FEDERAL CONTRACTING 101 Mary L. Peetz Small Business Professional Luke AFB 11 May 2107
Small Business Specialist Duties First point of contact for vendors Contracting Squadron Small Business (SB) Advisors Monitor and assess SB goals Advise Contracting Squadron on goals, issues, and concerns Train contracting personnel and contractors on SB matters Help conduct/provide training on market research
FY16/17 Small Business Results 56 FW FY16 Goals FY16 FY17 Small Business 93.45% 91.4% 96.37% Small Disadvantaged Business 63.43% 59.42% 65.7% HUB Zone 4.75% 5.68% 1.2% Women Owned 13.90% 11.87% 16.60% Service Disabled Vet 11.32% 11.99% 19%
FY16 Economic Impact Dollars % Arizona 14,567,380 30.81 Other States 32,715,041 69.19 Out of Country Total 47,282,421
Doing Business with the Air Force Steps to Success Step 1. Identify your Product or Service Know the Federal Supply Classification (FSC) Code and North American Industry Classification System (NAICS) Code for your product or service. Many government product/service listings and future procurements are identified by FSC (www.dlis.dla.mil/h2) or NAICS Code (www.census.gov/naics).
Doing Business with the Air Force Step 2. Register in the government databases Obtain a Data Universal Number System (DUNS) Number. http://www.dandb.com/fedgov System for Award Management: www.sam.gov Core data (Name, address, org type, financial information) Assertions (NAICS, size metrics) Reps & Certs (FAR questionnaire) SBA Dynamic Small Business Search
Doing Business with the Air Force Step 3: Familiarize yourself with Federal, DOD, and Air Force contracting procedures Be familiar with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and Air Force Federal Acquisition Regulation Supplement (AFFARS). http://farsite.hill.af.mil/
Doing Business with the Air Force Step 4: Identify the Air Force contracting activity that purchases your product or service and contact the Small Business Specialist on-site. Each Contracting Office purchases supplies and services that support its own mission. Each buying activity has a Small Business Specialist and can be located on the AF Small Business home page (www.airforcesmallbiz.org) Provides a list of small business specialists assigned to each buying activity.
Doing Business with the Air Force Step 5. Identify current & future Air Force procurement opportunities Requirements above $25K will be posted to www.fbo.gov Commercial supply & service requirements available under a GSA Federal Supply Schedule (FSS) will be posted using e-buy at www.gsa.gov
Doing Business with the Air Force Like us on FACEBOOK. Requirements between $15K - $25K will be posted on our FACEBOOK page at 56th Contracting Squadron Facebook Page
Doing Business with the Air Force Step 6: Explore Subcontracting Opportunities It is important not to neglect the very large subcontracting market. Subcontracting Opportunities with DOD Prime Contractors lists all major DOD prime contractors by state and provides a point of contact (Small Business Liaison Officer) within each firm. (http://www.acq.osd.mil/osbp/sb/dod.shtml) SUB-Net is the SBA s Subcontracting Network. Prime contractors use SUB-Net to post subcontracting opportunities. These opportunities may or may not be reserved for small business, and they may include either solicitations or other notices. (http://web.sba.gov/subnet/search/)
Doing Business with the Air Force Step 7. Company Profile Develop a 1-2 page summary of your companies capabilities. Include, relevant expertise and experience, references with federal agencies, registrations, NAICS, representations & certifications Present your capabilities directly to the federal activities & large prime contractors that buy your products & services E-mail to mary.peetz@us.af.mil
Doing Business with the Air Force Step 8: Market your Firm Present your capabilities directly to the federal activities and large prime contractors that buy your products and services Attend procurement conferences and business expos Attend Business Matchmaking events If you do not have a presence on Luke AFB, consider Teaming Opportunities.
