STEP-BY-STEP: PI OFFLINE CERTIFICATION FEBRUARY 4, 2016 ***YOU MUST HAVE A PI SIGNED AND DATED COPY OF THE CERTIFICATON UPLOADED IN THE PROPOSAL RECORD IN ORDER TO CERTIFY ON BEHALF OF A PI*** OFFLINE PI CERTIFICATION In the event that a PI cannot access a computer or would prefer physically signing a form, epd does have a process for completing what is referred to as an Offline Certification. This process does require a signed and dated copy of the PI Certification to be uploaded in the proposal record, with no exception. Please refer to the steps below for completing this process (the required documents and order of the steps taken are integral for compliance processes). It is important that the below steps are followed closely. Due to the nature of an electronic system, the proposal can easily be audited to track timestamps and who certified for the PI. STEPS FOR OFFLINE CERTIFICATION 1. If the PI does not have access to the electronic proposal, you will need to first obtain the signature from the PI on the Proxy PI Certification & Assurance form (Please see the template on the last sheet of this document). The signed and dated form will need to be uploaded in the system in the Upload Attachments section (prior to completing any other steps). Select the Upload Attachments section in the left navigation pane. 1 P age
Select the Offline Approvals attachment type and click choose file to locate the PI Proxy Certification document. Click save to upload the document and save it in the proposal record. 2. Once the PI Proxy Certification document is uploaded in the system, the PI certification in the Investigators/Key Persons tab can be selected and the certification completed. Select the Investigators/Key Persons section in the left navigation pane. 2 P age
Select Certify above the List of Investigators/Key Study Personnel. If there are multiple PIs, make sure that the correct PI is selected in the left navigation pane. 3 P age
Click appropriate responses and then save on behalf of the PI to register the certification on the proposal record. 4 P age
Proxy PI Certification & Assurance 1) I certify that all employees, students, volunteers and visitors working on this project have completed, or will complete, all required SAFETY TRAININGS prior to working on this project. If lab safety is not applicable, please select N/A. Yes No N/A 2) I certify that I have completed a full review and approval of this proposal. I authorize this proposal to be routed to the departmental business officer and Chair/Director for approval, and to the UC San Diego Sponsored Research Office (SPO) for review, authorization, and submission to the sponsor, as applicable. I will work with the epd proposal preparer to finalize all proposal details, including any updates that may be requested by the SPO during the UC San Diego internal review process. Yes No 3) I hereby certify that (1) the information submitted within the application is true, complete and accurate to the best of my knowledge; (2) I understand that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties; (3) that I agree to accept responsibility for the scientific conduct of the project and to provide the required progress reports if an award is issued as a result of the application; (4) I agree to abide by the terms and conditions of the sponsor including timely submission of required reports and/or requests for information about this project from UC San Diego; (5) the text and graphics herein as well as any accompanying publications or other documents, unless otherwise indicated, are the original work of the signatories or individuals working under their supervision; (6) I agree to abide by federal, state and university policies for the responsible conduct of research; (7) I confirm that I am not currently Debarred, Suspended, or proposed for debarment or Suspension and (8) I confirm that no federal funds were used for lobbying activities related to this proposal. Yes No Printed Name: Signature: Date: