Length Two (2) hours Description This course explains the requirements and procedures to control visits and assignments of foreign nationals to their government organizations and cleared contractor facilities by means of the International Visits Program (IVP). Objectives Specify essentials of the International Visits program for assigning, evaluating and processing Foreign Visit Requests, and general understanding of the security control measures that may be employed for visits. Point of Contact ARMYFOREIGNDISCLOSURE@MI.ARMY.MIL Page 1 of 56
CONTENTS Introduction Control and Coordination of Visitors Self-Invited Visit Procedures Contact Officer Responsibility Summary Page 2 of 56
Introduction The Department of Army (DA) International Visits Program (IVP) has been established to control, facilitate, and process visits and assignments of foreign representatives, including those representing international organizations such as NATO agencies, to DA activities and DA contractor (commercial) facilities. The IVP is designed to ensure proper authorization prior to the disclosure of classified military information (CMI) and controlled unclassified information (CUI) to foreign governments and international organizations, to ensure that the requesting foreign government or international organization provides a Security Assurance for proposed visitors, and to facilitate administrative arrangements (e.g. date, place, and time) for the visit or assignment. Army Regulation (AR) 380-10, Foreign Disclosure and Contacts with Foreign Representatives, Appendix I, sets forth standard procedures concerning requests for visits and assignments of foreign representatives to DA activities and DA contractors. Page 3 of 56
Definitions Foreign National Foreign national is defined as a person who is not a citizen or national of the United States or its territories. This definition does not include permanent residents (formerly immigrant aliens, resident aliens, or intending U.S. citizens). For the purposes of this regulation, the term "foreign national" refers to a private, non-u.s. citizen or national having no official affiliation with his or her government or origin. Page 4 of 56
Definitions (cont) Foreign Representative For the purposes of AR 380-10 and this training, foreign representatives are foreign nationals or U.S. citizens or nationals who are acting as representatives of either a foreign government, foreign firm, or international organization or are a person sponsored by a foreign government. Hereafter, this definition should be kept in mind when the term "foreign representative" arises in this training. Page 5 of 56
Control of Visitors Visits by foreign representatives to DA activities will be controlled to ensure that the visitors receive access to only that CMI and/or CUI authorized for disclosure to their respective governments by a disclosure official designated according to AR 380-10. CMI will not be disclosed to a foreign representative unless the appropriate disclosure authority has received security assurances from that individual's government. In addition to the policies and procedures outlined herein with respect to AR 380-10, in all cases AR 190-13 The Army Physical Security Program, as well as local security policies and procedures (such as badges and escorts), will apply for the control of foreign representative visitors in restricted access areas. Page 6 of 56
Informal Visit Coordination Ideally, all visits occurring under the IVP will be pre-coordinated by the embassy with the Army organization or activity to be visited. By contacting the hosting Army entity prior to submission of the visit request, the Army can help the embassy to identify visit dates and purposes that can be accommodated. However, the fact that a proposed visit begins by informal coordination does not eliminate the need for an official visit request and authorization. This requirement must be clearly understood by all affected parties to avoid mutual confusion and embarrassment. Only an accredited foreign military attaché or designated foreign attaché staff personnel may propose and request visits by his or her country's officials and communicate with the field prior to submitting a visit request. These proposals and requests become official only upon the submission of a Request for Visit Authorization (RVA) to HQDA G-2 by appropriate foreign attaché personnel. While informal contact and coordination between foreign representatives and DA personnel is permitted and may lead to the submission of an RVA, DA officials must ensure communication prior to the submission and approval of an RVA does not create a binding commitment on the HQDA G-2 in terms of the date of the visit, the information that will be disclosed, the classification of the visit discussions, or location of the visit. Page 7 of 56