Tips Watch FedBizOpps, GSA e-buy or 56 Contracting Squadron Facebook page for announcements (sources soughts, pre-solicitations, & solicitations) Respond to sources sought/rfi inquiries Read the entire solicitation & performance work statement Attend site visits/pre-proposal conferences Make sure you have the necessary certifications & bonding Valid past performance references Comply with the evaluation factors. Evaluation factors tell you how the Gov t will evaluate your proposal
Air Force Strategic Sourcing Understand Strategic Sourcing and Mandatory Use Contracts Civil Engineering Commodity Council Roofing Contract Awarded Jun 2015 (5 year contract) Force Protection Commodities Council Fire Personal Protective Equipment (PPE) (5 year contract) Awarded Feb 2015 Law Enforcement Black Nylon Gear 5 year contract began 15 Jan 2014 Furnishings Commodity Council Seating Awarded Jul 2015 Systems & Modular Furniture Awarded Sep 2013 Filing & Storage Awarded Jan 2014
Small Business Programs Explore other small business programs Force Mentor-Protégé Program Small Business Innovation Research Program Information on these and other programs is available on the U.S. Air Force Small Business Website http://www.airforcesmallbiz.org/
56th Contracting Squadron Potential Opportunities Service Contracts Range Residue Removal (R3) FY17 Transient Alert Services FY17 Kitchen Fire Suppression FY18 Potable Waste Water Analysis FY18 Compressor Maintenance FY18
56th Contracting Squadron Potential Opportunities Construction Contracts Airfield/Base Paving IDIQ FY17 Mechanical IDIQ FY17 Runway Rubber Removal FY17 Asbestos Remediation FY17 Flooring BPA FY17 Electrical IDIQ FY18
Prime Contractor Information Electrical IDIQ - Ft Mohave Construction-Rock Gap Engineering, Janice Lewis, (928) 346-2484 Simplified Acquisition Base Engineering Requirements (SABER) Kautaq, Jordan Paulk (980) 829-3563 Gila Bend Air Force Auxiliary Field & Gila Bend Barry Goldwater Range - Tunista Services, LLC, Rick Carr (623) 856-1720 Finishes IDIQ Red One Construction LLC, David Parrish (480) 244-6561 Belfour Beatty (Housing Privatization) 623-388-3515
Prime Contractor Information con t Multiple Award Construction Contract 5 Awards/$95M 1. Rore, Nandita Murthy, 858-404-7393 2. Herman Construction Group, Lars Herman 858-277- 7100 x221 3. Premier, CG, 480-829-6000 x105 4. M&M, Tony Cortabitarte, 520-631-1448 5. KWR Construction, Al Anderson 520-459-6676 ext 204
Government Purchase Card (GPC) What is the Government Purchase Card? Used by the Federal Government to purchase mission-essential supplies and services Authorized for Appropriated Funds only Supplies and equipment purchases are restricted to $3,500 GPC use is mandated for purchases under $3,500 Non recurring services are restricted to $2,500 per transaction One time, unpredictable or occasional requirement Recurring services are restricted to $2,500 total per year If more than $2,500/year, a Form 9 is required for contract/bpa Construction is restricted to $2,000 per project With Contracting Officer approval, occasional supply and equipment purchases can be made up to $25,000 on a prepriced vehicle such as GSA
Government Purchase Card (GPC) Top Ten GPC Expenditures at Luke AFB 1. Office Supplies Can not buy commercially (AF Advantage or local Base Supply Center) 2. Cell Phone Services Can not buy commercially (Blanket Purchase Agreement) 3. Copying and Printing Services Can not buy commercially (Blanket Purchase Agreement) 4. Cable and Satellite Services 5. Janitorial Supplies 6. Medical/Dental Equipment and Supplies 7. Individual Clothing, Equipment, and Supplies 8. Vehicle Maintenance Equipment and Supplies 9. Computer Equipment and Supplies Can not buy commercially (AFWAY/NETCENTS) 10. Construction Equipment and Supplies
Mary Peetz Small Business Program Manager (623) 856-7121 mary.peetz@us.af.mil www.luke.af.mil/ 56th Contracting Squadron Facebook Page