STATE OF GEORGIA LEADERSHIP

STATE OF GEORGIA LEADERSHIP International Grand Basileus... Mary Breaux Wright 19th International Grand Basileus... Dr. Eunice S. Thomas* 20th International Grand Basileus... Dr. Jylla Moore Tearte Director, Southeastern Region... Dr. Yvonne Jefferson Barnes Director, State of Georgia... Shaneesa N. Ashford Executive Board Chair... Vanessa Elkins-Rogers Grammateus... Shanice King Assistant Grammateus... Rebecca Johnson Tamias... Nicole Deas Tamias Grammateus... Gina Smith Collegiate Member at Large... Kei Shawn Tention Antapokritis... Marketa Killingbeck Phylacter... Vicki Pearson Life Members/Zeta Doves Coordinator... Dr. Terri Bell Undergraduates Coordinator... Brittni Johnson Amicae Affairs Coordinator... Harriet Green Youth Auxiliaries Coordinator... Sherri Morris Z-HOPE Coordinator... Kina Davis March of Dimes Representative... Joanne Botsoe Stork s Nests Representative... Michelle Reaves Protocol/Amenities/Logistics Coordinator... Kathryn Williams Historian... Lucille Bacon Membership/Instructional Design/Technology... Cutia Blunt Registration Coordinator... Jocasta Frazier Immediate Past State Director... Myra Reese* Advisors to the Board... Malinda Stovall Dr. Rosemarie Farngalo State of GA Amicae President... Agnes Jackson NATIONAL SERVICE National Director, Public Relations and Marketing... Kendra Hatcher King National Director, Stork s Nest... Joanne McDougal Patterson National Budget and Finance Committee... Dr. Rosemarie Farngalo National Internal Audit Committee... Vanessa Elkins-Rogers National Credentials Chair... Cutia Blunt National Vendor Coordinator... Jenelsia Belt National Military Advisory Board (SE Region Representative)... Cpt. Iana Daniels SOUTHEASTERN REGION SERVICE Tamias Grammateus, Southeastern Region... Shirley Howard Historian, Southeastern Region... Tracee Howard Life Member Coordinator, Southeastern Region... Brenda Reynolds Youth Coordinator, Southeastern Region... Shaniqua Caldwell Budget Coordinator, Southeastern Region... Lois McKellar Protocol and Amenities Coordinator, Southeastern Region... Kathryn Williams Registration Coordinator, Southeastern Region... Jocasta Frazier *Triumphant

Greetings Sorors, Brothers, Amicae and Guests! It is an honor to invite you to join us for our 2016 Joint State of Georgia Leadership Conference at the Augusta Marriott at the Convention Center in Augusta! The State of Georgia Sigma, Zeta and Amicae Boards are working tirelessly to plan a conference that will be informative, educational and entertaining. We will continue our focus on Scholarship, Service, Sisterhood and Finer Womanhood by providing opportunities for personal, professional and Sorority development. We will also continue our tradition of honoring Georgia s Finest by highlighting the accomplishments of our chapters and auxiliaries and awarding our Chapter and Auxiliary of the Year honors. We look forward to seeing you February 26 27, 2016 in Augusta! For the Love of Zeta, Shaneesa N. Ashford Soror Shaneesa N. Ashford Director, State of Georgia

TENTATIVE CONFERENCE AT A GLANCE ZETA PHI BETA 2016 JOINT STATE LEADERSHIP CONFERENCE Friday, February 26, 2016 Attire 9 a.m. 11 a.m. Joint Sigma/Zeta/Amicae Community Service Project Paraphernalia/Colors 1 p.m. 3 p.m. Pre Conference WORKshops Paraphernalia/Colors 4 p.m. 6:30 p.m. MIP Certification Paraphernalia/Colors 6 p.m. 9 p.m. Registration Open 6 p.m. 9 p.m. Vendor Area Open 7 p.m. 9 p.m. Phamily Reunion Meet and Greet and Centennial Celebration Paraphernalia/Colors Saturday, February 27, 2016 5:45 a.m. 6:30 a.m. Get Up and Move! Fitness/Workout 7 a.m. 10 a.m. Registration Open 7:30 a.m. 9 a.m. Opening Program and Breakfast 9:30 a.m. 11:30 a.m. Zeta Business Session I 9:30 a.m. 12 p.m. Amicae Business Session I 9:30 a.m. 12 p.m. Youth Activities 10 a.m. 6 p.m. Vendor Area Open 11:30 a.m. 12:15 p.m. Voting 12:30 p.m. 2:30 p.m. Georgia on My Mind Awards Luncheon 2:30 p.m. 4:30 p.m. Youth Activities 2:45 p.m. 3:45 p.m. International Grand Basileus Report (Zetas and Amicae) 3:45 p.m. 4:45 p.m. Zeta Business Session II 3:45 p.m. 5 p.m. Amicae Business Session II 6 p.m. 7 p.m. A Chat with the Grand (Undergraduates ONLY) Casual Sunday, February 28, 2016 Business Attire Zeta Doves: Uninterrupted White for Induction Ceremony Zetas: Royal Blue and White Amicae: Light Blue w/royal Accents 8 a.m. 9 a.m. Rededication Uninterrupted White 9:30 a.m. 11:30 a.m. Post Conference WORKshops Paraphernalia/Colors

