Region I Advisory Board Meeting Minutes June 11, 2008 Portsmouth, RI Summer Retreat Advisory Board in attendance P. Dobrowski, B. McCoy, R. DeCapua, B. Fienman, D. Doerr, S. Williamson, J. Newcomb, K. Schneck, H. Ingraham, J. Stanley, G. Narleski, C. Withrow, C. Cocks, K. Hearn, S. Long, M. Siegel, K. Salemi, R. Newell, S. Matthews, L. Peters, J. Joyce-Brady, C. Smith Forrest, O. Holmes (on phone), K. O Dair, J. Elkins, D. Fung, E. Evans, E. Berger (on phone), L. Sidelko, M. Blocker, S. Fitzgerald, G. Schaffer, R. Fernandez, M. Momparler, J. Kosses, B. Hazard, L. Remy, C. Kowpak, J. Richardson Minutes from the March 2008 meeting MOTION: To accept the minutes from the March 2008 meeting. (motion made by H. Ingraham, second by B. McCoy) Additions to the agenda Nominations/Elections Brian McCoy NUFP Update Sandy Matthews Nominations/Elections Brian McCoy Elections need to take place for the RVP-elect to begin his/her term in March 2010 Timeline is as follows: September begin to solicit names List will be contacted by Brian to discuss interest November two candidates will be announced at the Advisory Board meeting and once approved, names will be given to the National Board January elections begin and run until February Brian with work with Dawn Brown throughout the process A reminder was made that the RVP must be at institution that is a member of NASPA State elections are also taking place in Rhode Island, Maine, and New Hampshire NASPA Undergraduate Fellows Program Sandy Matthews Applications are low this year for the program in Region I (8 applicants, 6 accepted) 120 students accepted Nationally into the program Recruiting needs to start earlier in the future in hopes to increase the applicant pool Sandy spoke in detail about the program for new board members Finances Cherie Withrow The fiscal year ends on June 31, 2008 so all outstanding funding requests should be submitted as soon as possible Cynthia asked about the CDs that the Region has, Cherie explained that all money is either in a CD or a checking account. The reserve is currently in a CD as well as the auction funds. Cherie will email the final report to the group. June 2008 minutes, Page 1 of 6
Funding Requests Cathy requested funds on behalf of a program at UCONN on September 19, 2008 for a program highlighting the book, Rights and Responsibilities of the Modern University. Cathy noted that last year 75 NASPA members attended. MOTION: To fund $500 to co-sponsor the program at UCONN on 9/19/2008. (motion made by C. Forrest, second by H. Ingraham) Greg requested funding of two black and white laser jet printers for the conference committee to be used at the registration table. In the past, conference committee members would need to provide their own technology for the conference. This would help with printing name tags and signage. A concern was raised about the printers becoming obsolete too quickly. MOTION: To amend the conference budget to include $600 for two printers (motion by C. Forrest, second by M. Momparler) Concern is raised about the storage of the printers and the cost for items that will only be used for four days a year. It was discussed that the printers would be available to the Board for other programs and would be stored with the conference committee chair (or Rebecca if the conference chairs moves to California). MOTION CALLED TO QUESTION by C. Forrest (second by B. Fienman) Rebecca asked that in future budgets, funds be allocated to the divisions for programming. When the divisions were created, the KC funds were not decreased so the question was asked if the funds could come from there. It was determined that there has been an increase in KC s since then. Since the Divisions are National should there be a change at the National level for finances. MOTION #1: To designate $2,000 in funds from the region to the divisions for the 2008-2009 budget AMMENDED MOTION: To designate $2,500 in funds from the national budget for divisions for the 2008-2009 budget with funding requesting being approved by Cherie and Pauline Conference Committee report Greg Narleski The committee just completed its site visit. Due to a minor explosion (multiple times) they were unable to stay in the hotel overnight. They were able to tour the facility and so far the upgrades look great. The Call for Programs has gone out via email. This year there will also be a Call for Pre-conference programs which will be two hour trainings and will be free. Registration goes live August 1 st The committee hopes that the silent auction charity can be focused around Veterans issues as the holiday takes place during the conference. Jean suggested that there be a program about serving our Veterans after they return from service. Mike M. stated that he had a contact who could speak to that topic. Confirmed speakers are George Kuh, Jay Matthews, and Cynthia Forrest Two interns have been selected to help with projects over the summer The Corporate Sponsors are being given a one-day option to lessen hotel costs. Lee Peters asked for feedback about Michael Kaufman for the SSAO Institute MOTION: To increase the registration cost for the SSAO Institute from $45 to $50 dollars. June 2008 minutes, Page 2 of 6
Awards Kristen Salemi Timeline: September 19 th notification goes out, October 12 th nominations due, November 1 st nominations sent to National Kristen asked that everyone look to see if there is anyone retiring from the Region It was asked that the information about nomination clearly state that the process is easy if you have all of the documents and information ready when you submit the nomination The board discussed if there should be a consistency amongst the states of notifying recipients and nominees. The state directors will have a conference call with Pauline to discuss this further. Jen Stanley offered to send out a letter that she used to send VP of Student Affairs when she was state director. It was suggested to move the nomination due date to August before schools open and Kristen stated that these dates could be flexible. Membership Cathy Cocks Questions posed to sub-group: Why do you stay in NASPA? What does your membership to NASPA mean to you? Is NASPA doing enough for changing populations and graduate students? Are they creating KCs for the issue of the day One way to poll the membership is to have focus groups in each of the states after an event Also the group felt it may be beneficial to poll 50-75 members who do not participate in regional events Reach out to institutional members why are you a member? Does the voting delegate ask other members from institution their opinion before voting? Brian noted that six different versions went out of the National survey and they are coded to give the results per region Development Rich DeCapua The subgroup first discussed how there are different definitions of development among the regions membership, branding, vendors Should there be regional expectations when it comes to programs for the members How does our region identify new SSAOs to the region Why do Region I members choose NASPA when faced with being able to join one professional organization Do we have enough information out there for professionals to make an informed choice when selecting a professional organization? Webmaster Greg Jones Conference site has been updated with Call for Programs The Advisory Board and calendar are up to date Send along any information for the website to Greg Divisions Community College (Rebecca) There are currently representatives from each state on the leadership team There is a half day retreat planned for next week Research (Jean and Cynthia) Jean and Cynthia created a survey to research the research that is occurring in the region June 2008 minutes, Page 3 of 6
