Doing Business with The Defense Logistics Agency (DLA) and Defense Supply Center Columbus (DSCC) Dwight deweaver DSCC Office of Small Business Programs Dwight.deweaver@dla.mil (800) 262-3272 (614) 692-3541
Agenda DLA Overview Contracting 101 DIBBS (DLA Internet Bid Board) Packaging Technical Data Where to go for more help
DLA s Business PRODUCTS: Consumable Spare Parts Depot Level Reparables (DLRs) Fuel Energy Food Medical Apparel Construction SERVICES: Acquisition Log Info & Document Automation Warehousing & Distribution Reutilization & Disposal National Stockpile www.dlis.dla.mil 83% of All Military Needs Met by DLA 100% of Military Needs for Energy, Food, Medical & Apparel Met by DLA Customers Deployable Units Fixed Bases Ships at sea Allies Federal Agencies FAA NASA Coast Guard TSA
How do we do it? Organized into 8 Demand/Supply Chains
Scope of Business 6.7M requisitions per year 707K contracts per year 1,900 contracts/day ($7.8M) 2.1M NSNs 1,400+ weapon systems 145,000+ customers 7,000+ suppliers DSCC Business Profile FY07: $3.2B; FY08: $3.5B, FY09: $ FY09 Projected Depot Level Reparables Contracts DLA-Mechanicsburg: 7,400 contracts valued at $240M DLA-Warren: 800 contracts valued at $195M
Contracting 101
Before You Can Sell To DLA 1. Get a D-U-N-S number - Dun & Bradstreet (1-800-333-0505) Takes about 10 minutes - free of charge Or register for your DUNS number at: https://www.dnb.com/product/eupdate/requestoptions.html 2. Register in the Central Contractor Registration (CCR) and Online Representations & Certifications Applications (ORCA): http://www.ccr.gov and http://www.orcabpn.gov If Small, register on CCR s Dynamic Small Business Database site - a search engine for buyers, a marketing tool for small firms and a "link" to procurement opportunities: http://dsbs.sba.gov/dsbs/dsp_dsbs.cfm 3. Be able to receive electronic funds transfers, have email and fax capability.
Solicitation Types Request for Quotations - Under $100,000 Most common type at DSCC - Average award is < $4,000 Generally quoted directly on our web site 70% are awarded without human intervention Request For Proposals (RFPs) - over $100,000 Solicitation must be filled in by hand and returned to DSCC by a specific time and date Proposals may be negotiated Invitation for Bids (IFBs) - over $100,000 Sealed Bid process No negotiations
How DLA Buys 1. Fully Competitive Bidsets and Drawings Available The solicitation will state Full and Open Competition Apply 2. Approved CAGE Code & Part Number
DSCC S HOME PAGE www.dscc.dla.mil
DLA Internet Bid Board (DIBBS) What is on DIBBS? View RFQs and submit quotes View RFPs & Long Term Contracting Opportunities View provisions, clauses and specifications View award history Access drawings and technical data (C-folders) Access Forecast Information Access the Automated Best Value System (ABVS) (your Performance Score used in award decisions)
DIBBS Home Page www.dibbs.bsm.dla.mil Under $100K Over $100K Vendor Rating System Forecast Tool
DIBBS Registration
RFQ Search
RFQ Database Search Categories
Solicitations - FSC 2510 Vehicle Cab, Body & Frame Structural Components
Solicitation Results - FSC 2510 Vehicle Cab, Body & Frame Structural Components
RFQ Solicitation One Time Buy
500
Because the AMSC Code = G
http://www.palm.saic.com/
Culture Searching for Solicitations by Key Words
BUMPER SEARCH
BUMPER RESULTS
DLA s Master Solicitation The DLA Master Solicitation for Automated Simplified Acquisitions (under $100,000) is used for the solicitation of Request for Quotes (RFQ) and the award of Purchase Orders for each Defense Supply Centers: DSCC, DSCP, and DSCR http://www.dla.mil/j-3/j-336/dla/dla_automated_ Master_Solicitation_Current.doc
Linking to the Actual Clauses Link to the Regulation Pick the Clause from the RFQ
Back to DIBBS Ready to Quote On-line
Opening the Quote Form
Complete the Quote Form
Manufacturer Dealer QSL Dealer QSL Manufacturer
Your Quote Acceptance
Already Quoted Checkmark Indicates You Already Quoted
Submitted Quotes
Submitted Quotes
Revise Your Quote Click to Revise Your Quote
Accessing Technical Data
User Name is CAGE + 01 (if Super User) Password is your original DIBBS password
Help is Available Where Do I Go For More Help and Information on Doing Business with DLA?
