March 2, 2015 COMPILATION OF RESOURCE REQUESTS, STRATEGIC PLANNING TASK FORCES - PROPOSED AMOUNTS ADJUSTMENTS NEW TOTALS Goal Tasks Personnel Current Operating Capital Total FY 15 Funded Items Personnel Current Operating Capital Total Personnel Current Operating Capital Total Goal 1 - Increase student success by improving student satisfaction, retention, persistence, graduation and transfer rates. Judy Korb - - - - Task 1. Create an academic master plan aligned with the strategic goals integrating student and employer needs through academic programming and student experience initiatives. Liaison: Andy Anderson; project lead: Julie Haas 25,000 25,000 - - - 25,000 25,000 Task 2. Enhance student success by integrating academic offerings, advising and student resources. Liaison: Judy Korb; project lead: Shelia Mauppin NONE NONE NONE - - - - - Task 3. Using data, identify and implement high impact practices that have demonstrated positive results in student satisfaction, retention, persistence, graduation and transfer rates. Liaison: Patrick Rossol-Allison; project lead: Jessica Tipton 55,000 55,000-55,000-55,000 Task 4. Increase credit enrollment by developing a long-range enrollment and recruiting plan. Liaison: Randy Weber; project lead: Paul Kyle 29,942 29,942 (29,942) (29,942) - - - - Task 5. Foster a culture that inspires college employees to proactively support students. Liaison: Karen Martley; project lead: Debbie Eisenhower 55,000 55,000 49,000 (45,000) (45,000) - 10,000-10,000 Goal 2 - Demonstrate increased agility in responding to stakeholder needs. Barbara Larson - - - - Task 1. Fully implement program review and development process to ensure that curricular offerings maintain high quality and align with community needs by growing, restructuring, adding or discontinuing programs as appropriate. Liaison: Andy Anderson; project lead: Clarissa Craig 5,000 5,000 (5,000) (5,000) - - - - Task 2. Improve satisfaction with internal business process (quality and delivery time). Liaison: Barbara Larson; project lead: Mitch Borchers NONE NONE NONE - - - - - Task 3. Expand web-based instructional options for students and the community. Liaison: Andy Anderson; project lead: Jim Lane 222,000 223,000 10,000 455,000 (46,000) (208,000) - (254,000) 176,000 15,000 10,000 201,000 Goal 3 - Focus on communicating the College s comprehensive offerings Judy Korb - - - - Task 1. Develop a comprehensive marketing plan that supports the priority of increasing enrollment at JCCC. Liaison: Julie Haas; project lead: Christy McWard 106,000 145,000 251,000 (106,000) (15,000) (121,000) - 130,000-130,000 Task 2. Enhance internal comunication through increased cross-functional collaboration and intentional community to the campus community. Liaison: Julie Haas; project lead: Emily Behrmann 50,000 50,000 50,000 - - 50,000 Goal 4 - Commit to the efficient use of resources to strengthen quality offerings. Barbara Larson - - - - Task 1: Reduce administrative costs as a percentage of total expenditures through streamlining business processes, service area reviews, and reallocation of resources from administrative functions toward direct student success activities. Liaison: Barbara Larson; project lead: Susan Rider NONE NONE NONE - - - - - Task 2: Improve Facility Utilization Liaison: Barbara Larson; project lead: Janelle Vogler 75,000 302,000 377,000 75,000 302,000-377,000 Task 3: Revamp the budget process to align the strategic goals. Liaison: Barbara Larson; project lead: Barbara Larson NONE NONE NONE - - - - - TOTALS 458,000 809,942 35,000 1,302,942 49,000 (157,000) (297,942) - (454,942) 301,000 512,000 35,000 848,000 848,000 848,000
March 11, 2015 COMPILATION OF RESOURCE REQUESTS, STRATEGIC PLANNING TASK FORCES - PROPOSED AMOUNTS FUNDED ITEMS for FY 2016 Goal Tasks Personnel Current Operating Capital Total FY 15 Funded Items Personnel Current Operating Capital Total Goal 1 - Increase student success by improving student satisfaction, retention, persistence, graduation and transfer rates. Judy Korb Task 1. Create an academic master plan aligned with the strategic goals integrating student and employer needs through academic programming and student experience initiatives. Liaison: Andy Anderson; project lead: Julie Haas 25,000 25,000 25,000 25,000 Task 2. Enhance student success by integrating academic offerings, advising and student resources. Liaison: Judy Korb; project lead: Shelia Mauppin Task 3. Using data, identify and implement high impact practices that have demonstrated positive results in student satisfaction, retention, persistence, graduation and transfer rates. Liaison: Patrick Rossol-Allison; project lead: Jessica Tipton NONE NONE NONE - - - - - 55,000 55,000 55,000 55,000 Task 4. Increase credit enrollment by developing a long-range enrollment and recruiting plan. Liaison: Randy Weber; project lead: Paul Kyle 29,942 29,942 0 0 Task 5. Foster a culture that inspires college employees to proactively support students. Liaison: Karen Martley; project lead: Debbie Eisenhower 55,000 