Annual General Meeting Canadian Institute of Public Health Inspectors Ontario Branch Inc.

Annual General Meeting Canadian Institute of Public Health Inspectors Ontario Branch Inc. October 6, 2014 13:30pm 16:30pm Hyatt Regency Toronto Studio B 370 King Street West Toronto, Ontario Promotion et Protection de la Santé: Fondement de la Santé Publique

Table of Contents 2014 CIPHI (ON) ANNUAL GENERAL MEETING AGENDA... 3 2013 CIPHI (ON) ANNUAL GENERAL MEETING MINUTES... 5 Presidents Report... 9 President-Elects Report... 13 Secretary-Treasurer Report... 15 Membership Support & Engagement Report... 18 Communications and Partnership Report... 21 Professional Development Report... 21 Policy and Advocacy Report... 23 Board of Certification Report... 24 Council of Professional Experience (CoPE) Report... 27 Food Safety Working Group Report... 31 Infectious Disease Working Group Report... 33 Regulated Profession Working Group Report... 34 NOTICE OF MOTION #1... 36 NOTICE OF MOTION #2... 37 NOTICE OF MOTION #3... 38 Promotion et Protection de la Santé: Fondement de la Santé Publique Page 2 of 38

2014 CIPHI (ON) ANNUAL GENERAL MEETING AGENDA 1. Call to Order Toronto, ON 2. Assessment of Quorum 3. Appointment of Officials 3.1. Parliamentarian 3.2. Sergeant-at-arms 3.3. Scrutineers 3.4. Resolutions and Motions Committee 4. In Memoriam 5. Approval of Agenda 6. Minutes of the September 16, 2013 AGM 7. Business Arising 8. Presidents Report (Weighill) 9. Past Presidents Report (Vacant) 10. President-Elects Report (Makrostergios) 11. Secretary-Treasurers Report (Beath) 12. Councillor Reports: 12.1. Membership Support & Engagement (Holmes) 12.2. Strategic Communications & Partnerships (Devine) 12.3. Professional Development (Ramdayal) 12.4. Advocacy & Policy (Doyle) 13. BOC Report (Schofield) 14. CoPE Report (Gorman) 15. Food Safety Working Group Report 16. Infectious Disease Working Group Report 17. Regulated Profession Working Group Report 18. Resolutions and Notice of Motion Committee (T. Makrostergios) 18.1. Motion 1: Participation by Electronic Means at Annual General Meeting 18.2. Motion 2: Changing the Term Length of Past President 18.3. Motion 3: Voting by Electronic Means at Annual General Meeting Promotion et Protection de la Santé: Fondement de la Santé Publique Page 3 of 38

19. New Business 20. Report of the Conference Chair 20.1. 2013 Conference Report (Doyle/LaMarca) 20.2. 2014 Conference Update (Miranda/Matsumura) 20.3. 2015 Conference Update 20.4. 2016 Conference Update 21. Bids for Future Conferences 22. Report of the Scrutineers 23. Anything Else for the Good of the Branch 23.1. 25 Year Pin Recipients 23.2. 50 Year Pin Recipients 23.3. 100% Membership 23.4. Certificates of Appreciation 23.5. Appreciation of Conference Committee 23.6. Award of Merit 23.7. Award of Excellence 23.8. President s Award 23.9. Outgoing Councillors 24. Adjournment Promotion et Protection de la Santé: Fondement de la Santé Publique Page 4 of 38

2013 CIPHI (ON) ANNUAL GENERAL MEETING MINUTES City of Vaughn, ON 1. Call to Order The meeting was called to order at 1:30pm on September 16, 2013 by Cameron Weighill, President. Present: C. Weighill (President), T. Makrostergios (President-Elect), K. Beath (Secretary- Treasurer), Councillors: J. Cannan, L. Holmes, P. Doyle, C. Kuate, R. Ramdayal. Absent: K. Diplock (Past-President), C. Egan (Councillor) 2. Assessment of Quorum Achieved 3. Appointment of Officials 3.1. Parliamentarian Motion: Ron deberger/joe LaMarca That Ken Gorman be appointed as parliamentarian. 3.2. Sergeant-at-arms Motion: Chris Munn/Bjorn Christianson That Dennis Persaud and Danny Martin be appointed as Sergeant-at-arms. 3.3. Scrutineers Motion: Bernie Mar/Judy Hope That Helen Doyle be appointed as scrutineer. 3.4. Resolutions and Motions Committee Motion: Jim Ruffle/Ron deberger Tony Makrostergios be appointed to the resolutions and motions committee. 4. In Memoriam Gordon Anderson, Allan Stiver, Rod George 5. Approval of Agenda Add 3.4 Resolutions and Motions Committee Remove 12.4 Health Promotion Report Motion: Norine Schofield/Henry Chong 6. Minutes of the September 18, 2012 AGM Promotion et Protection de la Santé: Fondement de la Santé Publique Page 5 of 38

Health Unit 100% - Oxford Niagara, London-Middlesex C. Weighill appointed to Resolutions and Motions Committee Motion: Kara Flanagan/Helen Doyle 7. Business Arising Ken Diplock moving mandatory membership forward, regulatory working group 8. Presidents Report (Weighill) Accepted as submitted. 9. Past Presidents Report (Diplock) Questions to C. Weighill. 10. President-Elects Report (Makrostergios) Accepted as submitted. 11. Secretary-Treasurers Report (Beath) Discussed change of bookkeeper from J. degrosbois to MPS Executive Suites. 12. Councillor Reports: 12.1. Membership Support & Engagement (Cannan/Holmes) Accepted as submitted. 12.2. Strategic Communications & Partnerships (Kuate) Accepted as submitted. 12.3. Professional Development (Ramdayal) Accepted as submitted. 12.4. Advocacy & Policy (Doyle) Accepted as submitted. 13. BOC Report (Schofield) Accepted as submitted. 14. CoPE Report (Gorman) Slide show presentation presented and submitted to President for filing. 15. Resolutions and Notice of Motion Committee (T. Makrostergios) 15.1. Motion 1 Duties of the Secretary-Treasurer Promotion et Protection de la Santé: Fondement de la Santé Publique Page 6 of 38

