PRE-SUBMITTAL CONFERENCE REQUEST FOR QUALIFICATIONS (RFQ)

PRE-SUBMITTAL CONFERENCE REQUEST FOR QUALIFICATIONS (RFQ) FAA HOT SPOTS ELIMINATING DESIGN SERVICES PROJECT NO. 770 SOLICITATION NO. HWC-HOUHSE-2017-025 Warren Ching Sr. Procurement Specialist Houston Airports Thursday, November 2, 2017, 10:00 AM Hobby Airport, Conference Room #A 7800 Airport Blvd, Houston, Texas 77061

Pre-Submittal Conference Agenda I. Opening Remarks Justina J. Mann, CPPO Procurement Officer, HAS II. Solicitation Overview Warren Ching Senior Procurement Specialist, HAS III. Office of Business Opportunity Jason McLemore Deputy Asst. Director, HAS OBO IV. Project Scope and Overview V. Questions/Answers Cynthia Straughan, PE, PMP FAR 139, Asst. Director HAS Infrastructure 2

OPENING REMARKS No Contact Period Policy: Starting on the date a solicitation is issued and expiring on the date the City Secretary publicly posts notice of the applicable award on any City Council agenda, actual and prospective respondents or bidders are prohibited from contacting any City employees other than the Buyer (Warren Ching) in any manner regarding this Invitation To Bid. 3

Solicitation Overview SOLICITATION PURPOSE: The City of Houston, Houston Airport System is looking for a Professional Engineering (PE) firm to submit Statement of Qualifications (SOQ) for the design services at William P. Hobby Airport (HOU). FAA identified the northwest portion of the HOU airport is an area where too many runway/taxiway incursions have occurred; HAS is requesting redesign of this area to eliminate these Hot Spots. The qualified PE firm will provide such redesign services; all work shall be designed to meet latest FAA standards and procedures. 4

Solicitation Overview SOLICITATION DUE DATE AND TIME: Tuesday, December 5, 2017, 2:00 PM (CST) QUESTIONS AND REQUESTS FOR ADDITIONAL INFORMATION DUE BY: Thursday, November 9, 2017 no later than 12:00 PM (CST) Must be received electronically and directed via email to: warren.ching@houstontx.gov 5

Additional Information and Specification Changes Letter of Clarification LOC Responses to questions received from potential Proposer(s) and any changes to the scope shall be confirmed in writing and will be posted to the HAS website (www.fly2houston.com) prior to submittal due date 6

Submittal Procedures Proposer to submit One (1) original (marked Original signed in BLUE ink) and ten (10) hard copies and (10) electronic copies (USB thumb drives) of the SOQs will be received by the Supply Chain Management, Houston Airports of the City of Houston at the address below not later than 2:00 P.M., CST, Tuesday, December 5, 2017 : Supply Chain Management Houston Airports Attn: Justina Mann, Procurement Officer 18600 Lee Road Humble, Texas 77338 All submittals must be provided in a sealed envelope/box clearly labeled on the outside with the name and address of the Proposer Firm and indicate contents to be: PN. 770, Solicitation No.: HWC-HOUHSE-2017-025, FAA HOT SPOTS ELIMINATING DESIGN SERVICES @ HOU 7

SOQ Submission Requirements Under Section 8.0 SUBMISSION REQUIREMENTS of the RFQ; All documents listed under ATTACHMENT C: REQUIRED SUBMITTAL CHECKLIST of the RFQ; 8

Procurement Timeline Description Scheduled Date Advertisement of Solicitation 10/20/17 Pre-Submittal Conference 11/02/17 Deadline for Submission of Questions 11/09/17 Letter of Clarification Posted on HAS Website 11/20/17 SOQ Due 12/05/17 Notification of Shortlisted Firms (Estimated) 01/04/18 Oral Presentation / Interviews (Estimated) 01/18/18 Council Agenda Date (Estimated) 04/04/18 NTP Contract Start Date 05/08/18 9

City Forms To be Submitted With the Bid 00452 Fair Campaign Ordinance 00455 Ownership Information Form 00457 Conflict of Interest Questionnaire 00460 Pay or Play Acknowledgement Form 00480 Reference Verification Form 00481 - Anti-Collusion Statement Attachment I Schedule of DBE Participation Attachment II DBE Letter of Intent Attachment III Certified DBE Subcontract Terms Contact Directory Form Attachment C Required Submittal Checklist 10

Post-Submittal Documents By the Successful Proposer 00501 Resolution of Corporation 00600 List of Proposed Subs and Suppliers 00601 Drug Policy Compliance Agreement 00606 Contractor s No Safety Impact Positions 00620 Affidavit of Insurance 00621 ACORD Certificate of Insurance Form 00628 Affidavit of Compliance with DBE Program 00630 Certification of Compliance with Pay or Play Program (POP-2) 00631 Pay or Play Program List of Subcontractors (POP-3) 00632 OBO Certification by Professional Service Provider 00636 Certificate of Interested Parties FORM 1295 11

