ATTACHMENT 1 MIDDLE BUCKS INSTITUTE OF TECHNOLOGY EXECUTIVE COUNCIL MINUTES February 13, 2017 I. The regular meeting of the MBIT Executive Council was convened on Monday, February 13, 2017 at 5:33 p.m. by Mr. Mark Byelich, Chairperson, in Room 101 at MBIT. The Executive Council rose to recite the Pledge of Allegiance to the flag. The following members were in attendance: Council Members Mr. Mark Byelich, Council Rock S.D. Mrs. Beth Darcy, Central Bucks S.D. Ms. Kati Driban, Centennial S.D. Dr. Bill Foster, Council Rock S.D. Mr. Charles Kleinschmidt, Centennial S.D. Mrs. Karen Smith, Central Bucks S.D. Absent Mr. John Capriotti, New Hope Solebury S.D. Mr. John Gamble, Central Bucks S.D. Mr. Mark B. Miller, Centennial S.D. Others in Attendance: Mrs. Denise Dohoney, Assistant Director Mr. Jeffrey Garton, Esq., School Solicitor Mr. Richard Hansen, Facility Supervisor Mrs. Roberta Jackiewicz, Assistant Board Secretary Mr. Vincent Loiacono, Director of Facility Operations Mrs. Stacy Pakula, Career and Technical Education Supervisor Mrs. Kathryn Strouse, Administrative Director Mr. Robert Vining, Business Manager Dr. David Baugh, MBIT Superintendent of Record, Centennial S.D. II. III. There were no guests at the meeting. Mr. Byelich reported that the SkillsUSA District 2 Competitions took place last week. Middle Bucks competitors participated in 31 competitions and earned a total of 36 medals; 9 gold medals, 21 silver medals and 6 bronze medals. Our gold medal winners will now represent District 2 at the Pennsylvania SkillsUSA State Competition in April at the Hershey Lodge and Conference Center. Last week marked the beginning of our Adult Evening classes for the spring semester. There courses offered are Dental Assisting, HVAC, Computerized Drafting, CNC Machining, Welding, and much more. This is a great opportunity for Middle Bucks to provide training to the adults in our community to develop a new occupational skill or upgrade their present skill set. Middle Bucks has invited middle school students from the four sending districts to spend the morning with us shadowing in one of our technical programs. Visits are planned throughout January and February with 130 students scheduled to shadow. 1-1
Mr. Byelich announced that on February 23 rd, Middle Bucks will induct 22 new students into the National Technical Honor Society. Mr. Byelich shared that he had the opportunity to attend the Articulation Agreement signing at Bucks County Community College. He said it was an exciting event and a lot of fun and he thinks it will be a great opportunity for our students. Mr. Byelich concluded his report by saying that he and Mrs. Strouse spoke about bringing business leaders to Middle Bucks to have lunch in Aspirations. He has set up lunch for the Central Bucks Chamber of Commerce, Doylestown Rotary Club, Newtown Rotary Club and Feasterville Rotary Club. Mr. Byelich asked the Executive Council members to please let him know if they would like to invite anyone. IV. Ms. Driban said it was very exciting to read about the Toll Brothers shadowing day and thinks it s cute that they did it on Groundhog Day. She asked if it has been a regular event. Mrs. Strouse said it was new and was sponsored nationwide by Toll Brothers. Ms. Driban said it was awesome and she s hoping that it will encourage some other companies that we work with to participate. Dr. Foster asked how Council Rock did with shadowing sign up. Mrs. Strouse said we have gone out and done the 9 th grade presentations and invited students to shadow. We also invited students to shadow if they came to Open House and we have had representation from all of the districts. V. Ms. Driban moved, Dr. Foster seconded, passed unanimously, to approve the minutes of the January 9, 2017 meeting. Attachment 1 (pg. 6) VI. Routine Business: A. Administrative Report 1. Mrs. Strouse provided an update on the 2016-17 School-wide Goals and Objectives. She reported that the Pennsylvania Department of Education Comprehensive Plan was finalized and filed with the Department of Education in October 2016. The Pennsylvania Department of Education conducted a 339 Audit in November. We implemented the Act 71 Suicide Prevention Program in accordance with the PDE mandate and all staff has completed the Act 126 Mandated Reporter training. Each year the school participates in the Technical Assistance Program (TAP) offered through the Department of Education, which provides professional development training for our teachers and is an ongoing project. We have been working on developing clinical articulation agreements for our new Sports Therapy and Exercise Management program. We are asking for approval this evening of an articulation agreement with the BCIU and we are currently working on a partnership with the YMCA. Another goal is to market MBIT to secondary and adult students. We continue to develop strategies for increasing awareness of nontraditional career pathways and staff members will be participating in training in April that is required for the Perkins funding. We continue to target marketing 1-2
