INFORMATION & REGISTRATION

INFORMATION & REGISTRATION

PUTTING QUALITY FIRST FOR THE BROTHERHOOD March 31 - April 2, 2017 Charlotte, NC Hilton Charlotte University Place pbs1914seconference.org

table of contents Greetings from the Southeastern Regional Director 2 Hotel Accommodations 3 Conference Deadlines 4 General Information 6-7 Registration Attire Opening Ceremony William Sherman Savage Scholarship Awards Luncheon Southeastern Regional Grand Orchid Ball & image Awards Workshops Diamond, Golden and Silver Scroll Brothers Brotherhood Bowling Event Omega Ceremony Communication Conference Schedule 8 Conference Registration Form 10 Chapter Delegate Form 11 Diamond, Golden, Silver Scroll Recognition Form 12 Graduating Senior Recognition Form 13 Sigma Beta Senior Recognition Form 14 Omega Chapter Citation Form 15 Souvenir Journal Ad Form 16 Collegiate Brother of the Year Form 17 Alumni Brother of the Year Form 18 Constitution Change Request Form 19 Oratorical Content Entry Form 20 Debate Contest Entry Form 21 Distinguished Service Chapter Citation Form 22 Step Team Competition Registration Form 23

welcome Brothers of the Southeastern Region, I am over excited about our upcoming 2017 Southeastern Regional Leadership Conference with the theme PUTTING QUALITY FIRST FOR THE BROTHERHOOD. On behalf of the Southeastern Regional Board, we encourage you to block off your schedule to be with us at the Hilton Charlotte University Place in Charlotte, NC, March 31 April 2, 2017. As you prepare to be a part of this great experience, please know that the board has worked hard to give you what you deserve as a region, and we will be in full effect to serve you. When I first took office, I knew that I would have the support of the entire region to assist me with carrying out the region s mission and vision. The Southeastern Region has made many strides towards delivering quality programs to better the Fraternity as a whole. I applaud you for stepping up to the plate in order to help lead the Southeastern Region to the next level. As we draw nearer to the conference, I challenge each of you to do your best to attend and make every effort to encourage others to attend. Within this conference packet, you will find the registration and conference forms along with detailed information about the conference. We will continue to offer online registration as well. The host chapters are working hard to ensure brothers and guests have a great time in Charlotte. During the conference, valuable interactive workshops will be presented. These sessions will allow each of us to expand our effectiveness in our various communities individually and as a fraternity. As we prepare to elect new international officers, many will be on hand to share their platforms and thoughts for the future of the brotherhood. The Miss Phi Beta Sigma Pageant, Stepshow, Oratorical Contest and Leadership Awards luncheon will be events you don t want to miss as we prepare to continue our recent success on the national level. Brothers, we are excited and looking forward to seeing you in Charlotte, NC in March 2017. Please help this be the best conference ever! Bro. Eston Williams Bro. Eston Williams Southeastern Regional Director 2

accommodations Hilton Charlotte University Place 8629 JM Keynes Drive Charlotte, NC 28262 (704) 547-7444 or 1-800-HILTONS Book your room at pbs1914seconference.org today! Single/Double $105 per night Parking Complimentary Check-in 3:00 PM Check-out 12:00 PM Hotel room rates are subject to applicable state and local taxes (currently 15.25%). 3

conference deadlines All items must be postmarked by the corresponding date: Early Bird Registration Feb 15, 2017 Distinguished Service Chapter Citation Form Feb 15, 2017 Law(s) and Revisions Constitutional Amendments Feb 15, 2017 Regular Registration Deadline Mar 15, 2017 Chapter Delegate Form Mar 15, 2017 Graduating Seniors Forms (Fall 2016 / Spring 2017) Mar 15, 2017 Sigma Beta Graduating Seniors Form Mar 15, 2017 Diamond, Golden, Silver Sigma Scroll Form Mar 15, 2017 Collegiate and Alumni Brother of Year Form Mar 15, 2017 Omega Chapter Citation Mar 15, 2017 Conference Journal Ad Form (with ad) Mar 15, 2017 Oratorical Contest Entry Form Mar 15, 2017 Debate Contest Entry Form Mar 15, 2017 Step Team Competition Registration Form Mar 15, 2017 Late Registration Deadline Mar 30, 2017 4