Documentary Transfers Classified Military Information (CMI) disclosures by Department of Army (DA) activities to foreign representatives will normally be in an oral or visual mode, or both. At the discretion of the Foreign Disclosure Officer (FDO), an exception to allow the disclosure in documentary form (to include notes taken during briefings or discussions) may be made provided: 1) that the visit request security assurance specifically states that the individual may assume custody of classified documentation on behalf of the foreign government, 2) that HQDA G-2 (by his or her designee) approves the RVA and authorizes the classified documentary transfer in the RVA, and 3) the hosting Army organization has a valid Delegation of Disclosure Authority Letter authorizing such a transfer. If these conditions are not satisfied, documentary transfers of CMI are not authorized. The DA host agency or command will transmit such notes in the manner prescribed for document disclosures in Section II of this chapter. A receipt must be obtained for classified material provided to foreign representatives, regardless of its classification level. In all cases, the provisions of AR 380-5, Department of the Army Information Security Program, will apply. In contrast to documentary transfers of CMI, documentary transfers of Controlled Unclassified Information (CUI) may be authorized by the originator or proponent and do not require prior approval of HQDA G-2. Page 8 of 56
Security Policy Automation Network The Security Policy Automation Network (SPAN) is a virtual private network that operates on the DoD-wide Secret Internet Protocol Router Network (SIPRNET), with selected elements on a separate unclassified network. SPAN is comprised of automated systems that support communications and coordination among activities on foreign disclosure, international visits, etc. The classified component of SPAN supports approximately 120 organizations in DoD and non-dod, USG agencies. The unclassified component of SPAN supports approximately 135 sites at foreign embassies in Washington, D.C. and outside the continental United States. Page 9 of 56
Foreign Visits System The Foreign Visits System (FVS) is a module of SPAN that supports the staffing and coordination of official visits to DoD organizations and defense contractors. DoD provides a special-purpose, unclassified module of FVS to foreign governments, typically their embassy in Washington, DC, that allows them to create visit requests, maintain a local database, produce reports, and communicate with central FVS servers. The visit requests are then uploaded and electronically distributed to the appropriate DoD service components, which administer the visit process with subordinate activities. Subordinate activities may receive the visits via SIPRNET access to FVS, by fax, or by email. Within the U.S. Army, the visit requests sent by the embassies are received by HQDA G-2, which staffs the visit and coordinates a disclosure determination. Decisions are returned to the requesting foreign government, which receives the decision on the unclassified component of FVS. Page 10 of 56
Foreign Visits System (cont) Some foreign governments, typically smaller countries or those who do not regularly interact with the U.S. government, have elected not to use FVS. Such countries submit RVAs by letter, fax, or email to HQDA G-2 in accordance with AR 380-10. FVS complies with the standards and procedures developed by the Multinational Industrial Security Working Group, which is comprised of senior security representatives from NATO countries. Page 11 of 56
Foreign Visits System Requirements Foreign government RVAs are typically submitted by an accredited military attaché or designee using the FVS. Requests for visits by governments or international organizations that do not participate in the FVS will be submitted by the accredited military attaché (or security official in the case of NATO agencies), in writing, directly to the HQDA G-2, which will enter the request in the FVS and process it through the FVS. Page 12 of 56
Visit Requests Without a Military Attaché If a foreign government does not have a military attaché diplomatically accredited to the United States, a foreign government embassy official or the senior U.S. military representative located in the prospective visitors' parent country may prepare and submit the RVA to the HQDA G-2 for consideration. As NATO agencies are not represented by military attaches, the appropriate security official at the requesting NATO agency will submit visit requests and provide security assurances. The RVA must conform to the policies and procedures for submission of RVAs outlined in AR 380-10. Page 13 of 56
Invitations While foreign governments initiate the majority of foreign representative visits by submitting an RVA, DA officials also may initiate a foreign representative visit by extending a formal invitation. a. Formal Invitation: Formal invitations are defined by the decision by the U.S. Army to fund a visit by foreign representatives. In instances when it is desirable to expend representational, security assistance, or International Military Education and Training (IMET) funds to invite foreign nationals or foreign representatives (for example, speakers and participants in research projects) to visit military facilities under Army sponsorship, the DA host will do so according to Army regulations governing such funding. All such visitors will travel on Invitational Travel Orders (ITOs) or honorariums published by competent authority. RVAs will not be used to affect these visits. The host command or agency issuing the ITOs has the responsibility for directly acquiring and processing the necessary security assurances. b. Informal Invitation: In contrast to formal invitations, informal invitations do not involve the expenditure of U.S. Army funds. DA agencies and commands extending informal invitations to foreign representatives must ensure that the invitation states the invitees or their respective governments must defray all costs associated with the visit and an RVA must be submitted through the foreign government's embassy according to the self-invited visit procedures identified in section II of this chapter. Before issuing the informal invitation, DA officials will inform the appropriate FDO of the proposed issuance of the invitation and the extent of any anticipated disclosure of CMI to ensure compliance with AR 380-10. Page 14 of 56
