O M E G A P S I P H I 8 1 S T S E V E N T H D I S T R I C T M E E T I N G A T L A N T A, G E O R G I A M A R C H 2 1-2 5, 2 0 1 8 R E G I S T R A T I O N P A C K E T H O S T C H A P T E R : E T A O M E G A W E B : H Q 1 9 1 9. C O M / 7 D
WELCOME Greetings Brothers of the Mighty Seventh District: We welcome you to Atlanta and our. Our goal for this meeting is to enlighten and inform those attending of the tremendous efforts and activities you have performed in your respective states, and of your outreach and uplift in our communities. From the attached tentative agenda, you will see the business at hand including the various presentations, dialogue opportunities, community service projects and most importantly fellowship with familiar brothers and making new fraternal bonds. The location for our meeting is the intimate and accommodating Renaissance Atlanta Waverly Hotel and Convention Center, located at 2450 Galleria Parkway, Atlanta, GA 30339. The Waverly is a short walk to the Atlanta Braves new SunTrust Baseball Park and Battery Entertainment District the site of several of our meeting s social activities. More on these activities later. Also, ETA Omega Chapter s Quettes have planned a great week for your Quette as well. For smartphone users, we will have an App to keep the meeting s agenda readily available and to keep you aware of any meetings updates or changes. Expect a link for this App and meeting updates as the date for the meeting get closer. Updates will be provided as we get closer to the meeting. We are excited about this meeting which leads us into the next Conclave where, with our strength and unity, we can influence the Leadership of our Great Fraternity. If you have any questions, please contact me: Brother Dominic Thurston District Marshal Phone: 404-641-0221 dsthq05@gmail.com
REGISTRATION: All Brothers are required to register for the 2018 District Meeting and pay the appropriate fees to participate in any aspect of the meeting. Registration Category Early Bird B efore Midnight Jan. 15, 2018 Regular Jan. 16-March 11, 2018 Midnight Delegates (Undergraduate & Graduate) $180.00 $200.00 Grad MSP Delegates** (includes $135 prepaid credit) $45.00 $45.00 Undergrad MSP Delegates (includes $110 prepaid credit) ** $70.00 $70.00 Visiting Brothers (Graduate) $135.00 $160.00 Visiting Brothers (Undergraduate) $125.00 $150.00 MSP Visiting Brothers (Graduate) No fee No Fee MSP Visiting Brothers (Undergraduate) No fee No Fee Host Brothers $100.00 $150.00 Extra Banquet Tickets $40 each $40 each On-line registration closes March 11, 2018 at midnight. There will be NO ON-SITE REGISTRATION. The registration site for the Seventh District Meeting is open Click here for District Registration NOTE to Chapter KRS s: All Chapter Delegate Form 36D must be submitted by midnight March 6, 2018 via the IHQ website. DO NOT SEND TO DKRS. MSP NOTE: MSP fee categories above only apply to brothers who were initiated after the 2017 District Meeting and on and before February 28, 2018.
Our 7th District Bylaws state "All Delegates shall be assessed the same fee" {Article VI, Section 3 (pg. 14)}. Therefore, if you register as a visiting brother and need to upgrade to serve as a delegate, the difference between the two designations MUST be paid. **MSP Brothers registering as a delegate pay the difference between delegate registration and the amount paid in MSP: Graduate: 190-135=55 Undergraduate: 190-110=80 NO REFUNDS will be processed until 30 days after the district meeting. Refund requests must be submitted via email with copy of original receipt. District Meeting Gift: Below is a photograph of the District Meeting gift bag which can be personalized. Brothers that register after February 28, 2018 at midnight are not guaranteed a Seventh District Meeting gift. Brothers must be registered and present to receive their Seventh District Meeting gift. Personalization of the Seventh District Meeting gift bag is available and will be limited to your first initial and last name; personalization cost is $20 and is only for registered Brothers. The deadline to request personalization of your gift bag is March 1, 2018. If you forgot to pay to personalize your gift when you registered for the Meeting. You can make payment at www.hq1919.com/bag