5

general conference info IMPORTANT INFORMATION FOR ALL BROTHERS Chapter Presidents and Chapter Advisors please copy and disseminate a copy of this packet to your respective chapters. REGISTRATION Please refer to the registration letter in this package for complete registration information. Two ways to register: 1. Online at pbs1914seconference.org 2. By mail: John Milner, Regional Treasurer 100 Taunton Court Garner, NC 27529 All official checks and/or money orders should be made payable to: Phi Beta Sigma Fraternity, Inc. ATTIRE Friday, March 31 Sigma casual (polo or oxford Sigma shirts and khakis) Saturday, April 1 BUSINESS ATTIRE REQUIRED FOR ALL CONFERENCE ATTENDEES! All brothers are asked to please wear a dark suit, white shirt, blue tie, and dress shoes. Appropriate business attire will be enforced! 6

WILLIAM SHERMAN SAVAGE SCHOLARSHIP AWARDS LUNCHEON This luncheon, which will recognize our Regional Awards Winners and Scholarship Recipients, will be held on Saturday, April 1, 2017. Collegiate and Alumni Brothers will receive their luncheon ticket as a part of the registration cost. The luncheon will have open seating. Additional tickets will be available for purchase at the registration desk. WORKSHOPS Please check the 2017 Leadership Conference website for the list of workshops at this year s conference. OMEGA CEREMONY On Saturday, April 1, 2016, we will commit all brothers that have transitioned to the Omega Chapter. Please submit all names by the March 15 deadline. MISS SOUTHEASTERN REGION PAGEANT The Miss Southeastern Region Pageant will be held on Friday, March 31, 2017, at the Hilton Charlotte University Place Hotel. Contestants are tentatively scheduled to vie for the opportunity to become the next Miss Southeastern Region and represent our region at Conclave Detroit in July 2017 to become Miss Phi Beta Sigma. General ticket prices are $15.00 for anyone not registered for the conference and may be purchased at the Registration desk or at the door. SOUTHEASTERN REGION-WIDE STEP SHOW The Region Wide Step Show will be held on Saturday, April 1, 2017, and Collegiate Brothers from across the region will participate in the step show. General ticket prices are $15.00 for anyone not registered for the conference and may be purchased at the Registration desk or at the door. PLEASE NOTE: All stepshow participants must be registered for the conference. 1914 CLUB RECEPTION On Friday, March 31, 2017, after the Membership Intake Program Certification Training, all members of the 1914 Club will partake in a reception prior to the Miss Southeastern Region Pageant. It is the desire of the Regional Board that this reception will allow the brother s additional time to socialize with brothers they have not seen and exchange ideas on how to make the 1914 Club more effective within our region. Please check the 2017 Leadership Conference website for the reception s location. ORATORICAL DEBATE CONTEST Contestants of the Oratorical Contestant must be Collegiate Brothers. The winner will represent the Southeastern Region at Conclave Detroit in July 2017. Sigma Beta Clubs will be afforded the opportunity to step during the step show, if requested. DIAMOND, GOLDEN AND SILVER SCROLL BROTHERS The Southeastern Region will add to its record of Diamond (75 years of service), Golden (50 years of service) and Silver (25 years of service) Brothers in the region. This Scroll will contain the name of Brothers who have reached these great milestones in their Sigma Career. Once a Brother s name has been added to the scroll he cannot be recognized until he reaches the next milestone. 7

conference schedule FRIDAY, MARCH 31 11:00 AM 1:00 PM 1:00 PM 7:00 PM 1:00 PM 7:00 PM 2:00 PM 3:00 PM 3:30 PM 6:30 PM 6:30 PM 8:00 PM 8:00 PM 10:00 PM 10:00 PM Until Regional Board Meeting Conference Registration Delegate Certification Committee Meetings Membership Intake Certification Training 1914 Club Reception Miss Southeastern Region Pageant Hospitality Suite SATURDAY, APRIL 1 7:00 AM 7:00 PM 7:00 AM 1:00 PM 8:30 AM 9:00 AM 7:30 AM 9:00 AM 9:10 AM 10:00 AM 10:10 AM 11:00 AM 11:10 AM 12:00 PM 12:10 PM 1:00 PM 12:00 PM 1:00 PM 1:30 PM 3:00 PM 3:00 PM 3:15 PM 3:30 PM 5:30 PM 5:30 PM 7:30 PM 8:00 PM 1:00 AM 10:00 PM Until Conference Registration Delegate Certification Omega Ceremony Continental Breakfast Workshop (TBD) Workshop (TBD) Workshop (TBD) Workshop (TBD) Oratorical Contest/Debate Competition Leadership Awards Luncheon Conference Photo Plenary Session Candidates Forum Step Show/Party Host Chapter Hospitality Suite SUNDAY, APRIL 2 9:00 AM 11:00 AM Regional Board Meeting 8

