Aiken s Bacon and Brews Dear Friends of Kiwanis, On March 16 th 2018, the Kiwanis Club of Aiken will present the First Annual Aiken s Bacon & Brews fundraiser. This fundraiser will benefit local children through our many Kiwanis School Programs. Kiwanis sponsors the Terrific Kids program in our elementary schools, Key Clubs in local high schools and the Circle K (CKI) Club at USC Aiken. With the active support and participation of the community, the Kiwanis Club of Aiken can also support and serve youth groups and other non-profit organizations. Net proceeds from this event will go directly to our continuing efforts to fulfill our mission to improve the lives of children in our community and around the world. The Kiwanis Club of Aiken invites you or your company to participate as a Vendor in Aiken s Bacon & Brews on Friday, March 16, 2018. This event will be held at the Newberry Street Festival Center from 6PM through 10:30PM. Tokyo Joe will provide rockin, live music, while attendees feast on stellar bacon-themed dishes from local providers, as well as thirst-quenching beers and a selection of wines. The Vendor Application is attached. We anticipate between 4000-5000 attendees to join in this fundraising event to benefit children on this Friday night of St. Patrick s Day weekend and the Aiken Trials! Rain or Shine! This is a wonderful opportunity to showcase your great food to the community, while participating in an event to benefit the children of our community. We look forward to having you join us this year as a Vendor for this event. Please complete and return the Vendor Application by 11/29/17. Please contact us for additional information or to answer any questions you may have. Sincerely, Sherri Siler & Shane Bagby Aiken s Bacon & Brews Co-Chairs For information please contact Vendor Team Leaders Larry Robinson, larrob2002@yahoo.com, (803) 649-4438 Bill Tyler, usc1996tyler@bellsouth.net, (803) 292-9205 Kiwanis Club of Aiken P.O. BOX 991 AIKEN, SC 29802
1. A photo of the vendor booth or truck 2. Two photos of the products to be sold. All applications will be reviewed by the Aiken s Bacon & Brews Committee. Food Vendors must have at least one bacon dish. The Committee cannot physically examine your food products, so it must rely on submitted photos. Vendors should send quality photos that represent all bacon dishes to be sold. Four photos, a copy of your menu with pricing and proof of insurance are required with the application. Power will NOT be provided. All vendors must be self-sustained. 3. To control the variety of food available, Vendors may only sell the items that are submitted with the application. 4. Include a typed copy of the menu with prices. 5. Attach proof of insurance to the application. Layout will be determined by the Event Committee Vendor space is 12 ft. X 10 ft. If more than one space is required for a truck/trailer a second space will be provided at no additional charge, but must be requested on the application. Vendors may not rent their space or any part of it to anyone else. Food Vendors will be inspected and must pass the Department of Health and Environmental Control (DHEC) regulations. All Vendors must follow DHEC rules. Vendors must sell for the entire event and are not permitted to open late or close early. All trash must be disposed of properly in proper containers during and at the end of the Event. Dumpster Depot will collect all garbage except cooking oil during and at the end of the event. Parking is available for additional vehicles /trailers outside the event footprint in any legal parking space. Vendors must follow all posted all posted parking rules and regulations to avoid receiving a ticket or being towed. The Kiwanis Club of Aiken is not responsible for loss or damage for any reason. Space assignments will be sent via email prior to Thursday, March 15th. An incorrect or inactive email address will result in the Vendor not receiving all necessary Aiken s Bacon & Brews information. Setup will begin at 4:00 pm. Vendors must be set up and ready to serve customers by 5:30 p.m. Failure to comply with the rules, disorderly conduct, verbal abuse by the Vendor or any assistants will cause immediate expulsion from the event. Refunds are not given for any reason. (Rain, illness, time conflict, etc.) Notice of acceptance/denial will be emailed on December 15, 2017
Checklist for Aiken s Bacon & Brews Food Vendor Applicants: Completed and signed application 4 Quality photos stapled to photo sheet (as instructed) Menu with prices Proof of insurance Check or money order for full amount of entry fee Applicant should keep page 1 for reference purposes Applications must be received by November 29th, 2017 This application may be duplicated or printed more than once. Return application and all required materials to: Kiwanis Club of Aiken Aiken s Bacon & Brews PO Box 991
Aiken s Bacon & Brews 2017 Food Vendor Application Vendor Name: (official contact person) Company Name: (appears on the list available to the public) Address: City: State: Zip: Home Phone: ( ) Mobile Phone: ( ) E-mail: Web Address: (All future correspondence will arrive via email. We will not share your email address with anyone.) Special Requests: We will do our best to meet requests but cannot guarantee them. No. of 12 ft. x 10 ft. spaces needed 1 2 $100_ (circle 1) Aiken City Business License - Amount enclosed $30_ $ Checks or Money Orders, payable to Kiwanis Club of Aiken, should be submitted with the application. They will only be cashed upon acceptance on December 15, 2017 and not before. I understand the decision of the Aiken s Bacon & Brews Committee is final. If accepted, I agree to abide by the event rules and regulations. Also, I do hereby discharge the Kiwanis Club of Aiken and the Aiken s Bacon & Brews Event from all manner of actions, suits, damages, claims and property while participating in the Aiken s Bacon & Brews Event. I/we give permission for photos, images, or depictions of accepted vendor, to Aiken s Bacon & Brews to be used for show promotion purposes. Signature Date Return application and all required materials to: Kiwanis Club of Aiken, Aiken s Bacon & Brews PO Box 991, Aiken, SC 29802 Applications must be received by November 29, 2017
Photo Display Sheet - Please overlap photos Attach proof of insurance here. Attach one food/product photo here. This should be a close-up of your food, so the committee can see the quality of your product Food Item Photo (1 of 2) Attach a different food/product photo here. This should be a close-up of your food, so the committee can see the quality of your product Food Item Photo (2 of 2) Attach Menu and Price Sheet Here This should be a complete list of items and pricing for committee consideration Attach two different booth photos here. One may be the inside of your tent/ trailer (*Staple second one on top.) Please staple your attachments DO NOT GLUE Quality photos only, no slides Total number of photos required: four (4). All four (4) photos must fit on this page. Applicant certifies that the above submitted photos accurately depict applicant s materials. Applicant certifies that the submitted menu and pricing are accurate, list items to be sold, and show prices at which they will be sold. By placing my signature below, I agree to be bound by the Aiken s Bacon & Brews Rules, Limitations & Procedures. Vendor Signature: Date: Please sign here
Application for Hospitality Tax Account ONE TIME JOB PAYMENT In order to comply with the City of Aiken s Hospitality Tax, please complete the following information and return this sheet with your payment to: BUSINESS INFORMATION: City of Aiken Hospitality Tax P.O. Box 2458 Aiken, SC 29802-2458 Name of Business Mailing Address City State Zip Code Phone Number Owner Name(printed) Completed by Date EVENT & FEE INFORMATION: Job Name: Location: Gross Receipts: TAX DUE: $ $ The Hospitality Tax (prepared food & beverages) is 1% of gross receipts for the job. PAYMENT DUE WITHIN FIVE (5) DAYS OF THE EVENT. THANK YOU! For ONE TIME ONLY: Please note this is for businesses who are doing business inside the City for a particular event or day.