Motion: Ken Diplock/Patrick Doyle. Carried. 15.2. Motion 2 Wording for Ballot Box Motion: Ken Diplock/Patrick Doyle. Carried. 15.3. Motion 3 Stipend for Secretary-Treasurer and OBN Editor Motion: Ken Diplock/Patrick Doyle. Carried. 16. New Business None. 17. Report of the Conference Chair 17.1. 2012 Conference Report (Devine/Munn) Report submitted by Chris Munn. $91,388.36 profit split between National and Ontario branch. Good participation from across Canada. 17.2. 2013 Conference Update (Doyle/LaMarca) Nothing to report. 17.3. 2014 Conference Update (Miranda/Matsumura) Toronto October 5-8, 2014 17.4. 2015 Conference Update Ottawa 2015 18. Bids for Future Conferences None. 19. Report of the Scrutineers Motion: Kara Flanagan/Norine Schofield That Raymond Ramdayal and Eric Devine be appointed to the CIPHI Ontario Executive. 20. Anything Else for the Good of the Branch Recognized at Presidents Awards Luncheon 20.1. 25 Year Pin Recipients John Burnett (Niagara), Andre LaFlamme (Niagara), Rosemarie Arndt (Chatham-Kent), Rebecca Hester (York) 20.2. 50 Year Pin Recipients Promotion et Protection de la Santé: Fondement de la Santé Publique Page 7 of 38

No recipients for 2013 20.3. Retired Members No retirees were brought to OBECs attention 20.4. 100% Membership Niagara Region Public Health Oxford County Public Health 20.5. Certificates of Appreciation Departing Councillors Cathy Egan John Cannan Caroline Kuate 20.6. Appreciation of Conference Committee York Region Public Health Services 20.7. Award of Merit Kevin Hayley 20.8. Award of Excellence Jim Chan 20.9. President s Award No recipient for 2013 20.10. Outgoing Councillors Cathy Egan, Caroline Kuate, John Cannan 21. Adjournment Motion: Ron deberger/helen Doyle That the meeting be adjourned. Promotion et Protection de la Santé: Fondement de la Santé Publique Page 8 of 38

Presidents Report As my term as branch president comes to an end I would like to thank the current and past members of the executive council for their friendship, support, hard work, and dedication to the Institute. It has been my privilege to serve as president as we celebrate our centennial and help lay the foundation for the next 100 years. The Institute enters the next 100 years with membership at its highest level at any point in history, with the Ontario branch accounting for 42% of total membership (Table 1). Branch Successes Over the last 12 months the Ontario Branch Executive Council (OBEC) has been focused on increasing the sustainability, responsiveness and flexibility of the branch to help ensure its success for the next 100 years. These tasks include, but are not limited to: Position Paper: Mandatory Continuing Professional Competencies: Amending Ontario Regulation 566 Supporting Bylaw changes to allow for electronic participation and voting at Annual General Meetings Completing the transition from a program based working board (12 members) to administrative board (8 members) Enhanced program specific working groups Development of new membership engagement process (to be launch Jan 2015) Increased financial transparency Mandatory Continuing Professional Competencies: Amending Ontario Regulation 566 The greatest success in the first half of 2014 is the creation and adoption of the Regulated Profession working group position paper: Mandatory Continuing Professional Competencies: Amending Ontario Regulation 566. I would like to thank Beth Driscoll (Chair) and the working group for their hard work. As the branch continues to move forward with advocating the incorporation of the requirement to participate in a discipline specific continuing competence program into Regulation 566, it is important to be able to demonstrate the utility of the CIPHI Continuing Competency (CPC) Program. Based on the National Collaborating Centre for Environmental Health 2010 estimates there are 1050 individuals with the CPHI(c) credential employed by health units in Ontario suggesting approximately 63% of public health inspectors enforcing the HPPA are CIPHI members. A recent review of CPC participation data indicated that less than 50% of regular members in Ontario participated in the CPC program in 2013 (Table 2). Given the membership and CPC participation statistics, it would suggest only one third of individuals currently enforcing the HPPA in Ontario are documenting their professional development with their professional organization. As professionals we need to do better. While overall participation in the CPC program is low within Ontario there are some employers who s promotion of the CPC program and/or its incorporation into their business practices has resulted in Promotion et Protection de la Santé: Fondement de la Santé Publique Page 9 of 38

high CPC participation. I would like to congratulate Elgin-St. Thomas Health Unit, Durham Region Health Department, and North Bay Parry Sound District Health Unit for staff participation rates greater than 90%. The Ontario branch executive council will be working with Council of Professional Experience (CoPE) and other stakeholders this fall to develop strategies to enhance CPC program participation for 2014. Electronic Participation in CIPHI Annual General Meeting The large geographic size of Ontario and travel costs associated with attending the Annual General Meetings (AGM) creates a barrier to many members wanting to participate in the AGM. Attendance at the AGM is usually around 50-60 individuals representing about 10% of our membership. Over the last few years webinar and online voting technology has evolved and has become a cost effective and secure method for members to participate remotely. To this end the OBEC is putting forward two bylaw changes to allow electronic participation and voting in the AGM. It is my hope to provide these options to members at the 2015 CIPHI (ON) AGM. Composition of OBEC The 2011 strategic initiative to transform the OBEC from a working to an administrative board has been completed. The reduction of the OBEC by 4 Councillors will likely reduce face-to-face meeting expenses by 25-30%. Moving forward, program specific initiatives (i.e. Food Safety) are now the exclusive role of the working groups with guidance and direction provided by the OBEC. As part of the review of the new structure the role of the Past President was re-evaluated. The role of the Past President is to provide continuity of leadership and ensure institution memory is preserved during the transition. In recent years the OBEC has enhance the mentoring and national role of the President- Elect reducing the necessary transition period needed to ensure sufficient institution memory to perform the role as President. Although the role of the past president is important, the costs for supporting the position as a full member of the OBEC for two full years no longer makes fiscal sense given the enhanced role of the president elect and availability of other methods (i.e email, webinar, teleconferences) to obtain guidance and/or input from a past President. As such, the OBEC is supporting the reduction of the term of past president to 1 year, providing time for both the Past President to wind down their activities while ensuring a smooth transfer of power to the incoming Branch President. Respectfully submitted by, Cameron Weighill CIPHI Ontario Branch President Promotion et Protection de la Santé: Fondement de la Santé Publique Page 10 of 38

