DEPARTMENT OF THE NAVY OFFICE OF THE SECRETARY 1000 NAVY PENTAGON WASHINGTON, D.C. 20350-1000 CANC: Mar 2019 SECNAVNOTE 5050 DON/AA (PID) SECNAV NOTICE 5050 From: Secretary of the Navy Subj: CALENDAR YEAR OVER $100,000 LIST CONFERENCES REQUIRING TIER 1 OR 2 APPROVAL Ref: (a) ALNAV 011/17 (b) OPNAVINST 5050.34 (c) DON/AA Memo dtd 27 Mar 2017, Identification of Tier 2 Conference Approval Authorities for Navy Secretariat (NOTAL) (d) DNS Memo dtd 19 May 2017, Identification of Additional Conference Approval Authorities (NOTAL) (e) DMCS Memo dtd 20 Nov 2017, Marine Corps Conference Hosting and Attendance Guidance (NOTAL) (f) Department of Defense Conference Guidance version 4.0 Encl: (1) CY 18 Over $100K List 1. Purpose. Reference (a) requires that Department of the Navy/Assistant for Administration (DON/AA) maintain an annual Over $100K list of Department of the Navy (DON)-hosted and non-department of Defense (DoD)-hosted conferences that historically have exceeded $100,000 across the DON and require Tier 1 or Tier 2 approval. Enclosure (1) is Calendar Year (CY) (January December ) list of conferences historically over $100,000. 2. Location. The Over $100K list is updated annually and available in the Department of the Navy-Tasking, Records, and Consolidated Knowledge Enterprise Repository (DON Tracker) and on the DON/AA SharePoint site at https://portal.secnav.navy.mil/orgs/dusnm/ DONAA/CPEM/SitePages/DON%20Conferences.aspx. Periodic updates are made as additional information becomes available.
3. Approval Authorities. Conference approval authorities are outlined in references (a) (e). 4. Conferences Requiring Tier 1 Approval a. Non-DoD-hosted. Conferences hosted by non-dod organizations highlighted in blue on enclosure (1) require Tier 1 approval (i.e., Secretary of the Navy (SECNAV) or Under Secretary of the Navy (UNSECNAV)) since they have or reasonably likely will exceed $500,000 based on historical data. (1) Director, Navy Staff and Director, Marine Corps Staff must submit consolidated requests to DON/AA no later than 60 days prior to the conference start date. DON/AA will prepare the package for Tier 1 approval. If total costs for the DON are $500,000 or less, DON/AA will approve attendance at the conference. (2) The following organizations are required to provide a statement to DON/AA when tasked (typically within 90 days of the start of the conference) via DON Tracker explaining why exceptional circumstances exist where a single conference is deemed as the most cost-effective option to achieve a compelling purpose: (a) Assistant Secretary of the Navy (Financial Management and Comptroller) for the American Society of Military Comptrollers National Professional Development Institute; (b) Naval Supply Systems Command for the General Services Administration SmartPay Training Forum; (c) Assistant Secretary of the Navy (Energy, Installations, and Environment) for the Energy Exchange ; (d) Naval Air Systems Command for the Interservice/Industry Training, Simulation and Education Conference. b. DON-hosted. DON-hosted conferences reasonably likely to exceed $500,000 based on historical data are highlighted in blue on the Over $100K list and require Tier 1 approval (i.e., SECNAV or UNSECNAV). 2
3 SECNAVNOTE 5050 (1) Requests must be submitted to DON/AA no later than 60 days prior to the date approval is needed for successful conference execution. (2) Estimated cost must include travel costs for all DoD attendees. (3) In accordance with references (a) and (f), DONhosted conferences over $20,000 must be reported in the DoD Conference Reporting Tool. (a) DON/AA will report and validate the conference record in the DoD Conference Reporting Tool for conferences approved by SECNAV. All other reporting and validation is the responsibility of the conference host. (b) For conferences approved by SECNAV, actual costs must be submitted to DON/AA within 15 days of the last day of the conference. The DON host must submit via e-mail to W_DONAA_PTGN_CSD_US01@navy.mil. (c) DON-hosted conferences over $100,000 will be publicly posted as part of the Annual DoD Conference Report. (4) Commitments to vendors and/or obligation of funds prior to appropriate conference approval are prohibited unless Tier 1 approval has been acquired under separate cover. (5) The conference host may submit a package to demonstrate the estimated costs will not exceed $500,000. DON/AA shall review such packages and take appropriate action, including: (a) Approve events that will not exceed $500,000; (b) Return packages to the appropriate approval authority for events that will not exceed $500,000; or (c) Require the sponsor to submit a formal package via DON/AA to seek Tier 1 approval if the event is deemed reasonably likely to exceed $500,000 in actual costs. 5. Conferences Requiring Tier 2 Approval. All non-dod-hosted events on the Over $100K list that are not highlighted in blue