DSCC Small Business Team 800-262-3272 or 614-692-3541 Will Chavez william.chavez@dla.mil Vikki Hawthorne vikki.hawthorne@dla.mil Rebecca Parks rebecca.parks@dla.mil Tom Pfenning thomas.pfenning@dla.mil Dwight deweaver dwight.deweaver@dla.mil Charles Miller charles.miller@dla.mil Kevin Scoles kevin.scoles@dla.mil Scott Rybicki scott.rybicki@dla.mil Tim Danowski timothy.danowski@dla.mil Small Disadvantaged Business and 8(a) Outreach and Woman Owned Program HUBZone Program AbilityOne Workshops Service Disabled Veteran Owned Program Opportunity Specialist Opportunity Specialist DLA-Warren Small Business Specialist (TACOM) DLA-Mechanicsburg Small Business Specialist (NAVICP) 614-692- 1288 614-692- 4864 614-692- 3510 614-692- 1494 614-692- 7935 614-692- 7624 614-692- 3377 586-753- 2794 717-605- 2989
DSCP Small Business Team 800-831-1110 www.dscp.dla.mil NAME email address Michael McCall michael.mccall@dla.mil Genevieve Venturo genevieve.venturo@dla.mil Joann Gatica joann.gatica@dla.mil Paul Rooney paul.rooney@dla.mil Arlene Ruble arlene.ruble@dla.mil Robert Baldino robert.baldino@dla.mil FOCUS Director, DSCP Small Business Office Subsistence Clothing & Textiles Medical Construction & Equipment Special Programs PHONE 215-737- 2321 215-737- 5911 215-737- 5910 215-737- 4648 215-737- 5819 215-737- 5821
DSCR Small Business Team 800-227-3603 or 804-279-XXXX www.dscr.dla.mil
Procurement Technical Assistance Centers (PTACs) What are PTACs??? Government funded local resources available across the country providing assistance in marketing your products and services to Federal, state and local governments PTAC Goals: Help small businesses be competitive Explain the complexities of Government procurement Encourage economic development through job retention and creation Build strong contractors through targeted training and one-on-one assistance http://www.dla.mil/db/procurem.htm
DLA Packaging Support Defense Supply Center Columbus (614) 692-3345, 4227, or 3757 Fax: (614) 692-1901 E-mail: DSCC.packaging@dla.mil Defense Supply Center Philadelphia E-mail: DSCP.packaging@dla.mil Defense Supply Center Richmond (804) 279-3899 Fax: (804) 279-4420 E-mail: DSCR.packaging@dla.mil
Other Packaging Information For downloading of Military and Federal Specifications: http://assist.daps.dla.mil/quicksearch/ For interpretations of MIL-STD-2073-1E: http://www.palm.saic.com/ For the procurement of ASTM documents: http://www.astm.org/index.shtml
Training Knowledge Opportunities Free Seminars 2010 Schedule: March 9-10 May 11-12 July 20-21 October 19-20 Free Vendor Training Defense Supply Center Columbus Doing Business with the Defense Logistics Agency: Getting Started: Selling to DLA Assistance in your area (PTACs) Small Business Programs Finding opportunities & quoting (DIBBS) Radio Frequency Identification (RFID) Alternate Offers how to get approved Understanding quality requirements Packaging what the government wants How to get Drawings and Specifications Payment Processing (Wide Area Workflow) And much more! Seating is limited make reservation at: http://www.dscc.dla.mil/news/events/tko/ Culture
DLA Annual Supplier Conference Save these dates DATES: August 23-25, 2010 WHERE: Hyatt Regency Hotel - Convention Center 350 North High Street, Columbus, OH More information available soon at www.ndia.org
QUESTIONS?? Culture