The 23 rd Annual Silver City Blues Festival - May 25-27, 2018 The Mimbres Region Arts Council is in the process of planning the 23 rd annual Silver City Blues Festival. The dates this year are Memorial Day weekend, May 25, 26 and 27, 2018. There are several changes to this year s festival. PLEASE READ VENDOR APPLICATION MATERIALS THOROUGHLY. You are invited to apply to the Silver City Blues Festival 2018. Booth spaces are only available for high quality merchandise offering unique items and services. There will be four market areas for the festival. The Artisan Marketplace will feature items made by the artist or hand crafted items (pottery, jewelry, clothes, art work). The Commercial/Retail Zone will feature retail products and services. An expanded Kid s Zone, and a Community Tent offering space for nonprofit organizations. There will also be Beer and Culinary Pavilions. The 2018 festival will feature new approaches to providing a positive experience for our attendees. The Mimbres Region Arts Council will be focusing on activities related to our mission. The festival will feature more local artists and artisans with an expanded number of hands-on activities for attendees. A great mix of established blues performers along with up and coming stars will delight both new and hardcore blues fans. Continuing in 2018! Expanded Friday night activities including a Flame Off, live glass making contest conducted by Silver City s own Glasserie. Sunday Hours return to 12 5pm Artist demonstration tents including clay and printmaking. Expanded Social Media Marketing to El Paso, Las Cruces and Tucson. Applications are available for this exciting and growing festival. For more information call 575 538 2505 or email: eventcoordinator@mimbresarts.org Additional information can found on the re-designed festival website at www.silvercitybluesfestival.org
Mimbres Region Arts Council The 23 rd Annual Silver City Blues Festival - May 25-27, 2018 VENDOR CHECKLIST Please use this checklist to ensure that you submit a complete application. FORMS Acknowledgement of receipt of Information, Rules and Regulations for Vendors, Vendor Application PAYMENT Vendor non-refundable deposit of $100.00 due with application. (Deposit only refunded if you are not chosen to participate.) Balance due upon acceptance to festival. PICTURES Please provide images of merchandise and an image of booth display: photos or emailed images accepted. *ANY INFORMATION MISSING FROM YOUR APPLICATION MAY DELAY YOUR APPLICATION FROM BEING PROPERLY PROCESSED. Please send application and deposit to: Mimbres Region Arts Council PO Box 1830 Silver City NM 88062 Or Hand Deliver to: MRAC OFFICE Wells Fargo Bank Bldg 1201 N. Pope Street OFFICE: 575-538 2505 EMAIL: eventcoordinator@mimbresarts.org Vendorchklst2018 pg 1
Mimbres Region Arts Council The 23 rd Annual Silver City Blues Festival - May 25-27, 2018 INFORMATION, RULES & REGULATIONS FOR VENDORS Admission to this event is FREE to the public. Your booth fees are a vital part of keeping this a free festival. Portion of festival proceeds benefit music education programs. Thank you! WHO: There will be four vendor areas: Artisan Marketplace Items made by the artist or hand crafted items (pottery, jewelry, clothes, art work). Priority given to Arts and Crafts, high quality buy and sell or festival products. Commercial/Retail Zone retail products and services Family Zone Children s activities or booths. Community Zone Non Profits, no sales or donations. If you are interested in a community booth please call the office for separate application. WHERE: Silver City, New Mexico, Gough Park, Pope Street and surrounding area WHEN: Friday, May 25: Kick Off event 6:00 pm 9:00 pm Saturday, May 26: Blues Festival 11:00 am - 9:00 pm Sunday May 27: Blues Festival 12:00 pm - 5 pm Vendors are expected to stay open for business until sundown Saturday and 5:00pm on Sunday. No vehicles will be allowed onto festival grounds until 5:30pm on Sunday. Vendors are welcome to open for Friday evening s Kick Off event from 6pm-9pm. FEES: Standard Booth spaces are 10 x 10 for Friday night through Sunday. Vendors can purchase more than one space. Grant County Residents receive 15% discount. When choosing the size space please keep in mind the complete size of your space including trailer hitches, tables, attachments, awnings, anything that may extend outside your area. 10 x 10 : $180 10 x 20 : $325 10 x 30 : $475 10 x 40 : $625 10 x 50 : $ 800 Kid Zone Rides: $300 A minimum of $100.00 deposit is due with all applications. (Deposit only refunded if you are not chosen to participate.) Vendorchklst2018 pg 2