ACCOMMODATIONS & MEETINGS: The Renaissance Atlanta Waverly Hotel and Convention Center, located at 2450 Galleria Parkway, Atlanta, GA 30339 and just northwest of downtown Atlanta, is the host hotel and site for our meetings. This is a full-service hotel with an indoor saltwater pool, 24-hour fitness center, spa and sauna. The hotel is adjacent to the Cobb Galleria and near Cumberland Mall. Downtown Atlanta is minutes away where you can visit the World of Coca Cola, Georgia Aquarium, CNN Center, The National Center for Civil and Human Rights, the home of Dr. Rev. Martin Luther King Jr. and other sites. Transportation from the Airport to the Hotel will be provided Wednesday Thursday and from Hotel to Airport on Sunday will be provided. Schedule to follow. Room rates are $109 per night plus taxes and fees. These rates are available from March 21 25, 2018. On-site parking is available for $5 per day. Last date to book a room at this reduced rate is Feb. 28, 2018. Click the link to reserve your room. Book rooms for the Omega Psi Phi 7th District Meeting
TENTATIVE AGENDA Thursday - March 22, 2018 Time Function Location 11:00am 2:00pm Social Action Project STEM Mentoring Program William F. Scott Elementary 1752 Hollywood Rd. Atlanta, GA 30318 10:00 am 5:00 pm Vendor Setup Garden Court 11:00 am 4:00 pm Golf Tournament Tee Off at 12 noon Wolf Creek Golf Course 3000 Union Road, SW, Atlanta, GA 4:00 pm 8:00 pm Registration Registration Desks A-D 4:00pm 8:00pm Quette Registration Stanhope Room 5:00pm 8:00pm District Council Meeting Kennesaw Room 9:00pm 1:00 am Brotherhood Night Southwest Atlanta Experience Old Omega Frat House 2890 Continental Parkway Atlanta, GA 30331 Friday - March 23, 2018 Time Function Location 7:30 am to 8:30 am Morning Worship Kennesaw Room 7:30 am 5:00pm Registration Registration Desks A-D 8:00 am 10:00 am Quette Registration Stanhope Room 8:00am 8:00pm Vendor Area Open Garden Court 8:30 am 10:00 am State Caucuses Alabama Florida Georgia Mississippi Chancellor Room Highland Room Kennesaw Room Galleria Room
Friday - March 23, 2018 Time Function Location 9:00 am 4:00 pm Quette Activities Bus Trip Atlanta Point of Interests 10:15 am 12:30 pm Plenary Session I Bro. James Cistrunk 23rd 7 th District Representative Presiding Ω Call to Order Ω Formal Opening Ω Roll Call Ω Public Program Greetings & Recognition of Guests Ω Adoption of Agenda Ω Adoption of Standing Rules Ω Preliminary Credential Ω Report Adoption of Minutes Ω District Representative Report Grand Ball Rooms III & IV Grand Ball Rooms III & IV 12:25 pm 2:00pm Life Membership Luncheon Grand Ball Rooms I, II, III & IV 2:30 pm 5:00 pm Plenary Session II Bro. Reginald Harris, 7 th District First Vice Representative Presiding Habersham Room
Friday - March 23, 2018 Time Function Location Ω Nominations Officer Reports Ω First Vice District Representative Ω Second Vice District Representative Ω District Keeper of Records and Seal Ω District Keeper of Finance Ω District Counselor Ω District Director of PR Ω District Chaplain Ω Alabama State Representative Ω Florida State Representative Ω Georgia State Representative Ω Mississippi State Representative Committee Reports Ω Achievement Week Ω Talent Hunt Ω Scholarship Ω History & Archives 2:30 pm 5:00 pm Plenary Session II, Continued Bro. Reginald Harris, 7 th District First Vice Representative Presiding Habersham Room
Friday - March 23, 2018 Time Function Location Committee Reports Continued Ω Membership (Presented at Life Membership Luncheon Ω Reclamation Ω Retention Ω Undergraduate Advisors Ω Life Membership Ω Rules Ω Recommendations and By-Laws Ω Protocol Ω Social Action Ω Fatherhood Initiative and Mentoring Ω Stop the Violence Ω Food Drive Ω Ways and Means Ω Corporate Sponsorship Ω Voter Registration, Education and Mobilization Ω Inspector General Ω Registration and IT Ω Medical and Health Initiatives Ω See It Through Foundation 3:15 pm 3:30 pm Talent Hunt Rehearsal Meeting Grand Ballroom I & II 3:30 pm 4:30 pm Talent Hunt Rehearsal Grand Ballroom I & II 4:00 pm 4:30 pm Fatherhood Initiative and Mentoring Chancellor 5:30 pm 7:00 pm Undergraduate Caucus Galleria 7:30 pm 9:00 pm Talent Hunt Program Habersham 9:00 pm 9:30 pm Talent Hunt Reception Wilton 9:00 pm 10:00 pm District March Down Kennesaw 10:00 pm 2:00 am NCAA QueMadness and Fellowship Sports and Social at the Battery