Office of Business Opportunity HAS Office of Business Opportunity has.obo@houstontx.gov (281) 233-7823 12

Office of Business Opportunity Diversity Requirements: The DBE Goals for This project is: 19% The Subject Contract Will Require You To Make a Good Faith Effort To Achieve These Goals With The Firms Listed in Your DBE Utilization Schedule. Bidder Introduce Yourself; Prime or Sub? 13

Office of Business Opportunity Program Requirements: Deviation or Changes to Your Participation Plan. Mediation Clauses for DBE Subcontractors Good Faith Efforts Subcontractor Agreements 14

Office of Business Opportunity Certification: Participating Firms Must Be Certified DBE Firms Must Be Certified DBE At Time Of Proposal Submission. If Not Certified DBE, They Will Not Be Counted Towards Contract Participation. Questions About Certification, Visit http://www.houstontx.gov/obo Or By Phone (832) 393-0600. 15

Project Scope and Overview Cynthia Straughan, PE, PMP FAR 139, AD - Airfield Pavement HOUSTON AIRPORTS INFRASTRUCTURE DIVISION 16

Project Scope and Overview Need is to design the layout currently planned. Option C Construction will be a single procurement, CSP CSP advertisement Aug 2018 FAA submittals at 65% (7460, night work lighting plan, specification deviations, if any) 17

Project Scope and Overview Overview Importance of Taxiways Agreement w/stakeholders Layout as is Leave runways open at all times Consecutive Phasing Innovative Methodology meeting HAS Standards Quality, Design to Budget, Schedule Extra Work Items based on subgrade(s) Advertise 8/18 (w/7460s, FAA reviews, & Permit) 18

Project Scope and Overview Hot Spot #1 Remove & dispose (up to RSAs) existing Taxiway D and partial of Taxiway M 19

Project Scope and Overview Hot Spot #1 Remove & dispose (up to RSAs) existing Taxiway D and partial of Taxiway M Install new taxiway (Group III) from 13R to G. Remove & dispose existing taxiway from 13R to G 20

Project Scope and Overview Hot Spot #2 Relocate (Remove and Replace) existing Taxiway K1 between 4/22 and K 22

Project Scope and Overview Hot Spot #3 Provide appropriate striping, signage, lights, and other to discontinue use. Should budget allow, remove and dispose. 23

Project Scope and Overview At a minimum, deliverables include: 1. Preliminary Engineering Report 30% for HAS review including a) Subsurface Engineering Report b) Geotechnical Report c) Survey Drawings d) Environmental Report e) Cost estimate + 25% 2. Design package w/phasing 65% for HAS review including a) FAA 7460 application b) FAA/COH deviations requests (if any) c) Cost estimate + 15% 3. Final Design w/phasing 90% for HAS review including a) FAA submittal b) HAS permitting submittal c) Cost estimate + 10% 4. Issue for Bid 100% 24

Project Scope and Overview Other Elements included: Installation / Replacement of taxiways signage, edge lights and associated infrastructure. LED is recommended to be used for all taxiway edge lights. Installation of light fixtures, cable, spacers, multi-hole adapter rings and transformers where applicable along taxiway. New installation shall comply with the latest FAA requirements. Evaluate lighting circuits for loading capacity and quality of infrastructure and make recommendations. 25

Project Scope and Overview Other Elements included cont d: Analysis of storm drainage impacts, if any, and recommendations to maintain existing capacity in the area. Design of pavement underdrains and outfall. Re-grade where needed in areas of demolition All structures within safety area of the taxiways shall be aircraft rated. Design of temporary and final pavement markings per the latest FAA Advisory Circular. Other services needed to accomplish the intended purpose of the construction project within the allowable budget. Remember there is no wall in the field at the project limit lines on the drawings. 26

Project Scope and Overview Quality = Contract Compliance / Acceptance Criteria a) Review of specification documents (City & FAA) b) Construct-ability (build it within the contract?) c) Bid-ability (workforce & suppliers available?) d) Safety Risk Assessment e) Sub-surface Utility Engineering/Locations f) FAA involvement g) Operations friendly phasing 27

Project Scope and Overview Other: a) On-going cost estimates = Design to Budget b) Minimize construction interferences c) All Electrical Work coordinated with HAS Electrical d) All IT Work coordinated with HAS IT e) Construction Phase Services All Change Orders reviewed by EOR 28

QUESTIONS Questions/Answers to be official must be in writing and will be posted in HAS website as a Letter of Clarification (LOC): http://fly2houston.com/contractingopportunities Construction Site Tour: Starting 11:00 a.m.; participant need to provide photo ID, and sign the sign-in sheet. Site Visit Coordinator Ross Williamson 29