Community Unit School District 200 Administration & School Service Center Request for Proposal Physical Education Uniforms Community Unit School District 200 (CUSD200) invites qualified vendors to submit responses to this Request for Proposal (RFP) Physical Education Uniforms. Qualified vendors are encouraged to review the Request for Proposal Specifications and return the responses to: Lisa Maher, Director of Business Services Community Unit School District 200 130 W. Park Avenue Wheaton, IL 60189 Responses to the RFP are to be submitted in a sealed envelope marked Physical Education Uniforms RFP. Responses must be received no later than close of business on Wednesday, October 22, 2014. All inquiries for this RFP are to be addressed to: Lisa Maher, Director of Business Services Community Unit School District 200 130 W. Park Avenue Wheaton, IL 60189 630-682-2420 Lisa.Maher@cusd200.org 1
INFORMATION, SCOPE, AND SPECIFICATIONS: 1. Contract: Vendor will stock and sell to students the specified shirts and shorts as uniforms for students physical education class. 2. Vendor must have a local storefront (within CUSD200 boundaries) with customer access to changing rooms. Restrooms will not count as changing rooms. Vendor will sell directly to students and will keep stock on hand year round. Vendor must stock various sizes consistent with past sales history. 3. Uniform must be consistent with existing shirts and shorts. Must include lettering and white blocks (used for names, etc.). See Exhibit A. Shirts gray short-sleeved Fruit of the Loom, Ash 50/50, or equivalent, as approved by CUSD200; Shorts navy blue mesh shorts. 4. At Vendor s sole expense within thirty (30) days of contract award, vendor will purchase remaining stock from CUSD200 at $5.50 per shirt and $10.50 per shorts. Current inventory is approximately 444 shirts and 491 shorts, and is subject to change (decrease) as stock is sold. 5. Approximate past sales history is attached as Exhibit B. 6. Uniforms will be purchased directly by students from the Vendor. However, some students will purchase uniforms with a voucher that has been distributed by individual schools. The Vendor will submit these vouchers to CUSD200 for payment, which will only be for the amount proposed in these specifications as the cost charged to the student. Other than payment for the vouchers, CUSD200 will not be responsible for any other payment to Vendor. 7. CUSD200 reserves the right to accept or reject any or all proposals in the best interest of the school district. 8. Vendor must furnish a list of at least three (3) references. 9. Either party must give at least sixty (60) days written notice in order to terminate the contract. 10. Contract will begin immediately upon Board of Education approval. Vendor must hold prices constant for at least a three (3) school year period, ending on June 30, 2017. 11. Vendor must provide a sample of its shirt and short uniform stock for inspection and approval by CUSD200 with its RFP response or within five (5) business days following the October 22, 2014 RFP submission date, if requested by CUSD200. Vendor shall not substitute any alternative stock merchandise for the approved samples during the term of 2
this contract, without the express prior written approval of CUSD200. Any unauthorized substitution of an alternative product by Vendor shall be cause for immediate termination of this contract by CUSD200. 3
METHOD OF SELECTION Vendor selection shall be determined by an evaluation of the total content of the proposal submitted. The following will serve as the basic criteria for the selection of the vendor chosen. Understanding of the scope as evidenced by the proposal. The qualifications of the Vendor. Check and verification of references. The scope of services and product offered and to the extent to which they meet or exceed the requirements of CUSD 200. The total cost of the product to our students. CUSD 200 shall not be obligated to explain the results of the evaluation process to any vendor COST Proposal must include the cost for each item to be charged to the student: Shirt Shorts COMPANY NAME, TITLE ADDRESS DATE CITY, STATE ZIP CODE SIGNATURE PHONE NUMBER EMAIL 4
CONTRACTOR INFORMATION THIS FORM MUST BE COMPLETED AND SIGNED AND ACCOMPANY THE BID TO COMMUNITY UNIT SCHOOL DISTRICT 200. In compliance with sub-section (c) of Section 10.20.44 of the School Code (105 ILCS 5/10-20.44, as a potential vendor for Community Unit School District 200, please answer yes or no for the following questions: Minority owned YES NO Female owned YES NO Business owned by persons with disabilities, as defined in the Business Enterprise for Minorities, Females and Persons with Disabilities Act YES NO Locally owned YES NO Signature Printed Name and Title Company Address City, State, Zip Date Phone Fax 5
EXHIBIT A 6
EXHIBIT A 7
EXHIBIT B PAST SALES HISTORY Past Sales History April 2013 - Sept. 2014 7" SHORTS YM YL AS AM AL XL XXL 3XL TOTAL 2013 297 347 583 561 426 191 54 22 2481 2014 774 864 1357 1218 929 384 111 49 5686 9" SHORTS YM YL AS AM AL XL XXL 3XL 2013 0 0 71 83 62 8 0 0 224 2014 0 0 144 192 130 85 0 0 551 SHIRTS YM YL AS AM AL XL XXL 3XL 2013 0 545 882 861 561 165 37 12 3063 2014 0 1354 2029 1956 1181 349 99 34 7002 8