strategies to programs with a 3-year trend of declining enrollment and have implemented a plan to support programs with declining enrollment. In addition, we continue to increase awareness of adult educational opportunities. Mrs. Strouse shared that we are a training provider for the National Tool and Machining Association (NTMA) machinist apprenticeship program and are offering two courses, Blue Print Reading for Machining and Machine Shop Math and would like to expand our course offerings. Our Adult Education Coordinator is also involved with the Central Bucks Chamber of Commerce Leadership Advancement Program, which helps to increase awareness about our school in the community. Mrs. Strouse concluded the report by sharing goals that have been completed, including to create a new School Counselor office, repair of the Collision Repair and HVAC Lab floors, additional lighting in the back parking lot and the demolition of the farmhouse. We are working on upgrades to the landscaping at the front entrance and the Deer Run entrance. It was asked if there is anything we can do as a school to change the number of non-traditional students. Mrs. Strouse said that the students don t like to be labeled or for us to focus on their gender. This a federal mandate for Perkins and she doesn t know of any part time Career and Technical Education school that meets the goal. We have 50 non-traditional students in our programs, but the benchmark is 18% and we don t have 18%. It was asked if the training will make a difference. Mrs. Strouse said the training educates people on how not to be biased. It was asked if it would be a benefit to for the Executive Council members to get the list of programs with a 3 year trend of declining enrollments each year so they can go back to their districts a promote the programs. Mrs. Strouse noted that enrollment can be impacted because some teachers are more entertaining than others and the students gravitate that way and sometimes programs compete with the other programs in their trade area. She said the Dental Occupations teacher is doing everything possible to promote her program and has a great promotional video that has been shown on some of the cable channels. She currently has 4 new students and 9 returning students. She needs 10 more students to be full time status. It was suggested that we attend parent nights in the middle schools, so the parents can see the videos and know early enough about Middle Bucks. Mrs. Strouse said she would like to see how shadowing goes. We have 130 students scheduled to come out and shadow. We let the students sign up at Open House and it s been busy. 2. Mr. Vining presented the proposed 2017/2018 General Fund budget. He discussed the unknowns, which include contract negotiations, health insurance, retirement, insurance, utilities and State and Federal funding. The goal is to be at or under the Act 1 index of 2.5%. He reviewed Lease Rental and shared a summary of the budget to budget change, which currently shows a net budget increase of 3.43% 1-3
Mr. Vining continued by noting that the assumptions considered in putting the budget together include, salaries, a new half time HR position, health insurance, retirement, provision for known items and reductions for purchased services and supplies and the use of remaining Committed Fund Balance. He shared a summary of information about the budget-to-budget change. Mr. Vining reviewed the receipts from member districts and the total proposed contribution for 2017/2018 of $9,336,644. This is a $424,547 increase or 4.76%. He explained that this is greater than it has been in the past primarily because for the past three years we have been using fund balance to mitigate the increases from retirement. He also reviewed other revenues including local, state and federal revenue and fund balance. He shared other budgets details that included the Capital Reserve Fund, Adult Education, Production Fund, Proprietary Fund and Fiduciary Funds. Mr. Vining concluded his presentation by saying that the next step is to make final revisions and to ask for approval at the next Executive Council meeting. (Enclosure) There was a question asked about why we would lease a pick-up truck for 5 years rather than buy it. Mr. Vining explained it was mainly to not use up capital funds. We have two new school vans that we leased on $1 buy out leases and ultimately the cost of financing is very low and we are paying for them as we re using them. It was asked if he had done a cost comparison and Mr. Vining said he had. B. Ms. Driban moved, Dr. Foster seconded, passed unanimously, to receive and file MBIT s update including activities/events, correspondence and related matters as per Attachment 2 (pg. 16) C. Committee Reports 1. Dr. Baugh, said he met with Mrs. Strouse on Tuesday and they covered a wide range of topics. They probably