Saturday March 24, 2018 Time Function Location 7:30 am -8:30am Morning Worship Kennesaw Room 7:30am 12:30pm Registration Registration Desks A-D 8:00am 8:00pm Vendor Area Open Garden Court 8:00am 10:00 am Quette Registration Stanhope 8:30 am 9:30 am State Caucuses Alabama Chancellor Room Florida Highland Room Georgia Kennesaw Room Mississippi Galleria Room 9:00 am 10:00am Undergraduate Caucus Chancellor Room 9:00 am 4:00 pm Quette Bus Trip Historic Black sites, HBCU & Lunch 9:00 am 1:00 pm 10:00 am 11:00 am Voting Wilton 10:00 am 2:00 pm 10:00am 12:00pm History and Archives Display Men Health Issues Workshop and Ascot Highland Panel Discussion 10:30 am 11:45 am MSP Training Habersham 10:30 am 11:45 am Branding Chancellor 10:30 am 11:45 am Advisor Workshop Galleria 11:45 am 12:30 pm Memorial Service / Rededication Habersham 12:30 pm 12:45 pm District Photo TBD 12:45pm 2:00pm Bro. Ron McNair Luncheon Ω Undergraduate Awards Ω Advisor of the Year Ω Seventh District Honor Society Ω Election Results Grand Ballroom III & IV 2:15 pm 3:00 pm Stop the Violence Chancellor 2:15 pm 3:00 pm Special Events Checklist Galleria 2:15 pm 3:00 pm Resume Writing and Dressing for Ascot 2:15 pm- 3:00 pm Runoff if necessary Wilton 3:00 pm 4:00 pm International Candidate Forum Habersham
Saturday March 24, 2018 Time Function Location 4:00 pm 5:30 pm Plenary Session IIII Grand Ballroom III & IV Bro James Cistrunk, 23th 7 th District Representative Presiding Ω Time and Place Ω Final Credentials Report Ω Formal Closing 7:00 pm 7:45 pm Founders Banquet Black Tie Wilton 7:45 pm 9:30 pm Founder s Banquet Habersham 10:00 pm 2:00 am Quephoria Party Hank Aaron Pavilion SunTrust Park Sunday March 25, 2018 Time Function Location 8:00 am 9:00 am Worship Service Kennesaw 9:00 am 11:00 am District Council Meeting Highlands
MARCHDOWN APPLICATION Please print or type - Use black ink only! Contact Person: Chapter Name: Chapter/Contact Email: Address: City: State/Zip Code: Telephone Number: All March down participants must be financial members of Omega Psi Phi Fraternity, Inc. and a financial member of the participating chapter. Any team that exhibits any vulgar language and/or canine references will be automatically disqualified. All shows should be limited to fifteen (15) minutes. A cash prize will be given to the first place winner. BROTHER S NAME(S) CONTROL # CHAPTER Send completed form to: Bro. Austin Tatum ATTN: MARCHDOWN REGISTRATION Email: atatum554@gmail.com Phone: 601-955-4463 Note: This form must be received by the Second Vice DR by March 1, 2018. Additional team members can be listed on a separate sheet.
SOUVENIR AD BOOK FORM CONTACT NAME & TITLE BUSINESS OR ORGANIZATION or CHAPTER ADDRESS TELEPHONE EMAIL SOUVENIR JOURNAL BOOK AD PRICES Ω Centerfold Spread AD (2) pages - $1,500 (Available only to Corporate Sponsors) Ω Outside Back Cover - $600 Ω Inside front Cover - $400 Ω Inside back Cover - $400 Ω Full Page - $150 Ω Half Page - $100 Ω One Fourth Page - $50 Electronic submissions are preferred to ensure higher quality. All Souvenir Journal Book ad copy and logos should have a resolution of at least 300dpi and sent in an electronic format as a JPEG or PDF file. Before scanning any document, check the device s settings and use the 300dpi. Submit ads and payments online at: www.hq1919.com/ads Send Paper Submissions to: Eta Omega Chapter, Souvenir Book Committee, Post Office Box 50521, Atlanta, GA 30302. NOTE: Paper submissions will only look as good as the hard copy provided. Photos or artwork must be original copy, clean and clear of flaws. Payments: Send check or money order made payable to Eta Omega Chapter Seventh District Meeting at Eta Omega Chapter, Souvenir Book Committee, Post Office Box 50521, Atlanta, GA 30302 or online at HQ1919.com. Deadline to submit ad is January 31, 2018. Please submit your ad early; space is limited! If you have any questions or need assistance, please contact: Bro. Ernest Perry Eta Omega Chapter 7 th District Meeting Souvenir Book Committee Chairman Cell (404) 788-2915 or perr937@bellsouth.net
