Clarksville-Montgomery County Community Action Agency General Information Contact Information Nonprofit Clarksville-Montgomery County Community Action Agency Address P.O. Box 487 Clarksville, TN 37041 Phone (931) 896-1812 Fax 888 280-2921 Web Site Web Site dwydrarsvp2@hotmail.com At A Glance Year of Incorporation 1978 Clarksville-Montgomery County Community Action Agency 1
Mission & Impact Statements Mission Clarksville-Montgomery County Community Action Agency's Mission Statement: Community Action Agency's work to better focus available locale, state, private and federal resources to assist low income individuals and families to acquire useful skills and knowledge, gain access to new opportunities and achieve economic selfsufficiency. Background Community Action Agencies are private non-profit or public organizations that were created by the federal government in 1964 to combat poverty in geographically designated areas. Status as a Community Action Agency is the result of an explicit designation by local or state government. A Community Action Agency has a tripartite board structure that is designed to promote the participation of the entire community in reduction or elimination of poverty. Community Action Agencies seek to involve the community, including elected public officials, private sector representatives, and especially low-income residents, in assessing local needs and attacking the causes and conditions of poverty. The Clarksville-Montgomery County Community Action Agency was established in 1978. Impact Accomplishments from the last year: Secured additional funding to purchase our own facility Secured additional funding through grant opportunities to expand the Head Start Program by 51 children/3 classrooms Hired additional staff to better meet the community needs Current year: Opening a new site locally to increase services Completed 395 homes through the weatherization program Assisted 369 households with Energy Assistance Needs Clarksville-Montgomery County Community Action Agency s top 5 most pressing needs for discretionary funding are: Facility Support: Maintenance and renovation costs. Infrastructure Support: Indirect support for grants that don t permit indirect costs. Agency current Administrative cost is limited to 6% Non-program specific equipment: Security system, janitorial service, landscaping Discretionary funds to meet unanticipated client needs: natural disasters, extreme hot or cold weather, flooding, etc. Local advertising: Describing programs, qualifications and services provided to clients. Other ways to donate, support, or volunteer in-kind donations are taken at the Old Firehouse Day Shelter located at 1498 Golf Club Lane Clarksville TN 37040. Service Categories Primary Organization Category Human Services / Emergency Assistance (Food, Clothing, Cash) Secondary Organization Category Human Services / Children's and Youth Services Tertiary Organization Category Housing, Shelter / Homeless Shelters Areas of Service 2
Areas Served TN - Montgomery Clarksville-Montgomery County Community Action Agency serves low-income residents and non-profit agencies and organizations of Clarksville & Montgomery County, Tennessee. CEO Statement The purpose of Community Action Agency is to administer programs from the office of Community Services, Tennessee Department of Human Services, their successors and other appropriate federal, state and local governments, private aid public agencies, corporations and foundations in Clarksville and Montgomery County Tennessee. Work with three significant groups in the agency s service area, the low income sector, the public sector and the private sector. Collaborations with these three sectors empower the agency to identify the causes of poverty and needs in the community. Make the entire agency s service area more aware to the needs and interests of the low income and develop priorities among projects and activities to be implemented by the agency to help reduce the causes of poverty. 3
Programs Programs COMMUNITY PROGRAMS - HEAD START - FOSTER GRANDPARENT PROGRAM (FGP) - RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) Description Category COMMUNITY PROGRAMS: Serve only low income clients. Emergency Assistance helps with past due electric, gas & water or rent. Old Firehouse Day Shelter: Helps individuals obtain self-sufficiency. Project Help: Assists elderly, disabled with past due electric or natural gas bills. Weatherization Assistance Program: Assists with weatherization measures to reduce heat loss and energy costs. USDA Commodities: Supplemental sources of nutrition to low-income families. HEAD START: Comprehensive child development program designed to meet the needs of a child and support parents as their child s primary teacher. FOSTER GRANDPARENT PROGRAM (FGP): Give care and attention to children and youth with exceptional needs. By improving the lives of the children, Foster Grandparents also enrich their own lives. RETIRED SENIOR VOLUNTEER PROGRAM (RSVP): Individuals age 55 and over put their skills and experience to work for their communities. Volunteers provide manpower to their community s non-profits. International, Foreign Affairs & National Security, General/Other Population Served,, CEO Comments Community Action Agencies are private non-profit or public organizations that were created by the federal government in 1964 to combat poverty in geographically designated areas. Status as a Community Action Agency is the result of an explicit designation by local or state government. A Community Action Agency has a tripartite board structure that is designed to promote the entire community in reduction or elimination of poverty. Community Action Agencies seek to involve the community, including elected public officials, private sector representatives, and especially low-income residents, in assessing local needs and tackling the causes and conditions of poverty. 4