Letter of Special Accreditation A Letter of Special Accreditation is a document that is issued by the Director of Foreign Liaison, HQDA G-2 and accredits a foreign military attaché to conduct official, direct contact with the U.S. Army. In addition, the document may include authorization for a foreign military attaché to affect direct contact with DA officials of specific DA commands or agencies without prior permission of HQDA (either the Director of Foreign Liaison, HQDA G-2 or the Public Affairs Office). reference library of disclosure documents on SIPRNET accessible by login and password. The Director of Foreign Liaison, HQDA G-2 will provide copies of the Letters of Special Accreditation to the DA activities cited in the documents. In addition, Letters of Special Accreditation are available on SENTRY, a web-based Page 15 of 56
Standards of Appearance All foreign military visitors (to include accredited military attaches, assistant military attaches, exchange personnel, and liaison officers) are expected to wear their respective country's uniform unless directed otherwise by an appropriate DA authority. If required by local policy, a clearly identifiable badge should be provided to the foreign representative to wear, identifying that person as a foreign representative. Page 16 of 56
Out-of-Channel Visit Requests At times, embassies incorrectly identify the appropriate DoD service component for a particular visit and misdirect a visit request, whether electronically using FVS or by email or fax. As FVS includes the capability to transfer such visit requests between service components, out of channel visit requests will be redirected by HQDA G-2 to the appropriate service. Page 17 of 56
Discussions Beyond the Approved Visit Purpose Visitor requests for discussions outside the approved purpose of the RVA will be denied, with a recommendation to direct the request to the foreign visitor's military attaché for action. Page 18 of 56
Funding and Other Support No DA funds or other resources may be used to support the activities of foreign representatives while visiting or assigned to DA, except when authorized by and consistent with applicable U.S. law and DOD and U.S. Army guidance. Page 19 of 56
Control and Coordination of Visitors Quiz Take a few minutes to challenge your knowledge by answering the following questions. Page 20 of 56
AR-IV203 Quiz 1 Which is not a purpose of the International Visits Program (IVP)? a. To control, facilitate, and process visits and assignments of foreign representatives to DA facilities and commercial facilities under the cognizance of DA. b. To control and track the access of all foreign nationals at all DA facilities and DA contractors. (correct answer) c. To ensure compliance with disclosure policies and protect DA information. d. To acquire security assurances from requesting governments thereby ensuring visitors are designated as representatives of their government for receipt of the requested information and that the visitors are cleared to receive the level of classified inform Page 21 of 56
AR-IV203 Quiz 1 For purposes of the international visit program, the key difference between formal and informal visit invitations is that formal invitations are defined by the decision by the U.S. Army to fund a visit by foreign representatives and informal invitations do not involve the expenditure of U.S. Army funds? a. True (correct answer) b. False Page 22 of 56
AR-IV203 Quiz 1 What document is presented to foreign military attaches when they are accredited and authorizes accredited attaches to conduct official, direct contact with specifically designated offices or representatives of the U.S. Army? a. One-Time visit request b. Recurring visit request c. Delegation of Disclosure Authority Letter d. Special Letter of Accreditation (correct answer) Page 23 of 56