Table 1: Canadian Institute of Public Health Inspectors membership for Ontario and Canada for 2010 and 2013 Table 2: CIPHI Continuing Competency (CPC) Program participation rates for regular members by branch from 2010 to 2013. Participation is defined as meeting the minimum CPC program requirement of at least 80 professional development hours a year. Percentage of members that submitted >= 80 PDH Branch 2010 2011 2012 2013 Alberta 80% 77% 76% 78% British Columbia 39% 50% 49% 49% Manitoba 62% 78% 78% 78% New Brunswick 46% 68% 58% 55% Newfoundland and Labrador 48% 67% 52% 48% Nova Scotia/Prince Edward 34% 46% 48% 63% Island Ontario 41% 54% 47% 49% Quebec 63% 50% 77% 64% Saskatchewan 64% 70% 67% 64% Overall 52% 61% 58% 59% Promotion et Protection de la Santé: Fondement de la Santé Publique Page 11 of 38

Table 3: CIPHI Continuing Competencies (CPC) Program participation rates for CIPHI Ontario regular members by employer from 2010 to 2013. Participation is defined as meeting the minimum CPC program requirement of at least 80 professional development hours a year. Note: Due to privacy reasons, only employers with greater than 5 regular members have been included. Regular Member with greater than of equal to 80 PD Hours submitted Ontario Employer's > 5 Regular members 2010 2011 2012 2013 # % CPC # % CPC # % CPC # % CPC Algoma Public Health Unit 6 83% 8 88% 8 63% 9 89% City of Hamilton - Public Health & Social Services 12 67% 14 57% 10 50% 6 33% County of Lambton Community Health Services 6 50% 7 71% 6 100% 6 67% Durham Region Health Department 27 96% 33 88% 30 77% 28 93% Eastern Ontario Health Unit - - - - 7 43% 6 50% Elgin-St. Thomas Health Unit - - 8 75% 6 83% 6 100% Grey Bruce Health Unit 12 58% 12 67% 8 63% 8 50% Haldimand-Norfolk Health Unit 10 70% 13 77% 11 100% 12 83% Haliburton, Kawartha, Pine Ridge District Health 6 0% 9 0% - - 8 38% Halton Region Health Department 10 40% 10 30% 7 57% 21 43% Hastings and Prince Edward Counties - - 6 17% 9 67% 6 83% Kingston, Frontenac and Lennox & Addington 9 11% 14 36% 14 7% 14 14% Leeds, Grenville and Lanark District Health Unit 8 25% 10 50% 6 67% 8 63% Middlesex-London Health Unit 27 37% 30 70% 31 52% 28 43% Niagara Region Public Health Department 34 9% 39 21% 39 10% 38 18% North Bay Parry Sound District Health Unit 14 50% 15 93% 14 71% 15 93% Ottawa Public Health 11 27% 10 30% 9 22% 12 33% Oxford County Public Health & Emergency 12 67% 12 58% 10 90% 13 46% Peel Public Health 17 29% 24 29% 19 37% 27 30% Perth District Health Unit 7 14% 8 63% 7 57% 7 57% Region of Waterloo Public Health 7 57% 10 40% 11 55% 8 50% Simcoe Muskoka District Health Unit 20 45% 25 60% 23 65% 24 54% Sudbury & District Health Unit 20 40% 25 56% 24 50% 24 54% Thunder Bay District Health Unit 9 44% 6 83% 14 36% - - Toronto Public Health 42 29% 44 41% 43 30% 36 36% Wellington-Dufferin-Guelph Health Unit 8 75% 10 70% 10 60% 10 70% York Region Community and Health Services 30 77% 47 66% 46 48% 51 47% Promotion et Protection de la Santé: Fondement de la Santé Publique Page 12 of 38

President-Elects Report Having just returned from our annual CIPHI National Executive meeting acting on behalf of Ontario, I feel energized and excited for what is in store both at the National level as well as at the provincial level. May things have changed during the time since I became President Elect in 2012; and moving forward I am excited to lead the way for more exciting changes that will benefit all members of CIPHI and those stakeholders that continuously support us along the way. What I hope to accomplish during my time as President will involve considerable challenge, however I look forward to the opportunity to work with you all in accomplishing our goals. I would like to thank the current Ontario Branch Executive for all their hard work to date and the new members of the executive, who we welcome to the team in October. I would like to encourage any member that has not been part of a CIPHI working group to get involved and help us better our profession as Public Health Professionals. Membership Engagement Currently only half of the inspectors working in Ontario are members of CIPHI. This will be one of my primary focuses when I assume the President role in October. The amount of knowledge that exists in this profession from both junior level inspectors to inspectors that have 30 plus years experience needs to be something that we can all learn from. We are currently in the process of attempting to change a regulation as it pertains to the Regulated Professionals Act. CIPHI has developed a great advocacy paper with the leadership of the Regulated Professional Working Group, which will help solidify our professionalism and level of skill development. We are hopeful that this change in the way we complete our professional development hours (PDH) will ensure employers that their PHI staff is keeping up with new and relevant information and that we utilize other branches of CIPHI such as CoPE and the BOC. I look forward to engaging other groups within CIPHI such as the Retirees Advisory Committee the EHFC, as well as bringing back working groups such as the Environmental Health Working Group. There has been considerable interest in these groups and I would not want them to be overlooked. A group that works very closely with CIPHI that I feel is instrumental in achieving our common goals and aspirations, is ASPHIO. I look forward to continue working alongside ASPHIO as we approach this stage within CIPHI and would like to thank them for all their support in the past and appreciate the guidance from them moving forward. Conferences The next few years are shaping up to be exciting with respect to conferences both at the provincial level as well as the national level. The 2014 Toronto conference is well into full planning mode and they have done a fabulous job bringing in great keynote speakers as well as an educational program that demonstrates some of the most interesting topics of 2014. This year s theme CIPHI 101 The Promotion et Protection de la Santé: Fondement de la Santé Publique Page 13 of 38

