ICDS Systems Strengthening & Nutrition Improvement Project (ISSNIP)

ICDS Systems Strengthening & Nutrition Improvement Project (ISSNIP) [Credit 5150-IN] Procurement Plan f the State of Rajasthan September November STATE PROJECT MAGEMENT UNIT DEPARTMENT OF WOMEN & CHILD DEVELOPMENT GOVERNMENT OF RAJASTHAN

ICDS Systems Strengthening & Nutrition Improvement Project (ISSNIP) [Credit 5150-IN] Procurement Plan f State of Rajasthan I. GENERAL a) Bank s/goi s approval date of the procurement plan: 20 June 2013 (Revised 26 July 2013) < New date will be inserted after approval of the revised plan> b) Date of General Procurement Notice: UNDB issue # 799 dated May 31, 2011 c) Period covered this procurement plan: Apr Dec 2015 (Phase I) d) Implementing Agency : ISSNIP, ICDS, DWCD, Govt. of Rajasthan II. GOODS & NON-CONSULTING SERVICES 1. Procurement Methods and Thresholds: Method of Procurement Threshold (US$ Equivalent) f Goods International Competitive Bidding > 31,000,000 (ICB) National Competitive Bidding (NCB) >100,000 and up to 31,000,000 Shopping Up to 100,000 Direct Contracting (DC) As per paragraph 3.7 of Guidelines 2. Pri Review Threshold: Procurement Decisions subject to Pri Review the Bank as stated in Appendix 1 of Procurement Guidelines will be: Goods: First All NCB contracts from CPMU and each SPMU, ISSNIP-Rajasthan participating state with estimated value and subsequently any contract me than US$ 1,000,000 equivalent. Any contract me than US$ 510,000 me following Direct Contracting procedure. All other contracts shall be post reviewed. 3. Pre-qualification : Not Applicable 4. Any Other Special Procurement Arrangements: a) The procurement will be carried out as per agreed timeline in the Procurement Activity Schedule/Procurement Manual. b) Goods estimated to cost less than $31,000,000 equivalent per contract may be procured under contracts awarded on the basis of National Competitive Bidding (NCB) procedures as per paragraph 3.3 and 3.4 of the Procurement Guidelines and the following additional provisions shall apply: 1

Only the Model Bidding Document f procurement of wks/goods nonconsulting services through NCB agreed with the Bank (and as amended f time to time) shall be used f bidding; Invitations to bid shall be advertised in at least one widely circulated national daily newspaper ( on a widely used website electronic ptal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic ptal details from which the details of the invitation to bid can be downloaded), at least 30 days pri to the deadline f the submission of bids. No special preference will be accded to any bidder either f price f other terms and conditions when competing with feign bidder, State-owned enterprises, small scale enterprises enterprises from any given State; Except with the pri concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; Extension of bid validity shall not be allowed with reference to Contracts subject to Bank pri review without the pri concurrence of the Bank (i) f the first request f extension if it is longer than four weeks; and (ii) f all subsequent requests f extension irrespective of the period (such concurrence will be considered Bank only in cases of Fce Majeure and circumstances beyond the control of the Purchaser/ Employer). Re-bidding shall not be carried out with reference to Contracts subject to Bank pri review without the pri concurrence of the Bank. The system of rejecting bids outside a pre-determined margin bracket of prices shall not be used in the project; Rate contracts entered into Directate General of Supplies and Disposals will not be acceptable as a substitute f NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however f any procurement under the Shopping procedures. Two three envelope system will not be used (except when using e-procurement system assessed and agreed the Bank). c) Domestic Preference: The provisions of paragraphs 2.55 and 2.56 of the Procurement Guidelines, providing f domestic preference in the evaluation of bids is applicable as requested the MWCD d) E Procurement: Rajasthan Government has promulgated Rajasthan Transparency in Public Procurement Rules, 2013 in exercise of Section 55 of Rajasthan Transparency in Public Procurement Act, 2012 (Act no. 21 of 2012). In compliance of Section 17 of this Act State Government has also set up State Public Procurement Ptal, which is accessible to, the public f posting matters relating to public procurement. o Now every procurement entity (including SPMU, ISSNIP-Rajasthan) has to upload and publish the required infmation on State Public Procurement Ptal maintained the State Procurement Facilitation Cell. 2