55,000 49,000 10,000 10,000 Goal 2 - Demonstrate increased agility in responding to stakeholder needs. Barbara Larson Task 1. Fully implement program review and development process to ensure that curricular offerings maintain high quality and align with community needs by growing, restructuring, adding or discontinuing programs as appropriate. Liaison: Andy Anderson; project lead: Clarissa Craig Task 2. Improve satisfaction with internal business process (quality and delivery time). Liaison: Barbara Larson; project lead: Mitch Borchers 5,000 5,000 0 0 NONE NONE NONE - - - - - - Task 3. Expand web-based instructional options for students and the community. Liaison: Andy Anderson; project lead: Vince Miller 222,000 223,000 10,000 455,000 See disposition of specific requests below. Recommendation 2, Address gap in online course offerings. 61,000 10,000 71,000 Recommendation 3, Design new online college. 15,000 15,000 Printed on 3/20/2017
Goal Tasks Personnel Current Operating Capital Total FY 15 Funded Items Personnel Current Operating Capital Total Recommendation 4: Online Winterim Session 100,000 15,000 115,000 Goal 3 - Focus on communicating the College s comprehensive offerings Judy Korb Task 1. Develop a comprehensive marketing plan that supports the priority of increasing enrollment at JCCC. Liaison: Julie Haas; project lead: Christy McWard Recommendation #1, Build JCCC's brand equity in the community and encourage the quality conversation among prospective students. Recommendation #2, Improve promotion of JCCC programs and course offerings via digital strategy. 106,000 145,000 251,000 See disposition of specific requests below. 50,000 50,000 30,000 30,000 Recommendation #3, Conduct research and target audiences in alighnment with institutional recruitment goals. 25,000 25,000 Recommendation #4, Evolve Marketing Communications' operations to meet the changing marketplace. 25,000 25,000 Task 2. Enhance internal comunication through increased cross-functional collaboration and intentional community to the campus community. Liaison: Julie Haas; project lead: Emily Behrmann Goal 4 - Commit to the efficient use of resources to strengthen quality offerings. Barbara Larson 50,000 50,000 0 0 Task 1: Reduce administrative costs as a percentage of total expenditures through streamlining business processes, service area reviews, and reallocation of resources from administrative functions toward direct student success activities. Liaison: Barbara Larson; project lead: Susan Rider NONE NONE NONE - - - - - Task 2: Improve Facility Utilization Liaison: Barbara Larson; project lead: Janelle Vogler 75,000 302,000 377,000 100,000 100,000 Task 3: Revamp the budget process to align the strategic goals. Liaison: Barbara Larson; project lead: Barbara Larson NONE NONE NONE - - - - - 100,000 100,000 TOTALS 458,000 834,942 10,000 1,302,942 49,000 176,000 435,000 10,000 621,000 Printed on 3/20/2017
3/20/2017 Goal 1, Task 1, Implement Academic Master Plan $25,000 $25,000 $25,000 $25,000 Notes: There was discussion about whether a separate software solution was needed to track co-curricular activities. Additional research will be conducted as to whether there is a solution in Banner for this. Given the relatively small dollar amount of request funding was retained to provide options should a solution requiring funding emerge in FY 2016. Goal 1, Task 2, Enhance student success by integrating academic offerings, advising and student resources. NO FUNDS REQUESTED. Goal 1, Task 3. Implement high impact practices to improve student success. $55,000 $55,000 $55,000 $55,000 Notes: The request was for purchase of a student loan default management program and a scholarship application and management solution. There was agreement that having these tools would streamline the process by which students receive aid, and also better track scholarships awarded to students. Goal 1, Task 4. Increase credit enrollment by developing a long-range enrollment/recruitment plan. $29,942 $29,942 $0 $0 Notes: After discussion, there was support for the $16,000 request for vouchers to provide lunches for perspective students, but not from General Fund. B. Larson followed up with Kate Allen to inquire about the Foundation supporting this initiative. Kath thought this would likely be supported by the Foundation, but she asked that there be a future presentation to JCCC Foundation Board about its purpose and anticipated outcomes. Giveaways were not viewed as high priority. The small dollar request of $1,967 should be able to be funded from Marketing's budget. Goal 1, Task 5, Foster a culture that inspires college to proactively support students. $55,000 $55,000 $10,000 $10,000 Notes: There is support for this initiative. In the current fiscal year (FY 2015), the employee engagement survey has been funded and will occur. Given funding realities, Cabinet determined that a follow-up survey will take place in FY 2017, and therefore, did not recommend funding for a second survey at a cost of roughly $45,000 in FY 2016. $10,000 in funding is provided so that actions/recommendations emerging from the initial
