Campus Police Department Detailed Assessment Report 2012-2013 Mission / Purpose The University of West Alabama Police Department assures a safe and secure learning environment to the campus community by proactive enforcement of University rules and regulations and in doing so promotes the University's mission to provide students with opportunities to pursue a quality education. I. Goals and Outcomes/Objectives, with Any Related Measures, Targets, Findings, and Action Plans A. Goal: Provide effective administrative services Provide effective administrative services to support the mission. 1. Objective: Provide a safe environment The Campus Police Department will provide a safe environment where learning can take place. a. Measure: Police officer on duty at all times A police officer will be on duty at all times to regularly patrol the campus at least once an hour and buildings will be checked at least once a shift. An officer will be on duty 100% of the time. An in-depth review of daily dispatch logs and officers' daily reports indicates at least one officer was on duty 100% of the time. During the review, department looked at recurring issues and current trends, and solutions to proactively address any problems identified. b. Measure: Increase funding for needed equipment and technology Grant proposals will be written to increase funding for needed equipment and technology. Write at least one grant proposal. Campus Police department wrote and submitted a proposal for the Cops Hiring Recovery Program (CHRP) grant and submitted it to the Sponsored Programs office. The grant was submitted by the deadline, but awards have not yet been released. The CHRP grant provides funding for the hiring of one or more additional officers. c. Measure: Improve department professionalism Improve the department's ability to solve crimes through training in new technologies and through the purchase of new equipment and software. Increase amount of solved cases by 25%. Further expansion of the video surveillance system has led to rapid response time and ultimately more solved cases. Page 1 of 8
2. Objective: Maintain a professional department Maintain a professional department by insuring that officers receive required and needed annual training. a. Measure: Police officer on duty at all times A police officer will be on duty at all times to regularly patrol the campus at least once an hour and buildings will be checked at least once a shift. Police officer on duty must hold current certifications and be up to date with required training. All officers are in compliance with the standards dictated by the Alabama Peace Officers Standards and Training Commission. b. Measure: All officers attend training All officers will attend continuing education courses and firearms training each year. Officers will attend 100% of required training. Each officer exceeded the minimum number of 12 required training hours as dictated by the Alabama Peace Officers Standards and Training Commission (APOSTC). c. Measure: Improve department professionalism Improve the department's ability to solve crimes through training in new technologies and through the purchase of new equipment and software Increase amount of solved cases by 25%. Further expansion of the video surveillance system has led to rapid response time and ultimately more solved cases. 3. Objective: Decrease crime statistics Decrease crime statistics on campus. a. Measure: Police officer on duty at all times A police officer will be on duty at all times to regularly patrol the campus at least once an hour and buildings will be checked at least once a shift. Departmental goal of a 70% clearance rate for incidents/offenses. Clearance will be considered to include administrative clearance, clearance by arrest, and cases deemed unfounded. Clearance rate estimated at least 70%. An update will be added by 10/1/13 when stats are officially tabulated and released. b. Measure: Improve department professionalism Improve the department's ability to solve crimes through training in new technologies and through the purchase of new equipment and software. Departmental goal of a 70% clearance rate for incidents/offenses. Clearance will be considered to include administrative clearance, clearance by arrest, and cases deemed Page 2 of 8
unfounded. Clearance rate is approximately 70%. 4. Objective: Increase department revenue Increase revenue generated by Campus Police Department. a. Measure: Increase funding for needed equipment and technology Grant proposals will be written to increase funding for needed equipment and technology. Write and submit at least one grant proposal. Campus Police Department wrote and submitted a proposal for the Cops Hiring Recovery Program (CHRP) grant and submitted it to the Sponsored Programs office. The grant was submitted by the deadline, but awards have not yet been released. The CHRP grant provides funding for the hiring of one or more additional officers. 5. Objective: Provide public training Survey the need for and develop public training for area departments at an affordable cost. a. Measure: Provide training for community Provide training courses as requested by community public safety officials based on the needs of the changing climate to improve the training and capabilities of community responders. Provide informational training sessions as requested by members of the University community. Provide 100% of requested training. Campus Police Department offered a Railway Safety class, two sections of the Below 100 class, National Incident Management System 300 and 400 level classes, and a Sovereign Citizens class for local public safety agencies. II. Other Plans for Improvement A. Emergency Call Boxes Needed Purchase and install emergency call boxes. Most units have been installed, but more will be purchased to better cover campus perimeters. Budget Amount Requested: $100,000.00 (one time) 9/25/2013 Six boxes installed; survey ongoing for additional placement sites. Dependent on funding. B. Non-lethal Training Needed Train officers in non-lethal weapons/tazers. Implementation Description: Require officers to complete training in non-lethal weapons/tazers; provide access to such training. Page 3 of 8
