JOB VACANCY AT EIT FOOD JOB TITLE: Event Manager, CLC North-East (Warsaw) European Institute of Innovation and Technology (EIT) Food is a young and fast growing organisation focusing on entrepreneurship and innovation in the food sector. EIT Food is a start-up but has characteristics of a multinational and is operating in a European and international environment. The members of the EIT Food community are worldclass players in the international food domain. JOB DESCRIPTION: The Event Manager will manage and deliver a programme of high-quality events implementing the strategy of EIT Food and providing the full spectrum of events management support. In addition a portion of this role will be to support the CLC director in selected regional communication tasks. JOB AND CONTRACT TYPE: Full-time and unlimited duration. LOCATION: She or he will be based at the EIT Food Co-Location Centre North East (Warsaw, Poland). Occasional travel (20-30% of time) within Europe can be expected. Please note that despite the job location in Warsaw, command of Polish language is not required and candidates from other EU member states are encouraged to apply as the position will have pan-european responsibilities. Candidates from other countries will be required to work from EIT Food s office in Warsaw, no relocation bonus foreseen. MANAGER/SUPERVISOR: For day-to-day operations you will report to the Director of the Co-Location Centre (CLC). Your functional reporting line (according to the matrix organisation of EIT Food) will be the Functional Director of Communication at EIT Food Headquarters. 1
EXPECTED START DATE: The expected starting date is in the first quarter of 2018, depending on the availability of the selected candidate. MAIN DUTIES/RESPONSIBILITIES: You will execute pan-european communication tasks related to EIT Food and at regional CLC level On pan-european level your focus will be on: Deliver a programme of high-quality events related to the implementation of EIT Food s strategy (partner/business events and consumer events), providing the full spectrum of events management support including: sourcing and booking venues; liaising with partners, liaising with suppliers; event programme and formats, helping to source speakers; briefing speakers; communication with invitees, and evaluation. Manage the design and production of promotional materials/displays/stands, ensuring events consistently project the EIT Food`s brand and convey messages, which are relevant to the specific audience. Work with the EIT Food s management team and key internal stakeholders to shape the events. Ensure events meet the strategic aims set and are delivered on-time, on-brand and to budget. Reconciling event costs with invoices and the budget. Manage event-related agencies, develop agency briefs, evaluate cost estimates and supervise pricing agreements ensuring value for money, in accordance with procurement procedures of EIT Food as well as funding modalities of EIT/Horizon 2020 programme. Event reporting: measure and evaluate the events and write recommendations for following events. Day to day management and execution of events calendar EIT Food. Advise CLC directors from various regions and functional directors in EIT Food s headquarters on their events attendance. Review presentations, ensuring brand consistency. Work as part of a wider communication team. Strong interaction with community officer. Provide live content to community officer during events. Identify and keep up-to-date with event management trends, tools and technologies. Identify opportunities to promote EIT Food s activities. 2
Actively liaise with other EIT Food headquarter functions such as Innovation, Business Creation, Education, Finance, Operations, and Communication. Actively connect with Program Managers from Innovation, Business Creation, Education and Communication to ensure the effective and efficient delivery of the EIT Food Business Plan. Work closely with the the other members of the communication team. Support on ad hoc basis in other areas of communication when required. On regional level: Tactical support in regional communication activities of CLC North-East, in cooperation with the CLC project manager and the team of experts working on the implementation of EIT Food Regional Innovation Scheme. KEY SKILLS AND EXPERIENCES: Qualifications Bachelor or higher degree in communications, public relations, media studies, marketing and/or related fields. Professional training in integrated marketing communication, event management, media relations and/or project management is a clear asset. Experience At least 5 years of proven experience in planning, organizing and running successful corporate events, conferences, VIP dinners, roadshows and/or exhibitions for events involving local and international stakeholders. Experiences in organizing events in various countries will be a plus. Experience in planning, organizing and running successful consumer event will be a plus. Experience of managing events agencies and suppliers to deliver excellent results and value for money. Experience with media relations is a plus. Proficiency across MS Office (Word, Excel, Outlook, PowerPoint) and MS Project (or similar project scheduling tools). Experience with social media is an asset. Working knowledge of managing budgets and time schedules. 3