Types of Self-invited Visit Authorizations DA policy identifies three types of selfinvited visits: a. One-time Visit Authorizations: One-time visit authorizations will be used to permit contact by foreign representatives with a DA element or a DA contractor facility for a single, short-term occasion (fewer than 30 days) and for a specified purpose. Authorizations expire on the end of visit date, unless extended by a visit request amendment. Within 72 hours of the approval of the visit request, visitors or foreign military attaché personnel will contact the facility to be visited to arrange visit details. b. Recurring Visit Authorizations: Recurring visit authorizations permit separate, one-time visits of fewer than 30 consecutive days over a specified period of time (normally 1 year) in connection with a government approved license, contract, agreement, or other program. Authorizations will be valid for the duration of the program, subject to annual review, revalidation, and the specific requirements of the U.S. Army. c. Extended Visit Authorizations: Extended visit authorizations (EVAs) will be used to permit a single visit for an extended period of time, normally 30 consecutive days or more. The authorization will be valid for the duration of the program, assignment, or certification, subject to annual review and revalidation. EVAs will be used to assign foreign liaison or exchange personnel to a DA activity. Page 24 of 56
Submission of Self-invited RVAs In all of the previously-described self-invited visits, approval by the HQDA G-2 is required prior to any formal visit to a DA activity or facility. RVAs for self-invited visits must be submitted 30 days (or at least 21working days) prior to the proposed start date of the visit. The only exceptions to the 30-day rule are: 1) Visits to the U.S. Army National Training Center, which must be submitted 45 days in advance of the proposed visit date, and 2) All EVAs for assignment of foreign representatives, which must be submitted 45 days in advance of the proposed visit date. These requirements are outlined in the Military Attaché Guide issued by the HQDA G-2 to each embassy that has a military attaché accredited to the U.S. Army. THREE TYPES OF VISITS 1. One-time Visit Authorizations Contact for single, short-term event (less than 30 days) and for specified purpose. Expires on end of visit date. 2. Recurring Visit Authorizations Permits separate visits over specified period (normally one year) in connection with governmentapproved license, contract, agreement, or other program. 3. Extended Visit Authorizations Permits single visit for extended period of time (normally beyond 30 days). Supports FLOs, StanReps, MPEPs, ESEPs, and CPPs. Page 25 of 56
Submission of Self-invited RVAs (cont) Any amendments to an RVA by the requesting foreign government must be pre-coordinated with and accepted by the hosting Army command prior to the embassy entering the amendment into SPAN and prior to the amendment becoming effective. Hosting commands or agencies will notify HQDA G-2 of any violation of this provision, so that HQDA G-2 may remind the offending foreign embassy of this policy. Unannounced or unscheduled visits to DA facilities where foreign representatives arrive at an Army activity or facility without prior notice or official approval will not be permitted to proceed. In those instances, the Army command or agency will immediately report the incident to the HQDA G-2, which will provide instructions to the Army activity and notify the parent government's military attaché of the violation. Page 26 of 56
Requests for Visit Authorization Initial Request for Visit Authorization Review: Upon receipt of the RVA from the requesting foreign embassy, the HQDA G-2 will screen the RVA to determine compliance with basic administrative requirements and determine if the RVA will either be accepted for further processing or rejected. 1. If rejected, the RVA is returned with annotations reflecting the rationale for the rejection. 2. If accepted, the RVA is assigned for action and information to the appropriate Army addressees on the following basis: and all Army addressees having an interest in the subject matter of the visit. b. An RVA to a defense contractor is assigned for action to the appropriate U.S. Army acquisition authority and for information to addressees having an interest in the subject matter proposed for discussion. c. Staffing of RVAs by the HQDA G-2 is without prejudice; that is, staffing indicates only that DA has administratively accepted the RVA for processing and is not to be construed as either HQDA's solicitation of concurrence or as predisposition towards approval. a. An RVA to an Army location is assigned for action to the DA agency or Army Command exercising jurisdiction over the information, organization, or activity to be visited, as well as the organization to be visited (if other than the action addressee), all intermediate headquarters, Page 27 of 56
Requests for Visit Authorization (cont) Request for Visit Authorization Evaluation (Administrative Factors): In evaluating an RVA, the command or agency will apply the administrative factors listed below. If the response to any of the first three factors is negative, the command or agency must recommend that the RVA be returned to the requestor without action. 4. Is sufficient rationale presented in the RVA or known to the action addressee or prospective host to justify intermittent, repetitive visits, if so requested? 1. Is the expressed purpose of the proposed visit understandable and sufficiently detailed to permit due consideration from a substantive perspective? 2. Is the proposed visit date sufficiently in the future to permit necessary preparation for the visit and required coordination for disclosure determinations? Is the proposed visit date acceptable to the prospective host? 3. Is sufficient justification for the visit and its associated discussions included in the RVA to permit disclosure determinations? Page 28 of 56