Budget Amount Requested: $5,000.00 (recurring) 9/19/2013 OC recertification given October 8th, 2012. Taser training given on Friday, April 19th, 2013. C. Parking improvements Parking congestion needs to be improved. Budget Amount Requested: $20,000.00 (recurring) 9/25/2013 Gilbert lot opened. Additional parking lot near Moon Hall currently under construction. D. Repeater/radio system needed Install repeater for separate frequency to allow for officers to communicate on a secure channel without radio traffic from other sources, such as the Physical Plant, which is who the current repeater belongs to. This makes it difficult to communicate with other LEAS as well. Implementation Description: Purchase and install repeater/ radio system. Responsible Person/Group: Jeffrey Manuel Budget Amount Requested: $20,000.00 (one time) 9/25/2013 A repeater has been installed. Allcom is currently working to transition local agencies to the new repeater. E. Safety improvements needed. Train officers in non-lethal weapons/tazers. Officers received an oleocapsin resin recertification class, as well as an active combat ground fighting class in the 2010-2011 year. Officers did not, however, receive tazer training due to lack of equipment. $5,000 towards the budget has been requested in the 2011-12 year to purchase tazers. Relationships (Measure Outcome/Objective): Measure: All officers attend training Outcome/Objective: Maintain a professional department Implementation Description: Allot more money towards training. Additional Resources Requested: $ Budget Amount Requested: $5,000.00 (recurring) 9/25/2013 Tazers were purchased in 12-13 cycle; training given in same cycle. F. Video Cameras Needed Add and update video camera project. Responsible Person/Group: Jeffrey Manuel Budget Amount Requested: $150,000.00 (recurring) 9/25/2013 All dorms now equipped with video feeds. Additional areas of campus have coverage. Feeds monitored by Dispatch personnel 24/7; a Surveillance Policy was introduced and a Surveillance Oversight Committee formed by the University. Page 4 of 8
G. Educational Component Department will develop a curriculum to encourage more personal safety awareness on campus. This will include Public Relations mailings as well as a classroom/ educational forum curriculum. Established in Cycle: 2010-2011 9/25/2013 Last year department introduced Active Shooter awareness materials, and this year department plans to continue expanding offerings H. Hire additional personnel 1 Officer @ $35,000 2 Security Officers @ $15,000 1 Dispatcher @ $21,000--hired August 2012 Other positions were not funded. Projected Completion Date: 06/10/2012 Budget Amount Requested: $50,000.00 (recurring) 9/25/2013 Dispatcher position was funded. Other positions were not. Department will continue to lobby for additional personnel. I. Maintain the SNAP program Golf cart at $5,000 Salaries at $20,000 Budget Amount Requested: $25,000.00 (recurring) 9/25/2013 Were given a larger golf cart to use; have not introduced SNAP during the summer. J. Purchase Additional Radio Equipment Purchase additional radio equipment to complete system upgrades. Budget Amount Requested: $75,000.00 (one time) 9/25/2013 All equipment purchased during 12-13 cycle. K. Purchase car equipment. 5 video cameras, radars, and three computer systems for cars. 9/25/2013 All items purchased in the 12-13 cycle. L. Purchase security guard tour software. Purchase security guard tour software to increase officer accountability. Implementation Status: Planned Budget Amount Requested: $20,000.00 (recurring) Page 5 of 8
M. Safety and Security Program Department will continue to gather materials in preparation of dissiminating safety related information to students. N. Work more closely with OSP during submission process Department will continue to work more closely with OSP to make sure that grants are submitted by the deadline., Jill Harris, OSP staff 9/25/2013 Last year's grant was submitted by the deadline; department will continue to work with OSP for future submissions. O. Work more closely with OSP. Because department already has all the necessary materials for the CHRP grant, office will plan to submit this grant should it be opened again. Will work more closely with OSP to make sure that the grant is submitted by the deadline. Grant was submitted with assistance from OSP on 6/4/13. 9/25/2013 Grant was submitted with assistance from OSP on 6/4/13. P. Purchase access control system addition Purchase key card control access system for dorms and other pertinent buildings. This will be a recurring action plan until all stages of the project are complete. Established in Cycle: 2012-2013 Budget Amount Requested: $100,000.00 (recurring) 9/25/2013 Gilbert Hall has been integrated; project will expand to other dorms as funding allows. Q. Purchase ATV vehicle. Purchase ATV vehicle to assist in patrolling parking lots and especially to assist in patrolling during special events such as sporting events and graduations. Established in Cycle: 2012-2013 Implementation Status: Planned Budget Amount Requested: $15,000.00 (recurring) 9/19/2013 Department has done some research on pricing/ features and hope to pursue during the 13-14 cycle. R. Purchase firearms. Purchase side arms (to ensure inter-officer weapons compatibility) and rifles (to address potential active shooter situations). As of 9/16/13, department has purchased side arms and are awaiting delivery. Currently testing/evaluating rifles conducive to college campuses, and should pursue that purchase during the 2013-2014 fiscal year. Established in Cycle: 2012-2013 Page 6 of 8
