Funding Your Way to Emerge Abigail Zapote National VP for Young Adults
Agenda Logistics Proposal Finding Funding
Logistics
Emerge Leadership Conference Logistics Conference Dates February 14 th February 16 th How many council members going? Hotel Grand Hyatt Washington Rate $189 a night for 3 nights $150 incidental hold 4 people to a room Flight Resources February 14 th - February 17 th Southwest.com Google Flights Food Conference tentative Tuesday Dinner Wednesday Lunch Thursday Breakfast, brown bag lunch, dinner On-Your-Own Budget suggest $70 Transportation Intra-city Transportation WDC - To and From Airport Metro Lyft or Uber Budget Low end $25 Budget High end $60
Flight Cheat Sheet Flight costs depend on your location BUT you can book now for CHEAP flights!!! Book on Tuesday (2am-5am) for cheapest flights Flights I found today. (Tuesday, November 29, 2016) Dallas - DC Roundtrip Virgin America $206 Southwest $231 Austin - DC Roundtrip Jetblue $366 Los Angeles - DC Roundtrip Frontier $278 Portland - DC Roundtrip Alaska $368
Logistics Example Council #22293 Council #22293 will be attending the Emerge Latino Conference. We will be bringing 5 council members (4 girls and 1 boy). Hotel 1 room for 3 nights @ $567 1 member to share room with a different council @ $141. 75 for room 1 Team Lead to host the room and have credit card for $150 incidental hold Flights 4 members flying from Dallas Lovefield @ $206 Food 4 members will budget $60 for their food expenses from their flight to DC on Tuesday to their flight home on Friday Transportation 4 members will try out the metro and purchase a $25 metro card
Budget Example Council #22293 Travel Budget Conference Fee Free for LULAC Members $0 Airfare 5 students @ $206 $1,030.00 Hotel 4 females for 3 nights @ $189 $567.00 Hotel 1 male for 3 nights @ $141.75 $141.75 Intra-city Transportation 5 students @ $25 $125 Total $1,863.75 Personal Budget Food On-your-own meals $70 Shared Incidental Fee 4 students per room @ $150 $37.50 Total $107.50
Proposal
Building Your Proposal The ASK Write a letter to describe why you need the funding Support this by describing why you DESERVE the funding The Proposal A brief history and description of your organization Description of event and activities Total sum your council is requesting How you will evaluate the success of this event Budget Itemized Budget Review logistics Supporting Documentation EX: Sum of council s community Service hours EX: Statement of support from your faculty advisor
The Letter THE A S K 1. Who s your audience? Who will be reading the letter? 2. What are you asking for? 3. Describe the event Who What When Where Why 4. How will it impact you? What will you learn? 5. Express gratitude!
THE A S K
THE P R O P O S A L Outline of Proposal 1. Overview 1. What main points will you cover throughout the proposal? 2. General Conference Information 1. Date 2. Location 3. Important information 3. Motivations and Goals 1. Description of what you will learn. 2. Why you want to go to the conference? 3. How you will bring what you learned back to your college, university or community. 4. Details of Funding Requested 5. Budget
THE Example P R O P O S A L
THE Example continued P R O P O S A L
THE B U D G E Travel Budget Conference Fee Free for LULAC Members $0 Airfare 5 students @ $206 $1,030.00 Hotel Hotel Intra-city Transportation 4 females for 3 nights @ $189 1 male for 3 nights @ $141.75 $567.00 $141.75 5 students @ $25 $125 Total $1,863.75 T
Supporting Documentation Sum of Community Service Hours Statement of support from your faculty advisor
Finding Funding
Finding Funding Research!! University Funding SOF Funds - Student Opportunity Fund Student Government Diversity Office/Multicultural Office School or Department (School of Government, Community Service Department, Office of Student Affairs, Women's Center) Additional University Funding Sources Alumni Funds Past LULAC Council Presidents Finding Sponsors or Partners Raising Money Through Fundraising Campaigns
Questions? Concerns? Abigail Zapote azapote@lulac.org