Next Generation is symbolic of having put 100 years behind us as we start with our first year in this next generation of CIPHI. Although a lot has changed in the way we do our job and the tools that we have to do it, our values and commitment to keeping Ontarians and Canadians safe has not wavered. When you look at the conference program I would like to point out how this year s conference is packed with sessions in all facets of our jobs, including many more sessions that relate to communicable disease and the different topics that CD inspectors face. Looking into the near future, the year 2015 will feature an exciting opportunity to attend the joint Ontario/National conference that will be held in Ottawa in September. Working closely with the conference chairs we have secured the venue/hotel and am excited to see what will transpire at next year s national conference. I look forward to reporting on some of my successes at that time. Looking past 2015 into 2016 there is already a lot of buzz about where the Ontario and National conferences will be held, and although they are unofficial at this time I will have to wait for a future date to reveal which fantastic health units have shown interest as well as the province which is bidding for 2016. Future of NEC As it stands now the National Executive Committee consists of the branch presidents as well as a National President. We have had a lot of discussion about what CIPHI is, as well a where the Board of Certification, Council of Professional Experience, Environmental Health Foundation of Canada and Retirees Advisory Committee come into play. It has been a very interesting last couple of years; I feel that CIPHI as a whole is starting to become more interrelated with all of these arms. The Ontario branch is definitely the largest branch with respect to number of members, but each one of these branches and committees makes up CIPHI and I encourage any member of CIPHI Ontario to look into these positions. If you are interested in joining any of these groups and help form the face and direction of CIPHI, I encourage you to put your name forward and help us lead to the way to the next 100 years of CIPHI. Respectfully submitted by, Tony Makrostergios CIPHI Ontario Branch President-Elect Promotion et Protection de la Santé: Fondement de la Santé Publique Page 14 of 38

Secretary-Treasurer Report 2013 proved to be a prosperous year financially for CIPHI (ON) largely due to the success of our Annual Education Conference. This success contributed more income into the branches financial reserves which at this time is at a significant amount for a non-profit organization. Our accountant advised the Finance Committee that the reserves were approaching the point where CIPHI (ON) may no longer be considered not for profit. With this information the Finance Committee decided to develop a bursary fund. Initially the purpose of the fund was to assist the previous conferences host(s) with registration for the current year s conference which is why the title Complimentary Registration Fund can be found on the financial statement. However after much discussion the Finance Committee and the Executive felt that CIPHI Bursary Fund was a more suitable and all-encompassing title thus allowing the funds to be used for special projects and other bursaries. The way the fund works is that at the end of the fiscal year if the branch has made a profit, a percentage of the profit is allocated to the CIPHI Bursary Fund. This new fund also removes the awards from the operational budget which allows for better budget forecasting. At the AGM in 2012 there was an error in the Financial Statement as the revenue from the branches share of the National AEC was left out. Table 4 below has been updated to include the correct information. Table 5 below outlines the financial summary for revenue and expenses for the 2013 fiscal year. Respectfully submitted by, Kate Beath, BSc., BASc, CPHI(C) CIPHI Ontario Branch Secretary-Treasurer Promotion et Protection de la Santé: Fondement de la Santé Publique Page 15 of 38

Table 4: 2012 Financial Summary of Revenue and Expenses Revenue Branch Conference $ 388.00 CD Workshop $ 17,820.00 Continuing Education Workshops $ 5,563.00 Membership Fees $ 23,872.00 Other Revenue $ 883.00 Sales of Educational Material $ 89.00 Other Income (Share of National AEC Income) $ 43,678.00 Total Revenue $ 92,293.00 Expenses Advertising & Promotion $ 4,294.00 Branch Conference Expenses $ 2,400.00 Branch Executive Meetings $ 5,187.00 Complimentary Registration Fund $ - CD Workshop Expense $ 7,778.00 Continuing Educational Workshops Expenses $ 4,645.00 Division $ 5,419.00 Election & General Meeting $ 622.00 Fees, Due, & Memberships $ 4,250.00 GST/HST Expense $ 3,063.00 Insurance $ 1,570.00 Interest & Bank Charges $ 90.00 Membership Support $ 5,408.00 National Conference $ 15,121.00 Office & General $ 1,043.00 President s & Secretary s Expenses $ 1,870.00 Professional Fees $ 1,500.00 Property, Plant & Equipment $ - Secretary-Treasurer Stipend $ 2,350.00 Strategic Planning Expense $ - Telephone $ 1,119.00 Website Design & Maintenance $ 235.00 Total Expenses $ 67,689.00 Profit (Deficit) $ 24,604.00 Promotion et Protection de la Santé: Fondement de la Santé Publique Page 16 of 38

