Children (under 18) TOTAL ATTENDANCE 0 0 ATTENDANCE: In-Depth Educational Activity(ies) or Student Performance(s) Failure to complete at least one educational activity will result in a 50% reduction of your grant award. Date Location Description # of Adults # of Children (under 18) TOTAL ATTENDANCE 0 0
2007-2008 Performing Arts Fund FINANCIAL SUMMARY Organization: Artist/Ensemble: These expenses and revenue should be specific for this engagement. If you need assistance, please contact Christy Dickinson at (612) 341-0755, ext. 19. Note: If there is a reduction in the artist's contracted fee from the original contract, please contact Christy at (612) 341-0755, ext. 19, immediately to discuss your grant. EXPENSES Direct Costs: Artist's/Ensemble's CONTRACTED FEE Direct Costs: Salaries and wages (Do not include salaries associated with fundraising.) Direct Costs: Travel Direct Costs: Other Expenses (Such as consultant, contractual services, telephone, utilities, photocopying, postage, supplies and materials, publications, rental of space or equipment, etc.) TOTAL EXPENSES $ -
REVENUE Grants FINANCIAL SUMMARY (continued) Arts Midwest 2007-2008 Performing Arts Fund Grant Other federal grants to your organization State grants direct to your organization Local grants direct to your organization Other Direct Project Revenue (admissions, contributions, fees, etc.) Organization's Cash (Addiitional general funds need to cover expenses.) TOTAL REVENUE $ - ** NOTE: REVENUE MUST BE EQUAL OR GREATER TO EXPENSES In-kind Contributions (all non-cash services contributed to this project)