Knowledge of the Agri-Food sector or EIT will be a plus. Skills and behaviour Very good knowledge of English, professional oral and written communication skills (despite the job location in Warsaw, command of Polish language is not required and candidates from other EU member states are encouraged to apply as the position will have pan-european responsibilities). Team player, organised; proactive, service-oriented and capable of multi-tasking. Ability to work in a matrix-organisation, ability to work both independently and in small (multi-national) teams. Can do attitude, strong sense of ownership and delivering results. No 9 to 5 mentality and able to manage your time effectively. Highly results-driven, customer-centric, collaborative, confident, creative thinker. Able to interact and communicate effectively with individuals at all levels of the organization with tact and diplomacy, and with a high level of cultural sensitivity. Ability to handle multiple tasks simultaneously in a fast-paced environment, set priorities. Project planning skills. Strong attention to detail. Active interest in the food sector. DEVELOPMENT OPPORTUNITIES AND PERFORMANCE GOALS: Work on pan-european high exposure, high level executive events Work on pan-european consumer event Develop experience in cross-functional projects and activities Assume responsibilities besides or beyond current job description EIT FOOD OFFER: EIT Food offers a competitive salary package consisting of a monthly salary and additional inkind benefits,.as well as holiday and insurance schemes aligned with Polish labour law standards. Flexibility and the balance between work and private life are equally important. EQUAL OPPORTUNITIES: 4
EIT Food is an equal opportunity employer, offering each candidate matching the minimum obligatory qualifications and experiences an equal chance in employment and promotion procedures. DESCRIPTION OF EIT FOOD: The website of EIT Food is https://www.eitfood.eu. EIT Food is a consortium of over 50 partners from leading businesses, research centres and universities across 13 countries. It is a people-centric and resource-smart transformer of the European food system, driving consumer confidence and improved global health. 2017 is the start-up year of EIT Food. Though a start-up, EIT Food is operating in an international environment and has characteristics of a multinational. EIT Food members have a strong belief that the food sector needs to be transformed and that this can only be achieved by reconnecting partners within the food sector and by giving the consumer a more central role. The main issues the food sector is facing are that it is complex, fragmented, slow to adopt new technologies, not attractive to new talent, and not resource efficient. An effective food sector is needed to address major societal issues and challenges: feeding 9-10 billion people in 2050; 3 billion overweight people; 2 billion undernourished people; more than 30% of food wasted. EIT Food s vision is to put Europe at the centre of a global revolution in food innovation and production, and its value in society. EIT Food will engage consumers in the change process, improve nutrition and make the food system more resource-efficient, secure, transparent and trusted. EIT Food has six strategic objectives: Overcome low consumer trust: support Europeans in the transition towards a smart food system that is inclusive and trusted; Create consumer valued food for healthier nutrition: enable individuals to make informed and affordable personal nutrition choices; Build a consumer-centric connected food system: develop a digital food supply network with consumers and industry as equal partners; Enhance sustainability: develop solutions to transform the traditional produceusedispose model into a circular bio-economy; Educate to engage, innovate and advance: Provide food system skills for more than 10,000 students, entrepreneurs and professionals through advanced training programmes. Catalyse food entrepreneurship and innovation: foster innovation at all stages of business creation. 5
EIT Food boosts the skills and entrepreneurial spirit in the sector and unlocks the potential of small and medium sized enterprises (SMEs), which in turn will accelerate innovation, create jobs, benefit businesses and increase Europe s competitiveness. The pan-european EIT Food KIC is headquartered in Belgium and its partnership brings together change-makers in all relevant sectors and fields. EIT Food is well positioned to achieve the maximum impact on the challenges outlined above. The highly committed partnership will conceive, develop, evaluate and adopt new market-oriented approaches to innovation. It is structured around five Co-Location Centres (CLCs) established in Reading (with partners from the UK, Ireland and Iceland), Warsaw (with partners from Eastern Europe and Nordic countries), Madrid (with partners from Spain, Italy and Israel), Leuven (with partners from Belgium, France and Switzerland) and Munich (with partners from Germany and the Netherlands). EIT Food is structured as a Belgian international non-profit association ( internationale vereniging zonder winstoogmerk ivzw ) based in Leuven. The KIC has a Supervisory Board and a Management Team. CLC North-East is a limited liability company ( spółka z ograniczoną odpowiedzialnością ) headquartered in Poland, and connects partners from Nordic region and Central and Eastern European countries, including Maspex Wadowice Group, Valio, VTT, Polish Academy of Sciences, University of Helsinki and University of Warsaw. APPLICATION: Interested candidates are asked to send their CV and motivation letter in English in electronic format to work@eitfood.eu before January 19 th 2018. Please write in subject line of your email: application to the position of event manager CLC North-East. Please include the following statement in your application: I hereby authorize you to process my personal data included in my job application for the needs of the recruitment process in accordance with the Personal Data Protection Act dated 29.08.1997 (uniform text: Journal of Laws of the Republic of Poland 2014, item 1182, 1662). Applications not including this statement cannot be processed and will be automatically rejected. Shortlisted candidates may be invited for an interview. Shortlisted candidates may be asked to prove their background, qualifications, skills and experiences by providing relevant documents. 6