9

CONFERENCE REGISTRATION FORM Please type or print legibly. Online registration is available at pbs1914seconference.org Name Financial Card Number Chapter Address City State Zip Code Phone: E-mail: CHECK ALL THAT APPLY: Alumni Diamond Brother Chapter Officer: Collegiate Golden Brother Regional Officer: Sigma Beta Club Silver Brother Regional DSC Member Life Member 1914 Club Member New Initiate Date/Proposed Date of Initiation Ceremony***: Early bird registration deadline is February 15, 2017. Regular registration deadline is March 15, 2017. Only chapter checks, cashier s checks or money orders will be accepted. Conference souvenirs CANNOT be guaranteed for registrations postmarked after March 15, 2017. New initiates will only pay early bird registration fee. ORDER FORM: Early Bird Regular Late Qty Total Alumni (incl. tickets to all events) $135 $175 $250 $ Collegiate (incl. tickets to all events) $110 $150 $175 $ Sigma Beta Club $75 $75 $100 $ Leadership Awards Tickets $50 $ Additional Miss SE Regional Tickets $15 $ Additional Step Show Tickets $15 $ 1914 Club Event Tickets $19.14 $ 10 Mail form and payment to: Bro. John Milner Regional Treasurer 100 Taunton Court Garner, NC 27529 Make cashier checks or money orders payable to: Phi Beta Sigma Fraternity, Inc. Total Payment: $

CHAPTER DELEGATE FORM Chapter Name: _ State: Primary Delegate: _ Member ID Number: Alternate Delegate: _ Member ID Number: Chapter President: _ Member ID Number: E-mail Address: Chapter Treasurer: _ Member ID Number: E-mail Address: PLEASE NOTE: A chapter s delegate and alternate delegate must be financial in order to participate in the conference and vote on behalf of your chapter. Likewise, all financial obligations with International Headquarters must be in good standing to have any voting representation. FAILURE IN ANY OF THESE REQUIREMENTS WILL RESULT IN THE REFUSAL TO SEAT YOUR DELEGATE AND/OR ALTERNATE DELEGATE ON THE CONFERENCE FLOOR. Please return this for via e-mail by March 15, 2017 to: Bro. Tyrone Frasier Regional Secretary frasiet@yahoo.com PLEASE DO NOT WRITE BELOW THIS LINE ------------------------------------------------------------------------------------------------------------------- Financial / Non-Financial Delegate Alternate Delegate Chapter Tax Date Received Confirmed 11

DIAMOND, GOLDEN & SILVER RECOGNITION FORM Current Chapter: President: Please type or print legibly: CHECK ONE: Name Silver Golden Diamond 25 Years 50 Years 75 Years Initiation Year Please return this for via e-mail by March 15, 2017 to: Dr. Bro. Lawrence Rouse lrouse3@ec.rr.com 12

GRADUATING SENIOR RECOGNITION FORM Current Chapter: President: College/University & Location: Sponsoring Alumni Chapter: Alumni Chapter President: Please type or print legibly: Check One: Name Fall 2016 Spring 2017 Please return this for via e-mail by March 15, 2017 to: Brother Duane Lewis Regional Director of Collegiate Affairs louie19148@yahoo.com 13

SIGMA BETA SENIOR RECOGNITION FORM Sigma Beta Club Chapter: Club President: NAME HIGH SCHOOL/ LOCATION SPONSORING ALUMNI CHAPTER GPA FUTURE PLANS/ COLLEGE PLANS Please return this for via e-mail by March 15, 2017 to: Brother Mark Allmon Southeastern Regional Director - Sigma Beta Coordinator sigmaknoxville@gmail.com 14

OMEGA CHAPTER CITATION FORM Current Chapter: Chapter President: NAME STATE DATE OF BIRTH PLACE OF BIRTH DATE OF DEATH INITIATING CHAPTER AND YEAR Please return this for via e-mail by March 15, 2017 to: Brother Tyrone Frasier frasiet@yahoo.com 15

SOUVENIR JOURNAL ADVERTISING CONTRACT DIGITAL MEDIA REQUIREMENTS Advertisers or sponsors must furnish digital versions of their ads with the appropriate size settings as listed below, and in the following formats ONLY: PDF, EPS or high-resolution JPEG. All images are recommended at 300 dpi. All FONTS and IMAGES must be included in the above formats. Should any ad not conform accordingly, the Southeastern Region reserves the right to alter the advertiser or sponsor ad to comply. DEADLINE All ads must be received by March 15, 2017. Submitted materials become the property of Phi Beta Sigma Fraternity, Inc. Southeastern Region. The Southeastern Regional Board reserves the rights to refuse any ad. COMPANY/INDIVIDUAL NAME: CONTACT NAME: CITY: ST: ZIP: PHONE: E-MAIL: QTY TYPE SIZE UNIT COST TOTAL Full Page * (B&W) 8.5 w x 11 h $125 $125 Half Page (B&W) 8.5 w x 5.5 h $75 $75 Quarter Page (B&W) 4.25 w x 5.5 h $50 $50 Business Card (B&W) 3.5 w x 2 h $25 $25 Patron n/a $20 $20 IMPORTANT Money orders, chapter/certified checks only (personal checks will be accepted) Make all payments to: Phi Beta Sigma Fraternity, Inc. 16 Please return this contract along with check payable to PHI BETA SIGMA by March 15, 2017 to: Bro. John Milner Regional Treasurer 100 Taunton Court Garner, NC 27529 For questions, please contact Notable Brother John Milner at (919) 414-2932.