Table 5: 2013 Financial Summary of Revenue and Expenses Revenue Branch Conference $ 191,507.00 CD Workshop $ - Continuing Education Workshops $ 2,698.00 Membership Fees $ 24,572.00 Other Revenue $ 769.00 Sales of Educational Material $ 155.00 Other Income (Share of National AEC Income) $ - Total Revenue $ 219,701.00 Expenses Advertising & Promotion $ 336.00 Branch Conference Expenses $ 162,268.00 Branch Executive Meetings $ 2,291.00 Complimentary Registration Fund $ 9,207.00 CD Workshop Expense $ - Continuing Educational Workshops Expenses $ 2,955.00 Division $ 3,083.00 Election & General Meeting $ 2,261.00 Fees, Due, & Memberships $ 2,000.00 GST/HST Expense $ 7,168.00 Insurance $ 1,517.00 Interest & Bank Charges $ 63.00 Membership Support $ - National Conference $ 5,099.00 Office & General $ 12,787.00 President s & Secretary s Expenses $ 1,531.00 Professional Fees $ 1,500.00 Secretary-Treasurer Stipend $ - Strategic Planning Expense $ - Telephone $ 479.00 Website Design & Maintenance $ 353.00 Total Expenses $ 214,898.00 Profit (Deficit) $ 4,803.00 Promotion et Protection de la Santé: Fondement de la Santé Publique Page 17 of 38

Membership Support & Engagement Report Over the last two years I have had the opportunity to assist with the development of the new Membership Support and Engagement (MSE) portfolio. It has been a challenging task to determine which areas of the MSE portfolio required the most attention due to its size and diversity. Highlights of some of the projects that have been under development are: completion of a volunteer recruitment strategy, redevelopment of award and bursary procedures, review of MSE areas of our provincial website and increased recognition of volunteers. Special thanks to John Cannan for his on-going support to allow this portfolio to continue to develop. Volunteers Volunteers are an essential part of CIPHI ON. They allow our working groups and special projects to run effectively and smoothly. Many of our volunteers are employed full time and work tirelessly at the sides of their desks to ensure their working groups are supported and tasks are completed. Part of our volunteer recruitment strategy will look at streamlining volunteer postings, maintaining a living database of current volunteers, those expressing interest to volunteer, those who have volunteered in the past; and celebrating the accomplishments of our volunteers. As an executive, we understand the importance of engaging environmental public health professionals on the importance of continuing CIPHI membership and becoming a member if not currently enrolled. Addressing the volunteer component of this portfolio will not only help promote the profession, but will highlight the importance of participating in CIPHI activities and endeavors. Awards and Bursaries In 2014, we received one applicant for the National Conference Bursary. Grant Lafontaine was deemed the successful candidate of this award and recently attended the National Conference held in St. John s Newfoundland! We are eagerly awaiting his report and once received, will be placed on the CIPHI Ontario Branch website for members and the public to read. We are currently accepting nominations for the Award and Merit and Award of Excellence. Both are prestigious awards highlighting the accomplishments of dedicated environmental public health professionals within the Province. In keeping with tradition, award presentations will be made at the annual educational conference, which this year will be held in Toronto, Ontario. If you know someone who is deserving of an award or bursary; require more information on available awards, bursaries or applicable eligibility criteria; please contact myself at membership@ciphi.on.ca or visit our website at www.ciphi.on.ca. Working Groups The CIPHI ON branch is extremely fortunate to have four working groups consisting of invaluable hardworking volunteers: Promotion et Protection de la Santé: Fondement de la Santé Publique Page 18 of 38

Membership Support Committee Gurpinderjit Bajwa Lawrencia Ntiri Lori Holmes (Chair) Although this committee is small, we have been busy finalizing the volunteer recruitment survey, reviewing CIPHI ON award and bursary criteria and application forms, and are in the process of recruiting two new members to the committee. It is the hope of the committee to release the survey and recruitment process to members by late fall. Special thanks to both Gurpinderjit and Lawrencia for their on-going support to this committee. Infectious Disease Working Group Melanie Maracle (Chair) Jennifer Francella Alicia Lowe-Downes Heidi Pitfield Lucie Imbiscuso Susan Sutherland (Temp) Tania Clarke Christina Lee Roxana Nassiri Food Safety Working Group Michelle Martin (Chair) Theresa Warren Jessica Morris Steve Rebellato Danny Martin Clothilde Howieson Regulated Profession Working Group Beth Driscoll (Chair) Patrick Doyle Christina Milani Klaus Seeger Ken Gorman Environmental Public Health Week This year the coordination of EPHW planning and activities has been moved to the Policy Development and Advocacy portfolio. The National Branch of CIPHI has also been developing a streamlined approach to EPHW celebrations. As with previous years, it is important to engage our partners, government officials and public health units regarding EPHW as it allows the hard work of our profession to be recognized on a yearly basis. Resources CIPHI Banners and other promotional items are available for use by Health Units and our stakeholders during events, conferences and staff appreciation days. The use of these items allows for engagement and increased awareness of our profession among members, non-members and stakeholders. It is important that requests for use of the above items are made at least one week in advance as shipping is required in many cases. Please note that the banners are shipped at the expense of the requestor and can be reserved by contacting myself at membership@ciphi.on.ca. They are available in both French and English. In the interest of sustainability and reducing our carbon foot print, CIPHI ON pamphlets or brochures Promotion et Protection de la Santé: Fondement de la Santé Publique Page 19 of 38

have not been mass printed or produced. Individuals requesting brochures/pamphlets are encouraged to share items electronically and may print desired copies from our website if necessary! Health Promotion and Member Support & Engagement It is important for us to ensure all CIPHI ON members feel supported. We are open to any suggestions where improvements can be made to this portfolio or other portfolios covered by the CIPHI ON executive. Comments, concerns or suggestions can be sent to membership@ciphi.on.ca. Respectfully submitted by, Lori Holmes HBKin., BASc, CPHI(C) CIPHI Ontario Branch Membership Support and Engagement Councillor Promotion et Protection de la Santé: Fondement de la Santé Publique Page 20 of 38