o All subject matters of procurement of an estimated value, as notified the State Government under Sub-section (2) of Section 28, shall be procured through e-procurement. In such cases every bidder shall deposit user charges as may be fixed the State Government, from time to time. Every bid shall be digitally singed the bidder. The procedure of e-procurement shall be as specified f this purpose on the State Public Procurement Ptal. III. SELECTION OF CONSULTANTS 1a) Selection Methods and Thresholds Method of Procurement Quality and Cost Based Selection (QCBS) Quality Based Selection (QBS) Selection Made Under a Fixed Budget (FBS) Least Cost Selection (LCS) Threshold (US$ Equivalent) Selection Based on Consultant s Qualifications (CQS) < 300,000 Single Source Selection Selection of Individual Consultants (IC) As per Consultant Guidelines Para 3.8 3.11 1b) Pri Review Threshold Consultancy Services: First All consultancy contracts from CPMU and each participating state and subsequently any contract value with estimated value me than US$ 5200,000 equivalent f firms; and > US$ 2100,000 equivalent f individuals. All Single Source Selections of me than US$ 510,000. Hiring procurement consultants, inspection agents and legal adviss are subject to pri review, irrespective of the contract value. In case of contract to individuals, the qualifications, experience, terms of reference and terms of employment shall be subject to pri review. All other contracts will be post reviewed. 2. Sht list comprising entirely of national consultants: Sht list of consultants f services, estimated to cost less than $ 500,000 equivalent per contract, may comprise entirely of national consultants in accdance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3

IV E-PROCUREMENT: Rajasthan Government has promulgated Rajasthan Transparency in Public Procurement Rules, 2013 in exercise of Section 55 of Rajasthan Transparency in Public Procurement Act, 2012 (Act no. 21 of 2012). In compliance of Section 17 of this Act State Government has also set up State Public Procurement Ptal, which is accessible to, the public f posting matters relating to public procurement. Now every procurement entity (including SPMU, ISSNIP-Rajasthan) has to upload and publish the required infmation on State Public Procurement Ptal maintained the State Procurement Facilitation Cell. All subject matters of procurement of an estimated value, as notified the State Government under Sub-section (2) of Section 28, shall be procured through e-procurement. In such cases every bidder shall deposit user charges as may be fixed the State Government, from time to time. Every bid shall be digitally singed the bidder. The procedure of e-procurement shall be as specified f this purpose on the State Public Procurement Ptal. V. ANY OTHER SPECIAL SELECTION ARRANGEMENTS The selection will be carried out as per agreed timeline in the Procurement Activity Schedule/Procurement Manual. VI. PROCUREMENT PACKAGES WITH METHODS AND TIME SCHEDULE Attached f Goods & Non-consulting services (Annex A) and Consulting Services (Annex B). 4

Reference Description of Item Quantity Annex A : Goods and Non Consulting Services Unit Cost (INR) Estimated Cost (INR) Estimated Cost (USD Equivalent) Method of Procureme nt Review the Bank Expected date of Purchase Order [PO] Expected Date of Delivery Comments/Remarks 1 2 3 4 5 6 7 8 9 10 11 GOODS RJ.G.01.SPMU PriPo st Oct. Dec RJ.G.02.SPMU RJ.G.03.SPMU RJ.G.04.SPMU RJ.G.05.SPMU RJ.G.06.SPMU RJ.G.07.SPMU RJ.G.08.SPMU UPS f DPMU and CDPOs of Udaipur Division - 63 UPS f DPMU and CDPOs of Jodhpur Division - 61 UPS f DPMU and CDPOs of Bikaner Division - 37 UPS f DPMU and CDPOs of Ajmer Division - 47 UPS f DPMU and CDPOs of Jaipur Division - 67 UPS f DPMU and CDPOs of Bharatpur Division - 32 UPS f DPMU and CDPOs of Kota Division - 30 Laptops/Desktop Computers with UPS f SPMU - 4 @77,000 4851000 80850.00 Shopp @77,000 4697000 78283.33 Shopp @77,000 2849000 47483.33 Shopp @77,000 3619000 60316.67 Shopp @77,000 5159000 85983.33 Shopp @77,000 2464000 41066.67 Shopp @77,000 2310000 38500.00 Shopp @64,000 256000 4266.67 Shopp Dec Oct. Dec Oct. Dec Oct. Dec Oct. As per rate contract made with As per rate contract made with As per rate contract As per rate contract As per rate contract made with made with made with As per rate contract made with As per rate contract made with As per rate contract made with 5

Black & White Laser Printer f SPMU - 1 Col Laser Printer f SPMU - 1 Photocopier (with warranty f 3 years) f SPMU - 1 RJ.G.09.SPMU Office Furniture Office Furniture f SPMU Lump sum 12,11,000 @13,000 13000 216.67 Shopp @20,000 20000 333.33 Shopp @100000 100000 1666.67 Shopping PostPos t 1211000 20183.33 Shopping Post SepDec. As per rate contract made with As per rate contract made with made on need basis RJ.G.10.DPMU.01 to RJ.G.10.DPMU.19 Office Furnishing F 19 Districts Office Furnishing f DPMU - 19 Lump sum 1,00,000 1900000 31,666.67 Shopping Post Oct.Dec made on need basis RJ.O.01.SPMU Hiring of vehicle f SPMU TOTAL 29,538,000.00 490,816.67 OPERATING COSTS - NON-CONSULTING SERVICES 2 @ Rs. 25,000 pm (f 21 months) 1050000 17,500 Shopping Post Sep. made on need basis RJ.O.02.SPMU Stationary Items - Lump Sum 50,000 per month (f 21 months) RJ.O.03.DPMU.01 to RJ.O.03.DPMU.19 Hiring of vehicle f DPMU 19 @ Rs. 20,000 pm per vehicle (f 21 months) TOTAL 10080000.00 168000.00 1050000 17,500 Shopping Post As & when required & approved the Compt. Authity 7980000 133,000 Shopping Post As & when required & approved the Compt. Authity made on need basis made on need basis. Hiring will be done each DPMU 6