ADDITIONAL CONFERENCE DESCRIPTIONS Sigma/Zeta/Amicae Joint Service Project Friday, February 26, 2016 9 a.m. 11 a.m. Phamily Reunion Meet and Greet and Centennial Celebration Friday, February 26, 2016 7 p.m. 9 p.m. The Principle of Service Join the State of Georgia Sigma, Zeta and Amicae Executive Boards as we head out into the community. Sorors, Amicae and Brothers are asked to wear paraphernalia or colors. The Principle of Brotherhood and Sisterhood Early arrivals are invited to fellowship with our Sorors, Amicae and Brothers. We will also kick off our 2020 Centennial Celebration! Get Up and Move! Saturday, February 27, 2016 5:45 a.m. (No, that s still NOT a typo.) Don t let your conference attendance interfere with your fitness routine! Opening Program and Breakfast Saturday, February 27, 2016 7:30 a.m. Join us as we officially open the conference, honor our Zeta Doves and crown the State of Georgia Amicae Queen. Additional tickets are available $30/person. Educational WORKshops Friday, February 26, 2016 1 p.m. 3 p.m Sunday, February 28, 2016 9:30 a.m. 11:30 a.m. Georgia on My Mind Awards Luncheon Saturday, February 27, 2016 12:30 p.m. The Principle of Scholarship Interactive educational WORKshops will focus on topics related to Sorority, Auxiliary, professional and personal development. The Principle of Finer Womanhood Join us at our culminating Awards Luncheon as we honor the work of Georgia s Finest in our communities. Additional tickets are available $40/person.

CONFERENCE HOTEL The stylish Augusta Marriott at the Convention Center is located in the heart of the downtown business district on the banks of the Savannah River. Guests will enjoy the unforgettable hotel's proximity to shopping, entertainment and cultural attractions, as well Georgia Regents University and Augusta National Golf Club. AUGUSTA MARRIOTT AT THE CONVENTION CENTER 2 Tenth Street Augusta, Georgia 30901 Conference Rate: $119/night (+ applicable taxes and fees) Deadline: February 4, 2016 To reserve your room: Click for Zeta Phi Beta GA Reservation Link HOTEL AMENITIES Restaurants on site Complimentary wireless internet Fitness Center Electric car charging stations LOCAL ATTRACTIONS The River Golf Club Augusta Riverwalk Lake Thurmond Fort Gordon Lucy Craft Museum of Black History Augusta Museum of History

2016 STATE CONFERENCE AWARDS 2016 Z HOPE Awards Chapters and Auxiliaries that meet minimum national requirements for completion of Z HOPE programs will receive Z HOPE Recognition. Chapters and Auxiliaries exceeding minimum national requirements for completion of Z HOPE programs will be in contention for Z HOPE Awards. National Requirements are one (1) Z HOPE for Women AND one (1) Z HOPE for seniors. Any program provided in the Z HOPE manual can count in Chapter/Auxiliary recognition. Competition will be within each chapter size category. All documentation must be submitted by FRIDAY, FEBRUARY 5, 2016. 2016 Chapters of the Year Graduate 1 15 16 25 26 40 41+ Undergraduate 1 10 11+ 2016 Auxiliaries of the Year To be considered for Chapter of the Year, a chapter must have completed the following MINIMUM requirements: Completion of the REQUIRED Z HOPE activity for Women Completion of the REQUIRED Z HOPE activity focusing on Elder Care and/or Abuse Two (2) additional Z HOPE Activities focusing on an additional National Initiative Participation in at least two (2) community walk in your area, through fundraising or volunteering (NOTE: 2015 March for Babies or 2015 Relay for Life may apply to this goal) Representation at the 2015 Southeastern Region Conference in Orlando, Florida Participation in at least one (1) Get Engaged/Social Action initiative Participation in at least one (1) mental health awareness project Participation in a Founders Day observance Hold at least one (1) embellishment activity for current members Submission of a Chapter Management Plan All Chapter Reports must be submitted by FRIDAY, FEBRUARY 5, 2016. To be considered for Auxiliary of the Year, an auxiliary must have completed the following MINIMUM requirements: Completion of a Z HOPE activity focusing on one of the initiatives: Z HOPE for Women or Elder Care and/or Abuse Participation in at least one (1) community walk in your area, through fundraising or volunteering (NOTE: 2015 March for Babies or 2015 Relay for Life may apply to this goal) Representation at the 2015 Southeastern Region Conference in Orlando, Florida Participation in at least one (1) Get Engaged /Social Action initiative Participation in at least one (1) mental health awareness project Participation in a Founders Day observance Hold at least one (1) embellishment activity for current members Hold at least one (1) sisterhood activity (outside of Founders Day) All Auxiliary Reports must be submitted by FRIDAY, FEBRUARY 5, 2016.

