GRANT OPPORTUNITY ORGANIZATION APPLICATION Investing in the Artist grants distribute small, but impactful funds to emerging and established arts organizations, serving as a catalyst to further their work while living and creating in Santa Ana, resulting in a more vibrant local art scene. FUNDING The Santa Ana Arts and Culture Commission is seeking to fund grants in the amount of $5,000 and $10,000 to organizations that will enrich and invigorate the Santa Ana arts and culture landscape. Grants will be awarded for arts and culture nonprofit organizations to support programming costs, equipment, and special events. Funding will be provided through reimbursements for eligible Investing in the Artist expenses. Organizations must be financially viable in order to make the expenditures, submit receipts and documentation for reimbursement by the City. Funding may be applied towards artistic needs small and large, depending on the proposal. The Santa Ana Arts and Culture Commission supports special events, arts and cultural programming, and nonprofit essentials such as materials, supplies, special event production, and community engagement. Administrative and operational expenses are not eligible for funding. Grants will require a final report of outcomes achieved. ELIGIBILITY CRITERIA Nonprofit arts and culture organizations that meet the following criteria are welcome to apply: Organizations with arts and culture focus Organization must be based in Santa Ana and/or serve Santa Ana communities City of Santa Ana employees, elected officials, and commission members are ineligible FUNDING REQUIREMENTS Organizations will be required to obtain/demonstrate the following prior to an award: Current City of Santa Ana business license Current General Liability insurance in the amount of $1,000,000 naming the City of Santa Ana as Additional Insured on a primary and non contributory basis Active nonprofit status and good standing with IRS FUNDING PRIORITIES Equipment/Supplies - Organization seeking funds for specific arts equipment or supplies Special Event - Organization seeking funds to support a special event that will enrich the Santa Ana arts and culture community Special Projects CONFLICT OF INTEREST The Arts and Culture Commission ( Commission ) members are actively involved in the arts professionally and/or personally. The Commission desires to avoid situations which may compromise, or appear to compromise, members objectivity while not preventing their continuing involvement in the arts, or in projects supported by the Commission and City. If the Commission member has a professional, fiduciary, or personal relationship with an applicant, the Commission member must notify the Commission of the relationship before the panel meeting or review of the applicant. The Commission member must also excuse himself/herself from the room during the discussion of the applicant, and may not discuss the application with any other member of the Commission prior to, during, or after discussion of the application. 1
EVALUATION CRITERIA Organization applications will evaluated on the following criteria: Project Merit - 50% Organization Need - 25% Potential Community Impact- 25% SUBMISSION REQUIREMENTS Applications must contain the following documents to be considered for funding: 1. Application Cover Sheet (use attached) 2. Checklist (use attached) 3. Organization Mission and History 4. List of Key Staff/Board of Directors (Resume/CV if applicable) Limit 2 pages. 5. Narrative for proposed use of funds and supplemental questions: o Please describe any additional City of Santa Ana resources required for your project (permits, public space, licenses etc.). o Is this a new or existing program/project? o How will the proposed project be presented or shared with the public? Will the art display, event or performance be free and accessible to the public? o How will this project enrich the Santa Ana arts and culture community? Please do not exceed 2 pages for the narrative and supplemental questions. Please follow these formatting guidelines: Double spaced, 12 point Times New Roman. 6. Project Timeline (sample attached) 7. Line Item Budget (use attached) 8. One signed Letter of Community Support (preferably from within the community organization/professional seeks to impact). If letter is in language other than English, please provide English translation. Applications must be submitted by 2 P.M., May, 26, 2015 via one of the following methods: Mail/Hand Delivery: City of Santa Ana Investing In the Artist Grant Administration Community Development Agency M-25 20 Civic Center Plaza, 6th floor Santa Ana, CA 92701 Website: https://cityofsantaana.submittable.com/submit CONTACT For questions regarding the application contact Kelly Reenders at (714) 647-5360 or kreenders@santa-ana.org. ANTICIPATED TIMELINE 04/23/15 Applications available 04/30/15 Information Session 5:30 p.m. 20 Civic Center Plaza, Room 1600 05/26/15 Applications due by 2 p.m. 06/18/15 Funding recommendations from Commission 07/07/15 City Council Approval of Grant Awards 07/16/15 Grant Recipient Reception 2
APPLICATION COVERSHEET APPLICATION DUE DATE: Tuesday, May 26 @ 2:00 P.M. Date Submitted: City Ward of Project: Organization Name: Tax ID #: Organization Address: Contact Person/Title: Phone Number: Email: Website: Brief Description of Project: Type of Application: Organization is based in Santa Ana and proposes to use grant funds to provide arts and culture programming in Santa Ana Organization is not based in Santa Ana and proposes to use grant funds to provide arts and culture programming in Santa Ana Need: $5,000 $10,000 We are applying for: Programming Costs Equipment Special Events Other City of Santa Ana, Community Development Agency 20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360 3
CHECKLIST Application Cover Sheet Checklist Organization Mission and History (1 page limit, Times New Roman 12-point font, double-spaced, 1 inch margins) List of Key Staff/Board of Directors (1 Page) Narrative for proposed use of funds and supplemental questions (1 page limit, Times New Roman 12-point font, double-spaced, 1 inch margins) Supplemental Questions: o Please describe any additional City of Santa Ana resources required for your project (permits, public space, licenses etc.)? o Is this a new or existing program/project? o How will the proposed project be presented or shared with the public? Will the art display, event or performance be free and accessible to the public? o How will this project enrich the Santa Ana arts and culture community? Project Timeline Line Item Budget One signed Letter of Community Support - preferably from within the community organization/professional seeks to impact (if letter is in language other than English, please provide English translation) 4
Sample Project Timeline DATE ACTION OUTCOME 5
LINE ITEM BUDGET PROPOSED GRANT FUNDED PROGRAMMING SERVICES PERSONNEL Description of Personnel (contracted instructors, lecturer honorarium, artist stipend etc.) Total Compensation Grant Funds Requested EQUIPMENT, MATERIALS AND SUPPLIES ITEM (equipment, material and supplies) Quantity Unit Cost Total Cost Grant Funds Requested SPECIAL EVENTS Description (permits, fees, facility rental) Total Cost Grant Funds Requested 6
LINE ITEM BUDGET PROPOSED PROGRAM BUDGET PROPOSAL Enter budget categories and projected expenditures for the proposed program: Category Expenditures Funded By Santa Ana Grant Expenditures Funded By Other Sources (Including inkind) Total Program Budget Total Organization Budget Administrative Staff Salaries and Benefits Contractual/Professional Services/Stipends Equipment, Material, & Supplies Special Events Production TOTAL PROGRAM REVENUE LIST ALL OTHER PROGRAM RESOURCES Funding Source total must equal Total Program Budget listed above. FUNDING SOURCE AMOUNT Santa Ana Artist Grant TOTAL PROGRAM BUDGET 7