DEADLINES: Vendor applications and deposit must be received no later than March 15, 2018. Acceptance notification will be sent out April 2, 2018. Balance is due upon acceptance. Booth location is determined by date full payment is received. INSURANCE: Vendor will be required to provide MRAC with a current certificate of insurance, showing liability limits of no less than $1,000,000 per occurrence for premise and operations liability, and naming MRAC as an additional insured. Certificate of insurance (COI) should be sent with application. For really good and inexpensive event insurance you can go to https://www.actinsurance.com/policy/buy/ai/odc5 REFUNDS: Cancellations must be made in writing no later than Friday April 20, 2018. No refunds will be given after this date. The MRAC will refund any monies paid prior to that date minus the $100 non-refundable deposit. In the event of a no-show, no refunds will be given. NOTE: The Mimbres Region Arts Council does not guarantee sales during the event. Refunds will not be issued due to poor sales performance of your products/services. No refunds will be given due to inclement weather. PROHIBITED ITEMS: The following items can NOT be displayed, sold or dispersed: Firearms (knives are OK), pornography of any kind, controlled substances of any kind, drug related paraphernalia, and offensive and/or profane items. The Silver City Blues logo is trademarked by the Mimbres Region Arts Council and cannot be used on any merchandise without written consent of MRAC. MRAC has the sole authority to determine if a vendor has violated this policy, and if it is concluded this policy has been violated, the vendor will be removed for the remainder of the event without a refund of any of the vendor fee. Please discuss any questionable items in advance. ELECTRICITY: There is no electrical access for artisan vendors at the venue this year. If you require electricity, you will be required to provide your own upon approval by the event coordinator SALES TAX: All vendors are responsible for paying their own New Mexico State Sales Tax: www.tax.newmexico.gov No city vending permit is required. MRAC does not have any information regarding individual vendor sales tax. SECURITY: Security is provided Friday and Saturday nights from 8:00pm until 8:00am. Vendor agrees to indemnify and hold harmless MRAC for any loss or damage to property. Please plan accordingly. Vendorchklst2018 pg 3
FINE PRINT: Vendor agrees to truthfully represent their merchandise to buyers and to conduct business with the highest of ethical standards. MRAC maintains the right to remove any vendor that is in violation of the policies and rules of The Silver City Blues Festival. This includes, but is not limited to, laws of Silver City, New Mexico. If you desire a certain location we will do our best to accommodate your request; however, we make no promises and MRAC reserves the right to change a vendor s location for unavoidable reasons. Absolutely no reservations or holds on any location will be made without first receiving your completed application and full payment of vendor booth fee. MRAC reserves the right to refuse OR remove (prior to) or during the event any vendor whose products, intentions, or attitudes are not compatible with the family-oriented nature of The Silver City Blues Festival. Only approved Food & Beverage vendors may sell edibles. At no time may food or beverages be sold by any other vendor. Re-selling or subletting your assigned booth space is not permitted. Exhibitors must be at least 18 years old. No pets are allowed on festival grounds. A signed copy of this Information, Rules and Regulations for Vendors must be returned to MRAC along with your application, acknowledging you have read said form, and agree to abide by all items therein. Please make a copy for your own records. Failure to return a signed copy of this Information, Rules and Regulations for Vendors will constitute an incomplete application. Print Name Date Print Business Name Signature Vendorchklst2018 pg 4
Mimbres Region Arts Council 23 rd Annual Silver City Blues Festival - May 25-27, 2018 VENDOR SPACE APPLICATION NAME OF BUSINESS: NAME(s) OF OWNER/CONTACT PERSON(s): NAME(s) OF ONSITE CONTACT MAILING ADDRESS: CITY: STATE: ZIP: PHONE/FAX: EMAIL: WEBSITE: NM TAX ID NUMBER (CRS #) Market applying for: Please describe all types of merchandise to be sold. Be specific. Although we can t promise exclusive rights we will limit number of each type of booth. You will be asked to remove any type of item that was not included here. Use back of form as needed: Artisan Marketplace (Arts & Crafts, Imports, Festival Products) Vendorchklst2018 pg 5
Commercial/Retail Zone Family Zone (Rides, Bouncy Houses, Kids Wheel, Kids Booths) Booth Fees: Booth spaces are 10 x 10 for Friday night through Sunday. Vendors can purchase more than one space. Grant County residents receive 15% discount. * When choosing the size space please keep in mind the complete size of your space including trailer hitches, tables, attachments, awnings, anything that may extend outside your area. 10 x 10 : $180 10 x 20 : $325 10 x 30 : $475 10 x 40 : $625 10 x 50 : $ 800 Kid Zone Rides: $300 $100.00 non-refundable deposit is due with all applications by March 15, 2018 Balances due upon acceptance, no later than April 2, 2018 (Please check one) Artisan Marketplace Commercial/Retail Kids Zone Booth size required: Grant County Resident 15% Discount: $ Total Booth Fee: $ Total Enclosed: $ (minimum $100 non-refundable deposit) Balance Due April 2, 2018: $ Please make checks payable to MRAC. Credit cards accepted by calling MRAC: 575-538-2505. Deposits can be made online here: https://goo.gl/7exmu7 SIGNED: DATE: Vendorchklst2018 pg 6