spent the most amount of time on the roofing situation here and it s clear it is becoming critical. They talked a little about the preliminary budget and status of contract negotiations. Attachment 3 (pg. 20) 2. Mr. Kleinschmidt, Chairperson of the Finance Committee said they had a very productive meeting. The bulk of the meeting was spent on reviewing and discussing the proposed budget and there are a few action items on the agenda tonight. Dr. Foster added there was discussion about some of the challenges of the health care consortium. Attachment 4 (pg. 21) 3. Dr. Foster, member of the Building, Security and Technology committee, said there was a lot of discussion about the roof at the meeting. He feels that because it is such an important part of the building, we should spend some more time on the type roof we are selecting. Mrs. Strouse added that we need 1-4
to go back to the MBAVTS Authority, because they are responsible to oversee the large building projects. We are trying to schedule a meeting with them towards the end of February. The Authority will get the same report on the roof that was shared with the Executive Council. At that point, we have to come up with the exact plan of what we want to do and go out for bid. We have about $750,000, which is enough money to fix the worst areas of the roof first. We are also open to considering other ideas for the roof project. It was asked if we have looked at ESCO or GESA type projects for doing some of the roof. Mr. Hansen shared information about the Susquehanna IU Cooperative group for roofing. He discussed some of the problems of the low bid process, including not getting the best work, the use of inferior materials or schedules that get pushed up and affect the quality of work. The roofing cooperative allows authorities to go through a cooperative process rather than a low bid process. It was asked if we have looked at doing an energy project for savings. Mr. Hansen explained the layers of the roof and said it would depend on the R value. Dr. Foster discussed the process Council Rock used for their recent roof projects. Mrs. Strouse said they will come back next month with information after the Authority meeting. Attachment 5 (pg. 22) 4. The Program, Policy and Personnel Committee meeting scheduled on Tuesday, February 7, 2017 at 6:00 PM was cancelled. Mr. John Gamble, Chairperson. Attachment 6 (pg. 23) D. Ms. Driban moved, Mrs. Smith seconded, passed unanimously, to approve the Cash Payments Report for January. Attachment 7 (pg. 24) E. Ms. Driban moved, Mrs. Smith seconded, passed unanimously, to approve the Treasurer s Report for December. Attachment 8 (pg. 41) VII. Current Agenda Items A. Personnel Items 1. Ms. Driban moved, Mrs. Smith seconded, passed unanimously, to approve the additions to the substitute staff listing for the 2016-2017 school year. Attachment 9 (pg. 59) B. Other Matters for Consideration 1. Ms. Driban moved, Mrs. Smith seconded, passed unanimously, to approve the additional field trip for the 2016/17 school year. Attachment 10 (pg. 60) 2. Ms. Driban moved, Mrs. Smith seconded, passed unanimously, to authorize administration to plan, develop and market a Summer Career Exploration program. Attachment 11 (pg. 61) 3. Ms. Driban moved, Mrs. Smith seconded, passed unanimously to approve the Clinical Internship Agreement between the Bucks County Intermediate Unit #22 and Middle Bucks Institute of Technology Sports Therapy and Exercise Management. Attachment 12 (pg. 62) 1-5
4. Ms. Driban moved, Mrs. Smith seconded, passed unanimously, to approve the execution of an agreement with T-Mobile for cellular, Text, and data service with an estimated initial monthly cost of 403.20 for the period from March 1, 2017 until June 30, 2020. Attachment 13 (pg. 66) 5. Ms. Driban moved, Mrs. Smith seconded, passed unanimously, to accept the bid for lawn care service (lawn maintenance) from M.A. Landscapes & Lawn Care, LLC starting April 1, 2017 and ending March 31, 2022. Attachment 14 (pg. 68) It was asked if there was a meeting with the low bidder to make sure they understood the scale and scope of the work. Mr. Hanse reported that a representative of M.A. Landscapes & Lawn Care had a tour of the campus, reviewed the boundaries and they were comfortable with the scope of work. 6. Ms. Driban moved, Mrs. Smith seconded, passed unanimously, authorizing the administration to pursue federal, state and local funds consistent with the MBIT approved Comprehensive Plan. 7. Ms. Driban moved, Mrs. Smith seconded, passed unanimously, to approve budget transfers. Attachment 15 (pg. 70) Dr. Foster announced that the Pennsylvania School Board Association is holding a Town Hall meeting at Middle Bucks on Monday, February 27 at 6:30 PM. VIII. Ms. Driban moved, Dr. Foster seconded, passed unanimously, to adjourn the February 13, 2017 meeting of the MBIT Executive Council at 6:20 PM. Respectfully submitted, Kati Driban Secretary Roberta Jackiewicz Assistant Secretary 1-6