Communications and Partnership Report Activities During the past year CIPHI (Ontario Branch) initiated a review of the Branch website to identify opportunities. This process revealed a substantial amount of outdated material. Additionally, the website platform (Joomla) was noted to be several versions behind, making updates problematic. A decision was made to update the website platform to a more recent version of Joomla. The platform update will be completed by Mind Spin Studios once a review and recommendations for changes to the website architecture have been made. An overhaul of the website has begun and the new website will debut following the platform update. We acknowledge that our website is not only the public face of CIPHI (Ontario Branch), but also an information source for public health professionals and CIPHI members. We are committed to providing a better website product. This is a long process we hope to have completed by the end of 2014. After a call for interest, a new web-master was affirmed (Chris Chan). Chris has been updating the website on the current platform on an ad-hoc basis. On a weekly basis, communications receives information requests from non-members wanting to become certified Public Health Inspectors. Increasingly, many have advanced degrees such as the Master of Public Health, Engineering, and internationally trained Medical Doctors. Inquirers are referred to the approved institutions that provide Public Health Inspector programs and the Board of Certification. Also, requests or complaints regarding specific premises are referred to local inspectors. Respectfully submitted by, Eric Devine BASc, MPH, CPHI(C) CIPHI Ontario Branch Communications and Partnership Councillor Professional Development Report Promotion et Protection de la Santé: Fondement de la Santé Publique Page 21 of 38

Activities During the past year CIPHI (ON Br) has partnered with the Association of Supervisors of Public Health Inspectors in Ontario (ASPHIO) and Guelph University to conduct a joint study on prioritizing core competencies in environmental public health. We recognize that professional development and leadership are important issues for CIPHI (ON Br) and our community partners. The trend of lifelong learning and ongoing applicable professional development and training is vital to remaining current and informed. It also demonstrates our members commitment to ensuring the health, safety and welfare of the communities we serve. The project is currently in the design stage and is facilitated with the assistance of a University of Guelph graduate student. The objective is to conduct a study of public health inspectors in Ontario in order to prioritize the core competencies for the environmental public health profession today and into the future. I am confident that the results of this study will provide our membership with vital information that will prioritize and guide the needs for ongoing training and education of public health inspectors across Ontario. I have also been intimately involved in the relocation of CIPHI (ON Br) archived materials, equipment, and promotional items from a location in Waterloo ON to a secure location closer to the Toronto area. This will allow better access to the materials for both the executive and our newly appointed CIPHI (ON Br) Historian. We will also have the ability to receive and catalogue new archived material and share other material with health units and our members at public events. Respectfully submitted by, Raymond C. Ramdayal, MASc, BASc, COHS, CPHI(C), Postgrad Cert Eng. CIPHI Ontario Branch Professional Development Councillor Promotion et Protection de la Santé: Fondement de la Santé Publique Page 22 of 38

Policy and Advocacy Report The Policy and Advocacy portfolio continued to act as a liaison to the Ontario Executive Board for the Infection Disease and Regulated Professional working groups and assisted in the creation of the paper regarding the amending Ontario Regulation 566. The Advocacy and Policy portfolio has assisted in creating the amendments and additions to by-laws for voting by members at the 2014 conference and will begin working on items for Environmental Health Week. I would like to thank the Ontario Branch Executive and the Ontario CIPHI membership for their encouragement and support of me in this role. As the councillor for the position of Advocacy and Policy, I thank you for allowing me this opportunity and encourage any member with ideas, questions or concerns to contact myself or other members of the Executive, together we can find ways to address, educate and obtain mutual results which will help to increase the transparency of the organization and allow for more training and educational opportunities for individuals throughout Ontario. I feel the OBEC is a strong working group and with its diversity; see its position strengthening while working with agencies both in and outside the field of public health. Respectfully submitted by, Patrick Doyle CIPHI Ontario Branch Policy and Advocacy Councillor Promotion et Protection de la Santé: Fondement de la Santé Publique Page 23 of 38

Board of Certification Report Exam Results April 2013 Exam Results Province Total Candidates # Certified % Certified # Candidates Sat Orals # Passed Orals Oral Pass Rate Candidates Submitted Reported # Passed Reports Report Pass Rate # Repeat Candidates # Repeat Pass Repeat Pass Rate Ontario 30 15 50% 27 11 41% 13 12 92% 22 12 55% National 61 35 57% 49 23 47% 37 30 81% 44 25 57% October 2013 Exam Results Province Total Candidates # Certified % Certified # Candidates Sat Orals # Passed Orals Oral Pass Rate Candidates Submitted Reported # Passed Reports Report Pass Rate # Repeat Candidates # Repeat Pass Repeat Pass Rate Ontario 73 55 75% 73 60 82% 68 58 85% 8 6 75% National 132 100 76% 128 109 85% 127 108 85% 23 20 87% Appeals April 2013 Three (3) appeals were received for the April 2013 BOC exam. Two (2) appeals were denied by the Chair as there was not any evidence of a process error. The Formal Appeal Review Panel received the one appeal which was denied. October 2013 Seven (7) appeals were received for October 2013. Three (3) were denied by the Chair as there was not any evidence of a process error. The Formal Appeal Review Panel received four (4) appeals in which three (3) were denied, and one (1) appeal was identified as a process error, however there was no impact on the overall pass rates. BOC Membership: The Board welcomed the appointment of: Promotion et Protection de la Santé: Fondement de la Santé Publique Page 24 of 38

Tony Thepsouvanh from the Alberta Branch Joanne Sibbald as the Canadian Force representative Phi Phan as the new Alberta Branch Exam Coordinator and Garth Gosselin as Vice Chair The Board wishes to thank: Jacqueline Davenport for her work as the previous Canadian Force representative Dale Nelson for his work as the previous Alberta Branch Exam Coordinator Ontario Examiners Once again an invitation was extended to all CIPHI members interested in participating as examiners to submit an application. Examiners participation was as follows: 2013 Total BOC examiner applications 96 Examiners selected 74 New or first time exam 21 Health units represented 30 Examiners years of service range Examiner position/title 5 35 yrs Directors, Managers, Supervisor, Coordinators, Senior PHIs and PHIs Examiner Selection Process The examiner selection process was based on the same criteria as 2012 with new examiners making up one third of all panels. Examiners: Must be a current CIPHI member Should have at least 5 years of field experience BOC Examiner Workshop The Examiner Training Workshop will be offered at this year's 75th Annual CIPHI Educational Conference in Toronto, Ontario. Promotion et Protection de la Santé: Fondement de la Santé Publique Page 25 of 38