The division will be working to create a list of dissertation topics It was suggested to use the web to promote the research of the region and the advisory board (this will hopefully generate a list of experts in the regions for trainings and speakers) If anyone has any comments about the survey, please send comments to Jean and Cynthia States Vermont (Ken) The VT leadership team has 9 members who met the week prior There will be a survey going out to membership asking why they work in Vermont Thinking about have a Vermont college bus tour A dial-n conference will hopefully be planned with a Vermont Higher Education focused topic New Hampshire (Sharon) NH co-sponsored an event in the spring with the Counsel on Community Colleges and ACPA Rhode Island (Jackie) There are currently 74 people registered for the Disability Services and Residence Halls presentation at RIC on June 26 th Connecticut (Dan) Co-sponsored an event on Experiential Education on June 5 th There are currently 6 members of the CT advisory board Massachusetts (Kevin) There are 9 MA advisory board members and they are having a retreat in July Henry Humphrey is planning a SSAO roundtable The Public Policy rep is tracking a large funding proposal from the Governor s office in the area of Life Sciences They are looking to reach out to members who joined for the National Conference Laura DeVeau is thinking about planning a New Professionals Institute Maine (Shane) The Advisory Board met about upcoming conferences Planning a bi-annual student leader conference Europe (Martin) Martin had to leave but Barbara informed the group that Europe is hoping to have a conference in June 2009 in Dublin Faculty Liaison Mike Siegel Areas of focus: sponsorship of graduate student research, convene faculty and practitioners at Regional Conference to discuss best practices, review the gaps in the higher education curriculum Planning/Scheduling Kevin Hearn The states would like to create a program calendar to avoid overbooking dates and to spread out programs. They would like to be able to post event 3 months in advance to the membership. KC Reports Hollie Ingraham and Jen Stanley A Knowledge Community Leadership Manual has been created and passed out to the KC reps. The reps spent time at their meeting to brainstorm program proposal ideas and ways to increase KC presence at the conference. Hazing Study Lauri Sidelko June 2008 minutes, Page 4 of 6
Five years ago a hazing study began (information can be found at hazingstudy.org) A National Study began two years ago and the findings were released at the Boston National conference in March 2008 Phase II is about to begin which is the dissemination and implementation phase There is a need to the second phase to be funded and it was suggested that each region fund phase II Lauri passed out the request for funding MOTION #1: To provide funding for Hazing Study from Region I DISCUSSION: NASPA Foundation should be the sponsor of the study and the regions can not provide that type of funding Lauri stated that each region would be asked for funding and in turn would be represented on the task force and there would be one model campus per region Region I is the first region being asked to fund phase II and the response will dictate how to approach the other regions There are concerns that is after year one the organization can not find the funds will the regions be asked again It was suggested that the funding request be submitted to Sheila Murphy to be reviewed by the NASPA Foundation and that Region I would help with the implementation MOTION #2 : To recommend that the Region I representative for the NASPA Foundation bring this request forward for financial support from the Foundation and Region I will provide in kind support and a professional commitment for implementation and dissemination of information. (motion by C. Forrest, second by K. Schneck) DECISION: PASSED National Updates Pauline Dobrowski Task Force on the Future of Student Affairs strategic plan for the profession chaired by Jan Walbert and Vasti Torres There was an application process to sit on the task force and information about who was selected will come soon. NASPA Campaign Hazel Scott and Almeda Jacks are co-chairing the campaign to raise $1 million dollars They will be attending the Regional Conference to talk about the campaign So far $500,00 was raised in the silent phase of the campaign Each region will create a leadership team and there will be a competition amongst the region to raise funds The campaign funding will be used for large scale programs and research Rock the Vote Brian McCoy Brian reminded the board that with the election coming up all schools must make a good faith effort to get students to register The National contact is Darrell Levine for the Rock the Vote Campaign which can be customized to your school Future Meeting Dates Thursday, September 25 th at 3 pm (Executive Board) Thursday, October 23 rd at 3 pm (Executive Board) June 2008 minutes, Page 5 of 6
Sunday, November 9 th (Full Board) Thursday, December 11 th (Executive Board) MOTION: To close the meeting (motion by B. Fienman, second by B. McCoy) DECISION: PASSED Handouts: What you need to consider if you are interested in the NASPA Regional Vice President? Regional and National Budget Draft of Research Division Survey Hazing study funding request Voting Recap MOTION AMENDMENT DECISION To accept the minutes from the March 2008 meeting To fund $500 to co-sponsor the program at UCONN on 9/19/2008 To amend the conference budget to include $600 for two printers To designate $2,000 in funds from the region to the divisions for the 2008-2009 budget To increase the registration cost for the SSAO Institute from $45 to $50 dollars. To designate $2,500 in funds from the national budget for divisions for the 2008-2009 budget To provide funding for Hazing Study from Region I To recommend that the Region I representative for the NASPA Foundation bring this request forward for Foundation financial support and Region I will provide in kind support and a professional commitment for implementation. To close the meeting Submitted by: Jenn Kosses, 6/13/2008 June 2008 minutes, Page 6 of 6