District Golf Tournament ENTRY FORM DATE: TIME: PLACE: ENTRY FEE: March 22, 2018 (Thursday) Registration at 11:00 AM, Tee Off at 12:00 Noon Wolf Creek Golf Course 3000 Union Road, SW, Atlanta, GA 404-344-1334 $125 Individual / $500 Foursome Team Payment Due: March 1, 2018 MAKE CHECK PAYABLE TO: ETA OMEGA Chapter Seventh District Meeting Mail to: Eta Omega P.O. Box 50521 Atlanta, GA 30302-0521 You may also register & pay online at www.hq1919.com/golf Contacts: Jeffery McKinnon 770-597-1208 jtm829@aol.com Anthony C. Aiken 404-308-7077 acaiken@yahoo.com Phillip Cunningham 404-963-7366 pscunn@aol.com Registration Information (needed to communicate tournament updates): Name: Company: Email: Cell: Address: For Team Registration, please list Team Members: Player 1 Name: Email: Cell: Player 2 Name: Email: Cell: Player 3 Name: Email: Cell: Player 4 Name Email: Cell:
QUETTE REGISTRATION FORM Quette s Name: Spouse s Name and Chapter Mailing Address Email Telephones (H) (C) Time/Date of Arrival Time/Date of Departure Quette Shirt Size: S M L XL 2X 3X 4X Quette Agenda Thursday March 22, 2018 4:00 pm 6:00 pm Registration - Stanhope Room 6:00 pm 8:00 pm Quette Social Friday, March 23, 2018 8:00 am 9:00 am Worship Service Kennesaw Room 8:00 am 10:00 am Registration Stanhope Room 9:00 am 4:00 pm Bus Tour - Atlanta 4:00 pm 6:00 pm Stanhope Room Registration Saturday, March 24, 2018 8:00 am 9:00 am Worship Service Kennesaw Room 8:00am 10:00 am Registration - Stanhope Room 9:00 am 4:00 pm Bus Tour Black Historic Site (Includes lunch at HBCU) Sunday, March 25, 2018 8:00 am 9:00 am Worship Service Kennesaw Room Quette Registration fee is $ 125.00. Registration & Logistics Hotel reservations and admission to all District meeting and other activities are the responsibility of the individual and her spouse. Quette registration payment can be made online at www.hq1919.com/quette or by check payable to the Atlanta Chapter of Quettes and mailed to Audrey Burwell, Quette Treasurer; 8000 Ono Road; Fairburn, Georgia 30213-2402 For any questions, please contact Shelia Goodrum at sgoodrum34@yahoo.com
VENDOR REGISTRATION FORM Contact Person: Vendor ID#: Vendor Name: Vendor Email: Address: City: State/Zip Code: Telephone Number: Booths: @ $300.00 per booth = $ Extra Tables: @ $ 50.00 per table = $ Booths and tables will be assigned by Vendor coordinator. Vending booth space is to be a standard 10ft by 10ft space. One table will be provided with each booth purchase. Payment may be made by cashier's check or money order. No vendor will be allowed to sell if payment is not received by March 15, 2018. This form must be accompanied by payment of the required fee and a copy of the current license issued by Omega Psi Phi Fraternity, Inc. Failure to comply with each requirement will result in a denial of the privilege to sell at scheduled meetings and functions hosted by Seventh District of the Omega Psi Phi Fraternity, Inc. Any vendor selling Omega paraphernalia that depicts the canine image or likeness will be closed and prohibited from further sales at the function. Additionally, the vendor will not be refunded any of the fees paid to the Seventh District of Omega Psi Phi Fraternity, Inc. Cashier s Check or Money Order Only, Payable to: Seventh District Meeting - Omega Psi Phi Fraternity, Inc. Bro. George Cooke, DKRS 1256 Waymar Court Marietta, GA 30008 Phone: 770-853-4575 Note: This form must be received by the DKRS by March 15, 2018. Or Click Here to Register On Line
OTHERS ACTIVITIES AND SOCIAL EVENTS The Brothers of ETA Omega Chapter have planned several events for your enjoyment. It starts Thursday Night March 22, 2018 with Brotherhood Night at Southwest Atlanta Experience Old Omega Frat House 2890 Continental Parkway Atlanta, GA 30331. Ω Free admission for registered brothers Ω Free Food Ω Free Transportation from host hotel Ω Access to the VIP Room is $20. You can pay at www.hq1919.com/vip Friday, March 23, 2018 NCAA QueMadness starts when the games do at Sports and Social Live! at the Battery near SunTrust Park. Walking distance from the Hotel (or a 5-minute drive if you prefer). Watch the NCAA Regional on a 30 Foot TV Screen (Largest in the Seventh District) from our RESERVED SPACE on the second floor. Admission is FREE for you and your guest.
Saturday March 24, 2018 We conclude the weekend with the QUEPHORIA party An Epic Event Where Atlanta s Grown and Sexy will Set Off the Spring Party Season Location: The Hank Aaron Pavilion at SunTrust Park. Free Shuttle service from the Host Hotel Early bird ticket Price: $40.00 Get Yours Now! Brothers, you can purchase your All Access QuePass AND Quephoria tickets separately or purchase both NOW for $60 at www.hq1919.com/7d