Presentation to Ryerson graduates A presentation was made to students graduating from the School of Public Health at Ryerson on January 16, 2013. The purpose was to update students on how to prepare for the exam process (both the oral and written portion of the exam). Presentation to ASPHIO A presentation was made to the members of the Association of Supervisors of Public Health Inspection in Ontario (ASPHIO) on May 26, 2013 at their spring meeting held at Blue Mountain, Ontario. This was an update on the exam, candidate eligibility and examiner selection. Presentations on Practicum Guideline to Training Agencies A request was made by the health units in the Greater Toronto Area and Eastern Ontario health unit on practicum guideline to training agencies. This was an update on BOC requirements and mentoring expectations. Respectfully submitted by, Norine Schofield, CPHI (C) CIPHI Ontario Branch BOC Representative, Ontario Exam Coordinator Promotion et Protection de la Santé: Fondement de la Santé Publique Page 26 of 38

Council of Professional Experience (CoPE) Report CoPE is the body tasked with the administration of the Continuing Professional Competencies (CPC) Program. CoPE s role is to provide structure and leadership for the CPC program and system, and to foster accountability in Environmental Public Health Professionals across the country. CoPE is comprised of members who have been appointed through consultation with the Branches of CIPHI. The Council currently has 9 members from across Canada including: Craig Nowakowski (BC) Chair Keir Cordner (BC) Victor Mah (AB) Jon Gaudry (SK) Julie Scarpino (MB) Ken Gorman (ON) Henry Chong(ON) Ron MacIsaac (NB) Wanda Timmons (NS) Several of these members (Craig, Ken, Jon) are founding members of CoPE (2009) and their appointment will expire in late 2015. Branches will be encouraged to establish a succession plan as their terms expire. CoPE completed random audits of CIPHI members for 2013. This year, the number of audits was increased to 10% of regular members. This resulted in 141 regular members being audited. Here are the results of these audits. 80/141 members audited passed for a 57% PASS Rate These numbers are slightly down from last year s rates. Here is a further breakdown of the audits by Province over the past 4 years. Number of Regular Members Branch 2010 2011 2012 2013 Alberta, NWT and Nunavut 255 292 295 316 British Columbia and Yukon 161 174 160 153 Manitoba 55 58 60 65 New Brunswick 46 47 45 47 Newfoundland and Labrador 31 24 23 21 Nova Scotia/Prince Edward Island 38 59 61 57 Ontario 512 570 560 559 Quebec 8 10 13 11 Saskatchewan 83 90 93 92 Canada 1189 1324 1310 1321 Promotion et Protection de la Santé: Fondement de la Santé Publique Page 27 of 38

CPC Participation (Members submitting PDH s) Branch 2010 2011 2012 2013 Alberta, NWT and Nunavut 214 239 245 269 British Columbia and Yukon 75 104 90 89 Manitoba 34 47 49 51 New Brunswick 21 33 29 30 Newfoundland and Labrador 15 17 16 12 Nova Scotia/Prince Edward Island 16 31 35 40 Ontario 228 356 313 306 Quebec 5 8 12 8 Saskatchewan 56 65 68 66 Canada 664 900 857 871 Number of Audits Branch 2010 2011 2012 2013 Alberta, NWT and Nunavut 10 14 9 39 British Columbia and Yukon 10 2 6 15 Manitoba 5 3 2 8 New Brunswick 3 1 2 9 Newfoundland and Labrador 3 2 1 1 Nova Scotia/Prince Edward Island 2 3 8 Ontario 24 31 24 51 Quebec 1 Saskatchewan 2 4 3 9 57 59 50 141 Promotion et Protection de la Santé: Fondement de la Santé Publique Page 28 of 38

Number of Audits: PDH>=80 (PASS) Branch 2010 2011 2012 2013 Alberta, NWT and Nunavut 6 12 4 30 British Columbia and Yukon 5 2 3 9 Manitoba 3 2 1 4 New Brunswick 1 1 2 5 Newfoundland and Labrador 2 2 0 0 Nova Scotia/Prince Edward Island 2 1 4 Ontario 7 16 13 21 Quebec 1 Saskatchewan 1 2 3 6 Grand Total 25 39 27 80 This past year also saw CoPE complete several projects which included: Updated CoPE Terms of Reference and Regulations (pending NEC approval) Revision and posting of both English and French Professional Development Models for the CPC Reference Guide. Highlights of these updates include changes to PDH reporting, more concise definitions, and a prorated PDH requirement table for leaves of absence http://www.ciphi.ca/files/documents/cpc/prodev.pdf http://ciphi.ca/pdf/dpc-jan-2014.pdf At this year s National Conference, CoPE developed a draft work plan for the tasks identified in the CIPHI Strategic Plan 2013-2015. One of the initiatives in the Plan tasked to CoPE is finding ways to Strengthen our Professional Standards. This includes tasks such as: Defining Stakeholders, Evaluating Current Relationships with Unions and Educational Institutions, Reviewing and Enhancing the CPC Program. Communication Strategies such as: o follow up with member(s) that failed the PDH audit (e.g. further email to offer assistance to them on how to complete their PDHs), o review our current communication strategies on increasing membership awareness of PDH requirements, and o increase membership participation by showing them how easy it is to complete their PDHs (e.g. YouTube videos). Promotion et Protection de la Santé: Fondement de la Santé Publique Page 29 of 38

CoPE has created a twitter account to get the message out about the CPC Program (@CIPHI_COPE) and sent several tweets out during the 2014 National Educational Conference. Respectfully submitted by, Ken Gorman, CPHI(C) CIPHI Ontario Branch CoPE Representative Promotion et Protection de la Santé: Fondement de la Santé Publique Page 30 of 38

Food Safety Working Group Report Committee Members Michelle Martin, Chair and Guelph Food Safety Seminars rep, Durham Region Health Department Steven Rebellato, Simcoe-Muskoka District Health Unit Jessica Morris, Interagency Council on Food Safety, Wellington-Dufferin-Guelph Public Health Clothilde Howieson, Ontario Multi-Agency Foodborne Outbreak/Food Recall Working Group, Eastern Ontario Health Unit Danny Martin, Region of Peel Theresa Warren, Lambton Public Health Michelle Martin represents CIPHI on the Guelph Food Safety Seminars. Attending monthly meetings via teleconference, she planned and staged a one-hour seminar in September of 2013, and was actively involved in planning the annual symposium. Another one-hour seminar is being sponsored by CIPHI in November of 2014, presented by Sylvanus Thompson of Toronto Public Health on the Cronut outbreak of 2013. The GFSS celebrated its 10th Anniversary in 2013, and CIPHI had a strong showing at the annual symposium. With a theme of "Food Safety Culture: From Compliance to Commitment", the symposium drew a full house at the Holiday Inn in Guelph and had hundreds more attend via webinar. Michelle hosted the second half of the Symposium, and also staged a debate during the proceedings on food safety disclosure systems in Ontario (with a panel consisting of Ron de Burger, Ken Gorman, Steven Rebellato, and Jessica Morris). Another symposium is scheduled for October 22, 2014, and the GFSS is grateful for the continued support of both the seminar and symposium by CIPHI. Michelle will continue to attend meetings via teleconference and will bring CIPHI's voice to the group throughout the planning and staging of the symposium. Steven Rebellato is a member of the ASPHIO/CIPHI initiative on "Food Safety and Ontario's Youth: Can Food Safety Training Effectively Improve Knowledge and Practice in Ontario High School Students?" project. This endeavour is being completed in conjunction with the University of Waterloo, School of Public Health and Health Systems, and is funded by OMAF's Food Safety Research Program. Work that was begun in 2013 will move to official research later in 2014. Jessica Morris is CIPHI's rep on the Interagency Council on Food Safety. She has attended meetings in November, February, and June since the last AGM. Of note: the CFIA is interested in doing table-top exercises with OMAFRA and health units, around roles and responsibilities regarding food safety. Jessica is no longer co-chair of the ICFS in 2014, but continues to be an enthusiastic committee member in 2014 and beyond. Promotion et Protection de la Santé: Fondement de la Santé Publique Page 31 of 38

Clothilde Howieson is the CIPHI rep for the Ontario Multi-Agency Foodborne Outbreak/Food Recall Working Group. Activities for Clothilde have included multiple teleconferences, as well as input on two documents, "Food Premises Plant Investigation in a Foodborne Outbreak Investigation and/or Food Recall Multi-Party Roles Guidance Document" and "Traceback Traceforward Investigation". Both have been developed and discussed, and are in draft form. Documents will be posted in 2014 once final approval from the MOHLTC has been made. The CFIA has informed Clothilde that premises inspected by the CFIA can, in most instances, still be inspected by local health units, as both organizations are often looking at differing aspects of the premise. Clothilde will continue to attend meetings via teleconference throughout 2014. The FSWG said a sad farewell to the former Chair, John Yan from Wellington-Dufferin-Guelph Public Health, in January 2014 upon his retirement from public health. John had completed a long and exemplary career in public health, and had served CIPHI as Chair with aplomb. Cynthia Rocca, of the Sudbury Health Unit, had served on the now-disbanded Open for Business Ontario committee. Cynthia was instrumental in the group s activities, and has since left the FSWG in 2014 now that her committee duties are complete. The FSWG has welcomed Danny Martin from the Region of Peel and Theresa Warren from Lambton Health Unit as ad hoc members to round out the group. Both Danny and Theresa bring a wealth of expertise and experience to the group, and will aid in the group s expanding role in giving feedback to various organizations in matters of food safety. Current and Upcoming Activities for 2014 The FSWG has given feedback to Public Health Ontario on a Home Canning Document during the Spring of 2014. Currently the group is reviewing documents submitted by the CFIA on A New Regulatory Framework for Federal Food Inspection: Overview of Proposed Regulations and will give final submission by the end of August, 2014. The FSWG is pleased to give comment and feedback on various documents relating to food safety, and is carrying the voice of CIPHI to multiple organizations throughout Ontario in 2014 and beyond. Respectfully submitted by, Michelle Martin, BASc, B. Ed, OCT, CPHI(C) CIPHI Ontario Branch Food Safety Working Group Chair Promotion et Protection de la Santé: Fondement de la Santé Publique Page 32 of 38

Infectious Disease Working Group Report Melanie Maracle Tania Clarke Jennifer Francella Lucie Imbiscuso Christina Lee Alicia Lowe-Downes Heidi Pitfield Roxana Nassiri Susan Sutherland Quinte Healthcare Corporation - Chair York Region Public Health - member Algoma Public Health - member Wellington-Dufferin-Guelph Public Health - member Public Health Ontario (PHO) - member Toronto Public Health - member Simcoe Muskoka District Health Unit member Huron County Health Unit- member Ottawa Public Health (temporary member) Activities competed by the Infectious Disease Working Group for 2014 Activity Description Status Day Nurseries Advocacy Personal Service Setting Tool for PHIs Up-coming Ontario CIPHI Conference hosted by Toronto Public Health PSS Video The Executive asked the IDWG team to create a letter of advocacy related to day nurseries due to the impending change to the Day Nurseries Act The Ministry of Health in consultation with the Public Health Ontario is creating a PSS tool to be used by PHIs. IDWG has reviewed this and have touched-base with the Ministries that we are happy to lend our expertise. The IDWG has been in touch with the conference chairs and are working with them for their Infection Control day. The IDWG is working to complete a special project where we would create a PSS tools video for CIPHI member to use. Completed On-going On-going On-going Respectfully submitted by, Melanie Maracle BSc, BASc, MPA, MSc(HQ), CIC, CPHI(C) CIPHI Ontario Branch Infectious Disease Working Group Chair Promotion et Protection de la Santé: Fondement de la Santé Publique Page 33 of 38