Requests for Visit Authorization (cont) Request for Visit Authorization Evaluation (Substantive Factors): In evaluating an RVA, the following substantive factors must be considered: Should the RVA action addressee or prospective host desire political/military advice regarding the requested visit, the organization should contact the Army G-3/5/7. 1. If the RVA is administratively acceptable, the RVA action addressee or prospective host must determine whether - from its perspective - the best interests of the U.S. Army would be served in approving the visit. Evaluators should bear in mind that visits almost always involve the disclosure of official Army information that is for internal Army use only (that is, not in the public domain) and, in some cases, CMI. In either case, disclosures to foreign representatives require that a valid requirement for the information (need-to-know) exists and that such disclosures would result in a net benefit to DA and DOD. Thus, resolving information disclosure-related issues is essential and prerequisite to a determination of whether the best interests of the U.S. Army would be served in approving the visit. Page 29 of 56
Requests for Visit Authorization (cont) 2. Need-to-know and net benefit should be considered in the context of DA participation in international activities related to the proposed visit. However, it is imperative that such participation does not obligate DA to disclose CMI and/or CUI. Instead, each potential disclosure of CMI and/or CUI must be considered on its own merits and be based on an affirmative response to the question: "Is the disclosure essential to achieve the stated purpose of the visit?" If not, the action addressee or prospective host must recommend either denial or hosting the visit at the public domain. Page 30 of 56
Requests for Visit Authorization (cont) 3. If the previously-described substantive factors are satisfied, it is then necessary to establish specific, substantive disclosure parameters for discussions during the visit. Evaluators are to be guided in this regard by the following factors: a. What substantive category or categories of information are involved? b. What is the minimum classification level of the information that should be disclosed to accomplish each aspect of the purpose of the visit and have there been prior disclosures of that CMI and/or CUI? c. Given the category of information involved and the minimum classification level necessary for meaningful discussions, how is disclosure determined? Page 31 of 56
Requests for Visit Authorization (cont) Consideration must be given to the following: 1. CMI is within the substantive scope of an existing international activity and its associated DDL (program or organization). 2. CMI that is not within the authority of a DDL requires approval by the HQDA G-2. Such a proposal constitutes either a new disclosure program or a modification to an existing disclosure program and must be accompanied by complete justification or a request for a one-time disclosure exception. If a proposal requires an exception to NDP-l, the visit will not be approved at that time. If the command or agency to be visited deems that the U.S. Army should sponsor an ENDP request for a future visit or interaction, the command or agency will comply with procedures cited in AR 380-10. requirements of the ITAR and EAR. In these cases, the Army sponsoring command or agency assumes full responsibility for the visit, to include the provision of disclosure guidance to the DA contractor regarding the release of U.S. Army information. These visits will involve the disclosure of U.S. Army information in support of actual or planned international programs such as an FMS case and cooperative R&D arrangement. DA-sponsored visits will not be used to circumvent the licensing requirements of the ITAR. 3. Army sponsorship of visits by foreign representatives to DA contractor facilities relieves the DA contractor from the licensing Page 32 of 56
Visits to a DA command or agency The Army Command will recommend to the HQDA G-2: 1. Visits to a DA command or agency. a. A recommendation for approval of the visit request must include the maximum level of classification that will be discussed during the visit and, if classified, must cite the DDL number that authorizes the command to release the subject information at that classification or below. In addition, a recommendation for approval must include the name and commercial duty telephone number (not DSN) of the point of contact who will host and coordinate the visit; If necessary, the recommendation should also include advance coordination instructions for recurring RVAs, other special instructions or comments from the command to the embassy, and any conditions or limitations related to the disclosure. Page 33 of 56
Visits to a DA command or agency (cont) b. If the command determines that it is unable to host a visit request or that the information associated with the request cannot be authorized for disclosure, the Army command must submit a recommendation for denial of the visit request to HQDA, G-2. Such a recommendation must include the rationale for the decision (e.g., beyond scope of established international agreement, conflicts with NDP-l, etc), as well as any special instructions or comments to the embassy (e.g., request for resubmission of visit request at a later date, etc.). Page 34 of 56
Visits to a DA contractor facility The Army Command will recommend to the HQDA G-2: 1. Visits to a DA contractor facility a. A recommendation for approval of a visit request to a DA contractor facility indicates that the Army should sponsor the visit. Therefore, if the visit request supports an actual or planned DA program, the recommending Army command or agency must provide in its response to HQDA, G-2 the name and commercial duty telephone number (not DSN) of the POC. b. If the proposed visit request is not in support of an actual or planned USG program or if it is determined that the information associated with the proposed visit cannot be authorized for disclosure, the responsible Army command or agency may recommend denial of the visit request, but must include the rationale for the decision in the recommendation response to HQDA, G-2. Page 35 of 56
Army Decision Upon receipt of the recommendation of approval, denial, or non-sponsorship, the HQDA G-2, on behalf of HQDA, will respond officially to the RVA in one of the following ways: 1. Approval of request for visit authorization. If the HQDA G-2 approves the RVA, the HQDA G- 2 will notify the requesting embassy, all affected Army elements, and DA contractors, as required, of the decision. a. The HQDA G-2 will issue any instructions to the embassy and any limitations on disclosure to the relevant Army components, as well as the name and commercial duty telephone number of the U.S. Army Point of Contact for the visit. RVA approval. An earlier deadline may be specified by the prospective host in its response to ODCS, G-2. 2. Denial or non-sponsorship of request for visit authorization. If the HQDA G-2 denies the visit or if the visit is non-sponsored, the HQDA G-2 will notify the requesting embassy, all affected Army elements, and DA contractors, as required, of the decision. Non-sponsorship of the RVA does not preclude the requester or the affected DA contractor from making direct arrangements with the commercial facility to be visited in accordance with ITAR provisions. b. The HQDA G-2 will notify the requesting military attaché that he or she or the prospective visitor must initiate contact and resolve administrative details with the host. Arrangements must be confirmed 72 hours after Page 36 of 56
Self-Invited Visit Procedures Quiz Take a few minutes to challenge your knowledge by answering the following questions. Page 37 of 56
AR-IV203 Quiz 2 A visit for a single short-term occasion (normally less than 30 days) for a specified purpose is considered what type of visit? a. One-Time Visit (correct answer) b. Recurring Visit c. Extended Visit d. Emergency Visit Page 38 of 56
AR-IV203 Quiz 2 Intermittent, repeated visits over a specified period of time, normally up to one year in duration are considered what type of visit? a. One-Time Visit b. Recurring Visit (correct answer) c. Extended Visit d. Emergency Visit Page 39 of 56
AR-IV203 Quiz 2 A single visit for a period of time, normally up to one year is considered what type of visit? a. One-Time Visit b. Recurring Visit c. Extended Visit (correct answer) d. Emergency Visit Page 40 of 56
Contact Officer Responsibility Contact officers will be designated in writing to facilitate and oversee activities of all foreign visitors at DA elements. Contact officers for onetime and recurring foreign visits will be designated in writing and will be available to the foreign officials during the entire visit. The identification of the contact officer in the approved one-time, recurring, and extended RVAs satisfies the requirement for the contact officer to be named in writing, except for liaison and exchange officer programs. Contact officers must be familiar with AR 380-10, other applicable guidelines governing the disclosure of CUI, and specific disclosure guidelines established in the DDL. The local FDO will brief the contact officer regarding his or her duties. Contact officers also will adhere to the guidelines on the following screens. At a minimum, each contact officer is to perform the duties and functions outlined in this paragraph, which may be supplemented, as necessary, to meet local requirements. Page 41 of 56
Contact Officer Responsibility (cont) Contact officers for visiting foreign representatives will: 1. Become familiar with AR 380-10, local supplementation (if any) and reportable foreign visitor activity under provisions of AR 381-12, Subversion and Espionage Directed Against the U.S. Army. 2. Be briefed by the FDO and become familiar with the specific scope and classification of the approved visit. 3. Coordinate with and obtain guidance from the following agency or command personnel: oral, visual, or documentary form (if requested by the visitors)). b. Security manager or OPSEC officer (concerning agency or command activities occurring simultaneously with the foreign visit and from which visitors should be excluded). Escorts are required when the visitors cannot otherwise be denied access to information or operations outside the scope of the approved visit. c. Protocol officer (concerning local policies regarding mandatory courtesy calls or exchange of mementos). a. FDO (concerning the preparation of classified briefings or discussion items in Page 42 of 56