Number of Positions Total Monthly remuneration in INR Estimated period in months Estimated cost in INR Estimated cost in USD Equivalent Selection Method Review Bank Annex B : I. Individual Consultancy* Reference Number Position Name Comments/Remarks 1 2 3 4 5 6 7 8 9 10 SPMU.RJ.IC.01 Technical Specialists 6 60000 15 5400000 90000 IC Post review SPMU.RJ.IC.02 SPMU.RJ.IC.03 SPMU.RJ.IC.04 SPMU.RJ.IC.05 SPMU.RJ.IC.06 SPMU.RJ.IC.07 SPMU.RJ.IC.08 SPMU.RJ.IC.09 Accountant Project Associate Secretarial Assistant Data Entry Operat District Codinat (District Level) District Project Assistant (District Level) Block Codinat (Block Level) Block Codinat (Block Level) 1 40000 15 600000 10000 IC Post review 1 25000 15 375000 6250 IC Post review 1 15000 15 225000 3750 IC Post review 1 8000 15 120000 2000 IC Post review 19 30000 15 8550000 142500 IC Post review 19 15000 15 4275000 71250 IC Post review 185 12000 15 33300000 555000 IC Post review 185 8000 15 22200000 370000 IC Post review 418 75045000 1250750 IC Post review * As per approval of State s Finance Department all positions (except deputation ones) are to be outsourced, therefe, no IC is proposed. Since the State Government Rules do not permit any Individual Consultancy Contracts, all the positions f the project would be hired thugh an agency on outsourced basis. Hence there would be no hiring of ant individual consultants 7

Estimated cost in INR [Million] Estimated cost in USD million Equivalent Selection Method Review the Bank Expected proposal submission date Date of clearance the Bank of TOR/EOI the Bank Date of Publication of EOI in UNDB/ News papers Date of NOC of Bank to Shtlist and RFP Document Date of issue of RFP document to shtlisted firms Date of evaluation of Tech Proposals Date of Bank's NOC to TOR Date of Bank's NOC to Draft Contract Date of Contract Signature Contract Duration Annex B : II. Consulting Services Fmatted: Centered Ref. No. Description of Assignment 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 SPMU.RJ.CS.01 Training Need Assessment 2.000 0.033 FBS Post SPMU.RJ.CS.02 Piloting Models of Convergence 3.500 0.058 FBS Post SPMU.RJ.CS.03 Implementation of Urban Pilots 4.375 0.073 FBS Post SPMU.RJ.CS.04 Hiring of agencies to undertake pilot (A) using uuntied funds f high-burden districts 15.000 0.250 FBS Post SPMU.RJ.CS.05 Piloting Models if of Community Engagement 5.050 0.084 FBS Post SPMU.RJ.CS.06 Capacity Building of CBOs f Engaging in ICDS 36.809 0.613 FBS Post Prio r SPMU.RJ.CS.07 Partnership with local NGOs/CSOs 39.188 0.653 FBS Prio rost Two weeks from receipt of guidelines from C PMU Three months from receipt Three months from receipt After approval of Annual Activity Plan CPMU Two months from receipt Two months from receipt After approval of Annual Activity Plan CPMU Comment [SKA1]: Add me if other pilots are to be implemented through an agency Comment [SKA2]: This is not a procurement item. SPMU.RJ.CS.08 Implementation of PPP Pilot 3.000 0.050 FBS Post SPMU.RJ.CS.09 Implementing Mid-Media Initiatives 5.440 0.091 FBS Post SPMU.RJ.CS.10 Implementation of Convergent Nutrition Action Pilots 5.075 0.085 FBS Post SPMU.RJ.CS.11 District Level Rapid Assessment 9.720 0.162 FBS Post SPMU.RJ.CS.12 Operations Research Studies 3.750 0.063 FBS Post Three months from receipt Two months from receipt One months from receipt of guidelines from CPMU One months from receipt of guidelines from CPMU One months from receipt of guidelines from CPMU SPMU.RJ.CS.13 Social Assessments and Ethnographic Studies 1.000 0.017 FBS Post 01.02.2015 TOTAL 133.907 2.232 Please review whether consultancy services are required f all the above assignments. Col 7 to 15: Please provide some tentative dates 8