COLLEGIATE BROTHER OF THE YEAR NOMINATION FORM Name: Chapter: Mailing Address: City: State: Zip Code: Telephone: Email: Submitted By: Please provide a detailed explanation of your recommendation. Include supplemental pages if needed. Please return this for via e-mail by March 15, 2017 to: Dr. Lawrence Rouse Vice Regional Director lrouse3@ec.rr.com 17

ALUMNI BROTHER OF THE YEAR NOMINATION FORM Name: Chapter: Mailing Address: City: State: Zip Code: Telephone: Email: Submitted By: Please provide a detailed explanation of your recommendation. Include supplemental pages if needed. Please return this for via e-mail by March 15, 2017 to: Dr. Lawrence Rouse Vice Regional Director lrouse3@ec.rr.com 18

REGIONAL CONSTITUTION CHANGE REQUEST FORM I/We,, of the Chapter, wish to amend the Southeastern Regional constitution or bylaws. Please circle the appropriate number: (only one per form) 1. Inserting certain words in a specific place within the existing text. 2. Deleting certain words from a specific place within the existing text. 3. Deleting certain words from a specific place within the existing text and in their place inserting certain new words. 4. Inserting a new paragraph (which does not now exist) between two existing paragraphs with the subsequent necessary renumbering. 5. Deleting existing paragraph with the subsequent necessary renumbering. 6. Substituting an already existing paragraph with an entirely new paragraph. Current wording in the constitution or bylaws: Article, Section, Paragraph, subsection, states the following: Suggested changes to constitution or bylaws and its rationale: Please return this form and the above information professionally presented on a separate sheet of paper via U.S. postage mail or electronic mail by February 15, 2016 to: Brother Tyrone Frasier Regional Secretary frasiet@yahoo.com Failure to adherence to the above deadline will result in your constitutional amendment being forfeited for this conference. 19

ORATORICAL CONTEST ENTRY FORM Current Chapter: President : Sponsoring Alumni Chapter: Sponsoring Alumni Chapter President : Contestant Name: GPA: College/University & Location : Extracurricular Activities & Community Involvement: Please return this for via e-mail by March 15, 2017 to: Bro. Kelley Woodley Southeastern Regional Director of Education kelleywoodley@yahoo.com 20

DEBATE CONTEST ENTRY FORM Current Chapter: President : Sponsoring Alumni Chapter: Sponsoring Alumni Chapter President : Contestant Name: GPA: College/University & Location : Extracurricular Activities & Community Involvement: Please return this for via e-mail by March 15, 2017 to: Bro. Kelley Woodley Southeastern Regional Director of Education kelleywoodley@yahoo.com 21

DISTINGUISHED SERVICE CHAPTER CITATION FORM Subject: To: Recommendation of Brother for Membership in the Distinguished Service Chapter of Phi Beta Sigma Fraternity, Inc. Review Committee From: The Members of the Chapter The following citation and recommendation must include the following information. All information should be professionally presented. 1. Biography of brother 2. Extra-curricular and community activities 3. Fraternity activities and achievements (local, regional and international) 4. Chapter resolution 5. Hall of Fame endorsement This citation and recommendation is being submitted with hope that it will receive favorable action by the James T. Floyd Hall of Fame Committee and be forwarded to the Southeastern Regional Board for confirmation. Fraternally submitted, Chapter President Chapter Secretary Please return this form and all supporting documentation via U.S. postage mail by February 15, 2017 to: 22 Bro. Larry Blanding, President James T. Floyd Hall of Fame PO Box 1446 Sumter, SC 29151

STEP TEAM COMPETITION REGISTRATION FORM Collegiate Chapter: State: NOTE: All participants must be registered for the conference. STEP TEAM PARTICIPANT NAME YEAR (Ex: Sophomore) FINANCIAL CARD NO. E-MAIL ADDRESS Please return this for via e-mail by March 15, 2017 to: Bro. Duane Lewis Regional Director of Collegiate Affairs louie19148@yahoo.com 23

pbs1914seconference.org