require approval by a Tier 2 approving authority as defined in references (a) - (e). 6. Non-DoD-Hosted Conferences not on the Over $100K List a. Per references (a) and (f), attendance at other non-dodhosted conferences not on the Over $100K list may be approved by supervisors with normal Temporary Additional Duty (TAD) approval authority or if costs exceed $3,000 per person or $600 per person per day, it must be approved one level above the supervisor who is also at least an O-5 or GS-14. b. If a Tier 2 conference approval authority becomes aware that costs will exceed $100,000 for a non-dod conference not on the Over $100K list or if attendance will exceed 50 or more DON personnel under the command, the conference approval authority must notify DON/AA via e-mail at W_DONAA_PTGN_CSD_US01@navy.mil. Per reference (f), conference approval authorities are not required to establish a tracking system to count conference attendance across multiple organizations or units in advance of the conference. 7. CY 19 Over $100K List. The CY 19 Over $100K list will be available in late Fall. 8. Cancellation Contingency Paragraph. This Notice is in effect for one year or until it is superseded by another Notice, whichever occurs first. THOMAS B. MODLY Under Secretary of the Navy Distribution: Electronic only, via DON Issuances website http://doni.documentservices.dla.mil/ 4
DEPARTMENT OF THE NAVY CY 18 OVER $100K CONFERENCES Ref: (1) Department of Defense Conference Guidance Version 4.0 (2) ALNAV 011/17 Approval Authorities: (1) All conferences on this list require Tier 2 approval. (2) Conferences highlighted in blue require Tier 1 approval (SECNAV/UNSECNAV) and requests must be submitted to DON/AA, DNS, or DMCS 60 days prior to the conference start date. (3) All other non-dod conferences commencing in FY 18 that are not included on this list, with estimated cost of $100,000 or less, require approval by supervisors with normal TAD approval authority or if costs exceed $3,000 per person or $600 per person per day, it must be approved one level above the supervisor who is also at least an O-5 or GS-14. Non-DoD Conferences Conference Dates Location 98th American Meteorological Society Annual Meeting January 7-11, Austin, TX 57th American Institute of Aeronautics Science and Technology Forum and Exposition ( AIAA SciTech January 8-12, Kissimmee, FL 30th Annual Surface Navy Association Symposium January 9-11, Arlington, VA Federal Fleet Workforce Conference ( Fed Fleet) January 30 - February 1, Washington, DC Association of Aquatics Professionals 7th Annual Conference and Exposition February 5-8, St. Pete Beach, FL National Fire Control Symposium February 5-9, Honolulu, HI AFCEA West (WEST ) February 6-8, San Diego, CA Ocean Sciences Meeting (Biennial) February 11-16, Portland, OR Enclosure (1)
20th Directed Energy Symposium February 26 - March 2, Oxnard, CA Joint Undersea Warfare Technology Spring Conference March 12-14, San Diego, CA Oceanology International March 13-15, Uniformed Services Academy of Family Physicians Annual Meeting & Exposition March 15-19, Royal Victoria Dock, London Jacksonville, FL Public Library Association Conference (Biennial) March 20-24, Philadelphia, PA National Military Fish and Wildlife Association (NMFWA) Workshop American College of Healthcare Executives Congress on Healthcare Leadership March 25-30, March 26-29, Norfolk, VA Chicago, IL USA Science & Engineering Festival (Biennial) April 7-8, Washington, DC Sea Air Space Exposition April 9-11, National Harbor, MD SPIE Defense & Commercial Sensing Conference April 15-19, Orlando, FL Federal Planning Training Workshop and the American Planning Association April 21-24, New Orleans, LA Maritime Patrol Association Symposium (Now Jax Symposium) April 24-27, Jacksonville, FL American Association of Endodontists April 25-28, Denver, CO XPONENTIAL, AUVSI The Society of American Federal Medical Laboratory Scientists/Clinical Laboratory Management Association Knowledge Lab April 30 - May 3, May 6-9, Denver, CO Long Beach, CA 89th Annual Scientific Meeting of the Aerospace Medical Association May 6-10, Dallas, TX 175th Meeting of the Acoustical Society of America May 7-11, Minneapolis, MN Naval Helicopter Association Symposium May 14-18, Norfolk, VA The American Industrial Hygiene Conference and Exposition May 20-23, Philadelphia, PA 2 Enclosure (1)