Governance Board Chair Board Chair Ms. Martha Brockman Company Affiliation Montgomery County Commissioner Term Jan 2012 to Jan 2014 lhook@cmccaa.com Board Members Name Affiliation Status Ms. Martha Brockman County Commissioner Ms. Jacqueline Coffee Community Volunteer Mr. Gary Ellis Abundant Life Outreach Center Ms. Janis Greene Community Volunteer Mr. Phil Harpel County Chief Of Staff Voting Ms. Add Later Levell Community Volunteer Voting Ms. Ellen McCollum Early Childhood Specialist Mr. Bill Summers City Mayor Rep. Ms. Collen Teet Head Start Parent Ms. Elizabeth Valdez-Adamski H.O.P.E. Mr. Joel Wallace City Council Rep. Board Demographics - Ethnicity African American/Black 2 Asian American/Pacific Islander 0 Caucasian 8 Hispanic/Latino 1 Native American/American Indian 0 Other 0 Board Demographics - Gender Male 4 Female 7 Unspecified 0 Governance Board Term Lengths 4 Board Term Limits 2 Board Meeting Attendance % 0% 5
Written Board Selection Criteria? Written Conflict of Interest Policy? Percentage Making Monetary Contributions 0% Percentage Making In-Kind Contributions 100% Constituency Includes Client Representation Number of Full Board Meetings Annually 6 Board CoChair Board CoChair Mr. Bill Summers Company Affiliation Clarksville City Council Term Jan 2012 to Jan 2014 lhook@cmccaa.com Standing Committees By-laws Advisory Board / Advisory Council Executive Finance Program / Program Planning CEO Comments The Clarksville-Montgomery County Community Action Agency is the sponsoring agency that houses Community Programs (which includes Emergency Assistance, Old Firehouse Day Shelter, Project Help, Low Income Home Energy Assistance Program, Weatherization Assistance Program and USDA Commodities), the Head Start Program, Foster Grandparent Program (FGP) and the Retired Senior Volunteer Program (RSVP). All of these programs are grant funded with identified community goals and specific budget line items. While we are pleased to be able to offer the low-income community so many programs to assist them, we do have the challenge of maintaining a physical building that requires normal maintenance and renovation costs while having no source of income to fund these necessary expenses. Our struggle now is to secure funding to help offset the costs of maintaining a safe and secure location where citizens can come in to enroll their child in Head Start, get assistance through Community Programs, sign up for the FGP or RSVP projects. We have a dedicated staff that go above and beyond to serve the public as best they can; we need help maintaining our facility with issues not covered in the program grants such as a security system, janitorial services, landscaping, etc. We are struggling to fund small projects that become bigger issues when not properly handled on a continuous basis. 6
Management Executive Director/CEO Executive Director Ms. Leslie Chiodini Term Start Aug 1998 lhook@cmccaa.com Co-CEO Co-CEO Ms. Leslie Chiodini Term Start Aug 1998 lhook@cmccaa.com Staff Full Time Staff 60 Part Time Staff 10 Volunteers 200 Contractors 8 Retention Rate 0% Plans & Policies Does the organization have a documented Fundraising Plan? Under Development Does the organization have an approved Strategic Plan? Under Development In case of a change in leadership, is a Management Succession plan in place? Under Development Does the organization have a Policies and Procedures Plan? Does the organization have a Nondiscrimination Policy? Does the organization have a Whistle Blower Policy? Does the organization have a Document Destruction Policy? Affiliations Affiliation Year Hands On Network 2010 7
Financials Fiscal Year Fiscal Year Start July 01 2012 Fiscal Year End June 30 2013 Projected Revenue $5,000,000.00 Projected Expenses $5,000,000.00 Endowment Value $0.00 Endowment Spending Policy N/A Endowment Spending Percentage (if selected) 0% Detailed Financials Revenue and Expenses Total Revenue $4,409,530 $4,103,213 $5,056,346 Total Expenses $4,491,610 $4,395,598 $4,929,271 Revenue Sources Foundation and Corporation -- -- -- Contributions Government Contributions $4,267,699 $4,174,883 $4,630,980 Federal -- -- -- State -- -- -- Local -- -- -- Unspecified $4,267,699 $4,174,883 $4,630,980 Individual Contributions $99,262 $87,896 $425,366 Indirect Public Support $0 $0 $0 Earned Revenue $0 ($202,013) $0 Investment Income, Net of Losses $0 $0 $0 Membership Dues $0 $0 $0 Special Events $0 $0 $0 Revenue In-Kind $42,569 $42,447 $0 Other $0 $0 $0 8
Expense Allocation Program Expense $4,082,394 $4,020,269 $4,568,124 Administration Expense $409,216 $375,329 $361,147 Fundraising Expense $0 $0 $0 Payments to Affiliates -- -- -- Total Revenue/Total Expenses 0.98 0.93 1.03 Program Expense/Total Expenses 91% 91% 93% Fundraising Expense/Contributed Revenue 0% 0% 0% Assets and Liabilities Total Assets $2,857,270 $2,733,411 $3,213,625 Current Assets $552,244 $290,614 $465,338 Long-Term Liabilities $959,403 $981,092 $1,000,000 Current Liabilities $333,979 $106,351 $275,272 Total Net Assets $1,563,888 $1,645,968 $1,938,353 Short Term Solvency Current Ratio: Current Assets/Current Liabilities 1.65 2.73 1.69 Long Term Solvency Long-Term Liabilities/Total Assets 34% 36% 31% Top Funding Sources Top Funding Source & Dollar Amount -- -- -- Second Highest Funding Source & Dollar -- -- -- Amount Third Highest Funding Source & Dollar Amount -- -- -- Capital Campaign Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? No Capital Campaign Goal $0.00 Capital Campaign Raised-to-Date Amount $0.00 as of 0 Capital Campaign Anticipated in Next 5 Years? No State Charitable Solicitations Permit TN Charitable Solicitations Registration - Expires Dec 2015 Registration No 0 GivingMatters.com Financial Comments Beginning in 2011, financial data taken from Form 990. Previous financial figures taken from the Audited Financial Statements. Form 990 completed by Stone Rudolph & Henry PLC. Comment provided by Elizabeth Madsen 2/12/16 Created 04.01.2018. Copyright 2018 The Community Foundation of Middle Tennessee 9