3/20/2017 survey may take place in FY 2016. Goal 2, Task 1. Fully Implement program Review $5,000 $0 $5,000 $0 $0 Note: This funding request was withdrawn. Goal 2, Task 2. Improve satisfaction with inernal business processes (quality and delivery time). NO FUNDS REQUESTED. Goal 2, Task 3, Expand web-based instructional offerings for students and community. Recommendation #2, Address gaps in online course offerings. Provide incentives for online course development, instructional design and proctoring support. $62,000 $8,000 $10,000 $80,000 $61,000 $0 $10,000 $71,000 Note: Reduced $25,000 for Sr. Ed Tech Analyst as it's an existing position. Retained the PT Reg Testing Assistant for $25,000. Also, tripled the request of $12,000 for development new programs online to $36,000. The $25,000 testing assistant + the $36,000 = the $61,000 for personnel costs. Science lab kits not funded-- the thought was that these could be funded from an existing budget for student fees. Test proctoring system of $10,000 was retained. Goal 2, Task 3, Continued. Recommendation #3, Design new online College. $60,000 $35,000 $165,000 $260,000 $15,000 $0 $0 $15,000 Note: Cabinet thought more discussion/research needed before moving forward with online college. The large $165,000 software request not recommended for funding at this time. Marketing plan would follow decisions about structure, so was also not funded at this time. One of four studetn Ed Tech support positions was funded. Goal 2, Task 3, Continued. Recommendation #4, Launch online Winterim session. $100,000 $15,000 $115,000 $100,000 $15,000 $115,000 Note: Funding provided to pilot Online Winterim session in FY 2015-16. Goal 3, Task 1, Market our courses Recommendation #1, Build JCCC's Brand Equity in the community and encourage the quality conversation among prospective students.
3/20/2017 $58,000 $50,000 $108,000 $50,000 $50,000 Note: Expanded marketing plan approved. Position requests or reclassifications to be discussed for funding within existing salaries. Goal 3, Task 1 Recommendation #2, Improve promotion of JCCC programs and course offerings via digital strategy $42,000 $30,000 $72,000 $30,000 $30,000 Note: Contracted services approved. FT position request is current funded position. Approach will be determined, in part, from recommendations form the assessment of the departmental structure (see Recommendation #4) Goal 3, Task 1 Recommendation #3, Conduct research and target audiences in alignment with institutional recruitment goals. $6,000 $25,000 $31,000 $25,000 $25,000 Note: Support for research condulting. Position upgrade to be determined following third-party consultation of departmental structure. Recommendation #4, Evolve Marketing Communications' operations to meet the changing marketplace. $40,000 $40,000 $25,000 $25,000 Note: Approval to move forward at reduced pricepoint for services. Goal 3, Task 2, Improve Internal Communication $50,000 $0 $50,000 $0 $0 Notes: As suggested in funding request, it is possible that an existing position could be repurposed to support this initiative. There was reluctance to add new positions as a result of this process. Funding for Goal 3, Task 1 regarding developing a comprehensive marketing plan is to include an assessment of Marketing & Publications. This assessment could result in repurposing of existing positions. Goal 4, Task 1, Reduce Administrative costs as a percentage of total expenditures through streamlining businses processes, service area reviews, and reallocation of resources from administrative functions toward direct student success activities. NO FUNDS REQUESTED Goal 4, Task 2, Improve Facility Utilization
3/20/2017 $75,000 $52,000 $250,000 $377,000 $0 $100,000 $100,000 Notes: There was discussion about the need to wait for the for Information (RFI) about software solutions. If it is determined to move forward with a software package, funding may have to wait until FY 2017, with additional research to be performed in FY 2016. Cabinet members asked if we could explore additional functionality within Ad Astra to gain additional information about it as a potential solution. Funding of $100,000 is provided to start on a space inventory project, as well as funding to support planning for facilities master planning, particularly as it relates to career & technical education needs. CONTINGENCY FUNDING $0 $0 $100,000 $100,000 NOTES: Cabinet determined to include $100,000 as a Contingency for Strategic Planning initiatives. Some task forces may have additional needs in FY 2015-16, but timing of the budget request cycle may have precluded them from completing specific plans. s should be presented to Cabinet liaisons during the year if they are necessary to move strategic initiative forward. GRAND TOTAL $1,302,942 $621,000
Facilities master Plan $208,945 Strategic Planning Space Utilization Dollars ($100,000) Exec. VP/Finance & administration Contingency ($84,500) Difference $24,445