Contact Officer Responsibility (cont) 4. Prepare to receive and respond to confirmation of the visit and a possible request for administrative assistance by visitors or their military attaches. 5. On request, assist in arranging for quarters or transportation; however, it must be made clear to visitors or their military attaches that all expenses concerning the visit, including quarters, transportation, and subsistence, are the responsibility of the visitors. As visits are occasionally canceled with little or no notice, contact officers should refrain from making commercial reservations for services on behalf of foreign visitors. Instead, assistance should be limited to recommending and providing telephone numbers for commercial services to foreign visitors or their military attaches. Page 43 of 56
Contact Officer Responsibility (cont) 6. At the direction of the installation or activity commander, ensure that foreign visitors are aware of and comply with foreign disclosure and security requirements regarding the visit. 7. Make personnel with whom the visitors have official contact or exchange information fully aware of information disclosure guidance and restrictions applicable to the visit. 8. Notify the supporting counterintelligence office of any foreign visitor activity that is reportable under the provisions of AR 381-12. 9. In the event of any misconduct on the part of a foreign visitor during the visit, provide a written report to HQDA G-2 through command channels. Page 44 of 56
Contact Officer Quiz Take a few minutes to challenge your knowledge by answering the following questions. Page 45 of 56
AR-IV203 Quiz 3 Who is assigned to oversee the activities of all foreign visitors and assignees at DA elements? a. A Foreign Disclosure Officer (FDO) b. A Foreign Liaison Officer (FLO) c. A Contact Officer (correct answer) d. A Technology Control Officer (TCO) Page 46 of 56
AR-IV203 Quiz 3 During a foreign visit, the Contact Officer will coordinate with and obtain guidance from: a. The Security Manager/OPSEC officer b. The Protocol Officer c. The Technology Control Officer d. Both A and B (correct answer) Page 47 of 56
AR-IV203 Quiz 3 In the event of misconduct by a foreign visitor, the Contact Officer must supply a report of the incident to: a. The HQDA G2 (correct answer) b. The Foreign Liaison Officer c. The Technology Control Officer d. The State Department Page 48 of 56
Summary This course explained the requirements and procedures to control, facilitate, and process visits and assignments of foreign representatives to DA activities and DA contractor (commercial) facilities through the Department of Army International Visits Program (IVP). The IVP is designed to ensure proper authorization prior to the disclosure of classified military information (CMI) and controlled unclassified information (CUI) to foreign governments and international organizations, to ensure that the requesting foreign government or international organization provides a Security Assurance for proposed visitors, and to facilitate administrative arrangements for the visit or assignment. Page 49 of 56
Summary cont. Army Regulation 380-10, Foreign Disclosure and Contacts with Foreign Representatives, Appendix I, sets forth standard procedures concerning requests for visits and assignments of foreign representatives to DA activities and DA contractors. Visits by foreign representatives to DA activities will be controlled to ensure that the visitors receive access to only that CMI and/or CUI authorized for disclosure to their respective governments by a disclosure official designated according to AR 380-10. CMI will not be disclosed to a foreign representative unless the appropriate disclosure authority has received security assurances from that individual's government. coordination does not eliminate the need for an official visit request and authorization. Only an accredited foreign military attaché or designated foreign attaché staff personnel may propose and request visits by his or her country's officials and communicate with the field prior to submitting a visit request. These proposals and requests become official only upon the submission of a Request for Visit Authorization (RVA) to HQDA G-2 by appropriate foreign attaché personnel. Classified Military Information (CMI) disclosures by Department of Army (DA) activities to foreign representatives will normally be in an oral or visual mode, or both. At the discretion of the Foreign Disclosure Officer (FDO), an exception to allow the disclosure in documentary form may be made as described in the course. Ideally, all visits occurring under the IVP will be pre-coordinated by the embassy with the Army organization or activity to be visited. However, the fact that a proposed visit begins by informal Page 50 of 56