Budget Amount Requested: $10,000.00 (one time) 9/25/2013 As of 9/16/13, department has purchased side arms and are awaiting delivery. Currently testing/evaluating rifles conducive to college campuses, and should pursue that purchase during the 2013-2014 fiscal year. S. Purchase Leather Wear Purchase leather gear for each officer as part of required uniform. Established in Cycle: 2012-2013 Budget Amount Requested: $3,500.00 (one time) 9/25/2013 Leather gear purchased to outfit all officers during 12-13 cycle. T. Purchase Patrol Car. Purchase fully functioning patrol car. Established in Cycle: 2012-2013 Implementation Status: Planned Budget Amount Requested: $33,000.00 (recurring) 9/19/2013 Plan was not funded in the previous cycle. III. Analysis Questions and Analysis Answers A. What specific strengths did your assessments show? (Strengths) As far as police work, department has had a significant increase in the number of solved/closed crimes over the past few years due to technological advancements/purchases and training. B. What specific weaknesses or challenges did your assessments show? (Weaknesses) This particular cycle showed little advancement in additional technology/utilitarian purchases to further impact UWA crime rates. C. What plans were implemented? Campus Police Department improved the consistency of parking enforcement which increased compliance with the Parking Rules and Regulations. Department installed 7 emergency call boxes on campus, providing instant access to emergency personnel for the University community. Department made advancements on the installation of the repeater/radio system to allow other University divisions to utilize the system. D. What plans were not implemented? Campus Police Department was not awarded funding for several technology/utilitarian purchases, including security guard tour software, a housing/special events ATV, or a fullyequipped patrol car. Department also has not completed firearms purchase, but department is currently evaluating/testing rifles suitable for campus safety. E. How will assessment results be used for continuous improvement? Campus Police Department will place more emphasis on technology/utilitarian purchases for future cycles. Although the clearance rate has risen over the past few cycles, little more improvement can be made without utilizing more advanced technology. With Clery requirements constantly changing, multiple avenues are needed to help evolve department's ability to accurately track, report, and analyze on campus crime. IV. Annual Report Section Responses A. Key Achievements Page 7 of 8
Key achievements include higher clearance rate, hiring of additional personnel, increase in amount and consistency of parking enforcement, and introduction of blue light phone system. B. Faculty Achievements Dr. Tom Ratkovich recieved his APOSTC certification allowing him to practice as a certified police officer in the State of Alabama. C. Staff Achievements Offices/Positions in Professional Organizations : Jeff Manuel: Attorney General's Law enforcement coordinating committee; Alabama Association of Chiefs of Police Education Committee; Alabama Criminal justice Information Center Board Member; Alabama League of Municipalities Law Enforcement Advisory Committee Workshops Conducted: Railway Safety class, two sections of the Below 100 class, National Incident Management System 300 and 400 level classes, and a Sovereign Citizens class Training received: All officers received certificates of completion in continuing education training as required by APOSTC. D. Public/Community Service Provide facility for the Fraternal Order of Police to hold monthly meetings. 90% of our department has membership in the local FOP lodge. Assist local departments with policing duties such as special events and other law enforcement related activities. Page 8 of 8
- "i Department or Division: Campus Police Department Chair or Director: Jeff Manuel Dean or Vice President: Dr. Holland Planning and Assessment Approval Goals are broad statements describing what tbe unit wants to accomplish. Goals relate to botb tbe unit's mission and tbe University's mission. The goal(s) is stated as tbe University goal(s) a unit is attempting to meet. YES V Outcomes/Objectives Outcomes and objectives are statements tbat describe in some detail what tbe unit plans to accomplish. Outcomes/objectives are associated witb all applicable goals, strategic plans, standards, and institutional priorities. Objectives are active-verb descriptions of specific points or tasks tbe unit will accomplish or reach. Outcomes are active-verb descriptions of a desired end result related. to student learning and tbe unit's mission. Measures Measures are statements to judge success in achieving tbe stated outcome or objective. Measures contain information on the type of. evidence and assessment tool tbat a unit will use to verify if stated outcome/objective has been met. Achievement Targets Achievement targets are tbe tbresholds tbat tbe measures must meet for tbe unit to determine tbat it has been successful in meeting its specified outcomes/objectives. Achievement targets are measurable statements. YES...-'.
- -- Findings Findings are indications whether an outcome/objective was met or not. Findings are put into the system under each achievement target. Findings include an interpretation of results, possible uses of results, reflection on problems encountered, indicated improvements/changes and strengths or weakness. YES.-/ Action Plans Action plans are detailed plans created by the unit to meet an outcome/objective that was only partially met or not met or to make improvement to those outcomes/objectives that were met but still need some strengthening. The plan includes a projected completion date, implementation description, responsible person(s)/group, resources required, and budget amount (if applicable). YES v" Action plans created in previous cycles have been updated with implementation notes. Annual Report The Annual Report section contains information on key achievements, faculty and/or staff achievements, and community/public. Analysis Report The unit has reflected on and created narratives for each of the following areas: specific strengths and progress made on outcomes/objectives, specific weaknesses or challenges, plans that were and were not implemented, and how assessment results will be used for continuous improvement. Approved by.. Sign~cl ~~. ~President -r Received by OIE: ~{S,tj. ~I Sign~ :c~ inator ofpi~sessment Date: I <> \ 1 ~,> \ 1 5 Date: Jo }lv/j3 I I