CONFERENCE REGISTRATION Please print or type all information below. This form must be accompanied by the corresponding registration fee. Payment must be made by cashier's check, chapter check, certified check or money order ONLY NO PERSONAL CHECKS. All registration fees must be RECEIVED by FRIDAY, JANUARY 22, 2016. There will be no registration or ticket purchase onsite. Requests for refunds will not be honored after FRIDAY, JANUARY 29, 2016. First Name Last Name Address City State Zip Code Telephone Email Chapter Basileus/President Signature MARK YOUR STATUS BELOW T SHIRT SIZE (Adult) T SHIRT SIZE (Youth) National Officer/Appointee Voting Zeta Small Small Regional Officer/Appointee State Officer/Appointee Life Member LM level: Non Voting Zeta Amicae Youth Guest Medium Large X Large XX Large XXX Large XXXX Large Medium Large X Large Fees include all meal functions and conference materials. If you need additional meal tickets, indicate number below. Zeta Registration ($135) Amicae Registration ($135) Youth Registration ($80) Guest Registration ($125) ADDITIONAL TICKETS (Indicate number of additional tickets requested) Opening Program and Breakfast ($30/each) Georgia on My Mind Awards Luncheon ($40/each) Please mark if VEGETARIAN MEAL requested Total Amount Enclosed with Form Payment must be RECEIVED by FRIDAY, JANUARY 22, 2016. Submit this form, along with payment to: Gina Smith Georgia Financial Secretary P.O. Box 23492 Savannah GA 31403 georgiatamgram@gmail.com

YOUTH PERMISSION FORM By completing and submitting this form, the Parent/Guardian hereby grants permission for the child listed below to participate in the Youth activities held in conjunction with the Zeta Phi Beta Sorority, Inc. 2016 Joint State Leadership Conference in Augusta, GA, February 26 27, 2016. Please print or type the information below. Youth s Name: Parent s Name: Parent s Telephone Number: Sponsoring Graduate Chapter: Advisor s Name: Advisor s Email Address: Advisor s Telephone Number: In consideration for being permitted to participate in the Youth activities, the Parent/Guardian hereby releases, waives and discharges Zeta Phi Beta Sorority, Inc., its members, officers, sponsors or advisors, and employees from all liabilities to the Parent/Guardian for any and all loss or damage, and any claim resulting there while the above named child is attending the workshop activities, or for any purpose participating in the Youth activities that are part of the 2016 Joint State Leadership Conference in Augusta, GA, February 26 27, 2016. Signature of Parent Signature of Advisor Date Date This form MUST accompany the youth s registration form and be received by FRIDAY, JANUARY 22, 2016. Submit to: Gina Smith Georgia Financial Secretary P.O. Box 23492 Savannah GA 31403 georgiatamgram@gmail.com

VOTING DELEGATE FORM All financial chapters and auxiliaries are entitled to seat delegates at the Conference. ZETAS: Determination of the number of voting delegates to which your chapter is entitled should be made according to chapter size: 1 4 members: One (1) Delegate 5 25 members: Two (2) Delegates 26 50 members: Four (4) Delegates 51 or more members: Six (6) Delegates Below, list the names of your Chapter/Auxiliary members that will serve as voting delegates. Your delegates must be REGISTERED for the conference. This will be cross referenced with your chapter s registration forms. CHAPTER/AUXILIARY NAME DELEGATES (please print) Chapter Basileus/Auxiliary President (print name) Chapter Basileus/Auxiliary President Signature This form must be RECEIVED by FRIDAY, JANUARY 22, 2016. Submit this form to: Gina Smith Georgia Financial Secretary P.O. Box 23492 Savannah, GA 31403 georgiatamgram@gmail.com