Summary cont. The Security Policy Automation Network (SPAN) is a virtual private network that operates on the DoD-wide Secret Internet Protocol Router Network (SIPRNET), with selected elements on a separate unclassified network. SPAN is comprised of automated systems that support communications and coordination among activities on foreign disclosure, international visits, etc. The Foreign Visits System (FVS) is a module of SPAN that supports the staffing and coordination of official visits to DoD organizations and defense contractors. DoD provides a special-purpose, unclassified module of FVS to foreign governments, typically their embassy in Washington, DC, that allows them to create visit requests, maintain a local database, produce reports, and communicate with central FVS servers. Page 51 of 56
Summary cont. Foreign government RVAs are typically submitted by an accredited military attaché or designee using the FVS. Requests for visits by governments or international organizations that do not participate in the FVS will be submitted by the accredited military attaché (or security official in the case of NATO agencies), in writing, directly to the HQDA G-2, which will enter the request in the FVS and process it through the FVS. While foreign governments initiate the majority of foreign representative visits by submitting an RVA, DA officials also may initiate a foreign representative visit by extending a formal invitation. Formal invitations are defined by the decision by the U.S. Army to fund a visit by foreign representatives. In contrast to formal invitations, informal invitations do not involve the expenditure of U.S. Army funds. A Letter of Special Accreditation is a document that is issued by the Director of Foreign Liaison, HQDA G-2 and accredits a foreign military attaché to conduct official, direct contact with the U.S. Army. In addition, the document may include authorization for a foreign military attaché to affect direct contact with DA officials of specific DA commands or agencies without prior permission of HQDA. Visitor requests for discussions outside the approved purpose of the RVA will be denied, with a recommendation to direct the request to the foreign visitor's military attaché for action. Page 52 of 56
Summary cont. DA policy identifies three types of self-invited visits: One time Visit Authorizations, Recurring Visit Authorizations and Extended Visit Authorizations. One-time visit authorizations will be used to permit contact by foreign representatives with a DA element or a DA contractor facility for a single, short-term occasion (fewer than 30 days) and for a specified purpose. Recurring visit authorizations permit separate, one-time visits of fewer than 30 consecutive days over a specified period of time (normally 1 year) in connection with a governmentapproved license, contract, agreement, or other program. Extended visit authorizations (EVAs) will be used to permit a single visit for an extended period of time, normally 30 consecutive days or more. In all of the above self-invited visits, approval by the HQDA G-2 is required prior to any formal visit to a DA activity or facility. RVAs for self-invited visits must be submitted 30 days (or at least 21 working days) prior to the proposed start date of the visit. There are two exceptions to the 30-day rule; visits to the U.S. Army National Training Center and all EVAs for assignment of foreign representatives. THREE TYPES OF VISITS 1. One-time Visit Authorizations Contact for single, short-term event (less than 30 days) and for specified purpose. Expires on end of visit date. 2. Recurring Visit Authorizations Permits separate visits over specified period (normally one year) in connection with government-approved license, contract, agreement, or other program. 3. Extended Visit Authorizations Permits single visit for extended period of time (normally beyond 30 days). Supports FLOs, StanReps, MPEPs, ESEPs, and CPPs. Page 53 of 56
Summary cont. Upon receipt of the RVA from the requesting foreign embassy, the HQDA G- 2 will screen the RVA to determine compliance with basic administrative requirements and determine if the RVA will either be accepted for further processing or rejected. If rejected, the RVA is returned with annotations reflecting the rationale for the rejection. If accepted, the RVA is assigned for action and information to the appropriate Army addressees. Request for Visit Authorization Evaluation includes a review of both Administrative Factors and Substantive Factors. The Army Command will recommend to the HQDA G-2, Visits to a DA command or agency and Visits to a DA contractor facility. Page 54 of 56
Summary cont. Upon receipt of the recommendation of approval, denial, or non-sponsorship, the HQDA G-2, on behalf of HQDA, will respond officially to the RVA in one of the following ways: Approval of request for visit authorization; or Denial or non-sponsorship of request for visit authorization. Contact officers will be designated in writing to facilitate and oversee activities of all foreign visitors at DA elements. Contact officers for one-time and recurring foreign visits will be designated in writing and will be available to the foreign officials during the entire visit. The local FDO will brief the contact officer regarding his or her duties. Contact officers also will adhere to the guidelines identified in this course. Page 55 of 56
Course Exam You have now completed the learning portion of the course. Take a few minutes to test your knowledge by taking the following International Visits Exam, by clicking on the AR..IV203 International Visits link in the My Exams section on your home page. Page 56 of 56