National Restaurant Association Show May 22-24, Chicago, IL Mega Rust May 22-24, San Diego, CA American Society of Military Comptrollers (ASMC) National Professional Development Institute May 30 - June 1, Denver, CO National Security Agency Information Assurance Symposium American Society of Safety Engineers Professional Development Conference American Association of Nurse Practitioners Family Child Care Institute (Previously NAFCC Annual Conference) June 3-6, June 26 - July 1, June 28-July, San Antonio, TX Denver, CO Chicago, IL Environmental Systems Research Institute User Conference July 9-13, San Diego, CA 21st EEOC Employment Laws (EXCEL) Conference July 10-12, Washington, DC 44th National Organization for Victim Assistance Annual Training Event Bird Strike Committee USA Meeting Black Hat August 4-9, Las Vegas, NV 32nd Symposium on Naval Hydrodynamics (Biannual) (DON HOSTED LAST TIME) August 5-10, Hamburg, Germany Navy Gold Coast (DON HOSTED LAST YEAR) August 7-8, San Diego, CA GSA SmartPay Training Forum August 7-9, New Orleans, LA National Naval Officers Association (NNOA) Annual Professional Development and Training Conference August 8-9, Norfolk, VA DEF CON 26 August 9-12, Las Vegas, NV 36th International System Safety August 13-17, Tempe, AZ Blacks in Government (40th Annual National Training Institute) August 13-16, New Orleans, LA 28th Annual Threat Management Conference August 14-17, Anaheim, CA 3 Enclosure (1)
The Energy Exchange August 21-23, Cleveland, OH 34th Annual National Voluntary Protection Programs Participants' Association (VPPPA) Annual Safety and Health Conference The Aircraft Rescue Fire Fighting (ARFF) Working Group 29th Annual Conference & Educational Symposium August 29-31, Nashville, TN Joint Undersea Warfare Technology Fall Conference Tailhook September 6-9, Sparks, NV International Manufacturing Technology Show (IMTS) Directed Energy Professional Society Systems Symposium Society of Experimental Test Pilots 62nd Annual Symposium Human Factors and Ergonomics Society International Annual Meeting September 10-15, September 24-28, September 26-29, September 30 - October 5, Chicago, IL Portsmouth, VA Anaheim, CA Philadelphia, PA The Gartner Symposium ITXPO 89th Shock and Vibration Symposium 23rd Biennial Conference on the Biology of Marine Mammals International Association of Chiefs of Police Conference October 6-9, Orlando, FL 56th Annual SAFE Symposium October 15-17, Reno, NV Oceans - Americas October 20-26, Charleston, SC National Safety Congress and Expo October 20-26, Houston, TX Joint Federal Pharmacy Seminar October 21-24, Kansas City, MO American Society for Tropical Medicine and Hygiene 67th Annual Meeting October 28 - November 1, New Orleans, LA Outdoor Hospitality Conference & Expo November 6-9, Oklahoma City, OK International Conference for High Performance Computing, Networking, Storage and Analysis Super Computing November 11-16, Dallas, TX 4 Enclosure (1)
Advancing Ethical Research (AER) Conference Interservice/Industry Training, Simulation, and Education Conference Association of Military Surgeons of the United States Annual Meeting Maritime Systems and Technology Conference Defense Manufacturing Conference and Diminishing Manufacturing Sources and Material Shortages Conferences November 15-17, November 26-30, November 26 - November 30, November 28-30, San Diego, CA Orlando, FL National Harbor, MD New Delhi, India The Society of Military Orthopedic Surgeons Annual Meeting International Council of Air Shows Convention December 3-6, Las Vegas, NV American Geophysical Union Fall Meeting 72nd Midwest Clinic International Band, Orchestra and Music Conference December 10-14, December 19-22, Washington, DC Chicago, IL DON Hosted Conferences Conference Dates Location Department of the Navy Office of the General Counsel Annual Training Symposium (OGC HOST) 86th Military Operations Research Society Department of the Navy Sexual Assault Prevention and Response Training Seminar April 16-19, June 18-21, Oxon Hill, MD Monterey, CA 5 Enclosure (1)