ZETA DOVES FORM If you have become or will become a Zeta Dove during the 2015 2016 Sorority Year, please fill out the form below. NAME ADDRESS CITY STATE ZIP CODE TELEPHONE: WORK HOME CHAPTER OF INDUCTION (NAME, LOCATION) YEAR INDUCTED: NUMBER OF YEARS AS A ZETA: CURRENT CHAPTER CHAPTER ADDRESS CITY STATE ZIP CODE SIGNATURE OF BASILEUS NOTE: You must wear uninterrupted white for the Opening Program and Breakfast on SATURDAY, FEBRUARY 27, 2016 at 7:30 a.m. Mail this form by FRIDAY, JANUARY 22, 2016 to: Terri Bell, PhD Georgia State Life Member/Zeta Doves Coordinator P.O. Box 490718 Atlanta, GA 30349 galmcdc@gmail.com

OFFICER NOMINATION FORM Offices for election this year are Chair of the Board, Tamias, Grammateus and Collegiate Member at Large. NOMINEE *OFFICE SOUGHT CHAPTER ADDRESS CITY STATE ZIP CODE TELEPHONE: WORK HOME GRADUATION DATE (For undergraduates only) MEETING ATTENDANCE (Please specify number) Boulés Zeta Organizational Leadership Conferences Regional Conferences State Meetings POSITIONS HELD (Please specify position and year attach separate sheet if necessary) Chapter State Region National CHAPTER ADDRESS CITY STATE ZIP CODE SIGNATURE OF NOMINEE SIGNATURE OF BASILEUS/ADVISOR (or First Anti Basileus if Basileus is a nominee) *For qualifications, see Article VI Elections of the State Bylaws. Mail this form (Postmarked) by FRIDAY, JANUARY 22, 2016 to: Vicki Pearson Georgia State Phylacter 2065 C Pernoshal Court Dunwoody, GA 30338 georgiaphylacter@gmail.com

SOUVENIR JOURNAL AD FORM Opportunities are available to advertise in the conference Souvenir Journal. All funds must be submitted by cashier s check, chapter check, business check or money order, made out to Zeta Phi Beta Sorority, Inc., State of Georgia. NO PERSONAL CHECKS WILL BE ACCEPTED! Ad submissions must be RECEIVED by FRIDAY, JANUARY 22, 2016. Monies must accompany mailed ad information or the ad WILL NOT run in the journal. Information sent by email will not be printed until this form and payment have been received. CHAPTER NAME BASILEUS NAME CHAPTER ADDRESS CITY STATE ZIP CODE TELEPHONE E MAIL Ad prices are as follows (please indicate your choice) Full Page $100 1/2 Page $70 1/4 Page $40 PLEASE NOTE THE FOLLOWING: All information for the ad should be printed or typed Please be sure all names and titles are spelled correctly All emailed ads must be sent in High Resolution PDF format at 300 dpi quality All photos submitted must be identified with contact information on the back Polaroid, laser printed, ink jet printed or copied photos WILL NOT be accepted Submit Ad payment and Ad form to: Gina Smith Georgia Financial Secretary P.O. Box 23492 Savannah, GA 31403 georgiatamgram@gmail.com Submit Ad layout and a copy of Ad form to: 2016 GA State Conference Re: Conference Ad P.O. Box 490718 Atlanta, GA 30349 or email to ga2016ads@yahoo.com

REGISTRATION CHECKLIST ITEM DEADLINE CONTACT Submit articles and photos for the February 2016 Peach Buzz Friday, January 22, 2016 Marketa Killingbeck Georgia Antapokritis zpbgeorgiapeachbuzz@gmail.com Conference Registration Youth Permission Form Voting Delegate Form Friday, January 22, 2016 No refunds after January 29, 2016 Gina Smith Georgia Financial Secretary P.O. Box 23492 Savannah, GA 31403 georgiatamgram@gmail.com Officer Nomination Form Friday, January 22, 2016 Vicki Pearson Georgia State Phylacter 2065 C Pernoshal Court Dunwoody, GA 30338 georgiaphylacter@gmail.com Souvenir Journal Ad Form Friday, January 22, 2016 Submit Ad payment and Ad form to: Gina Smith Georgia Financial Secretary P.O. Box 23492 Savannah, GA 31403 georgiatamgram@gmail.com Submit Ad layout and a copy of Ad form to: 2016 GA State Conference RE: Conference Ad P.O. Box 490718 Atlanta, GA 30349 ga2016ads@yahoo.com Chapter of the Year Report Auxiliary of the Year Report Friday, February 5, 2016 Shaneesa N. Ashford Georgia State Director zphibgeorgia@gmail.com All Z HOPE reporting forms to GA Z HOPE Coordinator Friday, February 5, 2016 Kina Davis Georgia Z HOPE Coordinator zhopega@yahoo.com Last day to request refund of conference registration Friday, January 29, 2016 *Please refer to forms for additional deadline information. Gina Smith Georgia Financial Secretary P.O. Box 23492 Savannah GA 31403 georgiatamgram@gmail.com